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Jet Propulsion Laboratory Invoice Instructions
Invoice Management Services

Mail Stop 202-100
4800 Oak Grove Drive
Pasadena, CA 91109-8099
Consultant Services Agreement

(CSA) Invoice Instructions
Dear Supplier:
In order for JPL to manage and process your organization’s invoice in a timely manner, you must submit an invoice that meets
the following requirements outlined below. Please submit one invoice per email with any required backup documents in PDF
format to: [email protected]
Invoice Requirements
 Invoices should be typed (not hand written)
 Consultant name, address, phone number
 Invoice number
 Invoice date
 Consultant PO/number/Agreement number
 Brief description of work performed
 Consultant services: period of performance, total number of days worked, number of days worked in California (if applicable),
daily rate
 Travel related expenses
 Current amount due (compensation + travel expenses)
 Project and task numbers
 Certification statement
 Consultant’s signature
Notes
A. We take the following steps in an attempt to pay every invoice that complies with these instructions within 30 days of receipt at JPL Invoice Management Services (IMS):
1. Once we receive your invoice, we review each invoice for the above requirements.
2. If the invoice does not meet any of the requirements, we will contact you ASAP and may request a correction and/or resubmission.
3. We then send invoices to the JPL Contract Technical Manager (CTM) for review and approval. .
4. Once we receive CTM approval on invoices, we will process your invoice for payment.
B. For faster payment, IMS recommends signing up for Direct Deposit. Please visit our website and download the Direct Deposit Authorization form.
C. Notice of Potential Tax Withholding incorporated into your Subcontract as part of the General Provisions, JPL is legally obligated to withhold federal and/or state
income taxes from certain contractor payments when required by law.
A state tax of 7% may be deducted from payments for the following: (1) labor for services, including customization of tangible goods, performed in California or (2) rental or
lease of real or tangible property in California or (3) Royalties for software licenses used in California. Entities subject to this California Tax Reporting and Withholding
include: contractors, sole proprietors, corporations, LLC companies and partnerships that do not have a permanent place of business in California or are not registered to
do business in California.
Payments made to non-U.S. resident alien contractors, sole proprietors, corporations etc. are subject of up to a 30% federal tax withholding for: (1) services, including
customization of tangible goods, performed in the United States (2) rental or lease of real or tangible property in the United States or (3) Royalties for software licenses
used in the United States. Non-U.S. resident individual sole proprietors may be exempt from federal tax withholding or entitled to a reduction in federal taxes withheld if
they claim exemption under an existing tax treaty between their country of origin and the United States.
Email: [email protected] Consultant Invoice Agreement_v2_072720

Jet Propulsion Laboratory Invoice Instructions
Invoice Management Services
Mail Stop 202-100
4800 Oak Grove Drive
Pasadena, CA 91109-8099
CONSULTANT SERVICES AGREEMENT (CSA) - INVOICE
CONSULTANT INVOICE
CONSULTANT NAME INVOICE NUMBER
ADDRESS (IF REMITTANCE ADDRESS DIFFERENT, INDICATE BELOW) INVOICE DATE
CITY, STATE AND ZIP CODE TELEPHONE PO/AGREEMENT NUMBER
BRIEF DESCRIPTION OF WORK
The following billing is for consulting services performed for the Jet Propulsion Laboratory (attach list of the exact dates worked and any other details
specified in the Agreement):
From to in accordance with the terms of referenced Agreement
days @ $ per day Amount $ 0.00
For non-residents of California: Days worked in California (Non-CA residents may be subject to state tax withholding)
days @ $ 0.00 = $ 0.00
Travel by private vehicle as authorized in the referenced Agreement
miles traveled @ $ per mile $ 0.00
Other expenses incurred and authorized in the Agreement.

(Attach receipts in accordance with provisions of Agreement and explain)
TRANSPORTATION
RENTAL CAR
LODGING
PER DIEM
MISCELLANEOUS
TRAVEL AND EXPENSES $ 0.00
CURRENT AMOUNT DUE $ 0.00
PROJECT/TASK NUMBERS TO BE CHARGED

TO BE FILLED IN BY CONSULTANT FOR JPL ACCOUNTING PURPOSES ONLY
NON-RESIDENT STATE TAX $
FEDERAL WITHHOLDING TAX $
NET AMOUNT DUE $

Total 0.00
I HEREBY CERTIFY THAT THE ABOVE BILL IS CORRECT AND JUST, THAT PAYMENT HAS
THEREFORE NOT BEEN RECEIVED, AND THAT THE BILL IS PRESENTED WITH THE
KNOWLEDGE THAT THE AMOUNT PAID HEREUNDER WILL BECOME THE BASIS OF A CLAIM
AGAINST THE UNITED STATES GOVERNMENT.
CONSULTANT SIGNATURE Date
IMS Version 3.0

7/20/2020
Email: [email protected] Consultant Invoice Agreement_v2_072720

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Jet Propulsion Laboratory Invoice Instructions

Invoice Management Services

Consultant Services Agreement

Email: [email protected] Consultant Invoice Agreement_v2_072720

CONSULTANT SERVICES AGREEMENT (CSA) - INVOICE

CONSULTANT NAME INVOICE NUMBER

ADDRESS (IF REMITTANCE ADDRESS DIFFERENT, INDICATE BELOW) INVOICE DATE

CITY, STATE AND ZIP CODE TELEPHONE PO/AGREEMENT NUMBER

BRIEF DESCRIPTION OF WORK

From to in accordance with the terms of referenced Agreement

days @ $ per day Amount $ 0.00

days @ $ 0.00 = $ 0.00

Travel by private vehicle as authorized in the referenced Agreement

miles traveled @ $ per mile $ 0.00

Other expenses incurred and authorized in the Agreement.

TRAVEL AND EXPENSES $ 0.00

CURRENT AMOUNT DUE $ 0.00

PROJECT/TASK NUMBERS TO BE CHARGED

NET AMOUNT DUE $

CONSULTANT SIGNATURE Date

IMS Version 3.0

Email: [email protected] Consultant Invoice Agreement_v2_072720

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