Scribd
Upload
11 views3 pages

Here's A Step-By-step Tutorial On How To Use Excel, Designed For Beginners

Uploaded by

kw9r42thmh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
11 views3 pages

Here's A Step-By-step Tutorial On How To Use Excel, Designed For Beginners

Uploaded by

kw9r42thmh
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 3

Here’s a step-by-step tutorial on how to use Excel, designed for beginners:

Step-by-Step Guide on How to Use Microsoft Excel

1. Getting Started with Excel

**Open Excel**
- Find and open Excel from your computer. Once open, you’ll see a blank workbook with several
sheets, or you can start with a template if needed.

2. Understanding Excel’s Interface

Key Elements
- Ribbon:The toolbar at the top, with tabs like Home, Insert, Formulas, etc.
- Worksheet Area:Where you enter data, composed of columns (labeled A, B, C, etc.) and rows
(labeled 1, 2, 3, etc.).
- Cells:The intersection of rows and columns where you input data (e.g., A1, B2).
- Formula Bar:Shows the contents or formulas in the selected cell.

3. Entering Data

- Step 1: Click on a cell (e.g., A1) and type some data (e.g., a name, a number, or a date).
- Step 2: Press "Enter" or use the arrow keys to move to other cells.

Tip: You can copy and paste data into cells or drag the corner of a cell to auto-fill adjacent cells.

4. Formatting Cells

- Select the cell(s): Highlight the cells you want to format.


- Basic formatting options (from the Home tab)
- Bold, Italic, Underline: Customize the text in the cell.
- Font Size and Color: Change how text looks in terms of size and color.
- Cell Color: Use "Fill Color" to add background color to cells.
- Text Alignment: Choose how the text aligns in the cell (left, center, right).
5.Basic Calculations and Formulas

To perform calculations:
Excel can do basic math like addition, subtraction, multiplication, and division.

- Addition: Type =A1 + B1 (adds the values in cells A1 and B1).


- **Subtraction: Type =A1 - B1
- **Multiplication: Type =A1 B1
- **Division: Type =A1 / B1

Using built-in functions


- Sum: To sum a range of numbers, use `=SUM(A1:A5)
- Average: For the average, use `=AVERAGE(A1:A5)

6.Sorting and Filtering Data

Sorting:
- Step 1: Select the data you want to sort.
- Step 2: Go to the Data tab, click "Sort", and choose how you want to sort (e.g., A to Z, smallest
to largest).

Filtering:
- Step 1: Click on a cell in your data.
- Step 2: Go to the Data tab and click "Filter". You can then filter specific data (e.g., show only
entries greater than a certain value).

7.Creating Charts

Step 1: Select the data you want to chart.


- Example: Highlight the range A1:B5 (which could be names and numbers).

Step 2: Go to the Insert tab, choose a chart type (e.g., bar chart, pie chart).

Step 3: Customize the chart with titles, labels, and colors.

8. Saving and Printing Your Work


Saving:
- Click "File" > "Save As".
- Choose the location and name for your file, and select the format (.xlsx, .csv).

Printing:
- Click "File" > "Print".
- Use "Print Preview" to see how your sheet will look and adjust settings like margins, scaling, or
orientation.

Conclusion:

You’ve learned how to enter data, format cells, use formulas, create charts, and save/print your
work. As you get more familiar with Excel, you can explore advanced functions like pivot tables,
conditional formatting, or using Excel for data analysis!

You might also like