COMPUTER

APPLICATION AND

OFFICE
PROFESSIONAL
Prof. Zaheer Abbas

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 Lesson Day 1 Date:
Introduction to Computer
Topic In this lesson you will learn what is Computer
Objective component & Classification.

INTRODUCTION TO COMPUTER SYSTEM

The word computer is derived from a word Compute which means “To Calculate”. So, simply we can
say.
“Computer is a calculating device.”
In an other definition we say.
“Computer is a device that converts data into information according to
given instructions.”
Components of Computer
Basically, a computer consists of four components
i. Hardware: The physical or tangible parts of the computer called hardware. Like Monitor,
Keyboard, CPU, Mouse etc. are the examples of the Hardware.
ii. Software: The set of instructions, that tells the computer, what to do and how to do.
iii. Data: A collection of raw facts and figures is called data, which can include text, numbers,
images, audios and videos etc.
iv. User: Computer cannot do any without its operator.
Information
The processed form of data is called information. Information conveys meaning and is useful to one or
more people..
Classification of Computers (By Size & speed)
1. Micro or Personal Computers
A personal computer (PC) is a computer that can perform all of its inputs, processing, outputs
and storage activities by itself. A personal computer contains a processor, memory, and one or more
input, output, and storage device.

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2. Mini or Midrange Computers
It is larger and more powerful computers than personal computers. It can execute five million
instructions per second. It generally consists of two or more processors. It is more reliable than desktop
computer. Mini computers were introduced in 1960s. Mini computers are also called midrange
computers. Mini computers are used in small companies to provide centralized store of information.

3. Mainframe Computers
A mainframe is a large computer in term of price, power and speed. It consists of multiple
processors. It is specially designed to perform multiple intensive
tasks for multiple users simultaneously. It was introduced in
1970s. A typical mainframe computer can execute 16 million
instructions per second.
It is used in large organizations, such as banks, Universities and
Multinational companies etc.

4. Super Computers
Super computer is the biggest in size, most expensive in price and
Powerful than any other computer. It can process trillions of instructions
in one second. The modern super computer consists of thousands of
microprocessors.
Super computers are used in weather forecasting, weapon design,
preparing models of chemical and biological system, mapping the surface
of the planets and studying the neural network of the brain.

Lesson day 2 Date:

Introduction to Computer devices
Topic In this lesson you will know about the Input &
Objective Output devices.

INPUT
Everything that we give to the computer system through input devices is called input.
Input Devices
An input device is any hardware component that allows you to enter data or instruction into a
computer. Most commonly used input devices are the keyboard, mouse, microphone, scanner, digital
camera, and PC video camera.

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 Sr# Name Sr# Name

1 2

KEYBOARD Track Ball

3 4

MOUSE GLIDE PAD

5 6

SCANNER MICROPHONE

7 8

WEB CAM
DIGITAL CAMERA

9 10

BARCODE READER JOY STICK

OUT PUT
Everything that computer display after processing is called output.
Types of Output:-
1: Hard Form: Printed paper or other permanent media that physically exists.
2: Soft Form: Displayed on screen or by other non-permanent means that not keep physically.
OUTPUT DEVICES
Computer hardware components that are used to receive processed information from computer are
called output devices.
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 Sr# Name Picture
CRT (Cathode Ray Tube) Monitors
and
1 LCD (Liquid Crystal Display) Flat-Panel
Displays

2 Speakers

Printers
3 (Impact Printers Dot Matrix Printer
(Non-Impact Printers Ink jet Printer

4 Plotters

5 Projector

Central Processing Unit (CPU)

The Microprocessor, also called the central processing unit,
interprets and carries out all the basic instructions that operate the
computer.

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 Central Processor Unit
Control Arithmetic &
Unit Logic Unit
(CU) (ALU)

Input Output
Memory
Devices Devices

Storage
Devices

Lesson Day 3 Date

Introduction to Parts of CPU
Topic In this lesson you will know about the parts of
CPU

Parts of CPU:
The CPU consists on 2 parts they are CU and ALU.

