Indian Institute of Information Technology, Surat

B.Tech Project Guidelines

A. Introduction
1. All B.Tech final year students shall carry out major project work as a compulsory
component of their course curriculum in the 8th semester.
2. Aim of the final year project is to develop student’s knowledge for solving technical problems
through structured project research work in order to produce competent and sound engineers.
3. The project can be done in two modes:
a. 6-month B.Tech Project at campus
b. 6-month Industrial Internship
4. Student project/internship must be unique. Similar work/titles even with minor
differences will not be allowed.
5. Each project activity must be supervised by a faculty member of the concerned
department. These faculty members are termed as Supervisors. There can be at most
two supervisors for a B.Tech Project; out of which at least one shall be from the
Department and the other from outside the Department/Institute.
6. Every student is required to prepare documentary proofs of the activities done by him.
The evaluation of these activities will be done by Program Head/Cell In-charge/ Project
Head/ TPO/ faculty mentor or Industry Supervisor.
7. The supervisor must monitor the progress being carried out by students on regular basis.
The supervisor shall look into the project report prepared in the desired format before
the final submission.
8. Students will be allowed to switch from Institute-Project to Industrial-Internship only
in first four weeks.
B. General Guidelines
The general guidelines for the B.Tech project:
1) 6-month B.Tech Project at campus
a) Student shall decide on the scope of work (within first two-weeks) he/she would be
working as part of his/her project work in consultation with his/her supervisor.
b) Student shall submit Synopsis of his work in consultation with supervisor to
T&P office by making appropriate required changes to ‘FORMAT – 3’
c) Student must maintain a Daily-Diary/Daily-log of his/her work (‘FORMAT – 4’)
and must report to his/her supervisor daily
d) Student must present his/her work to the evaluation panel as and when notified
byT&P office pertaining to “Evaluation Scheme”
e) The student, after completion of the project, must submit required number of
duly signed Project Report copies to T&P office. Project report must be prepared
basedon “Project-Report Guidelines” provided.
f) The student should communicate outcome of his/her project work in reputed
conferences/journals.

2) 6-month Industrial Internship

a) Training and Placement cell of the Institute will assist the students in finding a
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 suitable industrial internship. Also, student m a y find a suitable industrial
internship opportunity.
b) Student shall submit hard-copy of duly filled “Student Internship Program
Application” (‘FORMAT – 1’) to T&P office.
c) T&P coordinator shall send a “request letter/email from institute to internship
provider” by making appropriate required changes to ‘FORMAT – 2’. A copy
of duly signed request letter should be provided to the student.
d) Student shall print “Internship Synopsis” (‘FORMAT – 3’), fill-in as many
details as possible, take signature of Faculty Supervisor, and proceed to join the
internship at industrial site along with a duly filled and signed copy of
‘FORMAT – 2’ from T&P coordinator.
e) After joining, student shall complete the remaining details of “Internship Synopsis”
(‘FORMAT – 3’) and email a scanned copy of the same to T&P coordinator keeping
the supervisor at the industry and HR in cc. Hard copy should be sent to T&P
coordinator.
f) Student must maintain a Daily-Diary/Daily-log of his/her work (‘FORMAT – 4’)
and must report to his/her supervisor daily.
g) Internal Faculty Supervisor may assign additional technical/research/innovative
work to be completed by the student in case Internal Faculty Supervisor finds the
work being provided to the student by the industry is just training work OR is not
up to the satisfactory level
h) Student must present his/her work to the evaluation panel as and when notified by
the concerned department.
i) At the end of internship, student must obtain his/her “Supervisor Evaluation of
Intern” (‘FORMAT – 5’) report from industrial supervisor and submit the same
to Head of the concerned Department.
j) Student shall obtain ‘Training Certificate’ from the industry.
k) The student, after completion of the internship/project, must submit required
number of duly signed Project Report copies to T&P office. Project report must
be prepared as per “Project-Report Guidelines” provided.
l) Student shall submit “Student feedback of Internship” (‘FORMAT – 6’) report
to Head of the Department as well as T&P office
m) The student shall try to publish internship work in reputed conferences/journals
with due permission/consent from the organization/industry where he/she has
undergone the internship.
C. Evaluation Scheme
All B.Tech 8th Semester students have to appear for three presentations during the course.
1. First/Introductory Presentation
a) Shall be held at the beginning of 8th Semester
b) Student presentation shall include: Identification of Problem Domain & Detailed
analysis of Feasibility, Objectives and Methodology of Project Proposal, etc.
2. Second/Mid-Sem Presentation (200 Marks)
c) Shall be held during mid of 8th Semester
d) Student presentation should include: Literature Survey, Design Methodology, Planning
of Project work, Demonstration of work-done so far, etc.

