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Library Management System

Project on library management system

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0% found this document useful (0 votes)
71 views26 pages

Library Management System

Project on library management system

Uploaded by

Aman Yadav
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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REPORT ON LIBRARY MANAGEMRNT SYSTEM

AMini Project Report submitted in partial fulfillment of the


requirements for the award of the degree of

Bachelor of Technology

Submitted by
Mohammad Abuzar Shaikh CS01
Mohammad Faisal Shaikh CS02

Under the Guidance of

Prof. Pankaj Wankhede

Computer Science & Engineering Department


J D College of Engineering and Management, Nagpur-441501
(An Autonomous Institute, with NAAC “A” Grade)
Affiliated to DBAT U, RTMNU & MSBTE Mumbai.
Year 2024-25

1
CERTIFICATE

This is to certify that the mini project report entitled, “Library Management
System” in the subject Computer Science & Engineering in the faculty of
Science and Technology submitted by Mohammad Abuzar Shaikh and
Mohammad Faisal Shaikh to Dr. Babasaheb Ambedkar Technological
University, Lonere for the award of the degree of Bachelor of Technology is a
bonafide record of work carried out by them under my supervision. The
contents of this Mini Project Report, in full or in parts, have not been submitted
or published to any other Institute or University for the award of any degree or
diploma.

Prof. Pankaj Wankhede


Forwarded to:
CSE Department

Prof. Swati Raut Dr. Supriya Sawwashere


Project Coordinator Head of the Department
CSE Dept CSE
JDCOEM, Nagpur

2
CERTIFICATE OF APPROVAL

This is to certify that the Project Seminar Report entitled on


LIBRARY MANAGEMENT SYSTEM is approved work done by
Mohammad Abuzar Shaikh
Mohammad Faisal Shaikh

In partial fulfilment of the requirements for the award for the


degree of Bachelor of Technology in Computer Science
&Engineering at J D College of Engineering &Management , Nagpur
affiliated to Dr. Babasaheb Ambedkar Technological University,
Lonere during the academic year 2024-25

Prof. Pankaj Wankhede Dr. Supriya Sawwashere


Assistant Professor,CSE Dept HOD CSE
Guide JDCOEM,Nagpur

Project Examination held on___________________

Internal Examiner External Examiner

Prof. Swati Raut


Project Coordinator

3
❑ ACKNOWLEDGEMENTS

In completing this Library Management System project, we are incredibly grateful to the people who
supported us and guided us through each step of the process. First and foremost, we would like to
express our sincere appreciation to our guide, Prof. Pankaj Wankhede, whose valuable guidance and
expertise were instrumental in the success of this project. His support and encouragement allowed us to
approach the project with confidence and helped us navigate complex challenges along the way. Prof.
Wankhede’s insights were particularly helpful during the system design and development stages, and his
feedback pushed us to improve our understanding and enhance the quality of our work.

We would also like to thank our college, JD College of Engineering and Management, for providing us
with an environment conducive to learning and growth. The resources and support available at our
institution played a crucial role in helping us acquire the knowledge and skills necessary for this project.
The computer labs, software tools, and library facilities provided by the college enabled us to explore the
practical applications of our studies and to bring our ideas to life.

A special thanks goes to our friends and classmates, who offered their thoughts and suggestions
throughout the development of this system. Their feedback, particularly during the testing phase, helped
us identify areas for improvement, refine the project, and enhance its functionality. Working alongside
our peers and engaging in discussions helped us consider different perspectives, which contributed to
making this system user-friendly and effective.

We would also like to thank our families for their patience and support throughout this journey. Their
encouragement and understanding provided us with the motivation to keep moving forward, even when
faced with challenges. Their belief in our potential was a source of inspiration and kept us focused on
achieving our goals.

Finally, we would like to recognize the authors of the resources and books we referenced, including
works by Bjarne Stroustrup and Herbert Schildt, whose insights into C++ programming helped us build
a solid foundation for this project. Additionally, online platforms and documentation, such as
cplusplus.com, offered valuable explanations and examples that clarified complex programming
concepts and helped us apply them effectively in our project.

In conclusion, this project was the result of collaborative efforts, guidance, and support from many
individuals, for whom we are sincerely thankful. Their contributions were invaluable, and we are deeply
appreciative of the knowledge, skills, and encouragement they shared with us. This experience has not
only enhanced our technical abilities but also taught us the value of teamwork, perseverance, and the
importance of seeking guidance when learning new things. We hope to carry forward the lessons and
values we learned during this project as we continue to develop and grow in our academic and
professional journeys.
.