CU: CU stands for Control Unit. It controls all hardware and Software of computer. It is also
responsible to convert all data into 0 & 1.

ALU: ALU stands for Arithmetic and Logical Unit. It performs all arithmetic (+, -, *, /) comparison
(<,>, =) and Logical operation (OR, AND, NOR, ECT) in computer.
Storage:
Storage refers to the media either data are stored temporarily or permanently. There are two main types
of storage.
1. Primary Storage or Main Memory
2. Secondary Storage

1: Primary Storage Devices: Primary storage (Also known as Main Memory) is directly accessible to
the CPU. The CPU continuously reads instructions stored there and executes them. Two main primary
storage devices are.
ROM (Read Only Memory): This memory is used to store data / Instruction in computer that is
helpful in Booting process of the computer. Booting Process starts when computer is switch on and

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ends until operating system loaded. In this process computer checks all its hardware and load operating
system. Process to check hardware is called POST (Power On Self Test). Rom is non volatile means
data in it will not disturb due to any light failure.

RAM (Random Access Memory). This

memory work as bridge between different
devices of computer and used to speed up
data transferring between devices and
processor. It is volatile means it depends on light. If any light failure occurs the data in RAM will be
erased / washed out.
SECONDARY STORAGE:
It has three types
 Magnetic Disk
 Magnetic Tape
 Optical Disks
Magnetic Disk
It is most widely used storage media for all type of computer. A magnetic disk is a thin circular
metal plate or platter coated with magnetic material. Information can be record on or read from the
magnetic surface. Magnetic disk is a random access storage media.

Types of Magnetic Disk

There are the following types of the magnetic disk
i. Hard Disk
ii. Floppy Disk
iii. Zip Disk
iv. USB flash Drive

Magnetic Tape (Sequential Access)

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 It is an example of old type storage media to store large amount of data permanently. Magnetic
Tape consists of a thin ribbon of plastic. The tap is coated with magnetic material. The process of
reading or writing of data on the tape is very slow. In magnetic tape, data can only be accessed
sequentially. It is mostly used for taking backup of data.

Optical Drives
CD ROM
CD ROM is used to read CD only.
Combo Drive
Combo drive has ability to perform following tasks:
1. Read and write CD (Compact Disc)
2. Read DVD

Super Drive
Super drive has ability to perform following tasks:
1. Read and write CD ( Compact Disc)
2. Read and write DVD (Digital Versatile disc)
Optical Disks
Optical disk issued laser technology to read or write information.
LASER Stands for Light Amplification through Laser beam is used to make tiny
holes on the surface of the disk.
Compact Disk (CD )
CD is the most popular optical medium. It can hold 650 MB to 800 MB of data. The data on the
CD cannot be erased like magnetic diskettes.
DVD
DVD, also known as "Digital Versatile Disc" or "Digital Video Disc",
is an optical disc storage media format. Its main uses are video and data storage.
DVDs are of the same dimensions as compact discs (CDs), but store more than
six times as much data

Storage Capacity
1 Byte 23 or 8 bits
1 Kilo Byte (KB) 210 or 1024 Bytes
1 Million (Mega) Byte (MB) 220 or 1024 Kilo Bytes
1 Billion (Giga) Bytes (GB) 230 or 1024 Mega Bytes
1 Trillion (Tera) Bytes (TB) 240 or 1024 Giga Bytes
1 quadrillion (Peta) Bytes (PB) 250 or 1024 Tera Bytes
1 Exabyte‟s (EB) 260 or 1024 Peta Bytes
1 Billion Tera (Zetta) bytes (ZB) 270 or 1024 Exa Bytes
1 Septillion (Yotta) bytes (YB) 280 or 1024 Zetta Bytes

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 Lesson Day 4 Date:
Introduction to Motherboard:
Topic In this lesson you will learn about
Objective motherboard.

Motherboard
The mother board sometime called a system board is the main circuit board of the system unit. It is used
to connect all kind of hardware devices.

