FUNDAMENTALS OF COMPUTER

SESSION: 2023-2024

Adarsh Mahila
Mahavidyalaya
Affiliated to C.B.L.U. Bhiwani

Submitted Submitted
To: By:
Ms. Shveta Yukti Aggarwal
B.Com ASM
Sem 1
Roll No. 4003
 Acknowledg
ement
To acknowledge any one is most difficult job especially when it is to
be in words. But mentioning nothing is a more serious offence. I have
a deep sense of gratitude to my principal during the voyage of report
let my way through by his able guidance, encouragement and
valuable suggestions and assign me to complete the report on
“Microsoft Word”.

I would like to express special thanks to Ms. Shweta (Lecturer) for her
kind cooperation and provision for books.

It would not have been possible for me to complete the report

without the guidance of my uplines and their regular support.

YUKTI AGGARWAL

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 INDEX
SR. Page
NO.
Title
no.
1 Introduction to Word Processor 3

2 Introduction to DOS 4
Use of DOS Commands
3 MD, CD, Copy Con, CLS, DEL, Type, Ren, 5-6
DIR
4 Introduction to Microsoft Word 7

5 Components of MS Word 8-9

6 Creating, Saving and Printing in MS Word 10

7 Editing in MS Word 11

8 Formatting in MS Word 12

9 Sorting in MS Word 13

10 Introduction to Tables in MS Word 14

11 Mail Merge 15

12 Introduction to Microsoft Excel 16

13 Features of MS Excel 17

14 Creating Workbook in MS Excel 18

15 Formatting in MS Excel 19-20

16 Editing and saving in MS Excel 21

17 Preparation of Graphs 22-28

18 Shortcut Keys 29-30

Page 2 of 36
Page 3 of 36
 Introduction to WORD PROCESSOR

Word Processor is a software used for entering, editing, formatting and printing
text. It is actually transforming the written text into an attractive, systematic
and easy to read text. We can change font style and size of the text according
to our need in a way that it looks more attractive. A word processor is a
package that processes textual matter and creates organised and flawless
documents. Generally we face a problem of spellings and grammatical
mistakes, but you can eradicate this because a word processor itself checks for
any of these errors. Another important thing is that before you print it on
paper you can see its final lookup by using Print Preview command.
Word Processor is nothing but a computer program that helps us to:

 Type your text.

 Correct spellings mistakes and grammatical errors.
 Align text within margins.
 Offer variety of fonts styles and sizes.
 See print preview of the text that you have typed in before printing.

INTRODUCTION TO DOS

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DOS stands for Disk Operating System. It is most popular operating system
which was developed by Microsoft Corporation of USA in early 1981.
Therefore, this operating system is also known as MS-DOS. DOS provides a set
of commands that enables you to access or manipulate information on your
disks, as well as simply interact with your computer. DOS manages files
operations (copying, printing, viewing, etc.), disk storage organisations, screen
display and other routine tasks that help to make your computer easy to use.
MS-DOS was intended to serve as a simple and efficient computer operating
system capable of running on cheap-powered hardware. It included basic
features like managing files, disc presentation, and disc services. Microsoft's
DOS transformed over the years to accommodate advanced functions such
as social media, handling memory, and performing multiple tasks.

Types of DOS Commands:

Internal Commands:
Internal commands are loaded into the system memory during system booting.
These internal commands may not be seen, modified, detected, or deleted
because they do not exist in the form of a file. An internal command is the MS-
DOS command stored in system memory and loaded from command.com or
cmd.exe. Internal commands include MD, DATE, COPY, CD, TIME, COPR CON,
TYPE, etc.
External Commands:
External commands are stored in the system memory after system booting.
These external commands may easily be viewed, changed, deleted, or copied
as they are present in the form of a file. External commands include FORMAT,
SYS, EDIT, PROMPT, COPY, PRINT, TREE, SORT, etc.

