Microsoft Word

An Introduction to MS Word
One of the most widely used programs of Microsoft Office suite, MS Word is a word processor developed by Microsoft. Since MS Word is one of the most used
programs of the Office Suite, some basic information regarding its creation and development has been given below:

• Charles Simonyi, a developer and Richard Brodie, a software engineer, were the two creators of MS Word

• This program was initially named “Multi-Tool Word” but later, was renamed as MS Word

• It was introduced in 1983

• Word for Windows is available standalone or as a part of MS Office suite

• MS Word for Mac was introduced by Microsoft as Word 1.0 in 1985

• The extension for any word file is “.doc or .docx.”

Basics of MS Word
Let us first understand some basic aspects of Microsoft Word.

 What is MS Word?
Used to make professional-quality documents, letters, reports, etc., MS Word is a
word processor developed by Microsoft. It has advanced features which allow you to format
and edit your files and documents in the best possible way.

 With Word on your PC, Mac, or mobile device, you can:

• Create documents from scratch, or a template.
• Add text, images, art, and videos.
• Research a topic and find credible sources.
• Access your documents from a computer, tablet, or phone with OneDrive.
• Share your documents and work with others.
• Track and review changes.
 Where to find MS Word on your personal computer?
Follow these simple steps to open MS Word on your personal computer:
Start → All Programs → MS Office → MS Word. (For Earlier Version of MS Office 2016)
Or,
Start → Word 2016. (For MS Office 2016 & onwards)
Or,
( )
We can launch Microsoft Word application from run window  + R by running the command winword.

 Create a document:
1. How to create an MS Word doc?
Follow the steps mentioned above to open Microsoft Word. Once the
program opens, we will see interface like

To start from scratch, select Blank document Or Templates, for practice

using Word features, try a learning guide like Welcome to Word and more
templates.

2. How to open new word file from current working word file?
 Click on File Tab
 Click on New, where we can choose what kind of document we
want open as new document (i.e. Blank Document or any other
templates)
In the Search for online templates box, we can also
search any kind of document you want to create.
 We can also use shortcut key Ctrl + N, which will open default Blank Document

 Application Window:
When you start an office application such as Word, Excel, or PowerPoint, the program window with a blank document will have a default name such as
(Document1, Book1, Presentation1) respectively.

 Menu/Ribbon and Tabs:

Title bar: It is displayed at the top of the application Window. It displays the name of the active file, identifies the app, and provides tools for managing the app
window, ribbon, and content.
1 3 2

Dialog Box Launcher

5 Working Area

Rulers 1 Quick Access Toolbar

Cursor
2 Document Name

3 Different Tabs

Vertical Scroll Bar

4 Ribbon

6 View Buttons

Collapse the Ribbon

Ribbon Display option

Minimize Button

Maximize/Restore down Button

Horizontal Scroll Bar

Close Button Zoom Slider

6
Ribbon:
It is a user interface element which was introduced by Microsoft in MS Office 2007. Ribbon is displayed just below the title bar. In Ribbon, the
Commands are organized in logical groups, which are collected together under tabs. You can hide the Ribbon by double-clicking the active tab. Different
types of Tabs are available in Word, Such as:

File tab:
This button is located in the upper- left corner of the Word Window. The commands related to managing Word and its documents are put together
on a menu.
Home Tab:

The Home tab is the default tab in Microsoft Word. Home tab has five groups of related commands; Clipboard, Font, Paragraph, Styles and Editing.
It is helpful for edit document style, font size, adding bullets etc.
Insert Tab:

Insert Tab is the second tab in the Ribbon. It is useful to add some extra features on your documents like add table, pictures, clip art, shapes, page
number, bookmark, header, footer etc. It has seven groups of related commands; Pages, Tables, Illustrations, Links, Header & Footer, Text and Symbols.
Design Tab:
It is the fourth tab in the Ribbon. It has two groups of related commands; Document Formatting, Page Background. It is used for change page color,
Document Themes, Fonts, watermark etc.
Layout Tab:

It is the fifth tab in the Ribbon. It is used for change page size, page margin, Indent, Spacing etc. It has three groups of related commands; Page Setup, Paragraph
and Arrange.
References Tab:

It is the sixth tab in the Ribbon. It is useful to enter document sources, bibliography etc. It has seven groups of related commands; Table of Contents, Footnotes,
Citations & Bibliography, Captions, Index and Table of Authorities.
Mailings Tab:

Mailings tab is seventh tab in the ribbon. It is least used tab. It has five groups of related commands; Create, Start Mail Merge, Write & Insert Fields, Preview Results
and Finish.

Review Tab:

It is the eighth tab in the Ribbon. It is useful for check spelling and grammar, word count etc. It has Eight groups of related commands; Proofing, Insights, Language,
Comments, Tracking, Changes, Compare and Protect,
View Tab:

View tab is ninth tab in the Ribbon. It is useful to view your documents in different format and it is useful to record and view your macros. It has Six groups of
related commands; Document Views, Show/Hide, Zoom, Window, Macros and SharePoint.

Quick Access Toolbar:

This toolbar is located by default at the top of the Word Window. This toolbar displays the set of commonly used commands, including New, Open, Save, Quick
Print, E-mail, Undo and Redo, and so on.

Dialog box Launchers:

The dialog box launchers are small icons , which appear in some groups. Clicking a Dialog Box Launcher opens a related dialog box or task pane, providing more
options related to that group.