Note:- Number & type of slots varies in different

motherboards

Ports: A 'port' serves as an interface between the

computer and other computers or peripheral
devices.
Computer Software
Software, also called Programs. Software is a set
of instructions that tells the computer what to
do and how to do it.

Types of the Software

Basically there are two types of the Software
 System Software
 Application Software

System Software

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 System software consists of the programs that control or maintains the operations of the
computer and its devices. System software serves as the interface between user, computer and
application software.
There are further two types of the system software

Application Software
Application Software consists of programs that perform specific tasks for users. Popular
application software includes word processing software, spreadsheet software, database software and
presentation graphics software.

Exercise
Q1. Fill in the Blanks
1. Computer derived from the ___________ word ______________.
2. The _______________ form of data is called information
3. The physical or tangible parts of the computer called _____________.
4. ___________ is the set of instructions, that tells the computer, what to do and how to do.
5. A collection of raw facts and figures is called _____________
6. Mini computers introduced in _________________.
7. Super computers can process _______________ instructions per second.
8. Micro computers are also known as ____________________
9. Mini computers are also known as ________________________.
10. LCD Stands for _______________________________________.
11. CRT stands for _______________________________.
12. Plotter is an __________________ type of device
13. CPU has _________________ and __________________ parts
14. CPU stands for______________________________.
15. _____________________ is carry‟s out a program instructions.
16. 4096 Bytes equal to __________________ bits
17. CU stands for _________________________.
18. Numeric keypad‟s ______________________________, keys use as delete key when num
lock key is turned off.
19. RAM Stands for ___________________________________.
20. RAM is also known as _________________________________.
21. Numeric pad activates from ____________________key
22. Because RAM is a ________________ memory, it needs a constant supply of power.
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 23. 256 bits = _______________________________bytes.
24. Microphone is used to enter ____________________ in the computer
25. 256 byte = _______________________________bits.
26. DVD Stands for __________________________________.

Lesson Day 5 Date:

Introduction to Window Seven
Topic In this lesson you will know about the operating
system.
Objective
Introduction to Windows Seven
Windows SEVEN helps you organize all of the
files and programs within your computer.
Think of Windows as a large paper filing
cabinet. Within you filing cabinet, you have
hanging files labeled in a logical order.
Within those hanging files, you have manila file
folders that contain sub-sets of information.
Windows allows you to accomplish the
same system in an electronic format. You can
open, sort, move print, rename, find or
delete files easily. In addition to managing your
files, folders, and applications, Windows has
much more to offer.

Logging On to a Seven Station

1. In the User name text box, type your username
HINT: This is the same as your email username.
2. In the Password text box, type your password
EXAMPLE: 2pa$s_worLd

3. Click the LOG ON button

OR Press [Enter]
You are logged in and the Windows Seven desktop appears.
Opening Programs
Programs are available through the Start menu and are arranged in folders based on the type of program,
such as Microsoft Office or Graphics & Web Design.
1. From the Start menu, select All Programs » select the desired category
A list of available programs appears.
2. From the list of programs, select the desired program
The selected program opens.

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Closing Programs
Closing programs before logging off helps protect your data and is strongly recommended. The
following instructions will work with most Windows programs.
1. If necessary, save your work
For information on saving your work
2. Click CLOSE
Logging Off a Seven Station
Remember to log off your workstation when you are finished using it. Failure to log off can result in
unauthorized access or modifications to your data and files.

1. From the Start menu click MORE  select Log Off, You are logged off.

Changing Passwords
Your password provides important security for your files. While you are required to change it annually,
it is recommended that you change it more frequently.
Requirements
 Passwords must be changed at least once every academic year
 Passwords must be at least 8 characters long
 Passwords must include at least 3 of the following:
o At least one uppercase letter: A-Z
o At least one lowercase letter: a-z
o At least one digit: 0-9
o At least one special character: ~ ` @ # $ % ^ & * ( ) + = \ | [ ] { } ? < >
Changing Your Password
1. Press [Ctrl] + [Alt] + [Delete]
2. Click CHANGE A PASSWORD...
The Change Password screen appears.
3. In the Old password text box, type your current password
4. In the New password text box, type your desired new password
5. In the Confirm password text box, retype your new password
6. Click OK Your password is now changed.