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3. Third/End-Sem Presentation (Industrial-Internship students:400 Marks Institute-Project students:200 Marks)

e) Shall be held at the end of completion of Internship/project work within the stipulated
period for internship.
f) Student presentation should include: Incorporation of suggestions from second/mid-
semester presentation, Description of Concepts and Technical Details, Complete
Project Demonstration, Conclusion, etc.
4. Research Publication (Institute-Project students:200 Marks)
g) The student should communicate his/her project work in reputed
conference/journal.
5. Evaluation by Project Supervisor (200 Marks)
h) Supervisor should be in regular touch with the student to evaluate the student
based on: Technical Knowledge and Awareness related to the Project,
Regularity/Attendance, Quality of the Project Report, etc.

D. Project-Report Guidelines
1. The content of the report, which is submitted to the Institute in partial fulfilment
for the award of the degree of Bachelor of Technology, is very much important. It is
also imperative that the report, to be acceptable by the Institute, shall essentially meet
a uniform format emphasizing readability, concordance with ethical standards and
Institute-wide homogeneity.
2. The B.Tech Project-Report submitted by the students will be passed through a
plagiarism check using the Turnitin or similar anti-plagiarism software. Reports which
bear similarity of more than 5% with a single source and a cumulative similarity of
20% will be identified and communicated to the evaluation committee and On-
campus BTP supervisor/mentor. Note that subsequent revision of the BTP report is
not possible under any circumstances.
3. On successful completion of the third/final presentation, the student shall be required to
submit three hard-bound copies of the final, corrected project report.
E. Report Layout
The report has to be organized in the following order.
1. Cover Page
2. Inside Color Title Page
3. Color Certificate signed by the Supervisor(s) (in the stipulated format)
4. Internship Certificate*
5. Declaration signed by the Candidate (in the stipulated format)
6. Acknowledgements
7. Abstract
8. Table of Contents
9. List of Figures
10. List of Tables
11. Abbreviations/Notations/ Nomenclature (if any)
12. Text of the Report
Chapter 1
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 Chapter 2….
13. References
14. Appendices (if any)
15. Non-paper materials (if any)
16. Supervisor Evaluation of Intern*
17. Student Feedback of Internship*
{Item 12, 13, and 14 can be printed with Double side printing. All other must be with
Single Side Printing.

* Item 4, 16 and 17 are applicable only to Industrial-Internship students.}

F. Report Preparation
1. Paper must be white royal executive Bond, 85 gsm paper of A4 size only.
2. Double Side Laser Printing: Only Core chapters of report and appendices can be printed
on double sided. (Initial pages such as Title, Certificate, Contents, List of Figures etc.
page must be single sided).
3. New chapter must begin from Right Hand side page.
4. Line Spacing: 1.5
5. Printing Margin: 1.2 inch (left & right) 1.0 inch (Top & Bottom)
6. Font: Times New Roman
7. Font Size:
a. Leave Two line spaces between Chapter Title (20 Bold) and start of text.
b. TOPIC TITLE: 16 Bold Underline, left align, (Title Case).
c. SUB TOPICS TITLE: 14 Bold Underline, left align (Title case).
d. MATTER: 12 normal, Justify alignment.
e. Figure must be outside border & in center of whole margin. All details in
figure mustbe clearly readable.
f. Write a figure no. at bottom of figure, i.e. (Fig.5.1(a)), followed by title of
figure innormal case.
g. Throughout text figure must be cited as “Fig.5.1(a)”.
h. Write a table number at top of table, i.e. (Table 1.1), followed by title of table.
i. Cite references appropriately in text and in figures using [ref. no.]
j. All paragraphs must start without ‘tab’.
k. One-line spacing between paragraphs.
l. Start new chapter from new page (right hand side page).
m. No blank area at the end of each page except last page of the chapter.
n. All equations in the middle of line with equation no. at the end of line with
smallbracket, e.g. (2).
o. No dots between equation and equation no. space before and after equation sign.
p. Chapter heading (without underline) must be identical for each new chapter.
q. All topics and subtopics titles must be in title case.
r. In content page, in list of figure, etc.; all topic must be written in title case.
s. “e.g.” and “i.e.” must have commas before and after. One space after each
comma.
t. Extra information should be given in Appendices (e.g. datasheets, relevant
proofs,charts, etc.)
8. Reference List must be written in IEEE Journal/Transaction format. [download .pdf file
from http://www.ieee.org/documents/style_manual.pdf and refer to pages 34-42]
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a. Preferably at least two or three references have to be recent published paper
fromsome reputed national/ international journals, preferably by IEEE.
b. All the reference citations must appear in the report text for which they
have beenrefereed.
c. Figure copied from some paper or website has to be captioned with ‘Courtesy
of ’,
or give specific reference number like [1].

