School of Information Technology Faculty Monitoring using Radio Frequency

Identification (RFID)

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 CHAPTER 1

Project Overview

Background of the Study

It has been a practice in every institution to monitor the attendance of its employees.

The only difference is whether they monitor the attendance using automated systems or

manually.

The researchers choose this study to improve the faculty monitoring of University

of Baguio in School of Information Technology Department. This helps the Student

Assistant to easily locate the Faculty Members if needed and can generate a summary

report. This may also lessen the tardiness of Faculty Members.

RFID systems also provide good personal security access to confidential data’s and

according to David M. Pozar: “Radio frequency identification (RFID) systems are used for

inventory tracking, shipping, toll collection, personal security access, and other functions.

Most express delivery services, for example, use handheld terminals that scan bar codes on

packages and relay information to a central station. RFID systems are much more

specialized than cellular or WLAN systems, and use a wide range of modulation methods,

operating frequencies, and duplexing schemes.” (Microwave and RF Design of Wireless

System by David M. Pozar)

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 Project Overview

At present, the School of Information Technology (SIT) checks the attendance of

the faculty member by assigning a Student Assistant (SA) to go check every room ten to

fifteen minutes after the class hour started.

Importance of the Study

This study is significant to other researchers who will be improving the study or

conducting relevant and similar studies since data included will be their basis.

For the part of the university, this study will make the monitoring of the attendance

of the SIT faculty easier and more convenient. Attendance reports can be also be generated

upon request.

For the authors, knowledge gained in this study will lead to a deeper understanding

of the subject related, at the same time, gaining more analytical, practical, and competitive

skills. This endeavour will also allow them to apply the theories learned from IT and

Engineering courses alike. Moreover, this study promotes character building and

punctuality, as it requires group collaboration, people interaction, and time-valuing.

Statement of the Problem

The study aims to propose an automated system for the Attendance Monitoring of

the School of Information Technology instructors in the rooms of the F building which will

lead the researchers to address the following problems:

1.) What is the current monitoring system used by the School of Information

Technology in the University of Baguio?

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 Project Overview

2.) What are the needed features in the project proposal?

Objectives

This study aims to:

1.) Identify the current monitoring system implemented in the School of

Information Technology in the University of Baguio.

2.) Determine the required features of the Automated Faculty Monitoring System.

3.) Create the most appropriate design for the system for the University.

Scope and Delimitation

The scope of the study is for the School of Information Technology Faculty and

classrooms of the University of Baguio. The study will include computer laboratories. It is

focused on the class and classrooms that the faculty members of the School of Information

Technology teach in.

The study does not include any other facilities or room that is not a classroom or

computer laboratory room.

Project Constraints

The following are the limitations of the system:

1. The SITFMS is accessible only inside the School of Information Technology dean’s

Office.

2. The system can only be accessed by authorized users.

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 Project Overview

3. Accessing the system is limited depending on privileges given to each of the users.

Project Assumptions

The following are the assumptions that need to be considered:

1. The SITFMS users have different levels of privileges.

2. The developers create the system that will display the system function that

depends on the level of privilege of the user.

3. The system can determine the privilege level of the user upon logging-in

through the Identification number and the RFID number.

4. Only the system administrator can delete as well update faculty information.

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 CHAPTER 2

METHODOLOGY

Data Gathering and Techniques

Observation

Observation is an act of noting and recording something. An activity of a living

being which is involved through the senses.

The researchers will observe the current Faculty Monitoring of the School of

Information Technology in University of Baguio.

Interview

Interview is a meeting between two or more persons face to face and/or a

conference of mutual communication of thoughts.

The researchers will interview the experts on RFID and some students who are less

knowledgeable on RFID systems..

Data Analysis

Analysis of data is a process of inspecting, cleaning, transforming, and modelling

data with the goal of discovering useful information, suggesting conclusions, and

supporting decision making.

The researchers will analyse the data coming from Observation and Interview.

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 Methodology

Project Location

The proposed project will have an RFID reader installed beside the door of each classroom

and laboratory rooms in the School of Information Technology. The monitoring computer

will be placed in the Dean’s office (upper left picture).

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 Methodology

Population of the Study

Table 1: Respondents for the Interview

Name Qualification

Gedrick Luvida  Computer Engineering

Student

 Knowledgeable on

RFID

 Knowledgeable on

Hardware System

Vic Viloria  Information

Technology (IT)

Student

 Knowledgeable on ID

System

 Knowledgeable on

existing Faculty

Monitoring System of

UB-SIT

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 CHAPTER 3

PRESENTATION AND ANALYSIS OF DATA

This section of the study presents the data gathered by the data gathering methods
mentioned in the previous chapter.

1. What is the current monitoring system used by the School of Information

Technology in the University of Baguio?

