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Module 8-9 (Session 17-18) Project Resource Management Using MS Project

Project Management Module -Project Resources

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23 views33 pages

Module 8-9 (Session 17-18) Project Resource Management Using MS Project

Project Management Module -Project Resources

Uploaded by

karansingh.305322
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Project Resource Management

using MS Project
Sunil K Jauhar, IIM Kashipur
What is Resource Allocation?

•Allocating resources (human, technical, etc) to


projects
•CPM/PERT ignore resource utilization and
availability
•Schedules need to be evaluated in terms of both
time and resources

8-12
Time Use and Resource Use

•Time limited: A project must be finished by a


certain time
•Resource limited: A project must be finished
without exceeding some specific level of
resource usage
•Overdetermined: when time, cost, and scope
are fixed
•System-constrained: A project requires a
fixed amount of time and resources

8-13
Resource Loading

• Resource loading describes the amount of resources


an existing schedule requires

• Gives an understanding of the demands a project will


make of a firm’s resources

8-14
Resource Usage Calendar 1

8-15
Resource Usage Calencar 2
Resource Leveling

• Less hands-on management is required


• May be able to use just-in-time inventory
• Improves morale
• Fewer personnel problems
• When an activity has slack, we can move that activity to
shift its resource usage
• May also be possible to alter the sequence of activities
to levelized resources
• Small projects can be levelized by hand
• Software can levelized resources for larger projects
• Large projects with multiple resources are complex to
levelized
8-17
Resource Leveling

8-18
Resource Leveling Function
What is MS-Project
What is MS-Project

It is a software developed by Microsoft.


Designed to assist project manager in
developing a schedule, assigning resources to
tasks, tracking progress, managing the budget
and analyzing workloads.
Uses of MS-Project

❑ It is used to create schedules, project plans,


manage resources and keep track of time.

❑It has features like Gantt chart, project


calendars' for project management
professionals. It helps to organize team.
Features of MS-Project
Planning and forecast the project activities

❑ The planning phase is the cornerstone of any project. It’s


the backbone of any project. Planning of the project is
crucial before the team starts working and is carried out by
the project manager.

❑The project management tool helps in scheduling and


task management.

❑It also helps prioritize the tasks as per the urgency and
other conditions, making the process transparent and
smooth.

❑It helps the team members to be prepared for real-time


difficulties
Timeline view

❑The timeline view which enables one to view the


project progress and keep track of all the activities
of the project in one place.

❑The timeline view is very essential during the


meetings with the stakeholders as it presents the
entire project during the presentation in the
desired format
Timeline
view
Budget Analysis

❑The budget analysis easy by analyzing the


resource rate and the resource assignment cost.

❑In addition, the total expenditure and the


different reasons affecting the total cost of the
project can be streamlined with the help of project
management software
Budget
Resource management

❑ This module of the Microsoft project helps to manage the


resources effectively and eliminate the possibility of idle
resources.
❑The resource management module provides full clarity on the
shared resources.
❑There is a number of limitations for a project which restrict
the resources being used in the project, with the help of the
Microsoft Project tool.
❑The resources can be monitored and subsequently aligned for
different activities of the project.
❑The project management tools also let the project manager
calculate the resource allocation cost, which is very important
for the total budget evaluation of the project
Resource
Resource management

❑ This module of the Microsoft project helps to manage the


resources effectively and eliminate the possibility of idle
resources.
❑The resource management module provides full clarity on the
shared resources.
❑There is a number of limitations for a project which restrict
the resources being used in the project, with the help of the
Microsoft Project tool.
❑The resources can be monitored and subsequently aligned for
different activities of the project.
❑The project management tools also let the project manager
calculate the resource allocation cost, which is very important
for the total budget evaluation of the project
Reporting

❑ Reporting is a very important factor in any project, and there


are different hierarchies of reporting followed during project
management.

❑Which lets you track down the project progress at every step.
Entire project data is accumulated, analyzed and different
reports are then generated as per the requirement.

❑The data can be represented diagrammatically and graphically.

❑The reporting feature of this tool helps to monitor the idle


resource and cost of the resource.
Effective data presentation
❑ 7. Effective data presentation

❑The Microsoft project is a very efficient and extraordinary tool


as it provides different views of the project data.
❑The data can be presented from a Gantt chart or a calendar,
which helps the project manager schedule all the activities on a
common platform.
❑The meetings with the stakeholders become a delightful treat
with the help of the Microsoft Project.
❑A huge chunk of data is divided into smaller modules and then
represented in an effective way so that the work progress is
clearly visible to the entire team, helping to identify the lagging
areas or faults.
❑Using different data representations makes it easier to
understand what amount of work is completed and what is
pending.
How it
Looks
(Format)
Example 1: Purchase of a new car

Learning from the Example:


• Start Date & finish Date
• Managing Calendars
• What are views?
• Gantt chart view.
• Creating WBS
• Reports & Critical path network Diagram.
Project View in MS-project
Example 2:

8-37
Steps for Generating Activity on Node Network Diagram
Steps for Generating Activity on Node Network Diagram

The network diagram is displayed with level one and two tasks indicated by parallelograms and level three tasks indicated by rectangles. The
critical path of the project is highlighted by tasks shown in red. You can roll-up level two tasks which do not lie upon the critical path of the
project by clicking the “-“ sign at the top left corner of the task to improve the readability of the network diagram.
Steps for Generating Activity on Node Network Diagram
Steps for Generating Activity on Node Network Diagram
Network Diagram - Rochester Assembly Upgrade
Some important Links

• MS Project 2019
• https://www.youtube.com/watch?v=A-yPSJGY-_Y

• Microsoft Project 2019 Tutorial


• https://www.youtube.com/watch?v=5v_42_4Vl2o

• Project Beginner Tutorial & Project 2019 Advanced Tutorial


• https://www.youtube.com/watch?v=OuOZVoTwqm8&t=12s
• https://www.youtube.com/watch?v=xc38Om2HtBA

• Project Tutorial Leveling Overallocated Resources Microsoft Training


• https://www.youtube.com/watch?v=LTHiS81tcB0

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