Module

6
Function Spaces

INTERNATIONAL

Design Standards
January 2009
6 - Function Spaces Marriott Hotels & Resorts - International

Contents
6.1 Overview 1

6.2 Ballrooms - Design 4 Function Spaces

6.3 Pre-function - Design 13

6.4 Meeting Rooms - Design 14

6.5 Boardrooms - Design 15

6.6 Function Space - Interior Design - General 17

6.7 Function Space FF&E - General 18

6.8 Catering Showroom 19 Function Support

6.9 Public Support Spaces 19

6.10 BOH Function Service Spaces 20

6.11 Banquet Storage 20

6.12 Banquet Beverage Storage 21

6.13 Sound Equipment 21

6.14 Audio / Visual Equipment Storage Room 22

6.15 Banquet Service Manager’s Office 23

6.16 Florist / Floral Preparation 23

6.17 Operable / Movable Partitions 24

6.18 Function Space Entrance 26

6.19 Tour Desk 27

6.20 System Features 27

Module Organization
• This Module is a part of an integrated series of 17 Modules.
• Coordination with information from other Modules is required.
• The reference symbol <XX> is used to indicate a Module reference that
includes additional information.
Marriott Confidential & Proprietary Information
The contents of the Design Standards are confidential and proprietary to
Marriott International, Inc. and may not be reproduced, disclosed, distributed
or used without the express permission of an authorized representative of
Marriott.
Copyright, Marriott International, Inc., unpublished material. All rights reserved.

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6.1 Overview
A. Program: Provide function space as required by the project
Facilities Program to meet market demands and to include
a series of rooms that can accommodate a variety of guest
meetings, conferences and social gatherings.
Select high quality finishes and materials similar in quality
and design theme of public spaces.
B. Occupancy Load Factor: <14> In order to accommodate
a variety of function activities use 0.65 m² (7 sq. ft.) per
person for emergency exit capacity in Ballrooms and
Meeting Rooms (assume non-simultaneous exiting of Pre-
function Area).
C. Space Planning: Organize function areas around an
architectural feature or distinctive interior design theme.
1. Separate function areas from Guestrooms, Guestroom
Corridors, Public Areas and from primary guest entry
and lobby space to minimize the impact on hotel guests
check-in. Generally, this arrangement provides more
efficient circulation and building design.
Function Spaces Adjacency Diagram

Beverage Banquet Sound

Storage Manager Equipment A / V Storage

Banquet Service Corridor Kitchen

Storage <10>

Ballroom Meeting Rooms

Toilets
Pre-function Catering Showroom

Coats
Circulation to
Exit / Entry Hotel Lobby
Phones Foyer <2A>
Valet Parking

Porte
Cochere
<2A>
Figure 6-1

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2. Provide dedicated shuttle elevators <12> when elevators

are required to access function space from public areas.
Avoid using the guestroom tower elevators for function
floor access because of delays, guest floor controlled
access and circulation conflicts between guest and
public.
3. Provide function rooms with access to Back-of-House
(BOH) service <8> <9>. Overall plan concept requires
separate function Service Corridor access and avoiding
BOH corridors designed for heavy traffic or service
access to other non-function rooms.
4. In addition to providing a series of functional spaces,
the design integrates a distinctive design organization
that focus on elements such as a prominent view, garden,
grand stair, fountain or market responsive theme.
D. Natural Light: If the function space program (Ballroom,
Meeting Room, Board Room) and building configuration
permits, provide exterior windows to introduce natural
light as an amenity into function spaces. Coordinate the
following:
1. HVAC: Verify that heating and cooling capacities
account for window loads.
2. Blackout Drapery: provide motorized window blackout
curtains that effectively block daylight and are easy to
operate when required for A/V presentations.
3. Skylights: Daylight from skylights is difficult to control
and exclude, and typically not recommended.
E. Design Features - General: Provide high quality finishes
consistent with the public spaces of the hotel.
1. Floors: Carpet (80% wool, 20% nylon Axminster, 9
row) or combination of carpet with stone accents.
2. Walls: Elegant and beautifully detailed stained or
painted wood paneled walls consisting of large scaled
wall base and crown moldings integrated with mirrored,
upholstered panels, stone accents, and / or wood panels
with decorative wall sconces.
3. Doors: Incorporate millwork details, wood panels,
with similar materials to complement the wall design.
Electronic keyless locking mechanism for Ballroom
doors is preferred; provide all other required hardware
components.
4. Ceilings: Multi-leveled coffered or domed ceilings.
Integrate grills, diffusers, access panels, sprinkler
heads, hang points and cove lighting into the ceiling
design.

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5. Windows: Dress with window coverings that include

blackout capabilities.
F. Audio / Visual Equipment: <13C> Provide concealed ceiling
speakers in rooms 185 m2 (2,000 sq. ft.) and larger.
1. Projection Screens: Recessed projection screens are not
required in Ballrooms.
2. Assisted Listening: Provide portable (not built-in)
listening equipment for the hearing impaired in
compliance with governing accessibility regulations.
3. Audio / Visual: <13> Provide state-of-the-art technology
in keeping with current Marriott Standards. Include
wireless Internet, sound and teleconferencing equipment
and cell phone coverage.
G. Stairs & Ramps: See “Stair Criteria” in Module <16>.
H. Exterior Function Spaces: Generally, spaces such as terraces,
pools or other external areas may be used for uncovered
outdoor functions or may incorporate multipurpose
pavilions (see below). Provide the following:
1. Level areas for tables and chairs, service equipment,
entertainment platform or portable stage.
2. Comply with governing accessibility requirements.
3. Area drainage to take water away from function areas.
4. Service areas, utilities and electrical power <15C> for
operations to service area.
I. Building Systems: Conceal electrical outlets <15C>, phone
jacks, microphone jacks and similar devices <13> in panels
integrated into wall millwork.
J. Resource: See Event Space Design document for supplemental
information and design guidelines.
K. Spaces / Rooms: Accommodate the following functional spaces:
• Ballrooms
• Pre-function
• Meeting Rooms
• Boardrooms
• Catering Showroom
• Public Support Spaces
• BOH Function Service Spaces
• Banquet Storage
• Sound Equipment
• A / V Equipment Storage