Lesson Day 6 Date:

About Password recommendations:
Topic In this lesson you will know about the password
Objective recommendations.

Recommendations
 Do not share your password with others
 Do not write down your password
 Do not choose a word or phrase that is commonly known about you
Working with Files
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Working with files is an important part of managing documents in Windows Seven.
 Selecting Multiple Files
 Copying Files
 Moving Files
 Renaming Files
 Deleting Files
 Working with the Recycle Bin

Windows Control Panel
The Control Panel has a new look and feel to it which can be switched to classic view for those who are
more comfortable with that style. The majority of the computer system functionality can be accessed
from the Control Panel. It enables users to administer user accounts, security settings, system
maintenance, network and the internet, hardware and software, programs, and the Ease of Access
settings.

System and Maintenance

The System and Maintenance options allow users to create a backup schedule, view the System settings,
including RAM and Processor speeds, control Windows Update, adjust the Power Options, configure the
Index Options for the system search functionality, review Problem Reports and Solutions, evaluate
system performance, administer device settings, and run Administrative tools. The administration and
adjustments to these features allow users to create an up to date operating system and to remove, add,
and adjust any performance features.
User Accounts and Family Safety
The Parental Controls are housed under this heading, along with User account access controls. Another
new feature to Windows Seven is the Windows CardSpace.
Security
Under the Security option, many elements reside that secure the connection to the Internet, provide
spyware protection, virus protection, firewall access, and user account creation.

Use of General Tools of Windows Seven

Ms Paint

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 Paint (formerly Paintbrush for Windows) is a simple graphics painting program that has been
included with all versions of Microsoft Windows. It is often referred to as MS Paint or Microsoft
Paint. The first version of Paint was introduced with the first version of Windows, Windows 1.0. It
was later renamed to Paintbrush in Windows 3.0, but the name was changed back to Paint in Windows
95 and later.
In Windows Seven, the toolbar icons and default colour palette have been changed. Also,
an increased number of undo levels to 10 times, a zoom slider, and a crop function have
been added. This version saves as .jpg by default, which can dramatically impact the
overall quality of an image, especially after multiple saves of the file due to its method of
compression.

Wordpad
WordPad is a basic word processor that is included with almost all versions of Microsoft Windows
from Windows 95 upwards. It is more advanced than Notepad. WordPad natively supports the Rich Text
Format (RTF).
WordPad can format and print text, but lacks intermediate features such as a spell checker, thesaurus,
and support for tables. As such, it is suitable for writing letters or short pieces, but underpowered for
work that relies heavily on graphics or longer works such as books.
In Windows Seven, support for reading Microsoft Word DOC files was removed because of the
incorrect rendering and formatting problems.

Lesson Day 7 Date:

Topic Introduction to Application software
In this lesson you will learn what is MS Word
2007,Creating a document, Word interface
Objective
Microsoft Word 2007
Word Processor
Word Processor is software that helps you to create any type of written communication like a letter, a
report, a memo, or any other type of correspondence or text data.
(i.e. Microsoft Word, Word Pad ,Word Star and Word Perfect are the common word processors). But the
Microsoft Word is popular word processor. This lesson will introduce you to the Word window, open
Microsoft Word 2007. The Microsoft Word window appears and screen looks similar to the one shown
here.
Creating a New Document
You can create new documents by using the menu option or the keyboard shortcut. The menu option
gives you more options for choosing your new document, but the keyboard shortcut is the faster and
easier way of getting a blank document on your screen.
Creating a New Document: Keyboard Option
1. Press [Ctrl] + [N].

reating a New Document: Menu Option

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 1. From the OFFICE BUTTON, select New
The New Document dialog box appears.

