UNIT 3

3.1 POWER POINT

A combination of various slides depicting a graphical and visual interpretation of data, to
present information in a more creative and interactive manner is called a PowerPoint
presentation or PPT.
PREPARING PRESENTATIONS
Create a presentation
1. Open PowerPoint.
2. In the left pane, select New.
3. Select an option:
 To create a presentation from scratch, select Blank Presentation.
 To use a prepared design, select one of the templates.
 To see tips for using PowerPoint, select Take a Tour, and then select Create.

3.2 SLIDES
A slide is a single page of a presentation. A group is called slide deck. A slide show is an
exposition of a series of slides or images in an electronic device or in a projection screen.
Add a slide
1. Open powerpoint
2. In the thumbnails on the left pane, select the slide you want your new slide to follow.
 3. In the Home tab, in the Slides section, select New Slide.
4. In the Slides section, select Layout, and then select the layout you want from the
menu.

Delete slides
1. For a single slide:
Right-click the slide in the thumbnail pane on the left, then select Delete Slide.
2. For multiple slides:
Press and hold Ctrl, and in the thumbnail pane on the left, select the slides. Release
the Ctrl key. Then right-click the selection and choose Delete Slide.
Duplicate a slide
In the thumbnail pane on the left, right-click the slide thumbnail that you want to
duplicate, and then click Duplicate Slide. The duplicate is inserted immediately after the
original.
Rearrange the order of slides
1. Move a single slide:
In the pane on the left, click the thumbnail of the slide that you want to move, then
drag it to the new location.
2. Move multiple slides:
Press and hold Ctrl, and in the pane on the left, click each slide that you want to
move. Release the Ctrl key, and then drag the selected slides as a group to the new
location.
3.3 HANDOUTS
You can use the Handout Master tab to edit the appearance of presentation handouts,
including the layout, headers and footers, and background. Changes made to the handout
master appear on all pages of the printed handout.
To see the handout options, click the View tab, and then click Handout Master in
the Master Views group.

Click Slides Per Page

1.Choose a layout option from the thumbnail images.

2.Click Handout Orientation, and then choose Portrait or Landscape.

3.Click Slide Size, and then choose one of the options.

3.4 SPEAKER’S NOTES

Speaker notes help you remember what to say when you present. Print them, or use
Presenter view to see your notes, while the audience sees only your slides. Add speaker notes.
Slides work best when you don't cram too much information (especially too much text) onto
them.
How to view speaker notes in Google Slides while presenting
1. Open a presentation in Google Slides.
2. In the top right corner, next to Slideshow , click the Down arrow .
3. Click Presenter view.
4. Click Speaker notes.
5. Your presentation will start in the full browser window, and a new window will open
alongside it.
6. In the new window, you will be able to see your speaker notes corresponding to each slide.

7. Use the main browser window to control and navigate through your slides while referring
to the speaker notes in the separate window.

3.5 OUTLINES
Outline View shows your presentation arranged as an outline and is ideal for quickly
adding text to a slide or previewing the structure of a presentation.
View an Outline
1. Click the View tab.
2. Click Outline View.
 The Outline pane appears at the left, showing only the text in your presentation.
You can quickly create an entire presentation by pasting an outline from Word into the
Outline pane.
Collapse and Expand Headings
In Outline View, you can collapse or expand headings, subheadings, and text.
1. Right-click any slide title in the Outline pane.
2. Click the Collapse list arrow.
3. Select a collapse option.
 Collapse: Collapse only the selected slide.
 Collapse All: Collapse all slides in the Outline view.

You can expand or collapse a heading by double-clicking a slide icon in the Outline
pane.
Rearrange Outline Content
1. Right-click the slide you want to move.
2. Click Move Up or Move Down.
You can also rearrange slides by clicking and dragging them to a new location.

3.6 MEDIA CLIPS

PowerPoint allows you to insert a video onto a slide and play it during your presentation.
This is a great way to make your presentation more engaging for your audience.
1. From the Insert tab, click the Video drop-down arrow, then select Video on My PC...
2. Locate and select the desired video file, then click Insert.

3. The video will be added to the slide.

With the Screen Recording feature on the Insert tab, you can create a video of anything you
are doing on your computer and insert it into a slide.

To insert an online video:

Some websites—like YouTube—allow you to embed videos into your slides. An embedded
video will still be hosted on its original website, meaning the video itself won't be added to
your file. Embedding can be a convenient way to reduce the file size of your presentation, but
you'll also need to be connected to the Internet for the video to play.

