Computing Fundamentals BSE-1

LAB # 07
Introduction to Power Point I

OBJECTIVE:

In this lab, you will learn

1. How to create power point presentation.
2. Add animations to power point presentation.
3. Add transitions to power point presentation.

DESCRIPTION:
The PowerPoint Window

PowerPoint is a presentation software package. With PowerPoint, you can easily create slide
shows. Trainers and other presenters use slide shows to illustrate their presentations.

This lesson introduces you to the PowerPoint window. You use the window to interact with the
software. To begin, open PowerPoint 2016. The window appears and your screen looks similar
to the one shown here.

The Microsoft Office Button

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In the upper-left corner is the Microsoft Office button. When you click the button, a menu appears.
You can use the menu to create a new file, open an existing file, save a file, and perform many
other tasks.

The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access
toolbar provides you with access to commands you frequently use. By default, Save, Undo, and
Redo appear on the Quick Access toolbar. You use Save to save your file, Undo to rollback an
action you have taken, and Redo to reapply an action you have rolled back.

The Title Bar

The Title bar is located at the top in the center of the PowerPoint window. The Title bar displays
the name of the presentation on which you are currently working. By default, PowerPoint names
presentations sequentially, starting with Presentation1. When you save your file, you can change
the name of your presentation.

1 Tabs
2 Command Group
3 Command Buttons
4 Launcher

You use commands to tell PowerPoint what to do. In PowerPoint 2007, you use the Ribbon to
issue commands. The Ribbon is located near the top of the PowerPoint window, below the Quick
Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related
command groups. Within each group are related command buttons. You click buttons to issue
commands or to access menus and dialog boxes. You may also find a dialog box launcher in the
bottom-right corner of a group. When you click the dialog box launcher, a dialog box makes
additional commands available.

Rulers

Rulers are vertical and horizontal guides. You use them to determine where you want to place an

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object. If the rulers do not display in your PowerPoint window:

Click the View tab.

Click Ruler in the Show/Hide group. The rulers appear.

Slides, Placeholders, and Notes

1 Slide
2 Placeholders
3 Notes

Slides appear in the center of the window. You create your presentation on slides.
Placeholders hold the objects in your slide. You can use placeholders to hold text, clip art, charts,
and more.
You can use the notes area to create notes to yourself. You can refer to these notes as you give
your presentation.
Status Bar, Tabs, View Buttons, and More

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Status Bar 6 Vertical & Horizontal Splitter

1
Bars
2 Outline Tab 7 Minimize Button
3 Slides Tab 8 Maximize/Restore Button
4 View Buttons 9 Close Button
5 Zoom

The Status bar generally appears at the bottom of the window. The Status bar displays the number
of the slide that is currently displayed, the total number of slides, and the name of the design
template in use or the name of the background.
The Outline tab displays the text contained in your presentation. The Slides tab displays
a thumbnail of all your slides. You click the thumbnail to view the slide in the Slide pane.
The View buttons appear near the bottom of the screen. You use the View buttons to change
between Normal view, Slider Sorter view, and the Slide Show view.

Normal View

Normal view splits your screen into three major sections: the Outline and Slides tabs, the Slide
pane, and the Notes area. The Outline and Slides tabs are on the left side of your window. They
enable you to shift between two different ways of viewing your slides. The Slides tab shows
thumbnails of your slides. The Outline tab shows the text on your slides. The Slide pane is located
in the center of your window. The Slide pane shows a large view of the slide on which you are
currently working. The Notes area appears below the Slide pane. You can type notes to yourself
on the Notes area.

Slide Sorter View

Slide Sorter view shows thumbnails of all your slides. In Slide Sorter view, you can easily add,
delete, or change their order of your slides.

Slide Show

Use the Slide Show view when you want to view your slides, as they will look in your final
presentation. When in Slide Show view:

Esc Returns you to the view you were using previously.

Left- Moves you to the next slide or animation effect. When you
clicking reach the last slide, you automatically return to your
previous view.
Right- Opens a pop-up menu. You can use this menu to navigate
clicking the slides, add speaker notes, select a pointer, and mark
your presentation.

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Zoom allows you to zoom in and zoom out on the window. Zooming in
makes the window larger so you focus in on an object. Zooming out makes the window smaller
so you can see the entire window.
You can click and drag the vertical and horizontal splitter bars to change the size of your panes.