Minimize button: It is represented by an underscore (_) at the right of the title bar, which stores an application programme at the bottom of the screen.
Maximize button: It is represented by a box at the right of the title bar that fills available space within the document or application.
Close button: It is represented by a cross at the right of a title bar (X) that closes the Window or dialog box.
Restore button: It is represented by a double box at the right of the title bar that restores an application or document into a sizeable window.
Status bar:
At the bottom of the window, the status bar gives you information about the current document. You can turn off/on the display of an item of information by right-
clicking the status bar and then clicking that item.

At the bottom of the window keeps a running count of the number of words and pages in the document.
Beside the word count we can see the error proofing (Spelling and Grammar) command icon, it has two state such as: which Indicate as no spelling and grammar
error and which indicates there is a spelling and grammar error in the document, by clicking we can check each and every error one by one and also correct
them if required.
Microsoft Word comes with a powerful spelling and grammar checking module. Which can check your text for correctness and allows you to make amends. If there
is a spelling mistake, the word gets underlined with a red color wavy / squiggly / zig-zag line indicating the error. For grammatical errors a wavy blue line appears
under the word or phrases.
You can always take a right click on a word (or a phrase) and select “Ignore” or “Ignore All” from popup menu to do away with the underline. But if such errors are
too many and you need to hide those irritating underlines in one go —then you can use the following method:

1.Open the document

2.Go to File > Options

 3.A box will appear. Select “Proofing” from the options given

4.In the “Exceptions for” section, select the document in which you don’t want to see spell mistakes

Beside of word proofing we can see Language Command, by clicking in we can view Set Proofing Language dialog box where we can choose the language of the
selected text and word will remember to check spelling and grammer in that language.
Views: The right end of the status bar gives you options of viewing your document in five different ways Such as Read Mode, Print Layout Mode, Web Layout Mode,
Zoom In and Zoom Out.
Mouse pointer: On-screen arrow, I-beam, or drawing button indicates the current location of the screen.
Ruler: A bar containing a scale that indicates tabs, paragraph indents, and margins in the paragraph to align objects in a document.
ScreenTips: ScreenTips show the name and shortcuts (If there is shortcut for the command) of the command button displayed in ribbon. They appear as soon as you
position the mouse pointer on the toolbar button.

HOME TAB:

Clipboard group:

Cut:

• Cut option is used to move the selected text from one place to another.
• Select some text to use the cut option.
• Then click on the cut option in the clip board group.
• The text will be cut from the typed location.
• Now click on the location where you want to move the cut text.
• Then click on the paste option.
• The text will appear there.
Copy:
• Copy option is used to create a copy of selected text.
• Select some text to use the copy option.
• Then click on the copy option in the clip board group.
• The text will be copied. now click on the location where you want to create the copy of text.
• Then click on the paste option.
• The copy of the text will appear there.
Paste:

• Select the information.

• Copy/cut the data
• Go to the desired location
• Paste the information.
Format painter:

• Format painter option is used to copy the formatting of a particular text and apply it to other content n he document.
• To use the format painter option, first select text with formatting.
• Then click on the format painter option in the clip board group.
• Now select the content that you want to apply the copying formatting.
Font group:

Font:

• The font option is used to change the font of selected text.

• Using the font option, we can change the appearance of text.
• Elect some text to use the font option.
• Then click on the arrow next to the font option in the home tab.
• The list of different fonts will be opened.
• Click on the font you like.
• The font of selected text will change.
Font size:

• The font size option is used to change the size of selected text.
• Select some text to use the font size option.
• Then click on the arrow next to the font size option in the home tab.
• Select the font size which you want from it.
• The size of selected text will change.
Bold:
• The bold option is used to make text appear darker and thicker.
• To use the bold option, select some text in the document.
• Then click on the bold icon n the font group.
• The selected text appears in bold effect.
Italic:

• This option is used to make text slant to the right.

• To use the italic option, first select some text in the document.
• Then click on the italic icon in the font group.
• The selected text appears in italic.
Underline:

• This option, draw a line below the selected text.

• First select some text in the document.
• Then click on the underline icon in the font group.
• The selected text will underlined.
• You an also select some different styles of underline.
• For that, click on the arrow next to the underline option.
• The different style of underline ill appears.
• Select the underline style which you want.
• You can also select the color for the underline.
Strikethrough:

• The strikethrough effect is used to draw a line through the middle of the selected text.
• To use this effect, first select some text, and then click on the strike through option in the font group.
• The strike through effect will applied to selected text.
Subscript:

• The subscript effect is used to type a small letter below the text baseline.
• To use this effect, first select some text.
• Then click on the subscript icon, in the font group.
• The subscript effect will applied to selected text.
Super script:

• Thos effect is used to type a small letter above the text base line.
• To use the superscript option, first select some text, and then click on the superscript icon in the font group.
• The superscript effect will applied to selected text.
Font color:
• Font color option is used to change the color of the selected text.
• Using different font colors makes text more effective and attractive.
• First select some text in the document.
• The click on the font color option in font group.
• The font color window will open.
• Select a color which you like.
• Your text will display in selected color.
Text highlights color:

• The text highlight color option is used to make text like marked with the highlighted pen.
• Select the text which you want to highlight.
• Then click on the arrow next to the text highlight color option.
• Select a color which will you like.
• Your text will highlight with selected color.
Text effect:

• The text effect option is use to apply various effects to the selected text.
• Using different text effects makes text more effective and attractive. First select some text in the document.
• Then click on the text effect option I font group.
• The text effects window will open.
• Select any text effect which will you like.
• The text effect will applied to selected text.
• You can also use the outline, shadow, reflection, glow effects to make the text more attractive.
Change case:

• The change case option is used to change the text in to uppercase, lowercase or other common capitalization.
• The different options of change case are as follow:
• Sentence case: The sentence case option is used to capitalize the first letter of the sentence.
• Lowercase: The lowercase option is used to change the capitalization of selected text in small letters.
• Uppercase: The uppercase option change the letter in to capital letters.
• Capitalize each word: This option makes the first letter of all selected words in capital letters.
• Toggle case: This option is used to makes the first letter of all selected words in small letters.

