Traffic Management and Logistics Page 1 of 10

(Standard Operating Procedure)

Department Document Ref. No. Issue Date Revision
QHSE 00

Traffic Management & Logistics

Standard Operating Procedure

Action Designation Signature

Prepared by:

Reviewed by:

Approved by:
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Document Revision History

Rev. No. Issue Date Description of Changes Pages By

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Department Document Ref. No. Issue Date Revision
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Table of Contents
1. Purpose................................................................................................................................................4
2. Scope...................................................................................................................................................4
3. Training & Competency.......................................................................................................................4
4. Responsibility......................................................................................................................................4
5. Definitions...........................................................................................................................................5
6. Instructions..........................................................................................................................................5
1.1 Planning & Assessment................................................................................................................5
1.2 Site Traffic Management..............................................................................................................6
1.3 Logistics.......................................................................................................................................8
1.4 Inspection of Site Traffic Management and Logistics Arrangements.........................................10
7. References.........................................................................................................................................10
7. Appendix1..........................................................................................................................................10
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1. Purpose
To establish the requirements and standards so that the risks associated with traffic and logistics are
assessed, and control measures are implemented in compliance to national and international governing
body’s code of practices, standards and requirements (OSHA, IOSH, NEBOSH, OSHAD, etc.).

2. Scope
This instruction applies to all traffic management and logistics activities carried out in the company and
workplaces.

3. Training & Competency

QA/QC Engineer:
In coordination with HSE Officer and HR & relevant managers shall ensure the following:
Train all employees in the management of site traffic and logistics to understand the risks associated
with such activities.
Training for employees/staff/technicians shall be competency-based and include:
1. Information on the safe systems of work identified in the risk assessment
2. Appropriate control measures to be practised by drivers & operators
3. Appropriate training on the vehicle or machinery they are asked to operate.
4. Appropriate control measures to be adopted by pedestrians
5. Reporting procedure in the event of any unwanted incidents involving site traffic.
6. Additional retraining shall be conducted whenever a periodic inspection reveals that there
are deviations from or inadequacies in the employee’s knowledge of site traffic
management and logistics.
A record containing the following information shall be maintained:
1. Name and ID number
2. ID number of the employee
3. Subject(s) of training
4. Training provider
5. Dates(s) of training
6. Person(s) providing the training

4. Responsibility
Top Management – Ensure that the procedure is complied with in all the applicable work locations &
activities. Provide all the required, appropriate resources and support for ensuring the effective
fulfilment of the requirements of this SOP.
QA/QC Engineer/HSE Officer:
1. In coordination with relevant managers, engineers & supervisors:
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2. Shall accept their roles and responsibilities/accountabilities by following the general

requirements of regulating national and international bodies (OSHA, IOSH, NEBOSH, OSHAD,
etc.)
3. Make sure that site traffic management is appropriately planned, organized and supervised;
4. Make sure that pedestrian and vehicles routes are segregated as practicable;
5. Make sure that pedestrian and vehicle routes are marked with signs and barriers;
6. Make sure that separate site entrances and exits are provided for both vehicles and pedestrians;
7. Make sure that appropriate speed limits are enforced, taking into account pedestrian
movements and the risks from the operations being undertaken.
8. Make sure that visitor vehicles movements are managed appropriately.
9. Make sure that traffic is stopped at the site entrance and drivers briefed by a competent person
on the site traffic management arrangements
10. Make sure that all arrangements for site traffic management and logistics are regularly reviewed
and updated where deemed necessary
11. Make sure that all persons involved in site traffic management and logistics are trained and
competent.
Employees:
1. Employees shall follow all instructions and training they receive on-site traffic management and
logistics
2. Employees shall report any activity or defect relating to site traffic management or logistics if
any reasonably foreseeable to endanger their safety or safety of another person.

5. Definitions
1. Vehicle refers to any powered truck, car, van or another automated mechanical machinery item
of site plant that may be operated by a driver or operator.
2. Site traffic refers to all types of vehicle traffic movements, including powered lift trucks,
machinery or plant, on-site and includes the movements of visitors’ vehicles.
3. The term “Site” refers to a project, specific area of work or facility in which the traffic is being
managed, including internal traffic movements such as powered forklift trucks.

6. Instructions
1.1 Planning & Assessment
QA/QC Engineer in coordination with HSE Officer, HR/admin, relevant managers, engineers &
supervisors shall ensure
1. An assessment of the various risks is undertaken and systems of work that are safe to both
employees and the public are established;
2. Where essentially required by more risk or a high number of traffic movements, a traffic
management plan is developed where applicable and regularly updated;
3. That appropriate control measures are implemented to manage the risks associated with site
traffic management and logistics;
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1.2 Site Traffic Management

