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36 views

Report. Sample

Uploaded by

rch217763
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Date: March 4, 2022

To: The Principal,

ABC College,
ABC.City,

From: X.Y.Z,
Member Literary Society

Subject: Condition of the College Library

Introduction:
Library is an integral part of any educational institution. Without good reading habits, students
cannot develop into good learners. A good library attracts the knowledge seekers and plays a
role in motivating urge for learning and developing a love for knowledge. Our college also has a
library, and in response to your direction, I have prepared a report on its condition.

Report:
Our library is situated on the 2nd floor of the administration section of our college building. It
consists of a reading hall, office of the librarian and more than fifty averagesize racks and
cupboards for keeping books. There are long tables around which chairs are set. There are five
reading stands for newspapers. The state of cleanliness in the reading hall is quite satisfactory.
The hall is quite spacious. However, being on the second floor it gets quite hot and stuffy in
summers.

The most important part of the library is the books. There are some five thousand books in
various sections of the library. One of the cupboards consists of the textbooks. Reference
section consists of a sizable number of Encyclopedias, dictionaries, record books including
Guinness Book of World Records, Atlas and maps etc. A collection of great works, namely Great
Books Series is also a part of the reference section. However, the latest version of Encyclopedia
Britannica has not yet replaced the older version.

The classified sections include books on Education, Islamic Theology, Tafseer and Hadith, Islamic
Jurisprudence, Islamic history, Science, Philosophy, Economics, Mathematics, World History,
War, Literature, Psychology, Political Science and Mass Communication. There is a section
labeled miscellaneous. It contains sociology books and some other areas not covered by any of
the classified section. The books contained in all these sections are quite authentic ones.

However, as the world is changing rapidly, many new books are being published containing new
knowledge and improvement upon the previous one. For the last ten years, very few new books
have been purchased. There is no research section; so, the students cannot view research
papers or thesis although magazines related to current affairs and science and technology are
useful sources of some help. Although internet is available, not enough PCs are available, and
students are not allowed to use their cell phones, it is not of much use.

Conclusion:
All in all, the library is in good shape but surely there is room for improvement. Following
suggestions are made to further upgrade the library and make it more useful for the students
and teachers.

Suggestions and Recommendations:


Although some measures have recently been taken, some more are suggested so that this
important aspect of college endeavours may become more beneficial and aligned with the
needs of today’s learners and knowledge seekers.

i. New books may be purchased to enrich the resource and to make it up to date.
ii. The magazines and newspapers may be reviewed to exclude some which have lost their
relevance and include others which have quality stuff.
iii. The E-library section needs special attention. A separate hall may be specified for
research and internet facility. The e-libraries of different universities across the globe may be
connected to the college e-library.
iv. The condition of the main reading hall may be improved by enhanced ventilation or, if
possible, air conditioning. The quality and the number of lights installed should also be
enhanced to make reading really a pleasure.

Signed: X.Y.Z.

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