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Lesson 3 Creating and Opening Presentations

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12 views

Lesson 3 Creating and Opening Presentations

Uploaded by

jose ocfemia
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Lesson 3: Creating and Opening

Presentations
Introduction

PowerPoint files are called presentations. Whenever you start


a new project in PowerPoint, you'll need to create a new
presentation, which can either be blank or from a template.
You'll also need to know how to open an existing
presentation.

To create a new presentation:

When beginning a new project in PowerPoint, you'll often


want to start with a new blank presentation.

1. Select the File tab to go to Backstage view.

2. Select New on the left side of the window, then


click Blank Presentation.
3. A new presentation will appear.

To create a new presentation from a template:

A template is a predesigned presentation you can use to


create a new slide show quickly. Templates often
include custom formatting and designs, so they can save you
a lot of time and effort when starting a new project.

1. Click the File tab to access Backstage view, then


select New.
2. You can click a suggested search to find templates or
use the search bar to find something more specific.
In our example, we'll search for the
keyword chalkboard.
3. Select a template to review it.
4. A preview of the template will appear, along
with additional information on how the template can
be used.
5. Click Create to use the selected template.

6. A new presentation will appear with the selected


template.
It's important to note that not all templates are created by
Microsoft. Many are created by third-party providers and even
individual users, so some templates may work better than
others.

To open an existing presentation:


In addition to creating new presentations, you'll often need to
open a presentation that was previously saved. To learn more
about saving presentations, visit our lesson on Saving
Presentations.
1. Select the File tab to go to Backstage view, then
click Open.
2. Click Browse. Alternatively, you can
choose OneDrive to open files stored on your
OneDrive.

3. The Open dialog box will appear. Locate and select


your presentation, then click Open.
Most features in Microsoft Office, including PowerPoint, are
geared toward saving and sharing documents online. This is
done with OneDrive, which is an online storage space for your
documents and files. If you want to use OneDrive, make sure
you’re signed in to PowerPoint with your Microsoft account.
Review our lesson on Understanding OneDrive to learn more.

To pin a presentation:

If you frequently work with the same presentation, you


can pin it to Backstage view for easy access.
1. Select the File tab to go to Backstage view, then
click Open. Your Recent Presentations will appear.
2. Hover the mouse over the presentation you want to
pin, then click the pushpin icon.

3. The presentation will stay in the Recent


presentations list until it is unpinned. To unpin a
presentation, click the pushpin icon again.

Compatibility Mode
Sometimes you may need to work with presentations that
were created in earlier versions of PowerPoint, like
PowerPoint 2003 or PowerPoint 2000. When you open these
types of presentations, they will appear in Compatibility
Mode.

Compatibility Mode disables certain features, so you'll only


be able to access commands found in the program that was
used to create the presentation. For example, if you open a
presentation created in PowerPoint 2003, you can only use
tabs and commands found in PowerPoint 2003.

In the image below, you can see at the top of the window that
the presentation is in Compatibility Mode. This will disable
some PowerPoint 2016 features, including newer types of
slide transitions.

To exit Compatibility Mode, you'll need to convert the


presentation to the current version type. However, if you're
collaborating with others who only have access to an earlier
version of PowerPoint, it's best to leave the presentation in
Compatibility Mode so the format will not change.

You can review this support page from Microsoft to learn more
about which features are disabled in Compatibility Mode.

To convert a presentation:

If you want access to all PowerPoint 2016 features, you


can convert the presentation to the 2016 file format.

Note that converting a file may cause some changes to


the original layout of the presentation.
1. Click the File tab to access Backstage view.

2. Locate and select the Convert command.


3. The Save As dialog box will appear. Select
the location where you want to save the presentation,
enter a file name, and click Save.
4. The presentation will be converted to the newest file
type.
Challenge!
1. Open our practice presentation.
2. Notice that the presentation opens in Compatibility
Mode. Convert it to the 2016 file format. If a dialog
box appears asking if you would like to close and
reopen the file in order to see the new features,
choose Yes.
3. In Backstage view, pin a file or folder.

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