Working with videos:

To preview a video:
1. Click a video to select it.
2. Click the Play/Pause button below the video. The video will begin playing, and
the timeline next to the Play/Pause button will advance.

3. To jump to a different part of the video, click anywhere on the timeline.

To resize a video:
1.Click and drag the corner sizing handles until the video is the desired size.

2.The corner sizing handles will resize a video while preserving its original aspect
ratio. If you use the side sizing handles, the video will become distorted.
To move a video:
1.Click and drag to move a video to a new location on a slide.

To delete a video:
1.Select the video you want to delete, then press the Backspace or Delete key on your
keyboard.

3.7 CHARTS AND GRAPHS

To create a simple chart from scratch in PowerPoint, click Insert > Chart and pick the chart
you want.
1. Click Insert > Chart.
 2. Click the chart type and then double-click the chart you want.

3. In the worksheet that appears, replace the placeholder data with your own
information.

4.When you insert a chart, small buttons appear next to its upper-right corner. Use
the Chart Elements button to show, hide, or format things like axis titles or data labels. Or
use the Chart Styles button to quickly change the color or style of the chart.
3.8 ADDING THE TRANSITIONS TO THE SLIDE SHOW
There are three categories of unique transitions to choose from, all of which can be found on
the Transitions tab.
 Subtle: These are the most basic types of transitions. They use simple animations to
move between slides.

 Exciting: These use more complex animations to transition between slides. While
they're more visually interesting than Subtle transitions, adding too many can make
your presentation look less professional. However, when used in moderation they can
add a nice touch between important slides.

 Dynamic Content: If you're transitioning between two slides that use

similar slide layouts, dynamic transitions will move only the placeholders, not the
slides themselves. When used correctly, dynamic transitions can help unify your
slides and add a further level of polish to your presentation.

Transitions are best used in moderation. Adding too many transitions can make your
presentation look a little silly and can even be distracting to your audience. Consider using
mostly subtle transitions, or not using transitions at all.
3.9 SPECIAL EFFECTS IN DETAIL
1. Video Insertion
Microsoft Powerpoint allows users to encourage visual engagement by inserting
videos into your presentation slide.
Not only can you insert the video, you can also edit the length, add fade ins and more.
To get started, insert videos by either using the insert tab to insert videos from your PC or
insert videos from online sources through embedding.
2. Animation Effects
Microsoft Powerpoint enables users to animate elements like text, objects and more!
You can make use to the movement animation effects to capture the attention of your
audience.
This can draw attention to specific content in your slides or make your slides user
friendly.
Animation effects are generally categorised by entrance, emphasis, exit and motion
paths.
You can apply the animation by first choosing your object and looking for the
animations tab. Locate the drop-down arrow in the animations group so that you can choose
the desired effect in the menu.
3. Transitions
Apart from animation effects for objects, you can apply special effects on your
Powerpoint slides too.
Depending on your needs, you can make it as simple or as flashy as you need.
Transitions are usually grouped under three categories- Subtle, exciting or dynamic.
To put in transitions, simply choose your slide and click on the transitions tab. Look
for the transition to this slide option and click on drop down arrows to select the transition
you want.
You can then choose to apply the transition to all of the slides or just the particular
slide.
4. SmartArt Graphics
SmartArt Graphics are a simple and straightforward method of communicating
information without having to rely plainly on text but also on shapes.
If you want to insert SmartArt graphics, you can choose the slide you want it to
appear and look for your Insert tab.
You will then be able to choose the SmartArt graphics option from the illustrations
group.
 Look for your insert tab and select the SmartArt command, this will enable the dialog
box where you can choose your desired graphic and insert it.
5. Action Buttons
Action buttons are built in shapes that can be used to connect webpages, play sounds,
connect files and more in your powerpoint slides.
Action buttons are typically inserted slide by slide, or you can insert them in every
slide.
To do so, you need to locate the insert tab in your Microsoft Powerpoint file. Using
the shapes command in your illustrations group, you can then look for the drop-down menu
that contains the action buttons option.
You can then choose the action button you want and insert it. This will then enable
you to choose how you want the action button to be activated.

3.10 SETTING SLIDE TIMINGS

With PowerPoint, you can easily adjust your recorded slide timings. We have broken down
the process into these easy steps:
1: Open your presentation
2: You will find all the slides on the left-hand side of your screen. Click on that area and press
Ctrl + A to select them.
3: You will find the "Transitions tab" on the upper part of your screen. Click on it.
4: Look for "Advance Slide" in the transition Timing group. Below it, the box on the right-
hand side of the "After" will show you the display time for your slides. Edit it as required.