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    Business Management For Harambe University Student Project 3

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    Business Management For Harambe University Student Project 3

    Uploaded by

    dagimnega44
    7 views3 pages

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    business management for harambe university student project 3

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    7 views3 pages

    Business Management For Harambe University Student Project 3

    Uploaded by

    dagimnega44

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 3

    ETHIOPIAN BROADCASTING

    CORPORATION
    Agenda for ETV Team Meeting: Coordination and Communication Strategies
    for the JORKA Event
    Date: 18-02-2017
    Time: 8:00AM (LT)
    Location: Adama
    Objective: To discuss effective strategies for team communication and coordination to ensure
    smooth execution of the JORKA event and fulfillment of all service requirements.

    1. Welcome and Meeting Overview


     Duration: 5 minutes
     Led by: Jebal jemal hasen
     Purpose: Outline meeting objectives and expected outcomes.
    2. Review of Event Goals and Service Requirements
     Duration: 10 minutes
     Led by: Jebal jemal hasen
     Discussion Points:
    o Summary of JORKA’s expectations and our core objectives.
    o Key service areas: pre-event promotions, on-site coordination, live streaming,
    social media engagement, and VIP services.
    3. Team Role Breakdown and Responsibilities
     Duration: 15 minutes
     Led by: Jebal jemal hasen
     Discussion Points:
    o Review individual and team responsibilities during each event phase.
    o Confirm primary points of contact for each team (Marketing, Production, Social
    Media, Client Relations, and Analytics).
    4. Communication Channels and Protocols
     Duration: 15 minutes
     Led by: Jebal jemal hasen
     Discussion Points:
    ETHIOPIAN BROADCASTING
    CORPORATION
    o Establish primary and backup communication channels (e.g., Slack, radio, text).
    o Protocols for real-time updates, escalations, and issue resolution.
    o Guidelines for communication with JORKA representatives and VIPs.
    5. Coordination for On-Site Operations
     Duration: 20 minutes
     Led by: Production and Operations Team Leads
     Discussion Points:
    o Setup and coordination of live streaming and audio-visual equipment.
    o Flow of information between Social Media, Content, and Production teams to
    cover event highlights and key moments.
    o Procedures for handling equipment and technical issues quickly.
    6. Social Media and Real-Time Engagement
     Duration: 15 minutes
     Led by: Social Media and Content Team Leads
     Discussion Points:
    o Plan for real-time posting, including timing and content types (stories, posts, live
    streams).
    o Using event-specific hashtags and engaging with online audience comments.
    o Coordination with photographers and video teams to share high-quality, timely
    content.
    7. VIP and Client Relations Coordination
     Duration: 10 minutes
     Led by: Client Relations Lead
     Discussion Points:
    o Responsibilities for greeting and assisting VIPs.
    o Coordination with JORKA’s team for VIP access to exclusive areas and sessions.
    o Ensuring smooth communication to meet any last- minute VIP needs.
    8. Post-Event Wrap-Up Plans
     Duration: 10 minutes
     Led by: Analytics and Post-Production Leads
    ETHIOPIAN BROADCASTING
    CORPORATION
     Discussion Points:
    o Timeline for producing event highlight reels and analytics reports.
    o Gathering data from all teams for a comprehensive performance report.
    o Debrief meeting for team feedback and suggestions for future events.
    9. Q&A and Closing Remarks
     Duration: 10 minutes
     Led by: Jebal jemal hasen
     Purpose: Address any remaining questions or concerns. Reiterate our commitment to
    service excellence and teamwork.

    Meeting Follow-Up
     Distribution of a summary document covering all key points discussed.
     Confirmation of team assignments and contacts for any event-specific issues.

    Thank you for your dedication and collaboration in making this event a success!
    Best regards,
    Jebal jemal hasen
    Marketing Manager

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