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RPost Why RMail

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14 views3 pages

RPost Why RMail

Uploaded by

kumarrodda69
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Why RMail ®?

Securing Email and Digi�zing Workflows with E-Signatures


RMail® specializes in security and compliance.
Easy and affordable security and compliance. Customers worldwide for more than
a decade have chosen RMail® because of these award-winning features:
o Email Encryp�on Simplified for Privacy Compliance
o Registered Email™ Track and Prove
o E-Sign, File Sharing, Security Gateway, DLP/Filter, Wire Fraud Protec�on
o Runs Inside Office 365 Outlook, Gmail, Salesforce

Why RMail® Encryp�on? Dynamically simplifies sender and receiver experience.


Customers with a Microso� email offering (e.g. Office 365 E3, E5) choose
RMail® for its email encryp�on because of the elegant user experience, especially
for the recipient, and for the Registered Receipt™ proof of privacy compliance,
e-delivery proof, and tracking record.

Other encryp�on services like Microso� encryp�on require the recipient to click
links, register, and log-in to retrieve the encrypted email. This causes a high
un-opened rate as receivers get frustrated. RMail® encryp�on is elegant for the
recipient as RMail® always delivers direct to the recipient inbox without any
recipient registra�on or download requirements.

Some try to use S/MIME to encrypt email. Their challenge is (a) they must
pre-arrange purchase and sharing of encryp�on keys (i.e. PKI digital cer�ficates)
with each recipient, (b) each recipient needs to have a compa�ble email program,
(c) both senders and recipients must keep arranging new sharing of new keys as
old keys expire, and (d) each recipient needs to be sophis�cated enough to install
keys, share keys, and manage key expira�ons. People o�en, in frustra�on, send
unencrypted. By contrast, RMail® encryp�on is elegant for the recipient as RMail®
always delivers direct to the recipient inbox without any email program
requirements, and without need for recipient key sharing, registra�on or download.

www.RMail.com RMail® by RPost®


1. RMail® ensures all secure messages sent have adequate levels of privacy;
RMail® sends email with enforced security.

Admins may select minimum TLS (i.e. TLS 1.0, 1.1 or 1.2) and, if minimum
cannot be met, enforce security with an automatic alternate transmission
method. The alternate method is also easy; no recipient logins or retrieval
links; delivers direct to recipient inbox, automatically manages passwords.

2. RMail® features an automatic option for recipients to reply securely and


even reply with extra-large files attached.

The reply message and its attachments transmit back to the sender encrypted,
regardless of the receiver’s system and without recipient log-ins.

3. RMail® recipients are aware the message was transmitted securely, and the
sender is returned an audit-ready compliance record for each message.

Marks email so the recipient is aware the sender took the care to protect each
email content; and returns to sender delivery and open tracking visibility, with
audit-ready proof of privacy compliance per message, to meet HIPAA and
GDPR Article 5 and Article 31 compliance.

4. RMail® automates content rules to simplify compliance for users and


admins.

Users can send emails encrypted by adding a symbol to the subject of their
mobile device email. Admins can create rules to automatically encrypt
messages based on content.

5. RMail® dynamically varies encryption methods by message importance.

Users can toggle per message and admins can set rules to treat messages with
different types of encryption; secure transmission for some, message level
encryption for others (e.g. messages with key words "wire transfer" or
"attorney-client privilege" can automatically be sent message-level encrypted
so the content remains encrypted through the recipient servers and while
inside the recipient inbox when not being viewed by the recipient.

Why RMail® Registered Email™ Service? Registered Email™ service is the


worldwide standard for legal and auditable proof of email content delivered,
timestamped with open tracking, and with a returned email authentication

www.RMail.com RMail® by RPost®


receipt that can re-construct transmission content and evidence at any time in
the future, without third-party storage.

Registered Email™ certified e-delivery services track delivery and message


opening regardless of recipient or system settings and provides an audit trail
forensic record that can authenticate content and uniform timestamps.

By contrast, Outlook and other simple read receipts only work if the recipient
has Outlook and has the right settings on, and even if it returns a read receipt,
the receipt (a) tells nothing about message content, (b) times are based on the
sender’s computer and are not uniform, and (c) format is simple text such that
it can be modified and is not an authenticatable.

Why RMail® File Share for Large File Transfers? RMail® lets you add up to 1GB
files from within Outlook or the web interface and auto-purges the files after a
set time period, which simplifies administrator security.

Unlike OneDrive or Dropbox, RMail® file sharing sets up a one-time-box that is


not associated with the sender’s file directory, ensuring privacy of the sender’s
file system and directory names; and auto-purges the files after a set time
period to minimize risk of future unauthorized access to shared content. Auto-
purge simplifies IT security management for file sharing.

Why RMail® E-Sign Services? RMail® e-sign simplifies sending for recipient e-
signature without requiring any document preparation; or use RSign® for more
advanced services.

Provides a simple option to send any document for signoff without the need to
set up or prepare document fields; this reduces send time and makes e-sign an
“attach-to-email-and-send” process. One click away is RSign® Advanced
functions for creating more controls around the signing process or using drag-
and-drop functionality to set up e-sign templates with rules.

RMail® may be purchased for select users – for only those who need the
services.

RMail® may be installed within any version of Microsoft Outlook, Gmail, G-


Suite, Zimbra, Salesforce.com, with RMail® Gateway security gateway content
filtering, or one may use the RMail® Web App from any mobile browser.

www.RMail.com RMail® by RPost®

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