PART 1.

PRESENTATION SKILL (3)

Dr. Minh Anh TRAN

 1. Practical example
MAIN
2. Group activity
CONTENT
3. How to use visual aids?
1. PRACTICAL EXAMPLE

• Do preparation works for a formal presentation on

the following topic:

GREEN PACKAGING IN E-COMMERCE LOGISTICS:

A SUSTAINABLE FUTURE
1. PRACTICAL EXAMPLE

• Body: Some main points to consider

• Introduction to Green Packaging

• Why Green Packaging is important in E-commerce?

• Types of Green Packaging materials

• Benefits of Green Packaging for E-commerce companies

• Challenges in implementing Green Packaging

• Case Studies

• Future Trends in Green Packaging

2. GROUP ACTIVITY

• Refer to your group’s topic:

• Plan and structure a formal presentation

• Apply visual aids in each presentation parts

 3. HOW TO USE
VISUAL AIDS?

• Why use visual aids?

• Saves time
• Highlights key points

• Creates impact

• Helps the presenter

• Creates variety

• Builds interest
3. HOW TO USE VISUAL AIDS?

Type of visual aids: What are these visuals called? Match the
number to the descriptions.

Bar chart Pie chart

Table Organization chart / organigram

Technical drawing

Flow chart

Map

(Line) graph
3. HOW TO USE VISUAL AIDS?

1 2 3

4
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5
6

8
3. HOW TO USE VISUAL AIDS?

How to refer to the visual aids?: Match the two parts to make sentences used
to refer to visual aids.

1. On the next page a. from this picture, the design is absolutely new.

2. My next slide shows b. customers have complained about the service.

3. As you can see c. how much the market has changed.

4. Let me just show you some d. I’ll show you our latest poster.

5. To illustrate this e. at the figures on the next page.

6. Let’s now have a closer look f. which shows the market development in 2005.

7. Here we can see how many g. interesting details.

8. I have a slide h. you will see a photo of the new XTK model.
3. HOW TO USE VISUAL AIDS?

How to refer to the visual aids?: Match the two parts to make sentences used
to refer to visual aids.

1. On the next page h. you will see a photo of the new XTK model.

2. My next slide shows c. how much the market has changed.

3. As you can see a. from this picture, the design is absolutely new.

4. Let me just show you some g. interesting details.

5. To illustrate this d. I’ll show you our latest poster.

6. Let’s now have a closer look e. at the figures on the next page.

7. Here we can see how many b. customers have complained about the service.

8. I have a slide f. which shows the market development in 2005.

3. HOW TO USE VISUAL AIDS?

Complete this excerpt from a presentation with the following words: let’s talk
about, draw your attention, have a look, it’s quite remarkable, on the other
hand, the figures also show that, you’ll see, can we explain

I’d now like to (1) to the regions where poverty has been reduced. If you
look at the bar chart on the left (2) that proportion of global population
living on less than $1 a day has dropped. (3) in South Asia the proportion of
extremely poor people has been reduced from 41 to 31%. (4) how much
progress has been made in China. (5), poverty has increased in may parts of
Africa, and Eastern Europe. How (6) this uneven development? To answer
this question, we’ll (7) at the latest study from the World Bank. First (8) the
figures that indicate global progress.
3. HOW TO USE VISUAL AIDS?

How to explain the visual and highlight important information? Match the two parts to make
sentences used to talk about visuals.
1. Let’s now have a look a. shows our revenues since 2004.

2. The black line gives us b. the next pie chart.

3. Each line on the graph indicates c. at how the new division will be structured.

4. In the upper right-hand corner d. attention to the figures in the left-hand

column.
5. The graph on the following slide e. you can see the specifications for the TP
model.
6. Now I’d like you to take f. the sales figures for the VW Fox.

