Data Entry Operator

Aligned to Qualification Pack:

QP Code:
NSQF Level
VERSION 1

CURRICULUM / SYLLABUS
PSA Version 3.0

Date 30.04.2021

Course code PSA/BFS/01/2021

 Data Entry Operator : Course Outline

Module No. Module Name Applicable NOS

Fundamental and Basics of Computer

Theory Duration (hh:mm) 5:00
Practical/Interactive class Duration (hh:mm) 5:00

2 Operating System and its GUI

Theory Duration (hh:mm) 5:00

Practical/Interactive class Duration (hh:mm) 5:00

3 Learning and Understanding Input and output devices.

Theory Duration
(hh:mm) 5:00
Practical Duration (hh:mm) 3:00

4 Introduction to basics of Data Entry

Theory Duration (hh:mm) 5:00
Practical Duration (hh:mm) 5:00

5 Understanding Fundamentals of MS Word

Theory Duration (hh:mm) 10:00

Practical Duration (hh:mm) 15:00

6 Working with Data Entry

Theory Duration (hh:mm) 5:00
Practical Duration (hh:mm) 10:00
 7 Introduction to Ms Powerpoint
Theory Duration (hh:mm) 10:00
Practical Duration (hh:mm) 15:00

8 Understanding and Working with MS Excel

Theory Duration (hh:mm) 10:00

Practical Duration (hh:mm) 15:00

9 Beginners Understanding of Data Analysis.

Theory Duration (hh:mm) 10:00

Practical Duration (hh:mm) 15:00

10 Employability Skills Auxiliary Module

Theory Duration (hh:mm) 03:00

Practical Duration (hh:mm) 05:00

Note: Theory and practical classes will comprise of interactive inputs, audio visuals, role
plays & simulations, case discussions, activity sessions, projects, computer lab sessions ,
field work, among others.

Total Duration : 160 hours

 Data Entry Operator
Course Coverage
1. Fundamental and Basics of Computer
1.1. Introduction to computer
1.2. Computer Generations
1.3. Characteristics and Components of Computer.
1.4. Understanding softwares and types of softwares.
1.5. Concept of Data Processing
1.6. Types of data and their storage.
2. Operating System and its GUI
2.1. Understanding operating system and basics of Windows.
2.2. Understanding user interface.
2.3. Understanding different icons and their functions.
2.4. Learning to use mouse to move icons on the screen
2.5. Understanding windows setting- control panel, screen savers,wallpapers.
2.6. Setting date and sound.
2.7. Usings menus and folders
2.8. Creating new files and folders with storing
2.9. Basics of Notepad.
3. Learning and Understanding Input and output devices.
3.1. Understanding the functions input and output devices of computer.
3.2. Identifying input devices : keyboard, mouse, joysticks, voice recognition,optical
recognitions, scanners,pos terminals etc
3.3. Identifying output devices : printers,with types of printers impact and non impact
printers.
3.4. Memory and mass storage devices.
3.5. Concept of virtual and cache memory.
4. Introduction to basics of Data Entry
4.1. Importance of Data and Job roles associated.
4.2. Advantages of Data Storage
4.3. Comparative analysis between DTP and Data Entry Professional
4.4. Understanding the importance of Data sanctity
4.5. Understanding fundamentals of Hardware and Cloud based Data Storage
4.6. Overview of File types used for data storing
4.7. Identification of softwares and applications used for Data Entry.
4.8. Identification with Qwerty Keyboard and entry system.
4.9. Identifying types of Data Entry software available in market.
5. Understanding Fundamentals of MS Word
5.1. Develop understanding on basics of Word Processing and its interface : menus,
rulers and bars
5.2. Understand and Learn Character formatting : changing fonts,styles,case,
highlight,symbols and special characters.
5.3. Understanding working with formatting Paragraphs: add bullets,numbering,borders,
5.4. Setting line and paragraph spacing, align and indent paragraphs,
5.5. Create and modify headers and footers, inserting page breaks.
5.6. Application of paragraph styles embedding images, creating outlines.
 5.7. Customising Tables
5.8. Using special table features, performing calculations in table.using table styles,using
tab stops,
5.9. Working with converting text to table, merging and splitting tables.
5.10. Understanding mail merge features.
5.11. Working with columns, pictures,diagrams and chart.
5.12. Comparing and merging documents
5.13. Using sorting in MS Word: sort text, sort tables, sort dates, sort paragraphs.
5.14. Working with drawing objects and graphics: create drawing objects, adding
decorative borders,using wordart features and effects,
5.15. Inserting,positioning and working with pictures and media files.
5.16. Creating and editing of organisational charts and smartart features, creating and
working with equation in Ms Word.
5.17. Saving Documents on Hard drive and cloud based platforms.
6. Working with Data Entry
6.1. Classification Of Data Types.
6.2. Improving typing speed on Keyboard.
6.3. Checking Grammar and Spellings
6.4. Working with Vernacular Data: Bengali and Hindi Fonts
6.5. Using Designs and Styles in Data Presentation.
7. Introduction to Ms Powerpoint
7.1. Discussion on interface layout of Ms Powerpoint.
7.2. Creating and enhancing presentation.
7.3. Addition and modification of texts,
7.4. Applying and modifying templates.
7.5. Learning to use Color Schemes, drawing and modifying objects
7.6. Inserting pictures, charts, files into presentation
7.7. Creating multimedia presentation
7.8. Working with Animation in presentation.
8. Understanding and Working with MS Excel
8.1. Understand Ms Excel and its interface layout.
8.2. Application usage of Ms Excel spreadsheets.
8.3. Working with cells: creations, merging,
8.4. Inputting parameters
8.5. Creation of tables.
8.6. Working with cell heights and widths, copying cells, merging cells.
8.7. Working with functions and formula : using statistical,mathematical and financial
formulas and functions.
8.8. Working with Pivot Tables and Vlookup in Excel.
8.9. Working with Data Charts. Preparing data charts.Embedding Data Charts in sheet.
9. Beginners Understanding of Data Analysis.
9.1. Introduction to Data Analysis
9.2. Overview of various tools and functions.
9.3. Working with Data sorting and data filtering
9.4. Using Charts for Data presentation.
9.5. Importance of Data Security
10. Employability Skills
10.1. English Written and Oral Communication
10.2. Interview Skills
10.3. Presentation Skills.
COURSE OUTCOME : WHAT WILL STUDENTS/LEARNERS GAIN FROM COURSE

● Learners through the course will be able to understand and get skilled as Data
Entry Professionals.
● Will be able to identify and work with different data types across different
softwares and applications.
● Will develop skill in improved speed while entering data.
● Learn and get skilled in working with different MS Office applications MS
Word, MS Excel, MS Powerpoint.
● Develop in working skill on vernacular typing.
● Handle large data size and maintain data sanctity while entering data.
● Will develop initial skill and knowledge in Data analysis.
● Offline and Online Blended Course of approx duration of ____Hrs out of which
____ Hours of Theoretical training. ____ Hours of Practical training using Lab
Room and Online Practice Sessions.
● Short Term Course of ___________Months with 5 Days a week 2 Hr Class
Schedule.

COURSE REQUIREMENT

● Age Criteria : 18 - 30 Years ( Any Gender) ,

● Educational Qualification : Higher Secondary.
○ Working Knowledge and Understanding of English ( for verbal and
written communication)
● Students Require to have Few Technical Access :
○ Laptop/Desktop/SmartPhone compatible with Latest Web Browser
Setting