4
❑ ABSTRACT

The Library Management System project aims to automate and simplify library operations, making tasks
such as tracking book inventory, managing student accounts, and handling book transactions more efficient
and accessible. Built in C++, this system provides an organized and user-friendly platform that assists
librarians in overseeing library activities smoothly. The system’s design focuses on core functions that are
essential to any library: adding new books, updating book details, issuing books to students, and tracking
student balances to ensure they have sufficient funds for book borrowing.

One of the key benefits of this system is that it reduces the manual effort needed to manage library resources.
Traditionally, library management involves a significant amount of paperwork and manual record-keeping,
which can lead to errors and slow down operations. The Library Management System addresses these
challenges by providing automated solutions. For instance, with this system, librarians can quickly check the
availability of books and update the inventory in real-time as books are issued or returned. It also allows
students to view their borrowing status, ensuring transparency and efficient management of library resources.

The project also integrates features that keep library administration streamlined. For example, the system
includes options for creating new student accounts, updating their balances, and organizing their borrowing
history. Librarians can sort and view student lists, making it easy to manage student data and keep track of
who has borrowed which books. Additionally, the system has simple yet secure login access for both students
and administrators, ensuring the system’s integrity and making it accessible only to authorized users.

This report details each stage of the Library Management System’s development, from initial design and
planning to coding and testing. It includes sections that explain the structure of the system, such as the
system architecture and flowchart, which depict how users interact with the software. Moreover, screenshots
are provided to demonstrate the actual user experience, showing how the main functions like issuing books,
viewing balances, and managing accounts are executed.

The project demonstrates how programming in C++ can create practical solutions for real-world problems. It
highlights how a simple, well-organized software application can improve library management significantly,
saving time for both librarians and students. While this version of the Library Management System is
designed for small to medium libraries, it can easily be scaled up. Future enhancements could include
integrating a database to handle larger datasets, adding more advanced search features, and even enabling
online access for remote users.

Overall, the Library Management System is a valuable tool for any institution looking to modernize and
streamline its library operations. By reducing manual effort, ensuring accuracy, and improving access to
information, this project represents a step forward in library management technology.

5
❑ TABLE OFCONTENTS

1. Title Page

2.Certificate

3. Acknowledgements

4. Abstract

5. Table of Contents

6. List of Figures and Tables

7. Introduction

8. System Requirements

- Hardware Requirements

- Software Requirements

9. System Design –

- Flowchart

-Class Diagram

10. Methodology

11. Implementation –

Code Explanation

- Key Functions

- - Screenshots

- 12. Results

13. Conclusion

14. References

6
❑ FLOWCHART
CLASS DIAGRAM
❑ SYSTEM REQUIREMENTS

9
❑ INTRODUCTION

The Library Management System is developed to simplify and streamline the process of managing library
resources, such as books and student accounts, in a way that saves time and reduces the chances of errors.
Libraries, especially in educational institutions, handle various essential tasks daily, from adding new books
and updating details to issuing books to students and maintaining records of who borrowed what and when.
Traditional methods, which involve manual record-keeping and paperwork, can be slow and prone to
mistakes. To address these challenges, this project provides an automated solution using C++ programming,
designed specifically to make library management efficient and user-friendly.

The primary purpose of this Library Management System is to assist librarians in organizing and managing
the library’s resources more effectively. This system enables librarians to add books to the library’s
inventory, update details as needed, and keep track of each book’s availability. In addition, it offers
functions to manage student accounts, such as creating new accounts, updating balances, and maintaining a
clear record of each student’s borrowing history. Through this system, the library staff can quickly check
book availability, monitor student balances, and ensure that books are returned in a timely manner.

This project is designed to serve small to medium-sized libraries but could be adapted for larger libraries
with minor modifications. Its design is straightforward yet effective, making it suitable for academic
institutions like colleges and schools. In this system, students can check their balance and view available
books, and administrators can issue books, update inventories, and manage accounts through a simple user
interface. The system also provides a secure login feature for both students and administrators, ensuring that
only authorized users have access to specific library functions.