7. The names of the new models are listed g. table on the right.

8. You can see the test results in the h. a look at the next slide.

9. This aspect of the problem is illustrated in i. the production output of a different product.

10. I’d like to draw your j. across the top.

3. HOW TO USE VISUAL AIDS?

How to describe pie chart? Complete the gaps with the following words:
account, amount, attention, divided, see, shown, surprised, total

This pie chart shows our total health spending for the last year and how it is
(1) among the various health sector areas. Let’s begin with the biggest area,
which is (2) in green. We can (3) that 31% of our total health spending went
into hospital care last year. The second biggest area with a (4) of 23% is
“other spending” – that’s the red segment heare. It includes dental services
and home health care. I think you’ll be (5) to see that nearly the same (6) –
that’s 22% - was spent on doctors and clinical services. This was mainly
because of the increase in medical technology costs. I’d now like to draw
your (7) to the prescription drugs which (8) for 10% of our total costs.
3. HOW TO USE VISUAL AIDS?

Total health spending

23%
31%
9…...............
nursing home care
22% 7% administration
10%
7% 10….............
11….............
12….............
3. HOW TO USE VISUAL AIDS?

How to describe movements or trends? (in bar chart and (line) graph): Two
presenters are describing graphs. Listen and complete the graph.
3. HOW TO USE VISUAL AIDS?

Complete these sentences from two presentations with words from the boxes.

decline; fall; fluctuated; picking upl reached; rose; slumped

1. As you see here, passenger numbers … between 2.1 and 2.3 million in
the first four months.

2. They even … moderately in May.

3. In June you’ll notice a sharp … in passenger numbers.

4. Passenger traffic … to about 1.5 million – a … of almost 40%.

5. As a result, ticket sales started … in July.

6. By the end of September passenger numbers had … just over 2 million.

3. HOW TO USE VISUAL AIDS?

increase; rocketed; rose; stood; went down

1. The figure … by about 50,000 in the following year.

2. In 2005, however, sales … to 1 million.

3. 2006 even saw a further … in sales to 1.3 million.

4. As expected, sales … again in 2007 and … as just over a million at the

end of the year.
3. HOW TO USE VISUAL AIDS?

• We use the past simple to talk about movement or trend which happened
in the past and is now finished. Signal words: last month / year, in January,
from 2019 – 2024, during the Covid – 19 pandemic etc.

• We use the present perfect to talk about movement or trend which

started in the past but is not yet finished. Signal words: since, for, this
month/year, or expression with over (over the past six months) etc.
3. HOW TO USE VISUAL AIDS?

Use adjective or adverbs to emphasize the trend or movement.

E.g.

- There was a sudden increase in prices.

- In August, we notice a moderate fall.

- This was followed by a gradual decline.

- Sales increased slightly in summer.

- Over the past two years the number has dropped significanly.

- Last month the rates rose sharply.

3. HOW TO USE VISUAL AIDS?

Complete the sentences with the correct form of the verb / adverb
combination in the box.
3. HOW TO USE VISUAL AIDS?

Rewrite the sentences using an adjective + noun expression and one of the
sentences beginnings from the box.
3. HOW TO USE VISUAL AIDS?

• How to interpret the visual?

• Explain the reason behind a fact (the cause) or its
consequence (the effect).
3. HOW TO USE VISUAL AIDS?

Use words from each column to make sentences.

1. There are several caused for the decrease in productivity.

2. We chose this method has led a new overtime policy.

3. The resulted by the collapse of one of our partner firms.

4. Our new policy reasons of this move was a drastic increase in our costs.

5. The slump was thanks to to a significant rise in sales.

6. Downsizing and in a drastic fall in staff numbers.

7. We increased our prices because our sales went up!

8. Our output has doubled result we needed reliable figures.

3. HOW TO USE VISUAL AIDS?

• Which sentences above explain:

• Cause?:…………………………………………………………………………….

• Effect?:…………………………………………………………………………….
3. HOW TO USE VISUAL AIDS?

Complete the presentation extract with the correct prepositions: around; at;
between; by; from; in; of; to; until

The graph shows our online sales figures for the EU market (1) 2006. In the
first quarter, online sales averaged (2) 50,000 and 52,000 euros. In April,
sales increased (3) 61,000 euros and remained steady (4) the end of the
second quarter. In the third quarter we notice a shard rise (5) 61,000 to
87,000 euros, an increase (6) almost 50 percent. In October and November,
sales fluctuated (7) the 85,000 euro mark. This was followed by a slight
decline in December, with online sales falling (8) 10 percent, reaching
73,000 euros (9) the end of the year.
THANK YOU !