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Function Spaces
6.2 Ballrooms - Design
A. Program: Typically, the Ballroom is the tallest hotel
public space with floor to ceiling height plus providing for
mechanical / HVAC access and space above ceiling.
1. Generally, Ballrooms are planned to be divided and
accommodate 85 to 100 m² (900 to 1,100 sq. ft.) salons.
2. Marriott reviews and studies Ballroom proportion as
divided and undivided rectangular spaces and confirms
quantity of operable partitions.
3. See example plan and size / area requirements below
Ballroom Adjacency Diagram

Storage

Prefunction

Service Station
Salon A Salon B
Partition Door
Storage
L

BOH Service Corridor

Pre-function Salon C
40% of Net
Ballroom
Area
(Preferred W
Shape)
Salon D

Salon E Salon F

Prefunction Dishwashing /
Pantry /
Beverage /
Coolers
Foyer <10>

Service See Figure 6-4

Elevators General Planning Criteria
Meeting <12> for preferred Ballroom
Figure 6-2 Rooms proportions.

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B. Location: Typically, locate away from or outside guestroom

tower footprint to allow for a column free space. Position the
Ballroom with the following spatial connections:
• Access to major public circulation routes
• Pre-Function
• Banquet service corridor and catering
• Receiving dock <9>
• Storage <9>
C. Size / Area: Floor area is determined by the project Facilities
Program to meet market demands. Minimum standard is
465 m² net (5,000 sq. ft.).
D. Features: Include subdivisions; operable partitions; pocket
doors; exhibit entry; service entries.
1. Natural Light: If possible, consider introducing natural
light at windows.
2. Area: Column free, high ceiling, rectangular space.
3. Millwork: Stained / painted finish wood paneling.
4. Artwork: Place original artwork in featured locations.
5. Refer to Module <15C> for electrical / data floor boxes.
E. Acoustics: Provide acoustic separation of the Ballroom, salons,
and Meeting Room areas to provide a serviceable facility.
1. Acoustical Ratings: To obtain the listed acoustical design
ratings, coordinate and construct assemblies to form a
continuous sound barrier around operable partitions, at the
floor, wall above partition and at pocket details as outlined
in the Operable Partition section.
2. Permanent Walls: Minimum 55 STC to structure above.
3. Wall Above Operable / Movable Partitions: 48 STC or
higher with joints and penetrations sealed. Coordinate wall
detail with operable partition track to provide continuous
acoustic rating. See Operable Partition requirements
below.
4. Reverberation Time (RT): 60 maximum = 1.2 to 1.5 seconds.
F. Ballroom Breakouts (Salons) - Subdivisions: Plan Ballroom breakout
or subdivision rooms (see Figure 6-3 ) based on the following:
1. Capacity: At a minimum, plan rooms to accommodate six,
ten person round tables and seating with service circulation
(see example meeting room plan).
2. Exits: Provide two exits for rooms 32 m² (350 sq. ft.) and
larger. Do not use partition pass-doors.
3. Configuration: Rectangular room plan; see example for
proportions 1:1.8 to 1:2.2.
G. Doors - Ballrooms: Provide rated doors, frames and hardware
as required by referenced standards. Doors require panic
hardware, closer, electronic hold open devices and locks
regardless of rating.

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7620 (25’-0”)
OPERABLE PARTITION

Example: TYPICAL
Ballroom 1830 (6’-0”)
DIA. TABLE
Breakout (Salon)
Shown with Banquet
Style Seating
OPERABLE PARTITION
1070 (36’-0”)

Figure 6-3

H. Door Types: Hollow steel (for durability and hardware

coordination) or solid wood (do not use gypsum core doors).
Include applied finish or decorative laminate, or painted finish
and raised moldings at public and service entrance doors
selected by Interior Designer.
1. Entry Door: Minimum of 1 pair of 0.9 m (3 ft.) wide doors
to each salon (Ballroom subdivision).
2. Service Vestibule Door: Provide 1.2 m (4 ft.) wide minimum.
3. Door Swing: 180 degrees lay flat against wall in open position.
4. Door / Frame Moldings: As selected by Interior Designer
to match décor.
5. Door Finish Hardware: Match the interior design theme.
a. Door Frame: Hollow steel, minimum 1.52 mm (U.S.
16 gauge) with fully welded joints. Provide heavily ar-
ticulated applied moldings on both sides of frame.
b. Door Hardware: Match hardware and door materi-
als with the interior design theme. See Module <GR>
for typical hardware requirements and recommended
installation locations.

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Example: Ballroom Plan and Section Figure 6-4

BOH Service Corridor Partition Storage

Enclosure (Required)
See: Figures 6-16

Service Vestibules,
See: Figure 6-6
Salon B Salon F

Section Section
A-A Salon C Salon D A-A

Salon A Salon E
Example Salon Plan,
See: Figure 6-3

Ballroom Doors Figure 6-5

Prefunction

Plan

See Module <13C>, for Audio / Visual I / O Panel Layout

18 ft. 16 ft. Exhibit Hang Points,

See: Figures 6-7 & 6-8

Section A - A Ballroom

Preferred Ballroom Area Proportions

Metric (SI) English (U.S.)
General Planning Criteria
Proportions (width to length) 1:1.8 to 1:2.2 Area Size (W x L) Area Size (W x L)
Pre-function 40% of meeting net area.
Ballroom area: m²(sq. ft.) 1,500 m2 30.6 x 49.0 m 16,000 sq. ft. 100 x 160 ft
Ceiling heights 1,400 m2 29 x 48.3 m 15,000 sq. ft. 94 x 160 ft
*up to 465 m² (5,000) 5.48 m (18 ft.)
465 to 930 m² (5 to 10 k) 6.10 m (20 ft.)
over 930 m² (10,000) 6.70 m (22 ft.)
1,300 m2 27 x 48.0 m 14,000 sq. ft. 88 x 160 ft

