Control Key Shortcuts:

Key Description
CTRL+( Unhide any hidden rows within the selection.
CTRL+) Unhide any hidden columns within the selection.
CTRL+& Applies the outline border to the selected cells.
CTRL+_ Removes the outline border from the selected cells.
CTRL+~ Applies the General number format.
Applies the Currency format with two decimal places (negative
CTRL+$
numbers in parentheses).
CTRL+% Applies the Percentage format with no decimal places.
CTRL+^ Applies the Exponential number format with two decimal places.
CTRL+# Applies the Date format with the day, month, and year.
CTRL+@ Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands
CTRL+!
separator, and minus sign (-) for negative values.
CTRL+- Displays the Delete dialog box to delete the selected cells.
Selects the current region around the active cell (the data area
CTRL+* enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
CTRL+: Enters the current time.
CTRL+; Enters the current date.
Alternates between displaying cell values and displaying formulas
CTRL+`
in the worksheet.
Copies a formula from the cell above the active cell into the cell or
CTRL+'
the Formula Bar.
Copies the value from the cell above the active cell into the cell or
CTRL+"
the Formula Bar.
CTRL++ Displays the Insert dialog box to insert blank cells.
CTRL+1 Displays the Format Cells dialog box.
CTRL+2 Applies or removes bold formatting.
CTRL+3 Applies or removes italic formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and
CTRL+6
displaying placeholders for objects.
CTRL+7 Displays or hides the Standard toolbar.
CTRL+8 Displays or hides the outline symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.
CTRL+SHIFT+)
Unhide selected columns
(closing parenthesis)
CTRL+SHIFT+
( (opening Unhide selected rows
parenthesis)
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region.
Pressing CTRL+A a second time selects the entire worksheet.
When the insertion point is to the right of a function name in a
CTRL+A
formula, displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses
when the insertion point is to the right of a function name in a
formula.
CTRL+B Applies or removes bold formatting.
Copies the selected cells.
CTRL+C CTRL+C followed by another CTRL+C displays the Microsoft
Office Clipboard.
Uses the Fill Down command to copy the contents and format of
CTRL+D
the topmost cell of a selected range into the cells below.
Displays the Find dialog box.
CTRL+F SHIFT+F5 also displays this dialog box, while SHIFT+F4 repeats
the last Find action.
Displays the Go To dialog box.
CTRL+G
F5 also displays this dialog box.
CTRL+H Displays the Find and Replace dialog box.
CTRL+I Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or
CTRL+K
the Edit Hyperlink dialog box for selected existing hyperlinks.
CTRL+L Displays the Create List dialog box.
CTRL+N Creates a new, blank file.
Displays the Open dialog box to open or find a file.
CTRL+O
CTRL+SHIFT+O selects all cells that contain comments.
CTRL+P Displays the Print dialog box.
Uses the Fill Right command to copy the contents and format of
CTRL+R
the leftmost cell of a selected range into the cells to the right.
Saves the active file with its current file name, location, and file
CTRL+S
format.
CTRL+U Applies or removes underlining.
Inserts the contents of the Clipboard at the insertion point and
CTRL+V replaces any selection. Available only after you cut or copied an
object, text, or cell contents.
CTRL+W Closes the selected workbook window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or action, if possible.
CTRL+Z Uses the Undo command to reverse the last command or to delete
the last entry you typed.
 CTRL+SHIFT+Z uses the Undo or Redo command to reverse or
restore the last automatic correction when AutoCorrect Smart Tags
are displayed.

CTRL+F9 To minimize a workbook window to an icon

CTRL+F10 To maximize or restore the selected workbook window

To switch to the next workbook window when more than one workbook
CTRL+F6 window is open

CTRL+SHIFT+F6 To switch to the previous workbook window

CTRL+F5 To restore the window size of the selected workbook window

CTRL+F4 or CTRL+W To close the selected workbook window

CTRL+PAGE DOWN To move to the next worksheet in the workbook

CTRL+PAGE UP To move to the previous worksheet in the workbook

Function Key Shortcuts:

Key Description
Displays the Help task pane.

CTRL+F1 closes and reopens the current task pane.

F1
ALT+F1 creates a chart of the data in the current range.

ALT+SHIFT+F1 inserts a new worksheet.

Edits the active cell and positions the insertion point at the end of the cell contents. It
also moves the insertion point into the Formula Bar when editing in a cell is turned
F2 off.

SHIFT+F2 edits a cell comment.