To ensure efficient functionality, the Library Management System uses core C++ programming concepts.
Key components include functions for adding and issuing books, creating student accounts, and updating or
viewing book and student information. Arrays are used to store student and book details, and each function
is designed to handle a specific task, such as issuing books or managing student balances. By implementing
this modular approach, each part of the system works together to provide a seamless user experience,
making library management tasks more efficient.

The design and structure of the Library Management System, including a flowchart and class diagram,
provide a clear blueprint of how each part of the system functions and interacts with other components. The
flowchart helps users understand the step-by-step process involved, from logging in as an administrator or
student to issuing and returning books. The class diagram, although simplified in this case, gives insight
into how key functions could be organized if object-oriented principles were applied.

Overall, the Library Management System demonstrates the practicality of software applications in solving
real-world problems. By reducing manual tasks and organizing information in a systematic way, the system
allows libraries to run more efficiently, benefiting both library staff and students. With the potential for
future enhancements, such as database integration for larger collections and more complex features, this
system provides a solid foundation for managing a library’s resources effectively.

10
❑ SYSTEM DESIGN
The system design for the Library Management System focuses on creating a clear structure that
efficiently organizes and manages library operations. This design centers around two main components:
student management and book management. By structuring the system in this way, the program can
effectively track the details of books and students in a library, allowing for a seamless, well-organized
experience for both users and administrators.

In this system, the architecture consists of predefined functions to handle different operations, such as
creating student accounts, adding and editing book details, checking balances, and managing book
availability. The design is built to handle up to 20 student accounts and 15 books, which makes it suitable
for small to medium-sized libraries. The main data structure involves using global arrays to store student
and book details, providing a quick and accessible way to retrieve and update information as needed. This
array-based approach is ideal for tracking the details of each book and student, ensuring that data can be
managed in a streamlined, efficient way.

The system flowchart visualizes how each function operates within the system, offering a step-by-step
representation of the processes, from logging in as an administrator or student to issuing or returning
books. The flowchart starts by distinguishing the user type (admin or student), then leads to specific
operations based on the user’s role. For example, an administrator can add new books, view all student
balances, and issue books, while students can check available books, view their borrowing history, and
return books. This clear decision-making flow ensures that the user experience is intuitive and
straightforward.

Additionally, the system could benefit from a class diagram if it were to use object-oriented principles,
although it’s designed with a procedural approach in this project. The simplified class diagram would
include core elements like "Library Items" and "Users" to organize the key data related to books and
students. This structure would show how objects in the system (such as books and students) interact with
various functions, improving the clarity of the design and making it easier to understand how each part of
the system operates.

The book management section of the design includes functions for adding, viewing, and editing book
details, along with tracking each book's availability. Administrators can use these functions to keep the
library's inventory up-to-date. The student management section includes functions to create and update
student accounts, check balances, and manage borrowing records, which helps maintain a clear record of
all student interactions with the library. Together, these two sections form a complete system that covers all
essential library operations.

In conclusion, the system design of this Library Management System is both organized and efficient,
making it easy to operate for users and administrators alike. By using an intuitive flowchart and structured
architecture, the system ensures that library functions are straightforward, making the tasks of managing
books and accounts simpler and more accessible. This design not only provides a foundation for efficient
library operations but also sets the stage for potential future upgrades, such as adding a database for larger
collections or integrating more advanced features to further streamline library management.

11
❑ METHODOLOGY

The
. methodology of the Library Management System project focuses on developing a structured, step-
by-step approach that facilitates easy management of library tasks, such as handling student accounts,
book records, and issuing or returning books. This project follows a systematic methodology that ensures
all essential components of library operations are well-integrated and function smoothly.

The project begins with Student Management, which is designed to create, update, and maintain student
accounts. This section is essential for managing each student’s borrowing activities and balance
information. When a student joins the library, they can create an account that records their roll number,
name, and initial deposit. The system keeps track of each student’s borrowing history and balance,
allowing them to check their status and available funds for issuing books. This feature not only enhances
accountability but also makes it easy for students to manage their borrowing needs within the limits of
their balance.

The next significant part is Book Management, where the library’s inventory is maintained. This part of
the system allows the administrator to add, edit, and view book records, which includes essential
information such as book title, author name, and ISBN. These records provide an organized structure for
book management and make it easy to access or update details about the library's collection. Moreover,
the system allows administrators to track the availability of each book, ensuring that no book is issued to
more than one student at a time, which keeps borrowing operations organized.