Clear all formatting:

• You can easily clear all formatting such s bold, underline, italic, font color etc from your text and return your text to its default formatting styles.
Paragraph group:

Left alignment:

• This alignment is used to type the letters on the left side of the page.
Center alignment:

• Center alignment is used to type the text at middle of the page.

Right alignment:

• This alignment is used to type the letter at right side of the page.
Justify:

• This makes the letter uniformly in the left or right margin of the page.
Bullets and numbering:

• This option is used to create a bulleted list. And the numbering option is used to create the numbering list.
• To use this option, select the required text.
• Then in the paragraph group click on the arrow next to the bullets or numbering option.
• Select the style of bullets r numbering which you want.
• You can also apply the symbol and picture as bullets by selecting define new bullets’ option.
• In the same way the different number format are also used.

Multi level list:

• A multi level list is a list with more than one level.

• It makes creating sub list or sub points.
• From the hoe tab find the paragraph tool box.
• Select the text that you would like to turn into a multi level list.
• Click he multi level list icon in the paragraph group.
• If you would like to select a different style of list, click the drop down arrow to the right of the icon and select the style of your choice.
Line spacing:

• This option changes the spacing between lines of text.

• To use this option, select the text, which you want to change the line spacing.
• Then in the paragraph group, click on the arrow next to the line spacing option
• Select the spacing which you want. the spacing between line will adjust according to the selection.
Sort:
• This option sort numbers, text in ascending or descending order.
• Using sort option we can sort the alphabets numbers in A to Z (Ascending) or Z to A(Descending) orders.
Borders:

• This option creates borders around text or paragraph.

• We can use different options available in the borders icon.
• Select the text then from paragraph option select the border an apply the different types of border as per your requirement like bottom, left, right ,top, all border
etc..
Increase indent and decrease indent:

• This option is use to increase or decrease the indent level of the paragraph in left margin.
• Select the line then go to increase indent option if you want to increase the indent level.
• In the same way the decrease indent option is used.
Show/hide option:

• This option turns hidden characters like spaces, paragraph markers, or tab marks on and off.
Shading:

• Shading words or paragraphs gives them a background color that updates when you switch to different document then it refers to background of the text.
• Highlighting is literally just like using a highlighter to color lines of text you want to make.
• From the paragraph tool box select the shading option and select color.
Styles group:

• Changing the style of text can make document look amazing as well as prepare your document for a table of contents page.
• You have several choices like: heading, title, subtitle etc to apply.
• From the home tab find the styles tool box.
• Elect the text that you would like to change the style of.
• Click the style that you would like to change the text to.
• To see all options, click the arrow in the lower right corner of the style section.
• You can also change the styles of text, paragraphs, default styles etc by selecting the dropdown menu of the change styles icon.
Editing group:

Find:

• This option is used to find a word in the typed paragraph.

• To use this, click on the find option on the editing group.
• Find window will open.
• Type the word you want to find in it.
• The typed word will be highlighted with yellow color.
Replace:

• This option replacer any word in the typed paragraph with another word.
• To replace a word with another word using the replace option, click on the replace option in the editing group.
• The replace window will open.
• Type the word you want to find in the find what box and change the word n its place by typing it in the replace with box. Then click the find button on the bottom
side.
• The word to be searched appears to be selected in the paragraph.
• To change another word in its place, click on the replace button.
• You see the word changed.
• To change all the words in a paragraph at a time, click the replace al button.
• All words will be changed at the same time.
Select all:

• Select all option is used to select all the information in the document at a time.
• To use this, click on the select all option in the editing group. All the information in the word document will be selected at a time.
INSERT TAB:

Pages group:
Cover page:
• This option is used to insert the cover page at the beginning of the document.
• Click on the insert tab.
• Click on the cover page option in the pages group.
• You can see the various predefined format of cover page.
• Select any one of the option from it.
• The cover page you select inserted at the top of the document.
• Fill the necessary information in it.
• Now the cover page is ready.
Blank page:

• This option is used to insert a blank page anywhere in the document.

Page break:

• The page breaks option to insert the new page.

• It goes to the next page while typing.
Table:

• The information is typed in the word document using table option.

• A table contains vertical columns a nd horizontal rows.
• You can also insert rows and columns as per your requirement.
• From the insert tab, click the table icon on the table tool box.
• Click and drag over the small boxes to determine the number of rows and columns for your table. Optionally, you can click the insert table menu item to type in the
number of columns and rows. you can also click the draw table button to use a pencil tool to draw cells of a table.
• You can also add a previously created excel spreadsheet by clicking excel spreadsheet.
• Add preconfigured tables by selecting the quick tables menu.
• You can color the table that you have created using the design tab. for this, the table style or the shading option is used in the design tab.
• Also with the help of layout tab, you can add more columns, rows ,cells in the table.
Illustrations group:

Picture:

• Inserting picture can help make information more effective into a word document.
• From the insert tab, click the picture button in the illustration tool box.
• Once the navigation windows open ,find the picture that you would like to add, then click insert.
• With the help of the format tab, you can make the picture more attractive .In this tab you get various option related to the picture such as picture border, color,
corrections, effects, styles etc.
Online pictures:

• Find and insert pictures from online resources.