Pastes a defined name into a formula.
F3
SHIFT+F3 displays the Insert Function dialog box.
Repeats the last command or action, if possible.
F4
CTRL+F4 closes the selected workbook window.
Displays the Go To dialog box.
F5
CTRL+F5 restores the window size of the selected workbook window.
 Switches to the next pane in a worksheet that has been split (Window menu, Split
command).

SHIFT+F6 switches to the previous pane in a worksheet that has been split.
F6
CTRL+F6 switches to the next workbook window when more than one workbook
window is open.

Note When the task pane is visible, F6 and SHIFT+F6 include that pane when
switching between panes.
Displays the Spelling dialog box to check spelling in the active worksheet or
selected range.
F7
CTRL+F7 performs the Move command on the workbook window when it is not
maximized. Use the arrow keys to move the window, and when finished press ESC.
Turns extend mode on or off. In extend mode, EXT appears in the status line, and
the arrow keys extend the selection.

SHIFT+F8 enables you to add a non-adjacent cell or range to a selection of cells by

using the arrow keys.
F8
CTRL+F8 performs the Size command (on the Control menu for the workbook
window) when a workbook is not maximized.

ALT+F8 displays the Macro dialog box to run, edit, or delete a macro.
Calculates all worksheets in all open workbooks.

F9 followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas)

calculates the selected a portion of a formula and replaces the selected portion with
the calculated value.

SHIFT+F9 calculates the active worksheet.

F9
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.

CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells

in all open workbooks, including cells not marked as needing to be calculated.

CTRL+F9 minimizes a workbook window to an icon.

F10 Selects the menu bar or closes an open menu and submenu at the same time.

SHIFT+F10 displays the shortcut menu for a selected item.

ALT+SHIFT+F10 displays the menu or message for a smart tag. If more than one
smart tag is present, it switches to the next smart tag and displays its menu or
 message.

CTRL+F10 maximizes or restores the selected workbook window.

Creates a chart of the data in the current range.

SHIFT+F11 inserts a new worksheet.

F11 ALT+F11 opens the Visual Basic Editor, in which you can create a macro by using
Visual Basic for Applications (VBA).

ALT+SHIFT+F11 opens the Microsoft Script Editor, where you can add text, edit
HTML tags, and modify any script code.
F12 Displays the Save As dialog box.

Keys for Formatting Data:

To display the Style dialog box ALT+' (apostrophe)

To display the Format Cells dialog CTRL+1

box

To apply the General number CTRL+SHIFT+~

format

To apply the Currency format with CTRL+SHIFT+$

two decimal places (negative
numbers in parentheses)

To apply the Percentage format CTRL+SHIFT+%

with no decimal places

To apply the Exponential number CTRL+SHIFT+^

format with two decimal places

To apply the Date format with the CTRL+SHIFT+#

day, month, and year

To apply the Time format with the CTRL+SHIFT+@

hour and minute, and AM or PM

To apply the Number format with CTRL+SHIFT+!

two decimal places, thousands
separator, and minus sign (–) for
negative values

To apply or remove bold CTRL+B

formatting

To apply or remove italic CTRL+I

formatting

To apply or remove underlining CTRL+U

To apply or remove strikethrough CTRL+5

To hide the selected rows CTRL+9

To hide the selected columns CTRL+0 (zero)

To apply the outline border to the CTRL+SHIFT+&

selected cells

To remove the outline border from CTRL+SHIFT+_

the selected cells

Entering Special Characters

Turn on NUM LOCK and use the numeric key pad for these keystrokes.

To enter the cent character ¢ ALT+0162

To enter the pound sterling ALT+0163

character £

To enter the yen symbol ¥ ALT+0165

To enter the euro symbol € ALT+0128

Entering and Calculating Formulas

To start a formula = (equal sign)

To move the insertion point into F2

the Formula Bar when editing in a
cell is turned off

To delete one character to the left BACKSPACE

in the Formula Bar

To complete a cell entry from the ENTER

cell or Formula Bar

To enter a formula as an array CTRL+SHIFT+ENTER

formula

To cancel an entry in the cell or ESC

Formula Bar

To display the Insert Function SHIFT+F3

dialog box in a formula

To display the Function CTRL+A

Arguments dialog box when the
insertion point is to the right of a
function name in a formula

To insert the argument names CTRL+SHIFT+A

and parentheses when the
insertion point is to the right of a
function name in a formula

To paste a defined name into a F3

formula

To insert an AutoSum formula ALT+= (equal sign)

with the SUM function

To copy the value from the cell CTRL+SHIFT+" (quotation

above the active cell into the cell mark)
or the Formula Bar

To copy a formula from the cell CTRL+' (apostrophe)

above the active cell into the cell
or the Formula Bar

To alternate between displaying CTRL+` (single left quotation

cell values and displaying mark)
formulas

To calculate all worksheets in all F9

open workbooks

To calculate the active worksheet SHIFT+F9

To calculate all worksheets in all CTRL+ALT+F9

open workbooks, regardless of
whether they have changed since
the last calculation