Observation:

The researchers observed that the current faculty monitoring system of the

School of Information Technology in University of Baguio is done manually by

letting the Student Assistant go around to check every room if the faculty member is

in that Class Room or Laboratory Room. The Student Assistant is having a hard

time going around checking every room and may disturb the class if he/she will

knock on the door to check the attendance.

Interview:

The researchers interviewed some of the students. The interview concludes

that, it is best that our current research should be implemented in the University to

have reliable data in checking faculty attendance. This also helps the Student

Assistant in checking the Faculty Members of their current rooms. The system is

cost efficient because the system is easy to maintain and improve. And decrease the

tardiness of Faculty Members.

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 Presentation and Analysis of Data

Data Analysis:

This research is more efficient than the current monitoring system of

University of Baguio – School of Information Technology. This lessens the

checking of Faculty Members around the University of SIT Department. The system

can generate a reliable report of the Faculty Members in their Absences, Tardiness

or in their Presence. And decreases inconveniences on the faculty member.

2. What are the needed features in the project proposal?

The needed features are:

Monitoring Device – Monitors in the Deans office which have a User

Interface that can easily determine the location of the Faculty Member.

RFID readers – Every Room in the School of Information Technology

department has RFID Card Reader.

RFID cards –Every Faculty members has an RFID card.

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 Presentation and Analysis of Data

Table 2: Interview Data on Faculty Monitoring Using RFID.

Questions Answer: Gedrick Luvida Answer: Vic Viloria

1. What can you say It is good and reliable. It would be more convenient

about our current than the current attendance

research about RFID monitoring with the use

Monitoring System? thumb and password.

2. If the system is Yes, it reduce the work of Yes, it only needs to slide

implemented in the Student Assistant. the card and the system will

University, do you be updated.

think it will be more

convenient or

efficient?

3. Will the system cost Yes, it easy to maintain and It is less expensive than

efficient if improve. current attendance

implemented? monitoring system.

4. Will the system Yes, only the authorized No, it only risk of not being

decrease the personnel can edit the data. able to check the attendance

tardiness of the if the ID is lost.

Faculty Members?

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 CHAPTER 4

CONCLUSION AND RECOMMENDATION

This section of the study presents the researcher’s conclusions based on the findings

conducted. It also provides recommendations for future researchers to further improve the

study.

Conclusions

Teachers and Students (along with the Student Assistants) would prefer the Faculty

Monitoring System using Radio Frequency Identification rather than the manual method, as

indicated in their interview response. Based on the results gathered, the researchers

recommend the following:

Recommendations

1. Additional Biometric or Keypad system for backup purposes.

Since the study does not include the backing up of the data, future

researchers who wish to improve the system may include on how to backup

and where to back up the data stored in the system and the authentication to

be used when accessing the backup data.

2. Better User Interface (User friendly)

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 Conclusion and Recommendations

The user interface may be made better to suit the school or

organization’s requirements or preference (e.g. preferred color scheme, logo,

etc.).

3. Improve database security to only allow selected users access to the

database.

The current study has a database design that whoever has

access to the physical system can also access the database and edit

data easily. This may be addressed by adding a security measure in

the database design to allow only authenticated users to access the

database.

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 REFERENCES

Books

Greg P. (1998). Visual Basic 6. <place here>: SAMS

Pozar D. (year here). Microwave and RF Design of Wireless Systems. <place here>: John

Wiley and Sons Inc.

Journals/Magazines/Newspapers

Unpublished Materials

Alap A. (2013). School of Information Technology Faculty Monitoring System Using Radio

Frequency Identification (RFID). Unpublished Software Design Document, University of

Baguio, Baguio City.

Electronic and Online Sources

http://www.e-gizmo.com/KIT/Gizduino.html

https://docs.google.com/file/d/0BxdLxDCD6Hidem1aQVlCcEhocDQ/edit?pli=1

http://www.e-gizmo.com/KIT/images/rfidcardreader/RFID%20manual.pdf

Other

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 I. Abstract

Title: School of Information Technology Faculty Monitoring using Radio Frequency

Identification (RFID)

1.1 Total Number of Pages:

Researchers:

Estorco, Gig R.

Foronda, Justin Lee M.

Gaviran, Angelo

Bacatan, Marina

Type of Document: Unpublished

Accrediting Institution: University of Baguio

Assumption Road, Baguio City

CHED-CAR

Keywords: RFID, Faculty Monitoring

Rationale/Background

Summary

This study aims to…

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Findings

The following is a summary of the findings:

Based on the interview conducted, the researchers have gathered the following problems:

Conclusions

Based on the findings of the study the following conclusions were drawn.

Recommendations

Based on the study’s findings and conclusions, the author would like to recommend the…

II. Acknowledgement

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