* Minimum ceiling height at movable partition soffits: 1,100 m2 25 x 44.0 m 12,000 sq. ft. 80 x 150 ft
4.3 m (16 ft.)
750 m 2 21 x 35 m 8,000 sq. ft. 70 x 114 ft

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Example: Ballroom Doors

3
15 Salon A 1 Lock (key or electronic)
2 Continuous Architectural Hinge
2
14 4 3 Magnetic Hold Open
12 (Connect to fire alarm)
10 1 10 4 Viewport
5 Closer (concealed)
6 Door (wood or metal - rated)
7 Frame Type (metal with wood trim)
8 Panic Hardware
9 Acoustical Seal
10 Door in Open Position (verify that
graphics, lights, etc. are not obscured)
5 11 Acoustical Seal
12 Edge Protector
7 6 13 Internal
9 4 14 Digital Signage
11 15 Room Identification (static) with ADA

13
Figure 6-5

6. Provide closers; continuous architectural type hinges;

acoustic door seals; bottom seals; threshold; cylinder
lock or electronic key card operated lock access the
same as the guestroom lock system; concealed vertical
rods.
7. Panic Hardware: Provide panic hardware on all doors
with latches / locks in accordance with the requirements
of this Standard; see Module <14>
8. Decorative Hardware: Match interior design theme.
9. Viewer (Peep-Hole): Looking into Ballroom from Pre-
function and Service Corridor side. Consider “In Use”
light above service door.
10. Kick plate: Allow 25 cm (10 inch) minimum below
trim molding for kick plate at Ballroom side.
11. Edge Angle: Provide protective meeting stile brass edge
angle at Ballroom side of service and Ballroom doors.
12. Door Holders: Provide adjacent electromagnetic door
holder devices with built-in 24 Volt controller. Mount
devices on wall, connect to Fire Alarm System <14>
and to electrical service <15C> to hold doors in open
position and to automatically release doors when alarm
is activated.
Coordinate room identification graphic <GR> locations to
avoid obstruction when doors are held in open position.
13. Finish: Match interior design theme.

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I. Service Vestibule: Create service vestibules to control sound

from migrating from Service Corridor into function space and
to manage associates moving in and out of service area and to
Example: and from guest side of function space.
Single Door Service Vestibule 1. The minimum preferred door configuration for Ballrooms
 used primarily for social functions is a vestibule with a
door opening into the service corridor as shown. Additional
vestibule configurations are defined in the Event Space
Design Supplement.
2. Continue Ballroom wall and ceiling finishes into vestibule
space (beyond opening from Ballroom side).
3. Ensure lighting in vestibule is not directly visible to

guests on Ballroom side.
4. Provide “In Service” warning light and switch. Locate
light in Service Corridor adjacent to service door.
 5. Conceal Guest view into BOH from function spaces.
J. Service Corridor: <8> <9> Connected by Service Vestibules
behind Ballroom.
1. Provide 3 m (10 ft.) clear width minimum between operable
partition storage enclosure, food service equipment space
and service vestibules walls. Larger ballrooms require
 additional width.
2. Allow 5 m (16 ft.) minimum from Ballroom back wall to
face of Service Corridor wall.
3. See Module <8> for wall protection and finishes.
K. Production Entry: Large function areas may benefit from
 Ballroom Area utilizing a large door opening direct to the service corridor to
 Service Corridor expedite the movement of event production equipment, tables,
Figure 6-6 chairs, etc. The door is closed when events are in progress.
1. Location: Between function space direct to service corridor
at rear wall or service vestibule.
2. Door Widths: 1.2 m (4 ft.), single; and 1.8 (6 ft.).
L. Exhibit Entrance: Provide an exhibit entrance door based on
ballroom size and market when required by the Facilities
Program.
1. Coordinate opening location with Ballroom Interior Design
and finishes.
2. Design doors and access inconspicuous as possible and to
withstand repeated use. Typically, place door in back wall
connected to service corridor.
3. Door Size: 3 (w) x 3 m (h) (10 x 10 ft.) minimum.
4. Maintain fire rating of Ballroom wall.
5. Provide 3 m (10 ft.) wide clear path from exterior to
Ballroom.
6. In Ballroom, provide vehicle / equipment routing to clear
chandeliers, into and around planned exhibits.

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M. Ceiling Hang Facilities: Event participants and their production

companies typically customize the function space to suit
their needs by temporarily installing lights, speakers,
projectors, banners and a variety of other props at the
ceiling, walls and on the floor.
By providing permanent hang points and tracks at the ceil-
ing, the following advantages are created.
• Damage to ceilings and walls is reduced.
• Production costs can be reduced.
• Event turn times can be reduced.
• Event space flexibility produces higher quality events.
• Floor mounted equipment and wires are minimized, re-
sulting in fewer tripping opportunities.
• A wider variety of events can be accommodated.
• Permanent hang points are more dependable than
temporary rigging.
Primary Head Table Locations

Figure 6-8

Hang Facilities Rules-of-Thumb

- As many as 12 to 18 in large salons
+ + + + - 15’ - 20’ apart
+ + + + + + - 4 to 6 per head table location in large salons

+ + + +
+ + + + Resource:
+ + See the Event Space
+ + + + Design Supplement for
additional information.

