Scribd
Upload
9 views

Lesson 1PowerPoint Basics

Uploaded by

jose ocfemia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
9 views

Lesson 1PowerPoint Basics

Uploaded by

jose ocfemia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 12

PowerPoint Basics

Getting Started with PowerPoint Get to know the PowerPoint 2016


interface.

Introduction
PowerPoint is a presentation program that allows you to create dynamic
slide presentations. These presentations can include animation, narration,
images, videos, and much more. In this lesson, you'll learn your way around
the PowerPoint environment, including the Ribbon, Quick Access Toolbar,
and Backstage view.

Getting to know PowerPoint


PowerPoint 2016 is similar to PowerPoint 2013 and PowerPoint 2010. If
you've previously used these versions, PowerPoint 2016 should feel familiar.
But if you are new to PowerPoint or have more experience with older
versions, you should first take some time to become familiar with
the PowerPoint 2016 interface.

The PowerPoint interface


When you open PowerPoint for the first time, the Start Screen will appear.
From here, you'll be able to create a new presentation, choose a template,
and access your recently edited presentations. From the Start Screen,
locate and select Blank Presentation to access the PowerPoint interface.
Click the buttons in the interactive below to become familiar with the
PowerPoint interface.
Working with the PowerPoint
environment
The Ribbon and Quick Access Toolbar are where you will find the
commands to perform common tasks in PowerPoint. Backstage view gives
you various options for saving, opening a file, printing, and sharing your
document.

The Ribbon
PowerPoint uses a tabbed Ribbon system instead of traditional menus. The
Ribbon contains multiple tabs, each with several groups of commands. For
example, the Font group on the Home tab contains commands for formatting
text in your document.
Some groups also have a small arrow in the bottom-right corner that you
can click for even more options.

Showing and hiding the Ribbon


The Ribbon is designed to respond to your current task, but you can choose
to minimize it if you find that it takes up too much screen space. Click
the Ribbon Display Options arrow in the upper-right corner of the Ribbon to
display the drop-down menu.
• Auto-hide Ribbon: Auto-hide displays your workbook in full-
screen mode and completely hides the Ribbon. To show the
Ribbon, click the Expand Ribbon command at the top of screen.
• Show Tabs: This option hides all command groups when they're
not in use, but tabs will remain visible. To show the Ribbon,
simply click a tab.
• Show Tabs and Commands: This option maximizes the Ribbon.
All of the tabs and commands will be visible. This option is
selected by default when you open PowerPoint for the first time.

Using the Tell me feature


If you're having trouble finding command you want, the Tell Me feature can
help. It works just like a regular search bar: Type what you're looking for, and
a list of options will appear. You can then use the command directly from the
menu without having to find it on the Ribbon.
The Quick Access Toolbar
Located just above the Ribbon, the Quick Access Toolbar lets you access
common commands no matter which tab is selected. By default, it includes
the Save, Undo, Redo, and Start From Beginning commands. You can add
other commands depending on your preference.

To add commands to the Quick Access Toolbar:


1. Click the drop-down arrow to the right of the Quick Access
Toolbar.

2. Select the command you want to add from the drop-down menu.
To choose from more commands, select More Commands.
3. The command will be added to the Quick Access Toolbar.

The Ruler, guides, and gridlines


PowerPoint includes several tools to help organize and arrange content on
your slides, including the Ruler, guides, and gridlines. These tools make it
easier to align objects on your slides. Simply click the check boxes in
the Show group on the View tab to show and hide these tools.
Zoom and other view options
PowerPoint has a variety of viewing options that change how your
presentation is displayed. You can choose to view your presentation
in Normal view, Slide Sorter view, Reading view, or Slide Show view. You
can also zoom in and out to make your presentation easier to read.

Switching slide views


Switching between different slide views is easy. Just locate and select the
desired slide view command in the bottom-right corner of the PowerPoint
window.
To learn more about slide views, see our Managing Slides lesson.

Zooming in and out


To zoom in or out, click and drag the zoom control slider in the bottom-right
corner of the PowerPoint window. You can also select the + or -
commands to zoom in or out by smaller increments. The number next to the
slider displays the current zoom percentage, also called the zoom level.

Backstage view
Backstage view gives you various options for saving, opening, printing, and
sharing your presentations. To access Backstage view, click the File tab on
the Ribbon.
Click the buttons in the interactive below to learn more about using
Backstage view.

You can review our lesson on Understanding OneDrive to learn more about
using OneDrive.
Challenge!
1. Open PowerPoint 2016, and create a blank presentation.
2. Change the Ribbon Display Options to Show Tabs.
3. Click the drop-down arrow next to the Quick Access Toolbar and
add New, Quick Print, and Spelling.
4. In the Tell me bar, type Shape and press Enter.
5. Choose a shape from the menu, and double-click somewhere on
your slide.
6. Show the Ruler if it is not already visible.
7. Zoom the presentation to 120%.
8. When you're finished, your presentation should look something like
this:

9. Change the Ribbon Display Options back to Show Tabs and


Commands.

You might also like