Shapes:

• In the word document you can insert different types of shapes.

• From the insert tab, click the shapes button in the illustrations tool box.
• Select the shape you desire from the option available.
• You can format the shape using the format tab. for this in the format tab various options are available related to the shapes. Such as shape color, shape effect, shapes
style etc.
Smart art:
• Smart art graphics are visual representation of information that you can create easily.
• There are many layouts to consider.
• To use smart art graphics effectively, be sure to select the option which will convey the information that you are presenting in your document.
• Most shapes in the smart art graphics are text boxes that you can edit.
• From the insert tab, in the illustration tool box, select smart art.
• When the menu display, select the type of graphics which conveys the information you would like to share with your audience.
• Click the ok button to insert the smart art graphic.
• Click and edit the graphics as desired.
• After inserting the smart art graphics, you can present the graphic more attractive and effective using g the design and format tab.
Chart:

• The chart is also called as a graph. In the word document, type can display the information in the form of chart.
• There are different types of graph available in the chart option.
• From the insert tab, in the illustrations tool box, select chart.
• From the menu displays, select the chart design you would like to use and then click ok.
• An excel file will display .modify the excel sheet to include the data that you would like to have on your chart.
• In excel your data should be arranged in rows and columns. be sure to have row labels to the left and column label at the top, above the data.
• After inserting the chart you will find design and format tabs at the top right of the document. With their help, you can present the chart more attractive and
effectively.
Screenshot:

• Open a blank document or any document that you want to add a screenshot.
• Now click on the insert tab.
• In the illustration section of ribbon, click on screenshot.
• If you want to take a screenshot of a region, click on screen clipping and highlight the area you want to capture.
Links group:

Hyperlink:

• The hyperlink is a reference to data that you can directly follow either by clicking, tapping or hovering.
• Using this option, you can link a website or word document files to one another.
• To insert a hyperlink the word document, first select an object i.e. picture or select the text, or click where you want to insert a hyperlink.
• Then click on the hyperlink option in the links group on the insert tab
• The hyperlink window will open.
• Select the file name which you want to be link, or type the website URL in the address box below.
• Click on ok button.
• You can see the selected file or website link inserted in a word document.
• To open a linked file or website, click on the link by pressing ctrl key on the keyboard.
• Linked file or website will open.
Remove hyperlink:

• You can remove the hyperlink inserted in the word document.

• To do this, click on the hyperlink option in the links group on the insert tab.
• The hyperlink window will open.
• Click on remove link button in the hyperlink window.
• The hyperlink inserted in the word document will be removed.
Book mark:

• It is a specific area in the word document.

• With the help of a bookmark, you can mark information in a word document.
• To insert a bookmark on the word document, first select an object i.e. picture, text, or click where you want to insert a bookmark.
• Then click on the bookmark option in the links group. The bookmark window will open.
• Type a name under bookmark name box.
• Click on add button.
• The information in a word document will be marked.
• To view the bookmark information, click on the book mark option in the links group on the insert tab.
• The bookmark window will open.
• Click on go to button in it.
• You will see the cursor moved to the bookmarked location.
Removed the bookmark:

• You can remove the bookmark inserted in the word document.

• To do this. Click on the book mark option
• The bookmark window will open.
• Click on delete button in it.
• The inserted bookmark will be removed.
Cross reference:

• Cross reference allows you to create a link in your document which will take you to another section.
• It creates links to this other section which is clickable (ctrl+click).
• These links will update automatically as changes are made to the document.
• Place you cursor at the location that you would like to insert a cross reference.
• From the insert tab in the links tool box click cross reference.
• Select your desired reference type from the drop down menu.
• Select the insert reference to item that you would like the reference to point out.
• In the heading section select the reference that you would like to point.
• Select insert
Header and footer group:

Header:

• The header is used to repeat a text in the upper side of each page in the word document.
• You can use the header to type the title of the document, author name, and page numbers.
• To insert a header in the word document ,click on the header option in the insert tab
• Various predefined header option will be available in it.
• Select any one option from it.
• Type the text you want into the header section.
• Then click on the close header and option in the design tab.
• Remove the header:
• You can remove the header text inserted in to a word document.
• For this, click on the header option in the insert tab.
• Select the removed header option at the bottom of it.
• The header text wills e removed.
Footer:

• The footer is used to repeat a text in the lower side of each page in the word document.
• You can use the footer to type the title of the document, author name, page numbers etc.
• To insert footer in a word document, click on the footer option in the insert tab.
• Various footer options will be available in it.
• Select any one option from it.
• Type the text you want into footer section.
• Then click on the close header and footer option in the design tab.
• Remove the footer:
• You can remove the footer text inserted into a word document.
• For this, click on the footer option in the insert tab.
• Select the removed header option at the bottom of it.
• The footer text wills e removed.
Page number:

• The page number option is used to give page number to pages into the word document.
• Click on the page number option in the insert tab.
• Various page number options will be available in it.
• Select any option from it.
• Remove page numbers:
• You can remove the page number inserted into a word document.
• For this click on the page number option in the insert tab,
• Select remove page number option at the bottom.
• Page number will be removed.
Text group:

Textbox:

• Insert a preformatted text box.

• You can type a information in a text box to draw attention to the word document such as title etc.
• To insert a text box in the word document, click on the text box option n the insert tab
• Different types of text box options will be available in it.
• Select any one from it.
• The text box will be inserted into the page.
• Type the text you want in it.
• you can format the text box using the design tab.
Word art:

• The word art is used to type attractive text I the word document.
• To use the word art, click on the word art icon in the insert tab.
• Word art text with attractive color combinations will be available.
• Select the option you want from it.
• The word art will be inserted in to the page.
• Type the text you want in it.
• You can format the word art using design tab.
Drop cap:

• A drop cap is a large capital letter at the beginning of a sentence.