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 FORMAT – 1

Student Internship Program Application

Complete and submit to the TPO/Internship Program Coordinator. Type or write clearly.
1. Student
Name:
Phone:
2. Campus
Address:

Phone:
3. Home
Address:

3a. Student E-mail Address:

4. Academic Concentration 5. Internship Semester:
Year.

6. Overall GPA:

7. Internship Preference
Location/Address Core Area Company/Institution

1.

Supervisor Signature: Date

Signature confirms that the student has attended the internship orientation and has met all
paperwork and process requirements to participate in the internship program, and has
received approval from his/her Supervisor.

Student Signature: Date

Signature confirms that the student agrees to the terms, conditions, and requirements of the
Internship Program.

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 FORMAT – 2
REQUEST LETTER FROM INSTITUTE TO INTERNSHIP PROVIDER

To
The General Manager (HR)
…………………………….
Subject: REQUEST FOR 6 Months INDUSTRIAL TRAINING of B.Tech.-4 years Degree Programme.

Dear Sir,
Our Students have undergone internship training in your esteemed Organization in the
previous years. I acknowledge the help and the support extended to our students during training
in previous years.
/ (For first time industry) You must be aware that internship mandatory for all technical
education students.
In view of the above, I request your good self to allow our following students
for practical training in your esteemed organization. Kindly accord your permission and give
at least one-week time for students to join training after confirmation.

S. No. Name Roll No. Year Discipline

This training being an essential part of the curriculum, the following guidelines have been
prescribed in the curriculum for the training. You are therefore, requested to please issue
following guidelines to the concerned manager/Industrial Supervisor.
1. Internship schedule may be prepared and a copy of the same may be sent to us.
2. Each student is required to prepare Internship diary and report.
3. Kindly check the Internship diary of the student daily.
4. Issue instruction regarding working hours during training & maintenance of the
attendance record.
Your efforts in this regard will positively enhance knowledge and practical skills of the student.
Your cooperation will be highly appreciated and we shall feel obliged.
The students will abide by the rules and regulation of the organization and will maintain a
proper discipline with keen interest during their Internship. The students will report to you on
dated. ................... along with a copy of this letter.
If vacancies exist, kindly do plan for Campus/Off Campus Interview for batch passing
out students in above branches. CHECK THIS (link to institute T&P website/brochure)
A Line of confirmation will be highly appreciated.
With warm regards,
Yours sincerely,

Training and Placement Officer

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 FORMAT – 3

OBJECTIVES/GUIDELINES/AGREEMENT: INTERNSHIP SYNOPSIS

(THIS WILL BE PREPARED IN CONSULTATION WITH SUPERVISOR)
An internship is a unique learning experience that integrates studies with practical work. This
agreement is written by the student in consultation with the faculty Mentor and Industrial
supervisor. It shall serve to clarify the educational purpose of the internship and to ensure an
understanding of the total learning experience among the principal parties involved.
Part I: Contact Information
Student
Name: Student ID # Class Year:
Campus Address:
City, State:
Phone: Email:
Industrial Supervisor
Name: Title:
Company/Organization:
Internship Address:
City, State, Pin:
Phone: Email:
Faculty Mentor
Name: Phone:
Campus Address:

Academic Credit Information

Internship Title: Department:
Course #: Credits:
Grading Option: Credit/Non-Credit
Beginning Date: Ending Date:
Hours per Week: Internship is: Paid Unpaid
Part II: Internship Objectives/Learning Activities
Internship Objectives: What do you intend to learn, acquire and clarify through this internship?
Try to use concrete, measurable terms in listing your learning objectives under each of the
following categories:

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 • Knowledge and Understanding

• Skills

Part III: The Internship

Job Description: Describe in as much detail as possible your role and responsibilities while on
your internship. List duties, project to be completed, deadlines, etc. How can you contribute to
the organization/site of internship.
Part IV: Agreement
This contract may be terminated or amended by student, faculty coordinator or work supervisor
at any time upon written notice, which is received and agreed to by the other two parties.
Student Date
Faculty Mentor Date
Industry Supervisor Date

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 FORMAT – 4
STUDENT’S DAILY DIARY/ DAILY LOG

Day - 1 Date
Time of
Time of Arrival Remarks
Departure
Name of
Dept./Division finished
Product/Task

Name of
HOD/Supervisor
with email-id

Main points of the day

Signature of Industry Supervisor

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 FORMAT – 5
SUPERVISOR EVALUATION OF INTERN
Student Name: Date:
Work Supervisor: Title:
Company/Organisation:
Internship Address:
Dates of Internship: From To
Please evaluate your intern by indicating the frequency with which you observed the following behaviours:

Needs
Parameters Satisfactory Good Excellent
Improvement
Behaviours
Performs in a dependable manner
Cooperates with co-workers & supervisors
Shows interest in work
Learns quickly
Shows initiative
Produces high quality work
Accepts responsibility
Accepts criticism
Demonstrates organizational skills
Uses technical knowledge and
expertise
Shows good judgment
Demonstrates creativity/originality
Analyses problems effectively
Is self-reliant
Communicates well
Writes effectively
Has a professional attitude
Gives a professional appearance
Is punctual
Uses time effectively

Overall performance of student intern:

(Needs Improvement/ Satisfactory/ Good/ Excellent )
Additional Comments if any:

Signature of Industry Supervisor HR Manager

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 FORMAT – 6
STUDENT FEEDBACK OF INTERNSHIP (TO BE FILLED BY STUDENTS AFTER
INTERNSHIP COMPLETION)
Student Name: Date:
Industrial Supervisor: Title: _
Supervisor Email: Internship is: Paid Unpaid
Company/Organisation:
Internship Address:
Faculty Coordinator: Department:
Dates of Internship: From To
***Please fill out the above in full detail***
Give a brief description of your internship work (title & tasks for which you were responsible):

Was your internship experience related to your major area of study?

Yes, to a large degree Yes, to a slight degree No, not related at all
Indicate the degree to which you agree or disagree with the following statements.
Strongly No Strongly
This experience has: Agree
Agree
opinion
Disagree
Disagree
Given me the opportunity to explore a career field
Allowed me to apply classroom theory to
practice
Helped me develop my decision-making and
problem-solving skills
Expanded my knowledge about the work
world prior to permanent employment
Helped me develop my written and oral
communication skills
Provided a chance to use leadership skills
(influence others, develop ideas with others,
stimulate decision-making and action)
Strongly No Strongly
This experience has: Agree
Agree
opinion
Disagree
Disagree
Expanded my sensitivity to the ethical
implications of the work involved
Made it possible for me to be more confident
in new situations
Given me a chance to improve my
interpersonal skills
Helped me learn to handle responsibility and
use my time wisely

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 Helped me discover new aspects of myself
that I didn’t know existed before
Helped me develop new interests and abilities
Helped me clarify my career goals
Provided me with contacts which may lead to
future employment
Allowed me to acquire information and/or use
equipment not available at my Institute

In the Institute internship program, faculty members are expected to be mentors for students.
Do you feel that your faculty coordinator served such a function? Why or why not?

How well were you able to accomplish the initial goals, tasks and new skills that were set down
in your learning contract? In what ways were you able to take a new direction or expand beyond
your contract? Why were some goals not accomplished adequately?

In what areas did you most develop and improve?

What has been the most significant accomplishment or satisfying moment of your internship?

What did you dislike about the internship?

Considering your overall experience, how would you rate this internship? (Circle one).
( Satisfactory / Good / Excellent )
Give suggestions as to how your internship experience could have been improved. (Could you
have handled added responsibility? Would you have liked more discussions with your
professor concerning your internship? Was closer supervision needed? Was more of an
orientation required?)
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