2. From the Blank and recent section, click BLANK DOCUMENT

A new blank document appears.
Opening an Existing Document
Follow these instructions to open already existing documents.
1. From the OFFICE BUTTON, select Open
OR Press [Ctrl]+[O] The Open dialog box appears.
2. From the Look in pull-down list, navigate to and select the desired file
3. To open the file, click OPEN The document is opened.

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The large Control Box is used
rectangular region to control Word
above the document Program Window
is known as the (Minimize,
Ribbon Restore/Maximize,
Close)
Office button The MiniToolbar is a
drops the Office collection of common
formatting commands
Menu, which is the that appears above text
rough equivalent of selections
the File menu

Quick Access The Context menu

Toolbar contains is a short cut menu that
hold common command
commonly used that can apply on the
commands selected object, appear
on right click.

Menu Tab Strip Status Bar is used

make up the main to display document
content of the status (like, page#,
ribbon Words, etc)

When any object is Task Pane display

selected its all options of specific
Contextual Text Area is the active tasks of Ms
Tabsets appear place where document Word
actually written
Groups Tabs Scroll Bar (H,V) is
contain sets of used to view unseen
relevant Icons area of document.
controls

View Buttons is Zoom (Slider)is

used to switch between used to magnify the
the different views of document between 10
document. – 500 %

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Saving a Document
The Save and Save As commands are located within the File menu. If you are saving a document
for the first time, both selections will take you to the Save As dialog box.
Saving a Document: First Time
Use this option if you are saving your document for the first time or if you are saving an already
saved file under a new name.

1. From the OFFICE BUTTON, select Save As

NOTE: Do not click on the side arrow as it will not allow the Save As function to occur.
The Save As dialog box appears.

2. From the Save in pull-down list, make the appropriate selection:

To save to your H: drive or another drive, select (H:) or another network drive.
3. In the File name text box, type a filename (Word automatically adds a .docx extension.)
4. Click SAVE The document is saved.
Lesson Day 8 Date:
Using the Undo & Redo Command
Topic In this lesson you will learn what is undo &
Objective redo command.
Saving a Document: Subsequent Times
Use the Save command to save a document that has already been named and saved. If you select
the Save command and you have not saved the document before, the Save As dialog box will
appear. Use the Save command frequently to save changes to your document.
1. Press [Ctrl] + [S] OR From the OFFICE BUTTON, select Save
OR On the Quick Access Toolbar, click SAVE
Word Wrap
Text is wrapped at the end of each line and continues on the next line; you do not have to press
[Enter] or [Return]
Using the Undo Command
If text was accidentally deleted or if there was some type of editing mistake, you may be able to
reverse the last action using the Undo command.
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Using the Undo Command: Keyboard Option
1. Press [Ctrl] + [Z]
Your last action is reversed.

Using the Undo Command: Ribbon and Standard

Toolbar Option
1. To undo your last action,
2. On the Quick Access Toolbar, click UNDO
Using the Redo Command: Ribbon and
Standard Toolbar Option
1. To redo your last action, On the Quick
Access Toolbar, click REDO

Selecting Text
Selecting text is a basic editing function used in Word. In most cases, text must be selected before it
can be formatted. Once your text is selected, you can format, cut, copy, or paste your text. Several
methods are available for selecting text. Use the option that is most convenient for you or use the
technique that best fits your task. Keyboard shortcuts can also be used to select text.
 From Keyboard (like, Ctrl+A, Shift+Arrow Keys)
 From Mouse (Like Double Click, Left Click, Tripp Left Click)
 From Keyboard & Mouse (Like Ctrl or Alt, with left click)
Document Theme
The Document Theme toolbar allows you to choose a preset theme for your document, or create and
save your own theme.

Paragraph Formatting Options

This document will help you use paragraph formatting options to achieve a desired look for your
document.
 Changing Paragraph Alignment
 Adjusting Line Spacing
 Adjusting Paragraph Spacing
 Working with Indents
Adjusting Line Spacing:
1. Place the insertion point in the desired
paragraph
2. From the Home command tab, in the Paragraph
group, click LINE SPACING » select the
desired line spacing
Adjusting Line Spacing: Dialog Box Option
1. Place the insertion point in the desired paragraph

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 2. From the Home command tab, in the Paragraph group, click PARAGRAPH
The Paragraph dialog box appears.