USE OF DOS
COMMANDS
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 1. MD or MKDIR: -This command is used to create a new directory
Syntax: - MD DIRECTORYNAME PRESS ENTER KEY
EXAMPLE E:\> MD HP PRESS ENTER KEY (here E is root
directory)
2. CD (CHANGE DIRECTORY): - Used to change directory. It is used to enter
inside a directory or exit from a directory.
Syntax: - CD DIRECTORYNAME PRESS ENTER KEY
EXAMPLE E:\> CD HP PRESS ENTER KEY (USED TO
ENTER INSIDE HP DIRECTORY)
EXAMPLE E:\HP\KANGRA> CD. PRESS ENTER KEY (USED TO EXIT
FROM A CURRENT DIRECTORY THAT IS FROM KANGRA)
Example E:\HP\KANGRA>CD/ PRESS ENTER KEY (USED TO
RETURN TO ROOT DIRECTORY)
3. COPY CON: - THIS COMMAND IS USED TO CREATE A FILE.
Syntax: - COPY CON FILENAME
EXAMPLE E:\HP>COPY CON ABC.txt PRESS ENTER KEY (THEN
TYPE SOMETHING IN FILE AND PRESS F6 OR CTRL+Z TO SAVE FILE)
4. CLS (CLEAR SCREEN): -THIS COMMAND IS USED TO CLEAR THE SCREEN.
Syntax: - CLS PRESS ENTER KEY
EXAMPLE E:\HP>CLS PRESS ENTER KEY (THIS WILL
CLEAR THE SCREEN)
5. DEL/ ERASE: - This command is used to delete one or more files.
SYNTAX: - DEL FILE NAME PRESS ENTER KEY
EXAMPLE: - E:\HP>DEL ABC.TXT PRESS ENTER KEY
EXAMPLE: - E:\HP>DEL ABC.TXT ASD.TXT PRESS ENTER KEY (to
delete multiple files)

6. TYPE: - USED TO DISPLAY THE CONTENTS OF A FILE.

Syntax: - TYPE FILENAME

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 EXAMPLE E:\HP>TYPE ABC.txt PRESS ENTER KEY (THIS WILL
DISPLAY THE CONTENTS OF FILE ABC.TXT)

7. REN(RENAME): -THIS COMMAND IS USED TO RENAME A FILE OR

DIRECTORY NAME.
Syntax: - REN OLDFILENAME NEW FILENAME
EXAMPLE E:\HP>REN ABC.txt XYZ.txt PRESS ENTER KEY (THIS WILL
RENAME ABC.TXT FILE WITH XYZ.TXT)
EXAMPLE E:\>REN HP HP1 PRESS ENTER KEY (THIS WILL
RENAME HP DIRECTORY WITH NAME HP1)
8. DIR: -This command displays a list of files and subdirectories in a
directory.
Syntax: - DIR PRESS ENTER KEY
EXAMPLE E:\>DIR PRESS ENTER KEY
Examples: - DIR *.txt *.txt instruction will list all files having txt extension in the
specified directory.
DIR ???T.*
???T instruction will search for files having four characters which ends with T
like TEST, REST etc.
And * instructs that these files may have any extension like .txt. date etc.

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 INTRODUCTION TO MICROSOFT WORD

There are many

simple but useful
features
available in
Microsoft Word to
make it easier for
study and work.
That's why
so many people
would prefer to
convert the read-
Page 8 of 36
only PDF to
editable Word
and edit PDF in
Word
There are many
simple but useful
features
available in
Microsoft Word to
make it easier for
study and work.
That's why
Page 9 of 36
so many people
would prefer to
convert the read-
only PDF to
editable Word
and edit PDF in
Word
There are many
simple but useful
features
available in
Microsoft Word to
Page 10 of 36
make it easier for
study and work.
That's why
so many people
would prefer to
convert the read-
only PDF to
editable Word
and edit PDF in
Word
Microsoft word is a word processor software developed by Microsoft in 1983.
It is the most commonly used word processor software. It is used to create
professional quality documents, letters, reports, resumes, etc and also allows
you to edit or modify your new or existing document. The file saved in Ms
Word has .docx extension. It is a component of the Microsoft Office suite, but
you can buy it separately and is available for both Windows and macOS. The
latest version of Ms Word is 2019.