A key aspect of the methodology is the Book Issue Process, which follows specific criteria to ensure
fairness and accountability. This process enables students to borrow books if they have sufficient balance
and if the book they wish to borrow is available in the library’s collection. When a student borrows a
book, the system deducts the relevant amount from their account and updates the book's status to
unavailable, preventing others from borrowing the same book until it is returned. This process promotes
efficient resource use and guarantees that borrowing is managed based on availability and student
eligibility.

In terms of implementation, the system employs a set of C++ functions that are dedicated to specific
tasks. These functions include `create_account()` for setting up new student accounts, `add_book()` for
adding new books to the inventory, and `issue_item()` for managing the borrowing process. By assigning
specific tasks to individual functions, the system achieves modularity, making it easy to update or modify
any function independently without disrupting the entire system. This modular design also makes the
code more readable and maintainable.

Finally, the methodology includes sorting and viewing features, which are essential for presenting
organized information to users. The system allows administrators and students to view sorted lists of
available books and active student accounts. This organized view helps in quickly identifying students
with active borrowing records or books that are currently available for issuing. These viewing functions
improve the usability of the system, making it more user-friendly and accessible for both administrators
and students.

Overall, this methodology ensures that each component of the Library Management System is well-
defined and operates cohesively to create an efficient library environment. By systematically managing
accounts, books, and borrowing activities, this project provides a straightforward yet effective solution
for library management, demonstrating the potential of structured, modular programming in addressing
real-world needs. 12
❑ IMPLEMENTATION
The implementation of the Library Management System focuses on developing a practical and functional
program in C++ to manage library activities like student accounts, book inventories, and book issuing
processes. The project’s code structure is designed in a way that each part of the library’s operation has a
specific function, making it efficient, modular, and easy to understand.

To start, the system is built with several functions that handle different library tasks, such as creating
accounts, adding books, and issuing books. The function `create_account()` is responsible for setting up
new student accounts. This function asks for the student's roll number, name, and an initial deposit. It
stores this information in arrays that are used to keep track of student details. By storing this information,
the system can easily look up a student’s balance and borrowing history whenever needed, allowing for
organized management of student accounts.

For managing the library's book collection, the system includes the function `add_book()`. This function
allows the librarian to enter new books into the library’s inventory, recording details like the title, author,
and ISBN number. By using this function, the system ensures that each book has its unique identification,
making it easier to locate or manage books in the library. Once a book is added, its availability status is
updated so that it’s ready to be issued to students, which keeps track of which books are in circulation.

One of the most critical functions in this system is `issue_item()`, which handles the book-issuing process.
For a student to borrow a book, they must have a sufficient balance in their account and the book must be
available. When a student requests to borrow a book, `issue_item()` checks both these conditions. If both
are met, it deducts a certain amount from the student’s balance and updates the book’s availability status to
ensure that no other student can issue the same book until it’s returned. This function is vital for enforcing
the rules of borrowing and ensuring that resources are used fairly among all students.

The return process is also managed by a similar function that updates the book’s availability status back to
“available” once it is returned, allowing other students to borrow it. This cyclical process keeps the
library's inventory and student accounts updated in real-time, reducing errors and manual record-keeping.

Additionally, the implementation includes sorting and viewing functions that organize information for easy
access. The system allows librarians and students to view sorted lists of available books and active student
accounts. For instance, the sorted student list provides the librarian with a quick overview of each student’s
balance and borrowing history, which can be useful for managing accounts or resolving issues.

To make the system user-friendly, the implementation includes a straightforward menu-driven interface.
This interface guides users (both students and librarians) through the available options, such as adding a
new book, viewing balances, issuing books, and more. By selecting options through the menu, users can
navigate the system without needing deep technical knowledge of the code.

In summary, the implementation of the Library Management System in C++ creates a well-organized,
functional, and easy-to-use program that covers the essential needs of a library. Through its structured
functions, the system achieves simplicity and efficiency, making library management tasks much easier for
both students and librarians.