3. Select the Indents and Spacing tab

4. From the Line spacing pull-down menu, select the desired spacing
5. Click OK
Adjusting Paragraph Spacing
1. Place the insertion point in the desired paragraph
2. From the Home command tab, within the Paragraph group, click PARAGRAPH
The Paragraph dialog box appears.

3. Select the Indents and Spacing tab

4. Under the Spacing section, in the Before text box, type the amount of space (in points) to
appear before the paragraph
5. In the After text box, type the amount of space (in points) to appear after the paragraph
6. Click OK
Working with Indents
Word offers three types of indents: normal indents, first line indents, and hanging indents. A
normal indent inserts a specified amount of space between the page margin and all of the lines in a
paragraph. A first line indent inserts space between the first line and the page margin so it looks
like a tab was used. A hanging indent uses a normal indent for the first line and then moves
subsequent lines farther to the right.
Instead of using the Paragraph dialog box, you can make indent adjustments using the Ruler.
Shown here is a graphic of the Ruler.

Appearance
Type of Indent of Ruler Appearance of Text
Normal Indent A Normal Indent looks like this

Hanging Indent A Hanging Indent looks like this

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 First Line Indent A First Line Indent looks like this

Page Formatting Options

Word 2007 comes with many formatting options for all types of documents. This document
describes page formatting options can affect a page, a section, or your entire document.
 Adjusting Document Margins
 Numbering Pages
Adjusting Document Margins
The Ruler is used as a quick way to adjust margins. Margins may also be adjusted by using a preset
option provided by Word, or through the Page Setup dialog box.
Adjusting Document Margins: Using a Margin Preset Option

1. From the Page Layout command tab, in the Page Setup group, click MARGINS

2. Select one of the preset margin options

EXAMPLE: Wide for one-inch vertical margins and two-inch horizontal margins

Lesson Day 9 Date:

Adjusting the Document Margins:
Topic
Objective
Adjusting Document Margins: Dialog Box Option
To set your own margins, use the Page Setup dialog box.
1. From the Page Layout command tab, in the Page Setup group, click PAGE SETUP
The Page Setup dialog box appears.

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 2. On the Margins tab, in the Margins section, adjust the margins as needed
3. Click OK

Numbering Pages
Word lets you easily enter page numbers in your document by using the Insert command tab. Page
numbers become part of the header or footer.
1. From the Insert command tab, within the Header & Footer group, click PAGE NUMBER

2. Select Top of Page or Bottom of Page » select a pre-formatted page number placement

Working with Text Options

You can format the text in your Word documents by
changing the font, size, color, character
formatting, and text alignment. This document
provides instructions for many different
formatting options that can give your document a unique
look.
 Changing Font, Size, and Color
 Changing Character Formatting
provides more options and allows you to preview your
text through the Preview box.

Changing Font, Size, and Color:

1. Select the desired text
2. From the Home tab, in the Font group, from the Font pull-
down list, select the desired font
3. To select a different size, from the Font Size pull-down
list, select the desired font size
4. To select a different color, click the next to FONT
COLOR » select the desired font color
Changing Font, Size, and Color: Menu Option
1. Select the desired text
2. From the Home tab, in the Font group, click FONT
The Font dialog box appears.
3. In the Font text box, type the desired font name
OR
From the Font scroll list, select the desired font

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 4. In the Size text box, type the desired font size
OR
From the Size scroll list, select the desired size

5. From the Font color pull-down list, select the desired font color
6. In the Effects section, select any additional font effects
EXAMPLES: Small caps, Superscript, Subscript
7. Click OK

Printing Options for Specific Pages

The Print Dialog Box
To use the options described in this document, you must access the Print dialog box.
1. From the OFFICE BUTTON, click PRINT. The Print dialog box appears.