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The Word interfaces

When you open Word for the first time, the Start Screen will appear. From
here, you'll be able to create a new document, choose a template, and
access your recently edited documents. From the Start Screen, locate
and select Blank document to access the Word interface.

COMPONENTS OF MICROSOFT WORD

Title Bar
In the MS Word Window component title bar is an important elements & parts
which shows the name of the document & program you are currently
operating on. The title bar includes controls such as Minimize, Maximize,
and Close buttons. It also displays the Quick Access Toolbar and a
customizable toolbar for frequently used commands.

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Ribbon
The Ribbon in MS Word element is a collection of tabs & groups that contains
various commands which are essential for creating and editing documents. It
provides quick access to these commands, which are organized by category for
ease of use.
The Ribbon is an important tool as it helps users in navigating MS Word
efficiently & completes the task effectively within the time limit.

Quick Access Toolbar

The Quick Access Toolbar is also an elements & parts of MS Word Window. It is
a small customizable toolbar located at the top left corner of the Word
window. The purpose of Microsoft word is to provide quick access to
frequently used commands, functions, and options present in MS Word.
It has also a few default buttons such as Save, Undo, and Redo, but you can
easily customize it according to your preference. I hope you might have
understood the Quick Access Toolbar importance as it is also a component of
MS -Word Window.

Menu Bar
The Menu Bar is an important element of MS Word Window which is located
at the top of the app window. Menu Bar provides multiple
Menus & commands through which you can use Microsoft Word easily along
with Document Area, Scroll Bars, Ribbon, etc.
Basically, they work together in such a way as to provide you with a range of
features to create professional documents. By working in a team with the
other components of MS Word window, the Menu Bar provides a broad range
of tools for creating and editing documents.

Status Bar
Another one in the category of Elements & Parts of MS Word Window is Status
Bar. It is located at the bottom of the Microsoft Word Windows in a horizontal
line. The Status Bar provides different information such as the current page
number, the total number of pages, word count, and zoom percentage.
With the help of the Status Bar, you can effortlessly change between different
viewing modes like Print Layout, Full Screen, and Web Layout by clicking on
the corresponding buttons in the Status Bar.

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Dialog Box Launcher
On MS Word Window you can configure different elements such as font
colours, styles, sizes, page margins, layout options, and orientation with the
help of Dialog Box Launcher.
Dialog Box Launcher is the arrow in the bottom right-hand corner of some
groups in the ribbon area. To configure, click on the Dialog Box Launcher, it will
open up a dialog box where you can do those editing mentioned above.
The Dialog Box Launcher is one of the best elements and parts of MS Word
Windows that makes it more manageable for users to create & customize
professional-looking documents.

Zoom Slider
With the Zoom Slider option, you can increase and decrease the magnification
level of your document present on the screen. To use it simply drag the slider
from left to right by tapping on the “+” plus or “-” minus buttons present on
the interface.
The Zoom Slider is a useful tool in elements & parts of MS Word as it helps
customize the document’s magnification level for better readability and
editing.

CREATING, SAVING AND PRINTING IN MS-

WORD

To Create a New Word Document:

1. Click the File tab
2. Click New
3. Click Blank Document

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 4. Press ctrl+N shortcut key

To save a document that you have

typed, you need to use the SAVE
command.
1. Click on File < Save as/ Save
option.
2. Click on the SAVE button on the
Quick Access Toolbar
3. Press Ctrl + S, shortcut key
To print a document in MS-Word
1. Click the File tab.
2. Click Print.
3. Examine the print preview on the
right side of the screen to ensure the
document appears correct.
4. Select the correct printer by clicking
the Printer list arrow and selecting it
from the list.
5. Adjust the printer settings using the
options below the printer, described
in the following table.
6. Set the number of copies in the Copies text field.
7. Click Print.

EDITING IN MS-WORD
The term “Editing” refers to changing or modifying the existing text.
Use Styles
Styles templates apply a consistent
font, font size, font color, and spacing
to headings, paragraphs, and
titling throughout your document.

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 1. Select the words, paragraph, list or table to edit.

2. On the Home tab, select a style.

If you don't see the style you want, click the More button to expand the
gallery.