General Requirements:
1. All vehicle routes are to be planned to minimize the need for vehicles to reverse by introducing
one-way systems wherever practicable.
2. Road construction and surface quality for traffic routes shall be appropriate for the vehicle types
that will use them.
3. Attention shall be given to vehicle access route widths and the turning radius of bends or sharp
edges to ensure clear access for emergency vehicles.
4. Proper lighting for roads and pedestrian walkways shall be provided essentially.
5. All vehicles including contractor and visitor vehicles shall be subject to the site rules for vehicles.
6. Arrangements shall be made to brief contractors’ and visitor’s drivers and operators on the
safety requirements of the site traffic routes.
7. All types of parking areas shall be integrated away from operational requirements.
8. The design of traffic routes shall be in a manner that avoids blind spots and tight bends.
9. The Traffic routes shall be segregated properly from pedestrian routes wherever required.
10. Engineering manipulation measures will be given priority over administrative controls when
making plans for traffic management systems.
Traffic Routes
1. Vehicle traffic routes shall be appropriate and wide enough for the type of vehicle using them.
2. Where -manner site visitors are unavoidable the width of the site visitors course will be extensive
sufficient to permit automobiles to skip accurately without chance of collision or putting with the
opposite automobile.
3. Access for emergency vehicles such as Ambulance, police or fire shall be maintained at all times.
Where routes are blocked or obstructed temporarily due to site activities, alternative
arrangements shall be in place for emergency vehicle access.
4. Signage shall be provided to indicate the traffic route, direction of travel and any specific
instructions that the driver or operator needs to know;
5. Speed limits shall be determined and appropriate signage shall be displayed at frequent intervals
displaying the maximum speed limit.
6. Where there is a public interface at the site entrance and/or exit, warning signs and traffic control
measures shall be provided. This shall involve the use of traffic marshals to direct and oversee
traffic arrangements and public safety
7. Signage shall be checked regularly and maintained so that it can be easily read
8. Multi-language signs shall be provided in the appropriate languages of the drivers or operators
9. Traffic control measures shall be provided at junctions, pedestrian crossing points or other
potentially dangerous areas;
Proper and Planned Arrangements shall be made to check the safe use of traffic routes including:
A. Vehicle speed;
B. The direction of travel;
C. Safe driving practices;
D. Compliance with passing/overtaking rules;
E. Adherence to warning signs and traffic signals.
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10.Where speed bumps are used, they shall be signposted, physically marked and designed so as not
to create additional hazards for the type of vehicles using the traffic route;
11.Traffic routes shall be maintained and the surface shall be kept in good condition. Pot-holes and
other wear shall be identified through inspection and remedial action shall be taken.
Pedestrian Routes
1. Designated walkways and routes shall be provided for pedestrians.
2. Pedestrian walkways shall be marked with signage and protected with baulk timbers or other
appropriate barriers.
3.Pedestrian routes shall be maintained in good order and kept free from obstruction.
4.Daily checks of each walkway shall be made at the beginning of each shift.
5. Details of the arrangements for pedestrian access and safety shall be included and covered
thoroughly in the site environment health and safety induction
6. Access to high-risk vehicle manoeuvring areas shall be restricted with appropriate barriers and
signs following the general requirements of regulating national and international bodies (OSHA,
IOSH, NEBOSH, OSHAD, etc.) Barricading of Hazards;
7. Appropriate crossing points shall be provided and signposted where pedestrians have to cross
vehicle traffic routes;
8. Control measures shall be implemented to prevent a pedestrian from taking shortcuts. This may
also include extended tiers of barrier protection or protection team of workers at high-chance
regions; Pedestrian routes shall be illuminated where out-of-hours or night-time working is
required. This arrangement also covers access by night-time security staff.
Traffic Marshals
1. Appropriately trained traffic marshals shall be provided on-site to oversee traffic control
arrangements. Traffic marshals shall be easily identifiable with a high-visibility vest or jacket.
2. Appropriate shelters shall be provided for traffic marshals to shade them from the sun, this will
include air conditioning for main entrance and exit posts.
3. Traffic marshals shall ensure that they are in full view of the driver at all times whilst undertaking
reversing operations and shall prevent any pedestrian movement behind reversing vehicles.
Vehicle Reversing
1.Control measures shall be implemented to prevent the need for vehicle reversing movements.
2. Where it is not practicable to prevent the need for vehicle reversing the movement
3. The need for reversing shall be minimized where reasonably practicable;
4. A full and detailed risk assessment shall be undertaken;
5. Audible alarms and flashing amber lights shall be fitted to vehicles that operate automatically
when the reverse gear is selected;
6. Designated reversing areas are to be provided indicted with appropriate signs;
7. Pedestrian access to reversing areas is to be restricted with appropriate barriers and warning
signs;
8. Vehicle drivers or operators are to be briefed on the reversing arrangements;
9. Appropriate supervision shall be provided to monitor the effective implementation of the control
measures for reversing vehicles.
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10. Traffic marshals shall be considered as a last resort and shall only be used in circumstances
where other control measures, identified through risk assessment, are not possible.
11. Where traffic marshals are used, they shall be fully trained and competent to undertake the role
Traffic Management Plans
‘Traffic Management Plan’ shall be prepared on each site where the vehicle(s) are operating. The ‘Traffic