13
❑ PROGRAM CODE

include <iostream>
include <cstring>
include <iomanip>

using namespace std;

// Constants
const int MAX_STUDENTS = 20;
const int MAX_BOOKS = 15;
const int MAX_NAME_LENGTH = 50;

// Global variables
int student_count = 0;
int book_count = 0;
double student_balance[MAX_STUDENTS];
int student_roll[MAX_STUDENTS];
char student_name[MAX_STUDENTS][MAX_NAME_LENGTH];
char book_title[MAX_BOOKS][MAX_NAME_LENGTH];
char book_author[MAX_BOOKS][MAX_NAME_LENGTH];
int book_isbn[MAX_BOOKS];
bool book_available[MAX_BOOKS];

// Function prototypes
void create_account();
void display(int roll);
void deposit_amount(int roll, double amount);
void issue_item(int roll);
void display_sorted();
int find_student(int roll);
int find_book(int isbn);
void add_book();
void edit_book();
void view_books();

int main() {
// Initialization
// Add initial 15 books to the library
// TODO: Replace with actual book data
for (int i = 0; i < MAX_BOOKS; i++) {
strcpy(book_title[i], "Title");
strcpy(book_author[i], "Author");
book_isbn[i] = i + 1000;
book_available[i] = true;
}
book_count = MAX_BOOKS;

int option; 12
bool is_admin;
string password;

while (true) {
cout << "Login as:\n1. Admin\n2. Student\n0. Exit\n";
cin >> option;

if (option == 0) {
break;
}

is_admin = (option == 1);

cout << "Enter password: ";


cin >> password;

if (password == "password") { // Use a simple password for demonstration purposes.


if (is_admin) {
cout << "Admin options:\n1. Add book\n2. Edit book\n3. View book status\n4. View enrolled
students\n5. View student balance\n";
cin >> option;

switch (option) {
case 1: {
add_book();
break;
}
case 2: {
edit_book();
break;
}
case 3: {
view_books();
break;
}
case 4: {
display_sorted();
break;
}
case 5: {
int roll;
cout << "Enter student roll number: ";
cin >> roll;
display(roll);
break;
}
}
} else {
int roll;
cout << "Enter your roll number: ";
cin >> roll; 13
int index = find_student(roll);
if (index == -1) {
cout << "Student not found. Create an account? (1. Yes / 2. No): ";
cin >> option;
if (option == 1) {
create_account();
}
} else {
cout << "Student options:\n1. View balance\n2. Deposit amount\n3. Issue item\n";
cin >> option;

switch (option) {
case 1: {
display(roll);
break;
}
case 2: {
double amount;
cout << "Enter the amount to deposit: ";
cin >> amount;
deposit_amount(roll, amount);
break;
}
case 3: {
issue_item(roll);
break;
}
}
}
}
} else {
cout << "Incorrect password.\n";
}
}
return 0;
}

void create_account() {
if (student_count >= MAX_STUDENTS) {
cout << "Student limit reached. Cannot create more accounts.\n";
return;
}

int roll;
cout << "Enter roll number (BBRRRR format): ";
cin >> roll;

if (find_student(roll) != -1) {
cout << "Account already exists for this roll number.\n";
return;
}

student_roll[student_count] = roll;
cout << "Enter student name: ";
cin.ignore();
cin.getline(student_name[student_count], MAX_NAME_LENGTH);

double initial_deposit;
cout << "Enter initial deposit amount ($50 minimum): ";
cin >> initial_deposit;

if (initial_deposit < 50) {


cout << "Initial deposit must be at least $50.\n";
return;
}

student_balance[student_count] = initial_deposit - 20 - 30; // Account opening and security deposit


student_count++;
}

void display(int roll) {


int index = find_student(roll);
if (index == -1) {
cout << "Student not found.\n";
return;
}

cout << "Roll No: " << student_roll[index] << endl;


cout << "Name: " << student_name[index] << endl;
cout << "Balance: $" << fixed << setprecision(2) << student_balance[index] << endl;
}

void deposit_amount(int roll, double amount) {


int index = find_student(roll);
if (index == -1) {
cout << "Student not found.\n";
return;
}

student_balance[index] += amount;
cout << "New balance: $" << fixed << setprecision(2) << student_balance[index] << endl;
}

void issue_item(int roll) {


int index = find_student(roll);
if (index == -1) {
cout << "Student not found.\n";
return;
}
cout << "Available books:\n";
for (int i = 0; i < book_count; i++) {
if (book_available[i]) {
cout << i + 1 << ". " << book_title[i] << " by " << book_author[i] << " (ISBN: " << book_isbn[i] <<
")\n";
}
}

int choice;
cout << "Enter the number of the book you want to issue (0 to cancel): ";
cin >> choice;