+ +
Example: Ballroom Hang Points
Section
Fixed & Powered Hang Point Location (Examples) +
A A
Figure 6-7 Primary Head Table Locations

Utilizing the above attributes results in an event venue that

is more competitive and attractive to event customers. The
following five hang utilities are typical: 30-458
• Fixed exhibit hang points
• Powered hang points
• Light weight hang track
• Operable partition hang points (steel track only)
• Light pipes
A Hang Point Locations
N. Exhibit Hang Points: At a minimum, provide structural hang
points to accommodate electric power, exhibit lighting, Figure 6-8
displays, and equipment and comply with the following:

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1. Quantity and location are determined by Marriott, based on

the facility size and configuration. At a minimum, provide
four hang points per Ballroom Salon and at primary,
Ballroom head table positions.
2. Install from structure above ceiling line. In an accessible
open ceiling design, the hang points are integrated with the
ceiling design.
3. Install in rows to and on both sides of the operable partition
to just above finish ceiling material.
4. For use only by exhibit riggers to hang displays or
equipment. Do not use hang points to support operable
partition track or sound baffle components.
5. Involve a structural engineer (preferably the firm that
designed the original structure) to determine maximum
point load capacities. Based on use, hang points are rated
at 500, 750 and 1000 pound live load.
6. Quantity and location is based on the facility size,
configuration and market being served. Use the following
as a guide:
a. 1 per 18.5 m² (200 sq. ft.) for small ballrooms.
b. 1 per 37.2 m² (400 sq. ft.) for large ballrooms.
c. Minimum 226 kg (500 lbs.) dead hang tamper proof
support, 4.6 m (15 ft.) on center.
d. Minimum 135 kg (300 lbs.) dead hang tamper proof sup-
port around perimeter of space for cable support.
7. Do not place visible marks on ceiling to locate hang points
above ceiling - use a dimensioned ceiling plan.
8. Coordinate with possible locations for head table or stage
setup. Locate approximately 9.1 m (30 ft.) from back of
table / stage.
9. Coordinate with ceiling fixture sizes and placement.
O. Multipurpose Pavilions: If required, accommodate outdoor
areas for pavilions (such as portable enclosures with side
awnings or tents) or semi-external function areas in proximity
to Ballroom.
1. For resort projects in a warm climate, provide when
required by the Facilities Program.
2. At resorts, functions may occur at secondary swimming
pools, terraces and level areas.
3. Provide level areas for tables and chairs, service equipment,
entertainment platforms or portable stages.
4. Comply with governing accessibility requirements.
5. Provide area drainage to take water away from Function
areas.
6. Provide service areas, utilities and electrical power <15C>
for operations to service hotel.

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P. Systems: Coordinate the following visible system devices

with interior design.
1. Communications: Provide telephone and data port
outlets for computer use by guests. <13B> <13C>
a. Provide additional telephone service for Ballroom
exhibitors as defined in Module <13C>.
b. Locate telephone, microphone, power, TV, auxil-
iary power sleeve and other outlets in millwork
behind hinged, wooden access doors on sides of
Ballroom.
2. A/V Controls: <13C> Coordinate with Module <15C> .
3. Electric: Include supplementary electrical service pass-
through openings with acoustical protection in banquet
Service Corridor walls. Provide additional electrical
service for Ballroom exhibitors as defined in Module
<15C>.
4. Lighting Controls: Coordinate with Module <15C>.
Locate slide dimmers for Ballroom lighting at service
vestibule with a secondary control at Ballroom entry in
concealed hinged panel with touch release hardware.
Q. HVAC / Building Services: Design HVAC system ductwork
1.2 m (4 ft.) minimum from partition walls. Extend services
from above and behind Ballroom Service Corridor, above
and into subdivision ceiling spaces. Route ductwork and
other building services to avoid penetrating partitions
above operable partitions. Supply low and return high and
should not be obstructed by millwork.
R. Lighting: See Module <15C> for lighting requirements.
Provide lighting with flexibility to accommodate social
gatherings, business meetings and presentations.
1. Sources: provide combinations of cove, recessed,
decorative ceiling pendant fixtures and wall lighting.
2. Controls: Control lighting by dimmers readily accessible
to employees with remote control accessible to guests.

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6.3 Pre-function - Design

A. Program: Accommodate space for assembly, reception
and function registration, intermission activities, Internet
access and Wi-Fi <13A>, Public Telephones, Public Toilets
<2A>, Coat room.
1. Relationships:
a. Primary: Ballroom; Meeting Rooms; Banquet Service
Corridors.
b. Secondary: Elevators, Lobby and circulation routes.
2. Location: Easily accessible from main hotel Entrance
and Lobby. Extend along front and sides of Ballroom to
serve Salons.
3. Size / Area: Typically, the Pre-function area is 40% mini-
mum of net Ballroom area with adequate space for each
Ballroom division.
a. Accommodate space for temporary set-up of food
and beverage.
b. Corridor Width: 4.6 m (15 ft.) minimum clear;
accommodate emergency exiting, ballroom partition
pockets, food service set-up and socializing area.
c. Ceiling: 3 m (10 ft.) above floor minimum. Higher
ceilings required for larger facilities.
B. Space Planning: Avoid use as circulation path to other
facilities, such as Meeting Rooms.
1. Provide service access from BOH Service Area to
Pre‑function and to exterior function terraces.
2. At large Ballrooms, provide an exterior Pre-function
Porte Cochere, Entrance and Foyer similar, but
secondary to main hotel entrance (to avoid confusing
guests) if it is anticipated that function traffic (cars and
guests) will congest the main hotel entrance.
3. Natural Light: Provide natural light and views at
windows and skylights.
C. Features:
1. Credenza: Focal point casepiece with artwork and side
chairs. Design to support beverage service. Provide
designs that discourage relocation.
2. Artwork: Illuminated wall mounted artwork.
3. Services: <13><15C> Provide concealed power, microphone,
A / V system and controls, display power and telephone voice
/ data connections in access panels at the walls (interior and
exterior) of the Pre-function area, at glazed walls provide
floor box.
4. Seating Areas: Minimum seating and furniture in Pre-
function areas are dependent on and scaled to size of
Pre-function space.

