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1 Define Custom Attributes (Dynamic Columns) for SAP Business Workflow Tasks. . . . . . . . . . . . 3

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2 PUBLIC Content
1 Define Custom Attributes (Dynamic
Columns) for SAP Business Workflow
Tasks

With custom attributes, you can define business-related properties and assign them to user tasks, such as
project ID or project name. You can expose custom attributes to My Inbox.

Procedure

1. Log on to your Business Workflow system.

2. To create client-independent custom attributes, start transaction SWF_USER_ATTR_DEF.
a. In change mode, choose Create New Entry.
b. Enter the following data:

Field Description

Task/Workflow Choose one of the following granularity options:

○ Task: To expose the same custom attributes for all workflow steps that re­
use your task, for example, Task TS78500059.
○ Workflow Step: To expose custom attributes for a particular step in a work­
flow that is referenced by its step ID, for example, Task WS02000006 and
Step ID 1.
This is particularly useful when one workflow uses a task in several differ­
ent ways, for example, attaced to several different roles. Then users who
perform a technical approval see a different list than users who approve
from the business perspective.

Step ID This is only relevant for scenarios.

Expression Calculation rule for the value of the custom attribute

Name of Attribute Identifier. If certain special identifiers are used, the attribute is shown in a spe­
cific place in the My Inbox application. For more information, see Display Cus­
tom Attributes in My Inbox.

Description Display name of the attribute on the UI. Enter a text with up to 40 characters.

Data Type ABAP Type of element

Save Value As On creation and on completion, the value of the expression is persisted in a hu­
man readable format: string, integer, or decimal.

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Define Custom Attributes (Dynamic Columns) for SAP Business Workflow Tasks PUBLIC 3
 Field Description

Usage Allows to group the attributes.

We recommend that you define no more than 30 custom attributes for a workflow scenario step,
because that's the maximum number that the SAP Task Center service allows.

c. To save your changes, choose Update.

d. To transport the custom attributes, add your changes to a worbench request.

3. To create client-dependent custom attributes, start transaction SWF_USER_ATTR_CUST.

a. In change mode, choose Create New Entry.
b. Enter the following data:

Field Description

Task/Workflow Choose one of the following granularity options:

○ Task: To expose the same custom attributes for all workflow steps that re­
use your task, for example, Task TS78500059.
○ Workflow Step: To expose custom attributes for a particular step in a work­
flow that is referenced by its step ID, for example, Task WS02000006 and
Step ID 1.
This is particularly useful when one workflow uses a task in several differ­
ent ways, for example, attaced to several different roles. Then users who
perform a technical approval see a different list than users who approve
from the business perspective.

Step ID This is only relevant for scenarios.

Expression Calculation rule for the value of the custom attribute

Name of Attribute Identifier. If certain special identifiers are used, the attribute is shown in a spe­
cific place in the My Inbox application. For more information, see Display Cus­
tom Attributes in My Inbox.

Description Display name of the attribute on the UI. Enter a text with up to 40 characters.

Data Type ABAP Type of element

Save Value As On creation and on completion, the value of the expression is persisted in a hu­
man readable format: string, integer, or decimal.

Usage Allows to group the attributes.

We recommend that you define no more than 30 custom attributes for a workflow scenario step,
because that's the maximum number that the SAP Task Center service allows.

c. To save your changes, choose Update.

d. To transport the custom attributes, add your changes to a customizing transport.

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4 PUBLIC Define Custom Attributes (Dynamic Columns) for SAP Business Workflow Tasks
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