Apply Themes
Themes add a professional look to
your document.

1. Select Design > Themes.

2. Point to a theme to preview

how it will look.

3. Select the theme you want.

Check spelling and

grammar
Word marks misspelled words with a
red squiggly underline and grammar
mistakes with a blue double
underline.

1. Right-click the word.

2. Select a correction, or
select Ignore

FORMATTING IN MS-WORD
Formatting refers to the act of changing the appearance of text. It includes
changing of fonts, providing text effect, changing the colour, adjusting line
spacing, page sizes, etc. By dividing material into parts and giving them
headers, emphasising essential phrases or concepts using bold, italics, or lists,

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and generating a strong first impression, formatting also increases the reader's
accessibility to the content (professional look and feel, appropriate font choice
for the document type).

Word documents may be made legible and presentable by formatting them.

The formatting options in Microsoft Word include the Format menu and
Formatting toolbar. Three different character formatting options are available
in Word documents: individual character forms, which include font, font size,
bold, italic, underlining, strikethrough, subscript, and superscript formatting
options, as well as font colour and highlight colour.

Types of formatting:
Character Formatting: It includes change of fonts, font styles, font sizes,
font colours, text attributes and text positioning.
Paragraph Formatting: It includes adjusting line spacing, tabs, indent
settings and alignment of the paragraph.
Page Formatting: It includes adjusting page sizes, page margins, page
numbering and headers and footers etc.

SORTING IN MS-WORD
Word's sorting tool allows you to sort
text a number of different ways in your

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document. You can sort tables, dates, paragraphs, and more with just a few
clicks in Word. Sorting in Microsoft Word is the process of arranging a list or
paragraph into alphabetical or numerical order.
It can be done by selecting a list of text, clicking the Sort button, and choosing
either ascending or descending order.
For sorting multiple columns or tables, there are a few tricks and techniques that
can save time and make the task easier.
To sort a table in Word, select the table, go to Table Design > Layout > Sort,
choose whether or not your data has headers, next to Sort by, choose how you
want to sort (name or column) and what type of data it is (text, number, or date),
and select Ascending as your sort order. By default, Word sorts the entire active
document when you sort standard text.

Steps of Sorting in Ms-Word:

1) Select the list you want to sort.
2) Go to Home > Sort.

3) Set Sort by to Paragraphs and Text.

4) Choose Ascending (A to Z) or Descending (Z to A).

5) Select OK.

INTRODUCTION TO TABLES
A table is a grid of cells arranged in rows and columns. Tables can be used to
organize any type of content, whether you're working with text or numerical

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data. In Word, you can quickly insert a blank table or convert existing text to a
table. You can also customize your table using different styles and layouts.

To insert a blank table:

I. Place the insertion point where you want the table to
appear.
II. Navigate to the Insert tab, then click

the Table command.

III. This will open a drop-down menu that contains a grid.
Hover over the grid to select the number of columns and
rows you want.

IV. Click the grid to confirm your selection, and a table

will appear.
V. To enter text, place the insertion point in any cell,
then begin typing.

MAIL MERGE

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Mail Merge is a useful tool that allows you to produce multiple letters, labels,
envelopes, name tags, and more using information stored in a list, database, or
spreadsheet. When performing a Mail Merge, you will need a Word
document (you can start with an existing one or create a new one) and
a recipient list, which is typically an Excel workbook.
Mail merge is a feature within most data processing applications that enables
users to send a similar letter or document to multiple recipients. It enables
connecting a single form template with a data source that contains information
about the recipient’s name, address and other predefined and supported data.

Uses of Mail Merge in Everyday Life

This invaluable tool can be used for everything from business to personal
relationship management, and you can even use it to hire your next
accountant. Here are some ways mail merge can be used in everyday life: -
1. The Automated Way to Get More Relationships: Inviting friends to
dinner, or throwing a party can be executed with a mail merge. Your
message can be as generic or personalised as you’d like depending on
how many custom inserts you include.
2. Saves Time: Finding accounting and law services online is easy, but
contacting each of them individually means a lot of time chasing down
potential providers. By using mail merge, you can reach hundreds of
providers via email and quickly ask all the right questions.
3. Job Applications: Searching and applying for jobs can feel like a full-time
job. Sending emails with every resume and personal note is tedious and
time-consuming. You can simplify your application process by creating a
basic introduction template that can be sent to multiple potential
employers at once.
INTRODUCTION TO MS EXCEL

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Excel is a spreadsheet program from Microsoft and a component of its Office
product group for business applications. Microsoft Excel enables users to
format, organize and calculate data in a spreadsheet.