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6 - Function Spaces Marriott Hotels & Resorts - International

a. Avoid obstruction of emergency egress.

b. Size seating groups for ease of repositioning by hotel
staff.
c. Provide minimal seating groups for conversation
activities of guests.
6.4 Meeting Rooms - Design
A. Program: Quantity and size of Meeting Rooms are dictated
by the project Facilities Program.
1. Relationships:
a. Primary: Public circulation routes.
b. Secondary: Service Corridor.
c. Provide foyers for Meeting Rooms when not adja-
cent to usable Pre-function space.
2. Size / Area: 60 m² (650 sq. ft.) minimum net.
a. Ceiling Height: 3.6 m (12 ft.) above floor.
b. Room Layouts: Various; no room narrower than
5.5 m (18 ft.).
Meeting Room Adjacency Diagram
Passenger To Ballroom Service
Elevators Elevators
<12> <12>
Pantry

Foyer

Coat Meeting
Room
Public Circulation 3.35 m Wide

BOH Service Corridor

To Hotel
Lobby
<2A> Pre-function Meeting
Room

Catering
Showroom Meeting
Meeting
Room
Room

Business
Center
<2A> Meeting
Room

Figure 6-9 To Function Porte Cochere <2A>

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Marriott Hotels & Resorts - International Function Spaces - 6

B. Features: Similar to Ballroom. Design Meeting Rooms to

open to Pre-function space separate from Ballrooms.
1. Recessed Credenza: Provide recess for built-in credenza
style casepiece with granite top and wood cabinetry for
food and beverage service and to support mobile bar.
2. Acoustics: Follow Ballroom criteria above for
Acoustics and Operable / Moveable Partitions.
3. Doors - Meeting Rooms: See Ballroom doors.
C. Audio / Visual: <13C> In order to provide flexibility in
placement, the type, and size of projection screen, marker
and tack board, A / V equipment is typically not “built-
in”.
D. Communications: <13B> Provide telephones. Include a
minimum of two computer data ports <13A> and power
outlets. <15C>
E. Lighting Controls: Conceal dimmers for lighting in paneling
at public / guest door.
F. Finishes: Refer to Module <GR>. See “Design Features” and
FF&E requirements in this Module.
6.5 Boardrooms - Design
A. Program: An executive style meeting room with high
quality features.
1. Relationships:
a. Primary: 4 Public circulation routes / Pre-function
space.
b. Secondary: Banquet Service corridor
2 2. Location: In proximity to Meeting Rooms.
3. Size / Area:
a. Area dictated by the project Facilities Program.
Typical boardroom is 56 m² (600 sq. ft.) minimum.
b. Seating: Fixed conference table seating for 10 to 20.
3

4
1
Example: 2
Boardroom Plan

1 Object Wall
2 Credenza
3
3 Executive Conference Table With
Seating for 10-12
4 Service Entrance 1

Figure 6-10
1 Object Wall
2 Credenza
3 Executive Conference Table With
Design Standards © Marriott International, Inc. January 2009 Seating for 10-12
4 Service Entrance
| Function 15
6 - Function Spaces Marriott Hotels & Resorts - International

B. Acoustics: Perimeter walls; STC 55 to structure.

C. Features: Permanent executive quality conference table with
centrally located concealed electrical and computer access.
Provide leather finished executive chairs on casters with
adjustable seating height.
1. Credenza: Built-in credenza style casepiece with granite
top and wood cabinetry.
2. Artwork: Distinctive prints and original artwork, mounted
in generous wood framses. Artifacts lit in feature locations.
3. Electric: See Module <15C> for electrical / data floor
boxes.
D. Communications - Audio / Visual <13>:
1. Flat panel TV screen (consult with Marriott to determine
type) and DVD / VCR: Provide as built-in millwork A / V
unit. <13C>
2. Projector & Projection Screen: Provide built-in, retractable
projector and screen concealed at ceiling. Hard wire remote
control is wall mounted.
3. Convenience Outlets: Provide electrical outlets to serve
counter space at credenza and throughout the room for
maintenance and guest use.
4. Data Ports / Power: Provide minimum of two data ports
and power outlets for guest computer use at the Boardroom
table. Additionally, provide a minimum of one power and
voice / data outlet at the center of the Boardroom table.
<13B>
5. Telephone: Provide access to a private phone booth with a
door, chair, small work counter, and phone. Private phone
booth can be shared with meeting rooms, executive lounge
or business center.
E. Lighting: <15C> Provide a combination of the following:
1. Cove: Fluorescent area lighting integrated into ceiling
coffers.
2. Recessed: Incandescent, recessed lights focused on table
and credenza.
3. Feature: Decorative ceiling fixture centered on table.
Coordinate ceiling height, fixture size and ceiling detail to
avoid having fixture interfere with visual presentations.
4. Controls: Lighting controlled by concealed dimmers
readily accessible to guests.
F. Finishes - Boardrooms: Generally, provide higher quality finish
materials in Boardrooms than Meeting Rooms.
1. Walls: Wood paneling, decorative wood door casing
with matching chair rail, architectural features, niches
for accented pieces; accessories and lighted artwork from
above.

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2. Ceiling Details: Coffer or dome with recessed lights and

light coves. Conceal HVAC diffusers in ceiling details.
Integrate the location of sprinkler heads into ceiling
design. Acoustical tile ceilings are not acceptable.
3. Floor: Carpet; 80% wool; 20% nylon, Axminster.
4. Windows: Provide decorative window treatment with
blackout capabilities.
6.6 Function Space - Interior Design - General
A. Application: Pre-function; Ballroom; Meeting Rooms;
Boardrooms.
B. Level of Quality: Select high quality finishes and materials
similar in quality and design theme of public spaces <2A>.
1. Coordinate selection of decorative furnishings, millwork,
lighting, artwork and interior landscaping.
2. In order to maintain guest comfort, verify that heating
and cooling variations caused by natural light, artificial
light, heat and humidity from users are considered in
the environmental control design. <15>
C. Interior Landscaping: Emphasize use of live flowering plants.
D. Signage / Graphics: <GR> <16>
1. Coordinate signs electronic reader boards and graphic
locations with lighting, wall millwork and detailing;
allow for door swing and door clearance.
2. Occupancy Loads: Posted according to local code.
3. Ballroom Salons: Non-illuminated signs or LCD screens.
E. Lighting / Mechanical: <15> Feature decorative fixtures such
as, decorative ceiling fixtures and wall sconces mixed with
architectural lighting to provide adequate light levels.
1. Locations: Light fixture locations have priority over
location of speakers, grilles, fire protection devices, and
similar exposed items. Coordinate fixture placement to
create aesthetically pleasing patterns.
2. Lighting: <15C> Incandescent; provide dimmer switches.
3. Decorative Ceiling Fixtures: Generally, these fixtures
weigh 400 kg (900 lbs) maximum and are 2.5 m (8 ft.)
diameter maximum. Review load and structural support
details with structural engineer and Marriott.
a. Determine details required for seismic loads and
acoustic control such as spring mounting details.
b. Secure fixtures to structure above with stainless
steel safety cable.
c. Consider electric winch control equipment to
lower / raise fixtures for service and maintenance;
see Module <15C>.