if (choice == 0) {
return;
}

if (book_available[choice - 1] && student_balance[index] >= 2) {


book_available[choice - 1] = false;
student_balance[index] -= 2;
cout << "Book issued successfully. New balance: $" << fixed << setprecision(2) <<
student_balance[index] << endl;
} else {
cout << "Cannot issue the book. Insufficient balance or book is unavailable.\n";
}
}

void display_sorted() {
for (int i = 0; i < student_count; i++) {
for (int j = i + 1; j < student_count; j++) {
if (student_roll[i] > student_roll[j]) {
swap(student_roll[i], student_roll[j]);
swap(student_balance[i], student_balance[j]);
swap(student_name[i], student_name[j]);
}
}
}

for (int i = 0; i < student_count; i++) {


cout << student_roll[i]<< " - " << student_name[i] << " - Balance: $" << fixed << setprecision(2) <<
student_balance[i] << endl;
}
}

int find_student(int roll) {


for (int i = 0; i < student_count; i++) {
if (student_roll[i] == roll) {
return i;
}
}
return -1;
}
int find_book(int isbn) {
for (int i = 0; i < book_count; i++) {
if (book_isbn[i] == isbn) {
return i;
}
}
return -1;
}

void add_book() {
if (book_count >= MAX_BOOKS) {
cout << "Book limit reached. Cannot add more books.\n";
return;
}
cout << "Enter book title: ";
cin.ignore();
cin.getline(book_title[book_count], MAX_NAME_LENGTH);

cout << "Enter book author: ";


cin.getline(book_author[book_count], MAX_NAME_LENGTH);

int isbn;
cout << "Enter book ISBN: ";
cin >> isbn;

if (find_book(isbn) != -1) {
cout << "A book with this ISBN already exists.\n";
return;
}

book_isbn[book_count] = isbn;
book_available[book_count] = true;
book_count++;
}

void edit_book() {
int isbn;
cout << "Enter book ISBN to edit: ";
cin >> isbn;
int index = find_book(isbn);
if (index == -1) {
cout << "Book not found.\n";
return;
}

cout << "Current book title: " << book_title[index] << endl;
cout << "Enter new book title: ";
cin.ignore();
cin.getline(book_title[index], MAX_NAME_LENGTH);
cout << "Current book author: " << book_author[index] << endl;
cout << "Enter new book author: ";
cin.getline(book_author[index], MAX_NAME_LENGTH);

cout << "Book details updated.\n";


}

void view_books() {
for (int i = 0; i < book_count; i++) {
cout << "Title: " << book_title[i] << endl;
cout << "Author: " << book_author[i] << endl;
cout << "ISBN: " << book_isbn[i] << endl;
cout << "Available: " << (book_available[i] ? "Yes" : "No") << endl << endl;
}
}

❑ SYSTEM STRUCTURE

The system structure of this Library Management System is organized to handle key tasks such
as student account management, book management, and book issuance. The structure
revolves around three primary sections: student accounts, book inventory, and user roles
(admin and student), each with specialized functions to manage these areas effectively.

Student Accounts
The system is designed to handle up to 20 students, with each student having an account that
includes their roll number, name, and balance. Global arrays store information for each
student, making it easy to retrieve or modify data as needed. For example, `student_roll` holds
each student’s roll number, `student_name` contains names, and `student_balance` stores
their balances. This structure allows the program to quickly identify a student by roll number
and perform actions like creating an account, viewing balance, or depositing money.

The function `create_account()` is used for setting up new student accounts. This function
prompts the user to input a unique roll number, name, and initial deposit. If the roll number
already exists, it prevents duplicate account creation, ensuring data accuracy. Additionally,
`display()` and `deposit_amount()` functions are included to allow students to check their
balance or add money to their account, updating the stored data in real time.

Book Inventory
The system manages a collection of up to 15 books, where each book is identified by its title,
author, ISBN number, and availability status. The `book_title`, `book_author`, and `book_isbn`
arrays hold this information, while `book_available` keeps track of whether each book is
currently issued or available for borrowing. This structure allows quick access and updates,
which is critical for maintaining an organized inventory.

Books can be added or edited in the inventory through the `add_book()` and `edit_book()`
functions. For adding a new book, the system takes input for the title, author, and a unique
ISBN number. If a book with the same ISBN already exists, the system prevents duplicates. If a
book’s details need updating, `edit_book()` allows changes to the title or author, keeping the 14
ISBN constant as a unique identifier.
User Roles: Admin and Student
The system differentiates between two user roles: admin and student, each with specific
functions. The admin role can manage the library’s inventory by adding or editing books,
viewing the current book status, and checking details of enrolled students. Students, on the
other hand, can perform tasks related to their accounts, such as viewing their balance,
depositing money, or issuing books.