By organizing data using software like Excel, data analysts and other users can
make information easier to view as data is added or changed. Excel contains a
large number of boxes called cells that are ordered in rows and columns. Data
is placed in these cells.

It is an electronic spreadsheet with numerous rows and columns, used for

organizing data, graphically representing data(s), and performing different
calculations. It consists of 1048576 rows and 16384 columns; a row and
column together make a cell. Each cell has an address defined by column
name and row number example A1, D2, etc. This is also known as a cell
reference.
Microsoft Excel is a software application designed for creating tables to input
and organize data. It provides a user-friendly way to analyse and work with
data.

FEATURES OF MS EXCEL
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Various editing and formatting can be done on an Excel spreadsheet. Discussed
below are the various features of MS Excel.

The image below shows the composition of features in MS Excel:

 Home
o Comprises options like font size, font styles, font colour,
background colour, alignment, formatting options and styles,
insertion and deletion of cells and editing options
 Insert
o Comprises options like table format and style, inserting images
and figures, adding graphs, charts and sparklines, header and
footer option, equation and symbols
 Page Layout
o Themes, orientation and page setup options are available under
the page layout option
 Formulas
o Since tables with a large amount of data can be created in MS
excel, under this feature, you can add formulas to your table and
get quicker solutions
 Data
o Adding external data (from the web), filtering options and data
tools are available under this category
 Review
o Proofreading can be done for an excel sheet (like spell check) in
the review category and a reader can add comments in this part
 View
o Different views in which we want the spreadsheet to be displayed
can be edited here. Options to zoom in and out and pane
arrangement are available under this category
CREATING WORKSHEET IN MS EXCEL

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How to Create an Excel Worksheet?

To create a new Excel worksheet, you need to follow the steps mentioned
below:

By default, when you start Microsoft Excel, there is an option of selecting

a variety of worksheets, as shown below.

We can also use different types of Templates for different purposes such as
related to Business, Personal, Budget, Lists, etc.

No table of contents entries found.

FORMATTING IN MS EXCEL

Formatting in Excel means a trick that we can use to modify the data's
appearance in a worksheet. We can format the data in various ways, like we

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can format the font of the cells or the table with the help of the styles
and format tab present in the Home tab.

It's easier than ever to format worksheet (or sheet) data in Excel. There are
various quick and easy ways to generate professional-looking worksheets that
efficiently present our data. For example, we can utilize document themes to
give our Excel spreadsheets a consistent design, style to apply predetermined
formats, and other manual formatting capabilities to highlight essential data.

Microsoft Excel has several features that permit users to customize the way
their data is displayed. And there is a solid reason for it: formatting cells can
help bring attention to essential data or show the content more properly (such
as adding $ to cells which comprise price values or configure cells that
represent dates to a standard display of xx/xx/xxxx).

Excel formatting is an optional step following data preparation, or all of

the data cleansing, structuring, enriching, and standardizing necessary to
prepare the data for analysis.

Good formatting will improve our data in various ways:

With the help of the formatting, we can present our data correctly; for
example, formatting as dates or currency will provide more value to our
data.
Merging and aligning our data is a vital aspect of making our data more
readable.
Formatting our text by increasing the Size, bolding, adding
italics, or changing the fonts will improve the overall appearance of our
worksheet.
Using styles (like table styles) can make our data stand out and helps
the reader to focus on crucial portions of the worksheet.
Conditional formatting is a useful tool for highlighting crucial portions of
our worksheet graphically or visibly. These are dynamic tools. The
Highlighted region changes as our data changes.

How to Format Data in Excel?