You use the Minimize button to remove a window from view. While a window is minimized, its
title appears on the taskbar. You click the Maximize button to cause a window to fill the screen.
After you maximize a window, clicking the Restore button returns the window to its former
smaller size. You click the Close button to exit the window and close the program.

Creating Your First PowerPoint Presentation

You create your PowerPoint presentation on slides. You use layouts to organize the content on
each slide. PowerPoint has several slide layouts from which to choose.

Themes are sets of colors, fonts, and special effects. Backgrounds add a colored background to
your slides. You can add themes and backgrounds to your slides. After you complete your slides,
you can run your presentation.

Create a Title Slide

When you start PowerPoint, PowerPoint displays the title slide in the Slide pane. You can type the
title of your presentation and a subtitle on this slide. To enter text:

• Click and type the title of your presentation in the "Click to add title" area.
• Click and type a subtitle in the "Click to add subtitle" area.

If you do not wish to use the title slide, click the Delete Slide button in the Slides group on the
Home tab.

Creating New Slides

After completing your title slide, you can create additional slides. To create a new slide:

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box appears
and displays several layout templates.
3. Click the layout you want. The layout appears in the Slide pane of the PowerPoint window.

3. To add text, click inside the placeholder and type.

4. To add an additional slide to your presentation, do one of the following:

• Right-click the slide layout. A menu appears. Click Layout and then click
the layout you want.

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• Choose the Home tab, click the New Slide button , and then choose the
slide layout you want.

Creating an Outline
If you need to present the information in your slide in outline form, you can easily create an outline
by using the Increase List Level button to create a hierarchy.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Title and Content layout.
4. Enter the information shown here. Click the Increase List Level button in the
Paragraph group to indent the bullets for Stafford Loans and PLUS Loans. If you ever need
to decrease an indent, use the Decrease List Level button in the Paragraph group.
Using Two-Column Text
You can also place text in two separate columns.

1. Choose the Home tab.

2. Click the New Slide button in the Slides group. The Office Theme dialog box appears.
3. Click the Two Content layout.
4. Enter the information. For e.g.

Making Changes to Your Slides

After creating a slide, if you want to add text:

1. Place the mouse pointer at the point at which you would like to add text.
2. Type the information you want to add.

If you would like to change text:

1. Select the text you want to change.

2. Type the new text.

You can use the Backspace key to delete text. You can also delete text by highlighting the text and
pressing the Delete key.

Applying a Theme
A theme is a set of colors, fonts, and special effects. Themes provide attractive backgrounds for
your PowerPoint slides.

To apply a theme to all of the slides in your presentation:

1. Choose the Design tab.

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2. Click the More button in theThemesgroup.

3. Click the design you want.

To apply a theme to selected slides:

1. Click the Slides tab, located on the left side of the window.
2. Hold down the Ctrl key and then click to select the slides to which you want to apply a
theme.
3. Choose the Design tab.
4. Click the More button in theThemesgroup.
5. Right-click the theme you want to apply. A menu appears.
6. Click Apply to Selected Slides. Excel applies the theme to the slides you selected.

You can add a dramatic effect to your theme by applying a background.

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want.

Applying a Theme

Choose the Design tab.

1. Click the More button in theThemesgroup.
2. Click the theme you want. PowerPoint applies the theme to all of the slides in your
presentation.

Adding a Background

1. Choose the Design tab.

2. Click the Background Styles button .
3. Click the background you want. PowerPoint applies the background to your slides.

Running Your PowerPoint Slide Show

After you create your slides, you can run your slide show:

1. Do any one of the following:

o Press F5.
o Choose the Slide Show tab. Click the From Beginning button in the Start
Slide Show group.
o Click the Slide Show icon in the bottom-right corner of your screen.

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Your slide show appears on your screen.

Navigating the Slide Show

Task Procedure
Go to the next slide. Do one of the following:

• Press the Right Arrow

key.
• Press the Enter key.
• Press the Page Down
key.
• Left-click the slide.

Go to the previous slide. Do one of the following:

• Press the Left Arrow

key.
• Press the Backspace key.
• Press the Page Up key.

End the slide show and return to Press the Esc key.
PowerPoint.

Formatting Tables in PowerPoint Presentation

These including changing the columns width, row height, set the cell internal margins,
change the table border, fill color to the cells, add a picture or shadow to a table.

To change columns width and row height

• Position the mouse pointer on the border below the row or to the right of the column
that you want to resize. The mouse pointer turns into a line with arrows on each side of
it.