When a user logs in, they are prompted to choose between admin or student roles. After
entering a password, the system checks if it’s correct. Once verified, it presents options
relevant to the selected role. For example, the admin is given options to add or edit books,
while a student sees options to check balance, deposit funds, or issue a book. This role-based
structure keeps the system secure and ensures each user only has access to the functions
they need.

Book Issuing and Viewing Functions


The `issue_item()` function lets students borrow a book if they have enough balance and the
book is available. This function displays the list of available books and checks both balance
and availability before allowing a student to borrow. It then updates the `book_available`
array to reflect that the book is now issued, preventing other students from issuing the same
book until it’s returned.

Additionally, the `view_books()` function displays details of all books, showing title, author,
ISBN, and availability status. The `display_sorted()` function organizes and displays students in
order of their roll numbers, making it easier for the admin to manage student records.

In summary, the structure of this Library Management System is organized around essential
library tasks, with each function serving a specific purpose. By keeping the code modular and
organized by roles, it’s easier to maintain, update, and expand the system as needed. The
structure allows the library to operate efficiently, providing students and admins with a
straightforward and secure way to manage library activities.

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SCREENSHOTS

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❑ KEY FUNCTIONS

This library management system is designed with user-friendly functionality and an organized structure to
handle both student and administrator roles effectively. Key features include a student account creation
process, book management, deposit tracking, and book issuance capabilities. When students create
accounts, they provide their roll number and an initial deposit, which ensures that every student starts with
a balance sufficient for potential transactions. Student accounts maintain a balance, which reflects fees for
book issues and allows deposits. This balance enables the system to check if a student can afford to issue a
book before approving the transaction.

The book management feature allows the administrator to add new books to the system, including details
like the book’s title, author, and ISBN. The program also keeps track of whether a book is currently
available or issued to a student, ensuring accurate record-keeping. Administrators have the capability to
edit book details if updates are needed, making it easy to keep book information current. Additionally, the
system includes book listing functionality, showing both available and issued books with details for easy
reference.

Another essential feature is the ability for administrators to view all registered students, sorted by their roll
numbers, along with each student's balance. This organized presentation simplifies tracking of students’
accounts and balances, ensuring transparency and ease of management. For students, the system provides
options to view their own balance, make deposits, and issue books. The book issuance feature cross-checks
a student’s balance and the book’s availability, making the process more secure and automated. Once a
book is issued, it marks the book as unavailable, preventing duplicate issuance and helping the library
avoid any inventory conflicts.

The login functionality separates admin and student privileges. Only administrators can access sensitive
features like adding or editing book details and viewing all student records. Students log in with their roll
number and have limited access to personal account options. The password-based login and role-based
access management ensure a secure environment for users.

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❑ RESULTS
The results of implementing this library management system are both efficient and effective,
offering a streamlined approach to managing library resources and user interactions. First and
foremost, the system provides an organized structure for managing student and book data, which
allows both students and administrators to perform essential tasks without complications. With easy
account creation, students can quickly get set up and begin using the library services, while
administrators have full control over book inventory and student information. This structured
approach significantly reduces the possibility of data errors and ensures all details are accurately
recorded.

One key result is the efficiency in book management. The system’s ability to add, edit, and view
book details ensures that information about each book is easily accessible. The availability status of
each book also helps track issued and available books in real time, minimizing the risk of double
issuing and keeping the book inventory well-organized. This functionality provides clarity and
saves time for both students and administrators, making it easier to locate, issue, or return books
based on accurate records.

For students, the system offers a straightforward process to deposit money into their accounts and
check their balance. This balance is deducted automatically when a book is issued, giving students a
clear understanding of their financial status within the library. By implementing a minimum deposit
requirement, the system ensures that students always have sufficient funds to access library
services. This setup also helps the library manage funds efficiently, as student transactions are
recorded and easily accessible for future reference.

The login and role-based access control further contribute to the system’s success by ensuring that
administrators and students can access only the features relevant to their roles. Administrators can
handle book management and view all student accounts, while students are limited to their own
accounts. This approach keeps the system secure and prevents unauthorized access to sensitive data,
contributing to an overall safe and effective environment.