Specifying the Pages to Print

This section lists options for

printing and the selection or specifications that you must make in the Page range section of the
Print dialog box to achieve the desired results.
Inserting Symbols and Special Characters
When creating documents, you may need to use a symbol or special character that does not appear
on the keyboard. These symbols and special characters can be accessed through the Symbol dialog
box.

Inserting Symbols

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Use the Symbol dialog box to locate symbols, characters from other languages, arrows, and other
characters. Symbols inserted into documents can then be formatted as regular text.
1. Place the insertion point where the symbol will be inserted
2. From the Insert tab, in
3. the Symbols group, click
SYMBOL
4. Select the Symbols tab
5. Select the desired symbol
6. Click INSERT The symbol
appears in your document.
7. Click CLOSE
Borders and Shading Options :
Ribbon Option
Use the Home command tab to quickly add
borders and shading to paragraphs.
Both borders and shading can be applied
to the same paragraph.

Adding Borders and Shading

1. From the Ribbon, select the Home command tab
Within the Paragraph section, the Shading and Border options are available.
2. Select the paragraph(s) to which you want to add shading and/or border(s)
3. To add a border, click BORDERS » select the desired border option
4. To add shading, click the next to SHADING » select the desired shading option

Lesson Day 10 Date:

Using the Borders and Shading option
Topic
In this lesson you will learn about the page border and
Objective creating the tables

Borders and Shading Options: Dialog Box Option

1. Select the paragraph(s) to which you want to add shading and/or border(s)
2. From the Ribbon, select the Home command tab
3. Within the Paragraph section, click BORDERS » select Borders and Shading...
The Borders and Shading dialog box appears.

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Adding Shading
1. Select the paragraph(s) to which you want to add shading
2. Open the Borders and Shading dialog box
3. Select the Shading tab
4. From the Fill pull-down list, select the desired fill effect
5. Click OK

Bullets and Numbering

Using Bulleted Lists
With Word, you can make bulleted lists, numbered lists, or outlines. You can create bulleted lists
using the Home command tab.
About Bulleted Lists
 This is an example of a bulleted list
 When the text wraps, it does not wrap all the way to the bullet, but only to
where the first line of text began
 The BULLETS button in the Paragraph group acts like a toggle switch.
Clicking once turns it on; clicking a second time turns it off
 To change the bullet style or the indents, use the dialog box option

Table Basics
A table is a grid of cells with individual cells occurring at the intersection of corresponding rows
and columns. Tables are highly customizable and are useful for a variety of tasks, from presenting
numerical data to creating unique text layouts.

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The following graphic is an example of a basic table with three columns and four rows. The
highlighted cell is just one of the 12 cells in table.

Creating a Table: Drag Option

1. Place the insertion point where you want the table to
appear
2. From the Insert tab, in the Tables group, click

TABLE The Table

sub-menu appears.
3. Select the appropriate dimensions by dragging
your mouse in the table grid An empty
table appears on your screen and you are ready to
begin adding information.

Creating a Table: Insert Option

1. Place the insertion point where you want the table to appear
2. From the Insert tab, in the Tables group, click

TABLE The Table

sub-menu appears.
3. Select Insert Table... The Insert
Table dialog box appears.
4. Under Table size, type a value or use the nudge
buttons to specify the number of columns
and rows
5.
6. To specify column width, under AutoFit
behavior, select Fixed column width and type a
value or use the nudge buttons to specify the
desired size To allow
the table to expand as you type, under AutoFit
behavior, select AutoFit to contents To allow
the table to expand or shrink depending on the size of the window it is displayed in, under
AutoFit behavior, select AutoFit to window
7. To create the table, click OK
An empty table appears on your screen, and you are ready to begin adding information.
Table Options

25
Creating Heading Rows
To identify the content of each column in a table, you may want to use the top row of your table as
a heading row. To create a heading row, simply type the appropriate column heading in each cell
across the top row and, if desired, use unique formatting to distinguish the text (e.g., bold or all
caps).