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• Hold down the mouse button as you drag the row or column to a new height or width. A
dotted line appears showing where it will go.
• Release the mouse button.
• You can have a column automatically resize to fit the contents of column by double-clicking
on the column edge.
To specify the internal margins for cells
• Select the cells to which the setting should apply. You can select the entire table if youwish.
• From the Table Tools Layout tab, in the Alignment group, click on Cell Marginsicon. A
menu of margin presets opens.

• Click one of the presets or click the Custom Margins button to display the Cell Text
Layout dialog box.

• From the dialog box, under the Internal margin section, set the Left, Right, Top, and Bottom
margin settings.
• Click OK when finish.

To apply or change the table border

• Select the cell(s) that you want to apply/change.

• From the Table Tools Design tab, in the Draw Borders group, select a line style, width, and
color from the Pen Style, Pen Weight, and Pen Color drop-down lists.
• From the Table Tools Design tab again, in the Table Styles group, open the Borders button's
menu and choose the sides of the selected area to which the new settings should apply.

Note: Alternatively, you can right-click any existing row or column, point to Insert, and choose
one of the commands on the submenu.

To merge the table cells

Use one of the ways below to merge cells:

• Select (highlight) the cells to merge, right-click them, and choose Merge Cells.
• Select the cells that you want to merge and click Merge Cells icon on the Table Tools
Layout tab, Merge group.
• From the Table Tools Design tab, in the Draw Borders group, click the Erasericon and then

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click the table line you want to erase.

• If necessary, repeat the above step to apply the border to other sides of the selection.
• If you want to remove all borders from all sides, choose No Border from the menu.

To apply the fill color to cell(s)

• Select the cell(s) to affect.

• From the Table Tools Design tab, in the Table Styles group, click the down arrow next to
the Shading button to open its palette.

• Select the desired color or fill effect.

To fill a picture to a table

• Select the cells in the table to be fill by the picture.

• Right-click and from the menu pop-up choose Format Shape.
• From the Format Shape dialog box displayed, click Fill, and then click Picture or texturefill.

• Click the File button, select a picture file to be insert, and click Insert button.
• Mark the Tile picture as texture check box. Click Close.

To apply a shadow to a table

• Select the table's outer frame, and then right-click the frame and choose Format Shape.
• From the Format Shape dialog box displayed, click Shadow, and then choose a Presets and
a Color.
• If needed, drag any of the sliders to fine-tune the shadow.
• Click Close to close the Format Shape dialog box.

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LAB TASKS
LAB TASKS

Perform all steps as mentioned above in MS PowerPoint and show the results to the instructor.

TASK 1

Create a presentation of 10 to 12 slides on any topic of your choice that should utilize the functions
of adding different themes to the slides, using different layouts, applying different transitions to
the slide, usage of the master view, usage of different background styles. The presentation should
also utilize adding of clipart, shapes, slide number, date and time, header and footer, tables etc
(Get familiarized with View Gridlines and Properties (from the Table Group), Insert Rows and
Columns (from the Rows & Columns Group), Delete the Table, Rows and/or Columns (from the
Rows & Columns Group), Merge or Split Cells (from the Merge Group), Increase and decrease
cell size (Cell Size Group), Align text within the cells and change text directions (Alignment
Group).

DELIVERABLES:

2. Task1.ppt

3. Screenshots of results and observations.

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PART II
OBJECTIVE:

In this part of the lab, you will learn how to

1. Add animations to power point presentation.

2. Add transitions to power point presentation.

DESCRIPTION:

Adding Animations

You can animate the objects on your PowerPoint slides. PowerPoint provides four types of
animations: Entrance, Emphasis, Exit, and Motion Paths. An Entrance animation determines
the manner in which an object appears on a slide; for example, an object can move onto a slide.
An Emphasis animation does something to draw attention to an object; for example, the object can
become larger. An Exit animation determines the manner in which an object leaves a slide; for
example, an object can move off a slide. A Motion Paths animation determines how an object
moves around a slide; for example, an object can move from left to right.

After you add an animation, you can use the Custom Animation pane to modify it by choosing an
effect. Choosing an effect enables you to define what starts the animation, its properties (such the
direction from which an object moves onto the slide), and control the speed of the animation. In
addition, you can have an animation start when you click the mouse, start along with the previous
animation, or start at a specified time after the previous animation.