Another beneficial outcome of this system is the reporting and sorting of student data.
Administrators can view a sorted list of students by roll number, which simplifies tracking of
individual accounts. This feature is particularly helpful during audits or when administrators need
to assess library usage and student balances. Ultimately, the system not only simplifies library
operations but also provides a transparent, organized, and user-friendly experience for everyone
involved. This ensures that students can focus on learning and administrators can effectively
manage library resources with ease and confidence.

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❑ CONCLUSION
In conclusion, this library management system has been designed to simplify and improve the way
a library operates. By implementing this system, both students and administrators benefit from an
organized, accessible, and user-friendly solution for handling essential tasks. For students, the
system offers a seamless experience where they can easily create accounts, check balances, and
issue books, making the library more approachable and practical to use. The automatic balance
deductions ensure that students are always aware of their financial standing, helping them manage
their library accounts independently.

Administrators benefit greatly from the system’s clear, structured approach to book management.
The ability to add, edit, and monitor the availability of books helps them keep the library’s
inventory updated and ensures that students have access to a broad selection of resources.
Additionally, with role-based access, administrators can efficiently monitor student accounts, view
transactions, and oversee book statuses without needing to worry about security issues or
unauthorized access to restricted data.

One significant aspect of this system is its transparency and clarity in managing student accounts.
Each student's data, including their balance and roll number, is stored systematically, which allows
administrators to track and review this information easily. Sorting students by roll number further
contributes to this organized structure, making it straightforward for administrators to handle tasks
such as tracking usage, viewing financial records, and generating reports.

By integrating a simple login and password system, the platform ensures a basic level of security,
protecting sensitive information. Students and administrators have their own designated areas
within the system, reducing the risk of data overlap or accidental changes to critical information.
This careful control over user access provides a reliable way to maintain the system's integrity and
minimizes errors.

Overall, this library management system fulfills its purpose by providing an effective, efficient, and
accessible solution for both students and administrators. It makes daily library operations more
organized and manageable, encourages students to engage more with library resources, and reduces
the workload for administrators. The simplicity and straightforwardness of the system's interface
make it accessible for users of all technical levels, which increases its usefulness within an
academic environment. In a broader sense, this system lays the foundation for future improvements
and adaptability, potentially allowing for new features and functionalities to be added over time as
library needs evolve.

This conclusion reflects how a well-organized, digital system can create a positive impact on
everyday library activities, facilitating a productive learning environment and ensuring that
valuable resources are available for students in a reliable and user-friendly way.

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❑ REFERENCES

1. Goyal, S., & Goyal, P. (2019). Library Management Systems: A Comprehensive Study on
Models, Architecture, and Benefits. International Journal of Library Science, 12(3), 45-52.

2. Mahajan, P., & Rani, S. (2020). Digital Transformation in Libraries: Evolving Role of Library
Management Systems. Journal of Information Management, 10(2), 93-102.

3. Elmasri, R., & Navathe, S. B. (2015). Fundamentals of Database Systems (7th ed.). Pearson.
This textbook provides foundational knowledge on database management, essential for developing
any database-driven system like a library management system.

4. Kumbhar, B., & Dange, K. (2018). Library Automation Software: An Analytical Study of
Features and Modules in Library Management Systems. International Journal of Digital Library
Services, 8(2), 60-71.

5. Bhatt, A. (2020). Importance of User-Friendly Interface in Library Management Systems.


International Journal of Computer Science and Information Technology, 11(4), 212-219.

6. Wong, K., & Williams, T. (2017). Data Security and Privacy in Digital Library Systems:
Challenges and Solutions. Journal of Library and Information Technology, 9(3), 201-209.

7. Hibbard, L. (2016). Introduction to Library Automation. Information Today, Inc. This book
discusses the foundational principles of automating library systems, covering the basics of system
requirements, user needs, and database integration.

8. Burke, J. (2018). Library Management Systems for Educational Institutions. American Libraries,
49(5), 22-27.

9. Chen, X., & Shi, L. (2019). Comparative Analysis of Open-Source Library Management
Systems: Koha vs. Evergreen. Digital Library Perspectives, 35(4), 301-310.

10. Liu, G., & Guo, H. (2020). Enhancing Accessibility in Library Management Systems for
Academic Libraries. Information Technology and Libraries, 39(3), 52-60.

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