Management Plan’ shall include details on the following:
1. General site description and details of the type of traffic on site;
2. Site-specific risk assessment for vehicles on site;
3. Site layout drawing clearly showing traffic routes, pedestrian crossing points, signage location
and pedestrian routes;
4. Estimated volumes of each vehicle traffic type and means of monitoring traffic flow rates;
5. Details of the traffic control measures at junctions and pedestrian crossing points including
arrangements for the segregation of pedestrians and vehicles;
6. Location of designated site parking areas;
7. Details of the person overseeing traffic management arrangements;
8. Details of vehicle driver/operator site rules;
9. Description of the arrangements for visiting drivers;
10. List of traffic marshals operating on-site along with records of their training.
11. Traffic Management Plan shall be reviewed regularly and updated to ensure it is appropriate for
the current arrangements implemented at the site.
12. Develop and keep up-to-date detailed emergency procedures to deal with vehicle incidents and
vehicle fires that may arise on site.
The following emergencies shall be viewed as foreseeable and detailed in the emergency procedures
for the site:
A. Vehicle Collisions;
B. Vehicle Overturning;
C. Vehicle Breakdown in High Volume Traffic Area;
D. Pedestrians Struck by Vehicle;
E. Vehicle Fire.
1.3 Logistics
Site Set-Up:
1. Before the commencement of the main works the site is set up to meet the following requirements:
2. Establishment of the site perimeter fencing;
3. Provision of welfare facilities to meet the requirements of the anticipated workforce numbers when
work commences;
4. Establishment of site offices;
5. Provision of traffic routes, pedestrian routes, delivery areas and storage areas.
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Storage Areas:
1. Appropriate storage areas shall be provided for materials that can be easily accessed and do not
present a danger to employees.
2. A concrete hard-standing area shall be provided for the storage of palletized materials;
3. Palletized materials are to be stacked no more than 3 pallets high or following manufacturers
recommendations;
4. Appropriate space is to be allowed around storage areas for employees to move around safely
without the risk of being trapped between stacked materials and walls or barriers;
5. Storage areas are to be defined using barriers and signs;
6. Arrangements shall be made to ensure safe loading and unloading of materials to and from storage
areas;
7. Storage areas are to be maintained in good order at all times.
Material Deliveries and Collection:
1. Arrangements shall be in place to ensure controlled or organized delivery and collection of
materials.
2. Delivery/collection drivers shall be subject to OSH briefing/induction with regards to traffic
management. This shall encompass website format and targeted route, velocity regulations, web
page visitors’ requirements, loading/unloading requirements, any particular dangers and any extra
applicable records. Appropriate dedicated vehicle parking areas for delivery/collection vehicles shall
be established. Parked automobiles will be turned off with hand brakes on. Arrangements shall be
in place to ensure all delivery/collection drivers report to security upon arrival to the site;
3. Material delivery/collections shall be made at designated storage/collection areas;
4. Materials can be unloaded/loaded safely by mechanical means where appropriate in safety and
without risk to others on site
5. Those involved in material handling are to be trained in the site delivery procedures;
6. Vehicle loads shall be checked before entry to the site to ensure that they are safe;
7. Vehicle loads are to be checked and approved by both the supervisor/OSH representative and the
driver following loading on-site before the release of the vehicle for exit from the site;
8. Implement safe loading and dispatch procedures as required according to assessed risk;
9. Coupling/uncoupling shall be undertaken in an appropriate dedicated area. Assign responsibility for
the safe coupling/uncoupling when undertaken on site. Vehicle operators shall be competent in
coupling/uncoupling procedures.
Journey Management Plan:
A Journey Management Plan shall be developed and implemented in off-site vehicle movements related
to operational activities including collection, delivery, client meetings etc. not including commuting
journeys to and from the workplace at the beginning and end of the shift.
The Journey Management Plan shall include the following principles:
1. A journey by road shall be necessary and business-related;
2. The journey plan shall consider the factors like selection of route, timings, location;
3. A log of the journey including the vehicle used, the driver and any passengers, the time out,
destination, expected arrival and return times shall be recorded. An appropriate log shall be
maintained on the website;
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4. Driver shall inform the concerned upon arrival at destination;

5. Driver shall inform the concerned upon return and sign log as completion of the journey;
6. Should the driver be more than one hour late in submitting relevant reports (at the destination or on
return) then the concerned shall take necessary steps to contact the driver and ensure his safety;
7. Driver shall inform the concerned of any unexpected delays;
8. The workplace shall have in place appropriate response procedures for breakdowns, incidents etc.
1.4 Inspection of Site Traffic Management and Logistics
Arrangements
General Inspections:
1. Routine OSH inspections shall be carried out on-site covering the site traffic management and site
logistics arrangements.
2. Inspections shall be recorded and identify areas of non-compliance against this Sop. Where non-
compliances are identified a corrective action plan shall be developed to deal with their timely close-
out.

7. References
National and International Governing and accountable Authorities for the following documents:

1. Roles, Responsibilities and Self-Regulation

2. Risk Management
3. Safety Signage and Signals
4. Barricading of Hazards
5. OSH Management during Construction Work
6. Traffic Management and Logistics

7. Appendix1
 [XXXXX] Appendix1 Daily Vehicle Inspection Checklist