• Click on the drop cap option, click at the beginning of the paragraph.
• In the insert tab, click on the drop cap option.
• Select dropped or in margin option from it.
Quick parts:

• These are reusable piece of content which can be stored and added documents as needed.
• Select a phrase, sentence or other portion of your document that you want to save to the gallery.
• On the insert tab, in the text group, click quick parts and then click save selection to quick pat gallery.
• Change the name and add description if you want, and click ok.
Signature line:

• It is a horizontal line aligned with adjacent text.

• Word 2013 provides a feature for adding a signature line in you document and also has several options for customizing the signature line as needed.
• In the word document place your cursor where you want the signature line to appear.
• Then select signature line option from insert tab then apply.
• You will observe a signature setup box.
• Then fill up the field given and then select ok.
• Now your signature line will be appeared on your document.
Insert date and time:

• Insert current date and time into the current document.

• There are various predefined formats are available.
• Select any one of the format as per you choice and give ok.
• Now the selected date and time will be inserted in your document.
Insert Objects:

• Ms Word allows you to embed objects created in other programs into one document.
• Inserting objects in Msword can offer data and other resources to support your document objectives and create a visually pleasing layout for your recipients view.
• Ex: you can include an excel chart and image in word document by using insert object option.
• From the insert tab select insert object option. you will observe an object dialogue box.
• Select the object type
• Then give ok.
Symbol group:

Equation:

• Insert common mathematical equations or build up your own equations using a library or math symbols.
• Place your cursor in the location that you would like the equation to be added. From the insert tab, in the symbols tool box, click equation.
• Select from one of the pre made equation to add them to your document
• To edit the equation click on the symbol or number that you would like to change.
• The equation can be changed by using design tab.
• You can also use a self created equation.
Symbol:

• The symbol option is used to insert different types of symbols into the word document.
• Click on the symbol option n the insert tab,
• It will show the currently used symbols.
• Click on the more symbols option. the symbol window will open,
• Select the symbol you want from it.
• Then click on the insert button.
PAGE LAYOUT TAB

Page setup group:

Margins:

• The margin option is used to specify the margins of the page.

• You can specify the margin of left, right, top and bottom side of the page.
• You can also specify the margins of headers and footers.
• To set margins, click on the page layout tab. In the page setup group click on the margin option.
• It has option for default margin.
• From that we can select the margin we want. Or we can determine the page margins according to your need.
• For this, click on the custom margin option at the bottom of the margins drop down lists.
• The page setup window will open.
• You can define all four sides’ margins of the page.
• Set the margin as you want.
• Ten click on ok button.
Orientation:

• The page orientation is used to specify the orientation of a document.

• In the word document the default page orientation is portrait.
• You can change it to landscape as your needs.
• To change the orientation of a document, click on thro page layout tab.
• Then click on the orientation option in page setup group.
• Select the landscape orientation.
• Your document is now oriented a specified.
Page size:

• The size option is used to set the size of the pages in the document.
• The predefined page size the word document is A4.
• It can change according to your needs.
• To change the size of the page in the word document, click on the size option in the page layout tab.
• Select the size that you want from it. The size of the page will change as it is selected.
Columns:

• This option is used to convert the document text in to the columns.

• You can convert the text into two, three, four columns etc.
• To use the column option click on the page layout tab.
• Select the column option.
• Select the option as you want.
• You can also click on the more columns option to specify the columns.
• The text will convert in to the columns as you selected.
Page breaks and section breaks:

• A page break starts a new page. A column break starts a new column. While a section break indicates a change in formatting within the same page.
• Place your cursor where you would like to put a break in your document.
• From the page layout tab, in the page setup toolbox, select breaks.
• From the available breaks, select the one that you would like to use.
Line number:

• The line numbers appears to the left of each line on a page, and word allows you to control the distance between those line numbers and the text of the document.
• From the page layout tab, in the page setup tool box, select line numbers.
• Form the available options, click the style of line numbering you want.
• The line number which applied is also be removed by using “none”.
Hyphenation:

• The hyphen is a punctuation mark used to join words and to separate syllables of a single word.
• The use of hyphens is called hyphenation.
• Ex: son-in-law.
• From the page layout tab, in the page set up tool box, select hyphenation.
• From the available options, click the style of hyphenation you want.
Paragraph group:

Indent and line spacing:

• In word processing, the word indent is used to describe the distance, number of blank spaces used to separate a paragraph from the left or right margins.
• Line spacing is the space between each line in a paragraph.
• Microsoft word allows you to customize the line spacing to be single placed (one line high), double spaced (two lines high) or any other amount you want.
• The default spacing in word 2013 is 1.08lines, which is slightly larger than single spaced.
• From the page layout tab, in the paragraph tool box, select and modify the measurements for indentation and line spacing.
Arrange group:

Position:

• A “relative position “ means your object will be placed relative to apart of the document’s structure. So if that part of the document moves, your image moves with
it and stays in the same relative position.
• To use the position option select the item such s picture, shapes etc
• Then click on the position option in the page layout tab.
• Select the position option as you want.
• The selected item will position according to your selection i.e. Left, right, center etc.
Wrap text:

• Text wrapping refers to hoe mages are positioned in relation to text in a document..
• Predefined text wrapping allows you to move the image to a specific location on the page.
• Select the object (shape, smart art, and image) you want to move.
• Then from page layout tab select text wrapping.
• Bring forward and send backward:
• It means bring the selected objects(shapes, picture, and other objects)forward to one object or in front of all other objects is called bring forward.
• Similarly sending the selected object back to one object or all other other objects called send backward.
• Select the object which you want to move in front of others. Then go to page layout tab, an select bring to front option.
• Now the selected object will located in front.
• In same way the send to back option is used.
Selection pane:

• The selection pane is used to manage objects in your documents i.e. re-order them, show/hide them and group or ungroup them.
• Once you have inserted shapes, text boxes, smart art, graphics, images or other objects, you can open the selection pane to keep track of them all.