Let's have a look at some easy instances of data formatting in Excel. Suppose
we have a simple sales report for a company that looks like this:

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 We need to format the data in this
report because it is not attractive to
viewers.

Now, in order to format data in

Excel, we'll do the following things:

The Font size is larger.

We make the text of the
column head bold
Centre aligning the data
We will apply the outline border with the help of the shortcut that is
(Alt+ H+ B+ T),
After selecting the full table (using Ctrl+ A), use the shortcut key (Alt+ H+
O+ I) to adjust the column width.
To alter the background, use the 'Fill Colour' command in the 'Font'
group on 'Home'.

We can also generate the chart to display the data, which is also
part of "Excel Data Formatting.'

SAVING AND EDITING IN MS EXCEL

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Wherever you want to save your workbook (on your computer or the web, for
example), you do all your saving
on the File tab.

While you’ll use Save or press

Ctrl+ S to save an existing
workbook in its current
location, you need to use Save
As to save your workbook for
the first time, in a different
location, or to create a copy of
your workbook in the same or
another location.

Modifying or adding text or using cut, copy, paste operations to an existing

document is known as editing.

Click on cut, copy, paste or

Editing includes: insert
 Cut
 Copy
 Paste
 Inserting
and
Deleting
rows and
columns
 Changing
cell
height and
width

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 PREPARATION OF GRAPHS

Graphs in Excel are graphical representations of variations in values of data

points over a given period.

In other words, it’s a diagram that represents changes in comparison to one or

more variables.

Graphs or charts help in easy understanding of complex or details data.

Someone says” A picture is worth a thousand explanations”. Graphs or charts
are mostly used during discussions at board meeting and professional
presentations and seminars. Excel has full support for various types of graphs
or charts to represent different type of data.

Wondering if graphs and charts in Excel are the

same?
Graphs are mostly numerical representations of data as it shows how one
variable is affecting or changing another.

On the other hand, charts are visual representations where variables may or
may not be associated. They’re also considered more aesthetically pleasing
than graphs. For example, a pie chart.

However, if you’re wondering how to make a chart in Excel, it isn’t very

different from making a graph.

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 CREATION OF A CHART
Charts convey the message clearly and quickly; they play a very important role
in the business world. Excel allow you to view chart on the screen as well as to
print them on a printer or plotter. It supports many types of charts, such as
Line, Bar, Stacked - Bar, Pie, XY, Area 3-D etc.

Create a chart
Select the data for which you want to create a chart.

Click INSERT > Recommended Charts.

On the Recommended Charts tab, scroll through the list of charts that
Excel recommends for your data, and click any chart to see how your
data will look.

If you don’t see a chart you like, click All Charts to see all the available
chart types.

When you find the chart you like, click it > OK.

Use the Chart Elements, Chart Styles, and Chart Filters buttons, next to
the upper-right corner of the chart to add chart elements like axis titles
or data labels, customize the look of your chart, or change the data that
is shown in the chart.

To access additional design and formatting features, click anywhere in

the chart to add the CHART TOOLS to the ribbon, and then click the
options you want on the DESIGN and FORMAT tabs.

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Steps To Make a Graph in Excel
The first (and obvious step) is to open a new Excel file or a blank Excel
worksheet.

Step 1: Fill the Excel sheet with data

Start by populating your Excel spreadsheet with the data you
need.

You may import this data from different software, insert it

manually, or copy and paste it.

For our example, let’s say you’re an owner of a movie theatre

in a small town, and you often screen older movies. You
probably want to track the sales of your tickets to see which
movie is a hit so you can screen it frequently.

Let’s do that by comparing the ticket sales in January and

February.

Here’s what your data might look like:

Column A contains the movie names.

Column B contains tickets sold in January.

And column C contains tickets sold in February.

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You can bold headings and centre align your text for better readability.

Step 2: Determine the Excel graph type you want

The type of graph you pick will depend on the data you have and the number
of different parameters you want to track.

