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43 views3 pages

Bus Indent

Uploaded by

atri
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI

Guwahati – 781039, Assam, INDIA


Establishment Section

Ref: IITG/Estb/2022/33/Transport
Date: 08/12/2022

सूचना/Notice

Sub: Guidelines regarding filling up and submission of Indent for Transport: REG

This is for information of all concerned that, Establishment Section of this Institute has come up
with guidelines regarding submission of Indent for Transport.

Following guidelines are to be followed while filing up the form with immediate effect:

1. It is mandatory to mention the appropriate Fund Code while filing up the Indent for
Transport.
2. The signature of the appropriate Fund Sanctioning Authority against the mentioned
fund code is also mandatory for booking of the vehicles.
3. The request for booking should reach Establishment Section at least 24 working hours prior
to the day of requirement. For any urgent requirement, prior permission from Competent
Authority via an email may be obtained by the Indentor.
4. The vehicle booking will be permitted only after timely submission of the Indent and after
prior approval of the Competent Authority.

This is issued with approval of Competent Authority of the Institute.

Joint Registrar (Establishment)

Copy to:

1. Deputy Director’s Office - For kind information


2. Establishment Webpage
3. Notice File
INDIAN INSTITUTE OF TECHNOLOGY GUWAHATI
Guwahati – 781039, Assam, INDIA
Establishment Section

INDENT FOR TRANSPORT

Name of Indentor

Designation of Indentor & Dept./Section/Centre

Purpose of vehicle booking


*(Please attach official documents)
Name(s) of the Guest(s)
Date of requirement From: to

Details of Vehicle Type of Vehicle(s)


Booking No. of Vehicle(s)
Time
Reporting Place
Destination
Full Day Airport/ Railway Airport/ Railway
Please (√) the appropriate Box for type of duty Station (Pick Up) Station (Drop)

For Airport/Railway Flight No./Train No.


Station Duty Arrival/Departure time
*Project No. (For R&D and
CET)
Payment Source * Fund Code (For
Section/Department/Centre
etc.)
NOTE: 1. Request for booking should reach Estb. Section at least 24 working hours prior to the day of requirement.
2. Approval of Fund Sanctioning Authority is mandatory (Details at Annexure-A)
3. Points marked (*) are compulsory.

_____________________________
Signature of the Indentor
Date__________________________
_____________________________ ____________________________ Contact. No____________________
Signature of Fund Sanctioning Authority Signature HOD/HOS/HOC Email ID. _____________________

For Office Use Only

Vehicle No.
Booking Details Type of Vehicle
Name of Driver

Office Note:

_____________________________ ____________________ _______________


Approval of Competent Authority HoS, Establishment Transport In-charge
Annexure-A

Details regarding Fund Sanctioning Authority for respective travels funds

A/C Code Account Head Delegation of Power


24.1 & 24.2 Travelling Expenses: Official DoRGF
25.x Departments/Centres/School Travel HoD/HoC/Dean/DD
57.2 Travelling Expenses (Examination related) DOAA (200000) /DIR
70.5 Travelling – Candidates (Recruitment) (Fac) DOFA (200000)/DIR
70.6 Travelling – Candidates (Recruitment) (Non- REG
Fac)
70.7 Travelling – Experts (Recruitment) (Fac) DOFA (200000)/DIR
70.8 Travelling – Experts (Recruitment) (Non-Fac) REG
77.6 Gymkhana Travel DOSA (500000)/DIR
80 Travel and Conveyance Expenses DD (500000)/DIR

 For Departments/Centres/Schools/Sections using Account Head other the


above, such as Office Contingency, NSS etc. please refer to the Delegation of
Financial power uploaded in the F&A section webpage under the head
Schedule of Financial powers for mentioning of the appropriate fund code.
 Please mention exact account head for 25.x for the concerned
Departments/Centres/Schools

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