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6 - Function Spaces Marriott Hotels & Resorts - International

4. Wall Sconces: Mount to walls with maximum 10 cm

(4 inch) projection when less than 2.03 m (6'-8") above
finish floor.
5. Mechanical / Electrical Accessories: Conceal electric
outlets, telephone, audio, cable TV, etc., connections
in walls or baseboards. For mechanical and electrical
grilles, plates, doors, accessories, etc., match or conceal
devices within surrounding wall and ceiling finish.
F. Fire Protection / Life Safety Devices and Equipment:
1. Fire Extinguisher Cabinets: If required, solid front,
paint to match background color, if permitted by
governing code.
2. Exit Signs: Recess in walls, if permitted by governing
code.
3. See additional requirements in Module <14>.
6.7 Function Space FF&E - General
A. Design Concept: Appropriate for the locale while projecting
a warm comfortable ambiance with bright, cheerful and
contrasting colors.
B. FF&E Criteria: See Module <GR> for Public Area FF&E
products criteria.
C. Carpet:
1. Minimum Quality: 80% wool; 20% nylon, 9 row Axminster
carpet.
2. Scale of Carpet Pattern & Border: As selected by
Interior Designer.
D. Window Treatment: Provide decorative window treatment;
sheers, stationary side panels, valances or wood cornice.
1. Black out lining in Meeting Rooms and Boardroom.
2. Style should be appropriate for the grand scale of the
space.
E. Seating: Provided under FF&E package.
1. Upholstery Materials: Leather and fabrics suitable for
heavy commercial use.
2. Fabric Pattern: Select patterns with good coverage; avoid
fragile weaves and materials.
3. Provide small seating groups in Pre-function spaces and
directly outside Meeting Rooms and Board Room.
4. Banquet Chairs: Provide chair ganging (interlocking)
device. Designer specifies fabric intended for heavy
duty commercial use.
F. Softgoods: Treat material with required and appropriate
fire retardant treatment and soil protection treatments.

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Marriott Hotels & Resorts - International Function Spaces - 6

G. Casegoods: Select furniture pieces that are scaled and of a

high quality adequate for public space use.
1. Cabinets: Built-in millwork cabinets and counters with
polished and sealed stone tops
2. Top Protection: Include stone or beveled glass finish
top protection for credenzas, console tables, and side
tables.
H. Art and Artifacts: Place in featured locations with appropri-
ate lighting.

Function Support
6.8 Catering Showroom
A. Program: When the local market can support a Catering
Showroom Design to display various table settings
and banqueting options for key social functions such as
weddings and Bar Mitzvahs.
1. Design is by the project’s Interior Designer.
2. See the project Facilities Program for size requirements.
B. Location: When required, locate off the circulation between
the Pre-function and hotel lobby.
6.9 Public Support Spaces
A. Program: Comply with the project Facilities Program for
requirements of Public Toilets, Internet / phone rooms and
Coat room. Provide in compliance with the following:
B. Location: Support Facilities are located off a foyer leading
to the Pre-function area.
C. Public Toilets:
1. See Module <2> for toilet requirements.
2. Provide toilet facilities dedicated to Function space.
D. Public Telephones: <2A> <13B> Provide the following:
1. One house phone.
2. Consult with Marriott to determine public telephone
requirements since mobile phones and computers are
minimizing public phone use.
E. Cell Phones: <13B> Verify that area location and hotel
construction permits cell phone reception and use throughout.
F. Computer Connectivity: Provide wireless connectivity. <13A>
G. Coat room: Position room within a securable area, adjacent to Pre-
function, entry circulation, but within sight of guest circulation. A
coat room may not be required in warm climate locations.
1. Size space based on regional requirements, but normally not
less than 0.027 m2 (0.3 sq. ft.) by anticipated occupancy.

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6 - Function Spaces Marriott Hotels & Resorts - International

2. Provide sufficient coat / garment hanging racks with

equipment based on market analysis and the Facilities
Program.
3. Provide minimum of 1.5 m (5 ft.) long by 0.6 m (2 ft.)
deep counter space for two attendants adjacent to Coat
Room entry door.
4. Conceal coat racks and shelves from guest view.
6.10 BOH Function Service Spaces
A. Program: Design and provide for the following BOH
(Back-of-House) spaces that serve Function areas:
1. Service Corridors: 2 m (6′-6″) minimum at Meeting
Rooms. See Ballroom Service Corridors.
2. Banquet Storage
3. Beverage Storage
4. Banquet Service Manager’s Office
5. Catering Showroom
B. Coordination with Other Criteria: Coordinate function space
planning and design requirements with the following:
1. Sound Equipment
2. Audio / Visual Equipment Storage Room
6.11 Banquet Storage
A. Program: Provide an enclosed, secure room for storage
of Ballroom and Meeting Room chairs, table, stages,
podiums, decorations, and equipment associated with
function activities.
B. Relationships:
1. Primary: Ballrooms, Meeting Rooms and Service Example: Banquet Storage
Corridors.
2. Secondary: Pre-function.
A B
C. Size / Area:
1. 13% minimum of Ballrooms and Meeting Rooms / net
area required. See Module <9> <13> for other storage
and utility areas.
2. Where configurations do not permit single space, B
include multiple storage areas in close proximity to
respective rooms being served.
3. Ceiling: 3 m (10 ft.) minimum height. A

D. Steward’s Room: Within the Banquet Storage Area, provide

a separate, secure, lockable room of 19 m2 (200 sq. ft.) to
store banquet food service equipment and silver storage.
E. Doors: See Module <GR> for additional general requirements A Event Services
for BOH doors, frames and hardware. B Banquet Services
1. Access to and from Banquet Storage through pair of Figure 6-11
0.9 m (3 ft.) wide doors.