If the Auto Preview box is checked on the Custom Animation pane, PowerPoint provides you with
preview of your animation after you create it and each time you modify it. You can also use the
Play button on the Custom Animation pane to preview an animation.

To choose an effect:

▪ Select the object you want to animate.

▪ Choose the Animations tab.

▪ Click the Custom Animation button . The Custom Animation paneappears.

▪ Click the Add Effect button . A menu appears.

▪ Choose the type of effect you want. A submenu appears.

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▪ Click the effect you want. PowerPoint applies the

effect. To modify an effect:

▪ Click the down arrow next to the Start field on the Custom Animationspane and then
select the start method you want.

▪ Click the down arrow next to the Property field on the Custom Animations pane and the
select the property you want. The Property field might be labelled Direction, Size, or
some other property.

▪ Click the down arrow next to the Speed field on the Custom Animations pane andthen
select the speed you want to apply to your animation.

To preview the animation, click the Play button on the Custom Animations pane.

Adding an Animation to a Slide

1. Click on a Slide on the Slides tab.

2. Select any object on the slide.

3. Choose the Animations tab.

4. Click the Custom Animation button . The Custom Animation pane appears.

5. Click the Add Effect button . A menu appears.

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6. Choose Entrance. A submenu appears.

7. Click Fly In. PowerPoint applies the effect. If the Auto preview box ischecked,
PowerPoint automatically provides you with a preview of the animation.

Modify the Effect

1. Click the down arrow next to the Start field and then select After Previous.

2. Click the down arrow next to the Direction field and then select From Bottom.

3. Click the down arrow next to the Speed field and then select Medium.

Adding another Animation

Select another object on the slide.

1. Click the Add Effect button . A menu appears.

2. Choose Entrance. A submenu appears.

3. Click Fly In. PowerPoint applies the effect. If the Auto preview box ischecked,
PowerPoint automatically provides you with a preview of the animation.

Modifying the Animation

1. Click the down arrow next to the Start field then select After Previous.
2. Click the down arrow next to the object field and then click Timing. The Fly In dialog box
appears.

3. Type 0.05 in the Delay text box.

4. Click OK.

5. Click the down arrow next to the Direction field and then select From Bottom.

6. Click the down arrow next to the Speed field and then select Medium. If the Auto preview
box is checked, PowerPoint automatically provides you with a preview of the animation.

You can click the Play button on the Custom Animation pane at any time to preview an
animation.

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Adding Transitions

Transitions determine how your presentations move from one slide to the next. For example, a
slide can move up onto the screen and replace the previous slide. PowerPoint provides several
transition methods. You can add sound to a transition and you can control its speed. You can
apply a transition to selected slides or to all of the slides in your presentation.

A transition can occur when the presenter clicks the mouse or after the amount of time you
specify.

To apply a transition to selected slides:

1. On the Slides tab, hold down the Ctrl key and then click the slides to which youwant
to apply the transition.

2. Choose the Animations tab.

3. Click the More button in the Transition to this Slide group. A menu of transitions
appears.

4. Click the transition you want to apply. PowerPoint applies the transition. As you roll
your pointer over each transition, PowerPoint provides you with a live preview of the
transition.

To apply a transition to all slides:

1. Choose the Animations tab.

2. Click the More button in the Transition to this Slide group. A menu of transitions
appears.

3. Click the transition you want to apply. As you roll your pointer over each transition,
PowerPoint provides you with a live preview of the transition.

4. Click the Apply to All button in the Transition to This Slide group.

To add a sound to a transition:

1. Choose the Animations tab.

2. Click the down arrow next to the Transition Sound field and then click the sound you
want. As you roll your pointer over each sound, PowerPoint plays the sound.

To set the speed of a transition

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1. Choose the Animations tab.

2. Click the down arrow next to the Transition Speed field and then click the speed you
want.

If you want the transition to occur after the presenter clicks the mouse, check the On Mouse
Click check box. If you want a transition to occur after a specified period of time, check the
Automatically After check box and then specify the amount of time you want to elapse before
the transition occurs. The On Mouse Click check box and the Automatically After check box
are both located on the Animations tab in the Transition to This Slide group.

TASK 2

1. Perform all steps as mentioned above in MS PowerPoint and show the results tothe
instructor.

2. Edit the presentation prepared in the previous task to apply all the conceptslisted
above.

DELIVERABLES:

1. Task 2.ppt

2. Screenshots of results and observations.

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