You’ll find the different graph types under the Excel Insert tab, in the Excel
Ribbon, arranged close to one another like this:

Note: The Excel Ribbon is where you can find the Home, Insert, and Draw tabs.
Here are some of the different Excel graph or chart type options you can
choose from:

 Line graph
 Column graph or
bar graph
 Pie graph or chart
 Combo chart
 Area chart
 Scatter plot chart
 Surface chart

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 COMPONENTS OF A CHART
The different components of a chart are:

1) Chart Area — Chart area includes all the area and objects in the chart.
2) Category Axis — Category axis or X-axis is the horizontal axis of a chart.
3) Value Axis — Value axis or Y-axis is the vertical axis used to plot the
values. It is located at the left side.
4) Data Series — Data series are the bars, slices or other elements that
show the data values. If there are multiple data series in the chart, each
will have a different colour or style.
5) Category Name — Category names are the labels, which are displayed
on the X and Y-axis.
6) Plot Area — Plot area is a window within the Chart area. It contains the
actual chart itself, and includes plotted data, data series, category, and
value axis.
7) Legend — It depicts the colours, patterns or symbols assigned to the
data series. It helps to differentiate the data.
8) Chart Title — It describes the aim and contents of the chart.
9) Gridlines — These can either be Horizontal or Vertical lines depending
on the selected chart type. They extend across the plot area of the chart.
Gridlines make it easier to read and understand the values.

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CHANGING THE CHART TYPE; -
Steps to change the chart type are; -
 Select the chart.
 Click on the change chart type
button in the type group on
the design tab. A dialog box
appears.
 Select desired chart type.
 Finally, click OK.

CHANGING THE CHART

LAYOUT: -
Steps to change the chart layout are: -
 select the chart.
 select the design tab.
 click on the desire chart layout
group. you may also click on more
arrow to view all your layout option
and select the desired chart layout.

CHANGING THE CHART

STYLE: -
Steps to change the chart style are: -
 Select the chart.
 Select the design tab.
 Click on the desired chart style in
the in the chart style group. You
may also click on more arrow to
view all your style option and select
the desired chart style.

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 FORMATTING A CHART

You can format a chart by adding title, changing font, colour,

width, border style, legends etc.

You can format charts quickly using the Format pane. It is quite
handy and provides advanced formatting options.

To Format any chart element,

Step 1 − Click on the chart.

Step 2 − Right-click chart element.
Step 3 − Click Format <Chart Element> from the drop-down
list.

The Format pane appears with options that are tailored for the
selected chart element.

SHORTCUT KEYS OF MS EXCEL

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F2 Edit the selected cell
F5 Go to a specific cell
F7 Spell check selected text and/or document
F11 Create chart
Ctrl + Shift +; Enter the current time
Ctrl +; Enter the current date
Alt + Shift + F1 Insert new worksheet
Shift + F3 Open the Excel® formula window
Shift + F5 Bring up search box
Ctrl + A Select all contents of worksheet
Ctrl + B Bold highlighted selection
Ctrl + I Italicize highlighted selection
Ctrl + C Copy selected text
Ctrl + V Paste
Ctrl + D Fill
Ctrl + K Insert link
Ctrl + F Open find and replace options
Ctrl + G Open go-to options
Ctrl + H Open find and replace options
Ctrl + U Underline highlighted selection
Ctrl + Y Underline selected text
Ctrl + 5 Strikethrough highlighted selection
Ctrl + O Open options
Ctrl + N Open new document
Ctrl + P Open print dialog box
Ctrl + S Save
Ctrl + Z Undo last action
Ctrl + F9 Minimize current window
Ctrl + F10 Maximize currently selected window
Ctrl + F6 Switch between open workbooks/windows
Ctrl + Page up & Page Move between Excel® worksheets in the same
Down document
Ctrl + Tab Move between two or more open Excel® files
Alt + = Create formula to sum all of above cells
Ctrl + ‘ Insert value of above cell into current cell
Ctrl + Shift +! Format number in comma format
Ctrl + Shift + $ Format number in currency format
Ctrl + Shift + # Format number in date format
Ctrl + Shift + % Format number in percentage format

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Ctrl + Shift + ^ Format number in scientific format
Ctrl + Shift + @ Format number in time format
Ctrl + G Move to next section of text
Ctrl + Space Select entire column
Shift + Space Select entire row
Ctrl + W Close document

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