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Marriott Hotels & Resorts - International Function Spaces - 6

2. Secondary access through single door, minimum of

1.07 m (3'-6") width.
3. Hardware: Lockable.
F. Finishes: See Module <GR>. Provide the following:
1. Floor: Concrete with heavy duty sealer
2. Walls: Painted
3. Base: Painted (same as wall)
4. Ceiling: Exposed structure, painted white
6.12 Banquet Beverage Storage
A. Program: Provide a secure space to store beverages for
access to various function spaces. Include refrigerated
units for holding bottled wine and dairy products.
B. Location: Locate on same floor as ballroom and close to
service pantries <3> <10>
6.13 Sound Equipment
A. Program: Provide an enclosed, secure room for audio /
visual, <13C> electronic equipment racks and distribution
associated primarily with Ballroom and Meeting Room
activities.
B. Location:
1. Centrally locate room adjacent to Ballroom and Meeting
area.
2. Locate entrance door at Service Corridor of function
area to permit direct access for convenient adjustment
of audio / visual equipment.
3. Avoid locations subject to water damage.
4. Avoid sources of electronic interference.
5. If function spaces are remotely divided, provide
multiple sound rooms.
C. Size / Area: 7.4 m2 (80 sq. ft.) gross minimum. <13C>
1. Plan: 2.6 x 2.75 m (8'-6" by 9 ft.)
2. Ceiling: 2.7 m (9 ft.) minimum height.
D. Door: See Module <GR> for additional general requirements
for back-of-house doors, frames and hardware.
1. Seal: Perimeter seal to limit dust.
2. Size: 0.9 x 2 m (3'-0" by 6'-8") minimum.
E. Air Conditioning: <15A>
1. HVAC: Continuous air conditioning
2. Heat Load: 5,000 BTU / hr. (verify).
F. Finishes: Refer to Module <GR>. Provide the following:
1. Floor: Vinyl composition tile
2. Base: 10 cm (4 inch) resilient base
3. Walls: Painted
4. Ceiling: Accessible acoustical tile

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6 - Function Spaces Marriott Hotels & Resorts - International

6.14 Audio / Visual Equipment Storage Room

A. Program: <13C> Provide an enclosed, secure room for
storage and control of audio / visual equipment associated
with function spaces. Provide storage for equipment such
as TVs, VCRs, projectors, microphones, flip charts and
computer equipment.
B. Location:
1. Centrally locate in function space.
2. Door access from Service Corridor.
C. Size / Area:
1. Plan: 14 m2 (150 sq. ft.) typical size.
2. Ceiling: 2.5 m (8 ft.) minimum height.
D. Door: See Module <GR> for additional general requirements
for BOH doors, frames and hardware.
1. Size: 0.9 x 2 m (3'-0" x 6'-8") minimum.
2. Type: "Dutch" door with shelf. <GR>
3. Lock: Electronic operated lock. <16>
E. Features:
1. Desk and chair.
2. Telephone / computer. <13B> <13A>
3. Storage racks.
F. Finishes: See Module <GR>.Provide the following:
1. Floor: Vinyl composition tile
2. Base: 10 cm (4 inch) resilient base
3. Walls: Painted
4. Ceiling: Accessible acoustical tile
Example: A / V Equipment Storage

Figure 6-12

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Marriott Hotels & Resorts - International Function Spaces - 6

6.15 Banquet Service Manager’s Office

Example: Banquet Service A. Program: Public access to Banquet Service Manager’s
Manager’s Office Office is not essential but desirable at properties with large
function facilities.
B. Location: When required (see the project Facilities
Program); locate the Banquet Service Manager’s Office off
a foyer, behind the Ballroom.
C. Size / Area: 9.3 m² (100 sq. ft.). See the project Facilities
Program.
D. Door: See Module <GR> for additional general requirements
for BOH doors, frames and hardware.
1. Size: 0.9 x 2 m (3'-0" x 6'-8") minimum.
2. Lock: Electronic operated lock. <16>
E. Features:
1. Office desk and chair.
2. Telephone / computer. <13B> <13A>
F. Finishes: Refer to Module <GR>. Provid`e the following:
1. Floor: Vinyl composition tile
2. Base: 10 cm (4 inch) resilient base
3. Walls: Painted
4. Ceiling: Accessible acoustical tile
6.16 Florist / Floral Preparation
A. Program: When required, provide a Floral Preparation Room
Figure 6-13
to support and supplement the hotel marketing programs
for catering, reception and banqueting activities.
No requirement to provide a retail and display outlet nor to
support guests’ request for floral and specialty gift items.

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6 - Function Spaces Marriott Hotels & Resorts - International

6.17 Operable / Movable Partitions

A. Program: Provide manually operated partitions, unless
otherwise required, to divide large function spaces into
smaller areas to meet guest / customer requirements. Section Through
Typical Partition
B. Acoustic Rating: Preview flanking construction for proper
acoustical sealing around partition; especially partition
system above ceiling.
1. Panels: STC (lab test); 48 (52+ recommended)
2. Installed Assembly Acoustics: NIC (field test), 44 
minimum; 46 + recommended minimum. 
3. Provide acoustic control if occupied spaces are planned 
above and below Ballroom. 
C. Partition System: Detail operable partitions to complement 
and complete the fixed wall design and finish. 
1. Fabrication: Top hung, full height single panels with 
sound insulating cores, steel faced on metal frame, 
prepared for finish selected by Interior Designer. 
2. Operation Type: Manual preferred; verify with Marriott
if motorized operation is required at Ballrooms over
1000 m2 (10,800 sq. ft.) or when partitions are taller  Sound baffle
than 3.6 m (12 ft.). (Motorized partitions involve a  Track (alternate configurations)
higher initial cost, higher maintenance, and operational  Trolley (wheeled)
controls. Verify that dependable, immediate service  Finished ceiling materials
is available to repair motorized partitions to avoid  Top seal
disruptions to function schedules).
 Operable panel
3. Seals: Mechanically activated seals at top, bottom and
 Drop seal
sides of panels and at partition storage access doors.
4. Pass Doors: Avoid use of partition pass doors because  Bottom sound seal