Align:
• Alignments refer to where and how the text lines up.
• Default settings in msword will left align your text, but there are many other ways to format a documents alignment.
• Vertical alignment determines the position of the text with in a section of a document relative to the top and bottom margins, and is often used to create a cover
page.
Group:

• Group objects together so that they can be treated like a single a single object.
• To group several objects, select all objects you want to group by pressing ctrl/shift and clicking every of these objects.
• On the page layout tab, from arrange group, click the group command.
• Right click on the objects and select group from the popup menu.
Word puts a single box around the objects instead of a separate box around each object. Now the selected objects are grouped together so that all formatting options should
applied at a time.

• To ungroup grouped objects, select the ungroup option from popup menu. Then select ungroup.
Rotate:

• This option rotate or flip the selected objects such as pictures, shapes etc.
• To use the rotate option select the object, then click on the rotate option, in the page layout tab.
• Select the rotate option as you want from it.
• The selected objects will rotate.
DESIGN TAB

Theme:

• The theme tool box consists of colors, fonts, and effects.

• You can select theme to create matching documents as all of Microsoft office software uses the same available themes.
• They will affect the look of chart, tables and more.
• From the design tab, in the themes toolbox, select the theme of your choice by selecting the theme dropdown menu.
• You can also select color to use in your theme. By selecting the color button.
• Fonts can be selected here as well from the font’s button.
• You can also select effects for shapes by clicking the effects button.
Page background group:

Watermark:

• This option is used to add watermark in your document.

• Watermark text appears behind the content on the page.
• To use this option in your document, click on the design tab.
• From the page background group click on the watermark option.
• Watermark window will open.
• Select the custom watermark option.
• Select the text water mark radio button.
• Then below that option type thee watermark text that you want.
• You can also set the font size, color, and layout for the watermark text.
• Now click on the ok button.
• The watermark text will display in the document.
• You can also use a picture or logo as a watermark.
• For that you can use the picture watermark option in the watermark window.
• Remove the watermark text:
• Click on the design tab.
• In the page background group, click on the water mark option.
• In the bottom of the watermark window, click on the remove watermark option.
• The watermark text will be removed.
Page color:

• This option helps to color the page.

• Using this option can make the word document more attractive and effective.
• To color the page click on the design tab. in the p[age background group, click on the page color option.
• The page color window will open.
• Select the color you want from it.
• The page will be colored.
• To color the page you can also use the gradient, texture, patterns, pictures etc.
• To use this option click on the page color option. Then click on the fill effect option at the bottom of the page color option.
• Fill effect window will open.
• You can see gradient, texture, pattern, picture etc.
• You can colorize the page using these options.
• Remove page color:
• To remove the page color in the word document, click on the no color option in the page color window.
• The page color will be removed.
Page borders:

• We can border the page using page border option.

• For this, the page border option is used in the design tab.
• Click on the page border option in the design tab to border the page.
• The page borders window will open.
• Select the border that you want from border styles.
• Click on ok button.
• The page appears to be border in the document.
• You can also specify the color and thickness of the border.
• The art option can also use in the border window.
• • There are various artistic borders available in the art option.
• The page border will be applied to whole document, first page only as well as this section.
• Remove page border:
• To remove the page border click on the none option in the border window. Click on ok button.
• The page border will be removed.

REFERENCES TAB

Table of content:
• It is a snapshot of the headings and page number in your document and does not automatically update itself as you make changes.
• At any time you can update it by right clicking on it and selecting update field.
• To create the table of content first of all applies any one styles effect from home tab in styles group to all the headings.
• Insert a blank page in the top of the word document.
• Then click on the table of content option in the reference tab.
• Now the table of content is inserted in the document.
Footnote:

• It is a notation that appears at the bottom of the page on which you used information from an outside source.
• Click where you want to add the footnote.
• Go to reference tab.
• Then select footnote.
• The footnote mark at the bottom of page will available.
Endnote:

• It is a notation that appears at the end of document.

• Click where you want to add the endnote
• Go to reference tab.
• Then select endnote
• The endnote mark at the last of document will available.
• Citations and bibliography:
• It refers to writing a document where you need to cite your sources. Such as research paper.
• Citations can be added in various formats, including APA, Chicago style, GOST, IEEE,ISO 6690 AND MLA
• A bibliography is a list of all of the sources you have used in the process of researching your work.
• It includes: authors name, title of the work.
• From the reference tab in the citation and bibliography toolbox,click the style button.
• Select the style of bibliography that you want to use by clicking on the drop down menu and then select the style name.
Insert caption:

• A caption is a line of text that appears below an object to describe it.