To recheck dependent formulas CTRL+ALT+SHIFT+F9

and then calculate all cells in all
open workbooks, including cells
not marked as needing to be
calculated

To calculate the selected portion F9 (To replace the selected

of a formula portion with the calculated value,
press ENTER or, for array
formulas, CTRL+SHIFT+ENTER)

Other useful shortcut keys:

Key Description
Move one cell up, down, left, or right in a worksheet.

CTRL+ARROW KEY moves to the edge of the current data region (data
region: A range of cells that contains data and that is bounded by empty
cells or datasheet borders.) in a worksheet.

SHIFT+ARROW KEY extends the selection of cells by one cell.

CTRL+SHIFT+ARROW KEY extends the selection of cells to the last

nonblank cell in the same column or row as the active cell.
ARROW
KEYS LEFT ARROW or RIGHT ARROW selects the menu to the left or right
when a menu is visible. When a submenu is open, these arrow keys switch
between the main menu and the submenu.

DOWN ARROW or UP ARROW selects the next or previous command

when a menu or submenu is open.

In a dialog box, arrow keys move between options in an open drop-down

list, or between options in a group of options.

ALT+DOWN ARROW opens a selected drop-down list.

Deletes one character to the left in the Formula Bar.
BACKSPACE
Also clears the content of the active cell.
Removes the cell contents (data and formulas) from selected cells without
affecting cell formats or comments.
DELETE
In cell editing mode, it deletes the character to the right of the insertion
point.
 Moves to the cell in the lower-right corner of the window when SCROLL
LOCK is turned on.

Also selects the last command on the menu when a menu or submenu is
visible.
END
CTRL+END moves to the last cell on a worksheet, in the lowest used row
of the rightmost used column.

CTRL+SHIFT+END extends the selection of cells to the last used cell on

the worksheet (lower-right corner).
Completes a cell entry from the cell or the Formula Bar, and selects the
cell below (by default).

In a data form, it moves to the first field in the next record.

Opens a selected menu (press F10 to activate the menu bar) or performs
the action for a selected command.
ENTER
In a dialog box, it performs the action for the default command button in
the dialog box (the button with the bold outline, often the OK button).

ALT+ENTER starts a new line in the same cell.

CTRL+ENTER fills the selected cell range with the current entry.

SHIFT+ENTER completes a cell entry and selects the cell above.

Cancels an entry in the cell or Formula Bar.
ESC
It also closes an open menu or submenu, dialog box, or message window.
Moves to the beginning of a row in a worksheet.

Moves to the cell in the upper-left corner of the window when SCROLL
LOCK is turned on.

Selects the first command on the menu when a menu or submenu is

HOME
visible.

CTRL+HOME moves to the beginning of a worksheet.

CTRL+SHIFT+HOME extends the selection of cells to the beginning of

the worksheet.
PAGE DOWN Moves one screen down in a worksheet.

ALT+PAGE DOWN moves one screen to the right in a worksheet.

 CTRL+PAGE DOWN moves to the next sheet in a workbook.

CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a

workbook.
Moves one screen up in a worksheet.

ALT+PAGE UP moves one screen to the left in a worksheet.

PAGE UP
CTRL+PAGE UP moves to the previous sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the current and previous sheet in a

workbook.
In a dialog box, performs the action for the selected button, or selects or
clears a check box.

CTRL+SPACEBAR selects an entire column in a worksheet.

SHIFT+SPACEBAR selects an entire row in a worksheet.

CTRL+SHIFT+SPACEBAR selects the entire worksheet.

SPACEBAR
 If the worksheet contains data, CTRL+SHIFT+SPACEBAR
selects the current region. Pressing CTRL+SHIFT+SPACEBAR a
second time selects the entire worksheet.
 When an object is selected, CTRL+SHIFT+SPACEBAR selects
all objects on a worksheet.

ALT+SPACEBAR displays the Control menu for the Excel window.

Moves one cell to the right in a worksheet.

Moves between unlocked cells in a protected worksheet.

Moves to the next option or option group in a dialog box.

TAB
SHIFT+TAB moves to the previous cell in a worksheet or the previous
option in a dialog box.

CTRL+TAB switches to the next tab in dialog box.

CTRL+SHIFT+TAB switches to the previous tab in a dialog box.