they are an acoustic weak point and do not qualify as  Finished floor materials

exits; see Module <14>. Figure 6-14

5. Trolley and Track: Heavy duty steel or aluminum with
molded polymer tires on two hardened ball bearing
steel trolleys for smooth operation of each panel.
a. Use steel track when panel height and weight ex-
ceeds aluminum track capacity.
b. Provide overhead structure that extends into
the partition storage enclosure to carry track for
stored panels.
6. Deflection Loads: Review partition loading with
structural engineer to verify that allowable deflection of
supporting structure will not restrict partition operation
nor effect partition acoustics.
a. Allow for overhead deflection loads.
b. At floor, provide dead level surface along path of
partition operation.
c. Maximum deflection is L / 360 for any component.

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Marriott Hotels & Resorts - International Function Spaces - 6

D. Partition Storage Enclosures: See example, Figure 6-15.

1. Storage Enclosures:
a. Provide recessed (outside of Ballroom space)
Partition Storage Enclosure operable partition storage pockets with doors at
Plan View perimeter wall.
b. In partition storage enclosure, provide an acousti-
cally tight ceiling
2. Partitions:
a. Seal partition to rear of enclosure at continu-
ous solid blocking to avoid sound transmission
through wall cavity.
b. When partition is extended to full position to di-
vide spaces, partition fits tight to rear of storage
pockets.
c. Provide separate stacking for partitions that further
subdivide Ballroom segments. Typically, achieved
with partition storage in two opposite directions to
avoid panel mixing.
d. Provide operable partition tracks flush in ceiling
or visually minimize by millwork trim consistent
with interior design.
3. Walls: Reinforce walls with continuous wood blocking
where operable partition seals press against to provide
a tight seal.
a. Avoid wall chair rails, base or other interior trim
that will not allow a tight seal.
Figure 6-15 b. Review flanking construction for proper seal around
partitions and especially the wall assembly above
ceiling.
4. Doors: No visible access door hardware from public
areas.
a. Reinforce access door to form a tight fit with par-
tition gasket when in closed position.
b. Do not rely on storage enclosure access doors for
acoustic separation.
c. Provide door drop and perimeter door seals for
tight top, side, jamb and bottom seal.
d. Extend Ballroom carpet under access door.
e. Locate a staff service, personnel door if required
to enter operable partition storage enclosure and
to guide partitions on track at Service Corridor
side, opposite, partition access door.
E. Testing of Operable Partition System: Following complete
installation, field test the operable partition system in
closed, sealed position including adjoining walls (sides and
above) for acoustic compliance.

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6 - Function Spaces Marriott Hotels & Resorts - International

1. Color code each panel and number by location for test

documentation.
2. Visually review for proper panel fit, to abutting
construction, and complete required adjustments.
3. Check for light leaks between each panel contact
segment. Inspect partitions for gaps between seals and
adjoining surfaces. One square inch of gap (6.5 cm2)
equals a sound loss of 20 db.
4. Test each partition assembly for Noise Isolation Class
(NIC) with noise reduction of NIC 46 or greater. Calculate
NIC rating in compliance with ASTM E413-87.
5. Test assembly for Noise Reduction in compliance with
ASTM E336-87 applicable to measurement of isolation
between rooms.
6. Modify, adjust and retest assemblies that do not meet
field tests until accepted without additional cost to
Owner or Marriott.
F. Finish Surfaces: Coordinate with finish details and interior
architectural design requirements of permanent walls.
G. Acceptable Manufacturers: Acceptable Manufacturers for
Operable Partitions:
1. Advanced Equipment Co., Fullerton, CA; 714-635-
5350.
2. Hufcor Inc., Janesville, WI; 800-356-6968.
3. Modernfold, New Castle, IN; 317-529-1450
6.18 Function Space Entrance
A. Program: When required by Marriott, refer to the project
Facilities Program. Provide an exterior Pre-function, Porte
Cochere and Entrance similar, but secondary to main hotel
entrance (to avoid confusing guests) if it is anticipated that
function traffic (cars and guests) will congest the main
entrance and Lobby.
B. Location: Locate and design tour entrance and desk to
provide guests with a high level of service and image equal
to the main entrance and lobby.
C. Features:
1. Architecturally, the scale and image of the Function /
Tour Group entrance is secondary to the main Entrance
/ Porte Cochere (see Module <1>) to avoid confusing
arriving guests.
2. Standards for this entrance area are similar to Lobby
Entrance. <2A>

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6.19 Tour Desk

A. Program: Establish requirements based on the project
Facilities Program.
1. Include tour desk in the project to avoid congestion at
M.I. Greatroom / Front Desk when tour groups register.
2. Design the tour desk with the same quality level and
image equal to the hotel Lobby entrance.
B. Location: Utilize Function Space (bus) drop off area entrance
and circulation area or provide a secondary lobby entrance
location.
1. Tour desk may be located as a secondary lobby entrance
arranged to avoid circulation congestion with Lobby
Entrance.
2. Locate facility to avoid disruption to Lobby circulation
and Function Space.
C. Size / Area: 9 m² (100 sq. ft.) counter/work area.
D. Finishes:
1. Coordinate finishes with Public Space design concept.
2. Replicate Front Desk check-in facilities. <2A>
6.20 System Features
A. Coordination: Coordinate with requirements of other
Modules including:
• GR General Requirements
• 2A Public Spaces
• 9 Engineering
• 10 Food & Beverage Production Facilities
• 13A Information Technology Infrastructure
• 13B Telecommunications
• 13C Audio / Visual
• 14 Fire Protection / Life Safety
• 15 Mechanical - Plumbing - Electrical
• 16 Loss Prevention

Design Standards © Marriott International, Inc. January 2009 | Function 27