• Select the object that you would like to caption.
• From the reference tab, in the captions tool box, click the insert caption button.
• Edit the caption as per your requirement.
• Then click ok.
Insert index:

• An index is a list of keywords found n the document along with the page number.
• Select the text that you would like to reference in your index.
• From the reference tab, click on the mark entry button.
• Then insert the main entry and sub entry field.
• Add cross reference as needed.
• Click on the mark button. Place the cursor in the location you would like your index to be.
• Click the insert index button.
Mailing

• Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail Merge, you can easily customize form letters for individual recipients.
• Mail merge is also used to create envelopes or labels in bulk.
• If you want to send a letter that you have created in Ms Word document to multiple people at the same time, you can do that easily with the help of mailing tab.
• Multiple addresses can be printed on the letter that you have typed with the help of letter option n the mailing tab
• With the help of mailing tab you can also create envelopes for sending a letter.
• That makes it easy for you to send a letter.
• For that you can use the envelopes option in the mailing tab.
• With the help of the mailing tab, you can also create labels with different addresses. For that you can use the labels option in the mailing tab.
Steps to create mail merge:

• In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.
• Click Step-by-Step Mail Merge Wizard.
• Select your document type. In this demo we will select Letters. Click Next: Starting document.
• Select the starting document. In this demo we will use the current (blank) document. Select Use the current document and then click Next: Select recipients.
• Select recipients. In this demo we will create a new list, so select Type a new list and then click Create.
• Create a list by adding data in the New Address List dialog box and clicking OK
• Save the list.
• Note that now that a list has been created, the Mail Merge Wizard reverts to Use an existing list and you have the option to edit the recipient list.
• Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit the list and select or unselect records. Click OK to accept the list as is.
• Click Next: Write your letter.
• Write the letter and add custom fields.
• Click Address block to add the recipients' addresses at the top of the document.
• In the Insert Address Block dialog box, check or uncheck boxes and select options on the left until the address appears the way you want it to.
• Press Enter on your keyboard and click Greeting line... to enter a greeting
• In the Insert Greeting Line dialog box, choose the greeting line format by clicking the drop-down arrows and selecting the options of your choice, and then click OK.
• Note that the address block and greeting line are surrounded by chevrons (« »). Write a short letter and click next: Preview your letters.
• Preview your letter and click Next: Complete the merge.
• Click Print to print your letters or Edit individual letters to further personalize some or all of the letters.
REVIEW TAB:

Proofing group:

Spelling and grammar:

• It is used to correct the spelling and grammar mistakes in the word document.
• Spelling errors in word document are underlined in red color and grammar errors are underlined with blue color.
• Using the spelling and grammar option, you can correct spelling mistakes in words and grammatical errors.
• How to use:
• Click on the spelling and grammar icon in the review tab.
• The word with spelling mistakes will be selected on the [age.
• The spelling and grammar window will show alternate words related to that word.
• Select the word you want from it and click on the change button.
• The word with spelling mistakes will be corrected.
• In the same way the other spelling mistakes will be corrected.
• Ignore option:
• If you do not want to change the word which shows you as mistake in the word document by using ignore option we can ignore the mistakes of a word.
• Add to dictionary:
• The word that shows you as a mistake in the document, that words you can save in to computer using add button.
• So if you typed it again later, it will not show as spelling mistakes.
• Define:
• Right-click on a word in a Microsoft Word document and choose Define from the menu to pick a dictionary and see its definition.
• You can even get help with pronunciation if you need it.
• Another way to use the Define function is to have our cursor in the word that we want to Define, and then we select the Tab Review and from the area of the ribbon
at the left named Proofing we select the command Define .
Review Tab > Language
Here we can choose the language for proofing tools such as spelling check. We can also set other language preferances,including , display, help and screentip
languages.
Set up or change the languages used to check spelling and grammar
You can manage the language or languages that check your spelling and grammar.
Add more languages and change the default proofing language by completing these procedures:
1.Add a language pack
2.Add a keyboard language
3.Switch on Detect Language Automatically
Review Tab > Language > Language preferences.
Add a language pack
You need to add a language pack for any languages you want used for spelling and grammar checks.
Note: Before we can add a language pack, we need to make sure the language pack is already installed (To check Installed Language) . we can tell that a language pack is
installed when you see that Proofing installed displays next to the language name.
1. Go to Review > Language > Language preferences.
2. Complete one of the following:
•If the desired language is installed but not added, select the desired language on add aditional editing languages list > add > OK.
•If the desired language is not installed, follow these steps:
a.Select add aditional editing languages.
b.Choose the desired language.
c.Check Get proofing tools.
d.Select Add.
e.Click on Not enebled in the keybord layout column (Which will start the installing process of language Pack) .
Note: To set a language as the default, select Set as Default > OK.
Note: Changes made to the Office Authoring Language and Proofing list are applied to other Microsoft products in your account.
Add a keyboard language
After adding a language pack, you need to add the keyboard language. For information on adding a keyboard language in Windows follow the instructions.
Adding an input language lets you set a language-preference order for websites and apps, as well as change your keyboard language.
Note: The Microsoft Word proofing language changes to match the default Windows keyboard language. This can be switched on the Windows task bar.

Windows 11
1.Select Start > Settings > Time & language > Language & region.
2.Select the language that has the keyboard you want, then select Options.
3.Select Add a keyboard and choose the keyboard you want to add.
Windows 10
1.Select Start > Settings > Time & Language > Language.
2.Under Preferred languages, select the language that contains the keyboard you want, and then select Options.
3.Select Add a keyboard and choose the keyboard you want to add.
Note: If you don't see the keyboard you want, you may have to add a new language to get additional options. If this is the case, go to Add a language pack.
Review Tab > Language > Set Proofing Language
Here we can choose the language of the selected text and word will remember to check spelling and grammer in that language.
Switch on Detect Language Automatically
Notes: i. If you only use one language, this step is not necessary.
ii. This option is not available in PowerPoint.
If you write documents in more than one language, complete these steps.
1.Go to Review > Language > Set Proofing Language.
2.Check the Detect Language Automatically box.
Change the language for selected text
When you write sentences that contain words in different languages, the Detect Language Automatically function may not recognize a language other than
the default. You can add words to the dictionary or use the language dialog to choose a language for the selected text by following below steps.
1.Go to Review > Language > Set Proofing Language.

Note: Languages in use in the document display at the top. Languages with downloaded proofing tools have a checkmark symbol.

2.If you don't want Word, PowerPoint, or Outlook to mark errors in the selected text, select Do not check spelling or grammar.
Steps to Check Installed Language
Windows 11
1.Select Start > Settings > Time & language > Language & region.
Here we can see the languages installed.
Windows 10
1.Select Start > Settings > Time & Language > Language.
 Here we can see the languages installed.

Thesaurus:

• A thesaurus or synonym dictionary is a reference work for finding synonyms and sometimes antonyms of words. They are often used by writers to help find the best
word to express an idea.
• You can also insert the related words in place of others.
Word count:

• Word Count is a feature of Microsoft Word that allows you to count the number of words, number of characters, number of spaces etc. in your Word document.
• To use the Word Count feature in Word 2013 you must go to the Review tab then the "Proofing" group then clicks on "Word Count".
Language:

• Screen readers use a document's language to determine how to pronounce words. Also, Office uses that language to check spelling.
• It will mark foreign words as misspelled and screen readers will say that the words are misspelled, even though they aren't.
Comments group:

New comment:

• Comments are the basic mechanism for communication about something regarding any text present in the Word Document.
• To insert a comment select the text where you want to insert the comment on the ribbon click the review tab and click on the new comment.
• Now add comment in the comment box.
• You can delete, edit the comment section.
Tracking group:

Track changes:

• Turning on Track Changes gives you and your coworkers a way to make changes that are easy to spot.
• The changes are like suggestions that you can review, and then remove them or make them permanent.
• Track Changes is a built in feature in Microsoft Word which allows you to see the changes that were made to the document.
• On the Review tab, go to Tracking and select Track Changes.
• When Track Changes is on, deletions are marked with a strikethrough, and additions are marked with an underline. Different authors' changes are indicated with
different colors.
• When Track Changes is off, Word stops marking changes, but the colored underlines and strikethrough from your changes remain in the document until they're
accepted or rejected.
Protect document:

• Restrict editing means When you enable the feature, it prevents anyone from being able to remove or add content to your documents thus making them remain
intact.
• Open your document
• Click the Review tab at the top of the window.
• Click the Restrict Editing button in the Protect section of the ribbon.
• Check the box to the left of Allow only this type of editing in the document.
• Then select start enforcing protection. Then give password and select ok.
View tab:

Read mode:

• The read mode view is used to read the information in the word document.
• Using read mode, you can see the information in full screen mode.
Print layout:

• Print layout option is used to check out how the document will look after its printed.
• While working in a word document, the default view is a print layout.
Web layout:

• You can see how the word document will appear in the form of web page, through the web layout view.
Outline view:

• The information in the outline view can be seen in the form of bullets.
• In which contents is shown as bulleted points.
Draft view:

• This view is used to view only txt form information in a word document.
Ruler:

• It is used to change the format of the document

• It helps you align the text, tables, graphics and other element of your document.
• It is located below the ribbon around the edge of the document.
Gridlines:

• Gridlines can be displayed to the document’s background to place an object in a word document properly.
• So you can arrange the contents and objects properly.
Navigation pane:

• The Navigation Pane appears on the left side of the Outlook window
• This is a combination of the Find, Document Map and Thumbnails.
• Its look like a guide for document
Zoom:

• Everything relating to adjusting the display percentage of the active document.

• There is also a new zoom slider in the bottom right corner next to the status bar.
• 100% - Adjusts the zoom to 100% of its normal size. Lets you quickly return to 100%.
One Page - Adjust the zoom so an entire page fits in the application window.

Two Pages - Adjust the zoom so two entire pages fit in the application window.

Page Width - Adjust the zoom so the width of the page is the same as the width of the application window.

Window

• Every document you open in Word can be thought of as a window.

• It is possible to open multiple windows of the same document.
• New Window - Lets you create a new window of the active document.
• Arrange All - Tile all the open windows side by side on the screen. This will also maximize the application / document to a full screen.
• Split - Splits the current window into two parts.
• View Side by Side - Displays two documents side by side so they can be easily compared. If you have more than two documents open the "Compare Side by Side"
dialog box is displayed so you can choose which document to display next to the active document. Allowing you to scroll multiple windows at the same time.
• Synchronous Scrolling - Toggles the synchronize scrolling of the two documents that are displayed side by side. This is only enabled when you are viewing two
documents side by side.
• Reset Window Position - Resets the windows positions so they take up the same amount of space on the screen when two documents are displayed side by side. This
is only enabled when you are viewing two documents side by side.
• Switch Windows - Drop-Down. Lets you switch between all the currently active documents. This displays all the window / documents that are currently open in the
particular session. Previously these were displayed on the Window menu.
Macros

• In Word, you can automate frequently used tasks by creating and running macros.
• A macro is a series of commands and instructions that you group together as a single command to accomplish a task automatically.
How to create a Macro in Word 2013

• Open a Word document.

• Click on View tab.
• Locate Macros in the top right corner of the Ribbon.
• Click on Macros.
• Click on Record Macro. A Record Macro dialog pops up window will open.
• Enter appropriate Macro Name. ...
• Click on OK. ...
• Click on Insert.