Repeating Rows on Subsequent Pages

If your table spans more than one page, you may want to repeat the heading row(s) on each page of
the table. This makes columns easier to identify.
1. Select the heading row(s) that you want to repeat

2. From the Layout tab, in the Data group, click REPEAT HEADER ROWS
HINT: To see the repeating heading rows, you need to switch to the Print Layout view.
You can do this from the View tab, in the Document Views group.
Merging and Splitting Table Cells
When working with tables, you may occasionally want to merge two or more cells, or split one cell
into multiple cells. Word makes this easy.

Merging Cells
Cells can be merged either from the Quick Menu or the Ribbon.
Merging Cells: Quick Menu Option
1. Select the cells you want to merge
2. Right click within the selected cells
» select Merge Cells The selected
cells are merged.
Merging Cells: Ribbon Option
1. Select the cells you want to merge
2. From the Ribbon, select the Layout command tab

3. In the Merge group, click MERGE CELLS

The selected cells are merged.
Splitting Cells
As with merging, cells can be split from either the Quick Menu or the Ribbon.

Splitting Cells: Quick Menu Option

HINTS: Word will
attempt to evenly divide any text in the cell you
are splitting based on the number of paragraphs.
You can only split one cell at a time using the
Quick Menu option.
1. Select the cell you want to split
2. Right click within the selected cell » select Split Cells...

26
 The Split Cells dialog box appears.

3. In the Number of columns and/or Number of rows boxes, type or use the nudge buttons to
select the desired number of rows and/or columns
4. Click OK The
selected cell is split according to your
settings.
Splitting Cells: Ribbon Option
1. Select the cell(s) you want to split
NOTE: Unlike the Quick Menu option, using the Ribbon option allows you to split multiple
cells at once.
2. From the Ribbon, select the Layout command tab

3. In the Merge group, click SPLIT CELLS

The Split Cells dialog box appears.

Lesson Day 11 Date:

Create a Template
Topic
In this lesson you will learn about the adding &
Objective deleting columns, What is template.
Adding and Deleting Rows and Columns
When working with tables, adding or deleting rows and columns is one of the most common tasks
you will need to perform.
Adjusting Column and Row Sizes
When a table is first created, all columns have equal widths. If you need to adjust column widths,
you can do so using the Ruler or the Ribbon.
Inserting Comments
Word allows users to insert comments within documents. Comments can be used to guide an
author's attention to areas where special attentions is needed.
1. Select the text to which you want to add a comment

2. From the Review command tab, in the Comments group, click NEW COMMENT
3. In the Comment box, type a comment
4. When finished, click outside the Comment box

What Is a Template?
A template is a document with preset layout, formatting, and settings that acts as a basic structure
for a document. Word offers templates as a guide for creating readable, uniform documents.
Types of Templates
27
There are two basic types of templates: built-in templates and custom templates.
Built-in Templates
Built-in templates provide a preset structure for several common types of documents, including:
 Faxes
 Letters
 Memos
 Reports
 Resumes
 Web pages
 Documents without custom formatting
You can create documents using these basic templates as they are, or you can modify them to better
suit your needs.
Custom Templates
If you have formatting or a layout that you use frequently in your work but that is not offered in
Word's collection of preset templates, you can easily create a new template using your own
formatting and settings. The new template can then be saved with Word's other templates and
accessed each time you want to use the custom format.
Choosing a Word Template
1. From the OFFICE BUTTON, select New...
The New Document dialog box appears.

2. Under Templates, click INSTALLED TEMPLATES

3. From the Installed Templates section, select the desired template
4. Click CREATE
The template is applied to your new document.
Using Find and Replace
Word's Find and Replace function will search your documents for specific text, which can then be
highlighted, replaced with different text or formatting, or left as-is. This function provides many
advanced options to help make your search as specific as necessary to find what you are looking
for.
Finding Text
To find text, you must first access the Find and Replace dialog box.
1. From the Home command tab, in the Editing group, click FIND
Press [Ctrl] + [F]

28
 The Find and Replace dialog box appears, with the Find tab displayed.

Replacing Text
Word allows you to choose how to replace text in your document. You may choose to replace all
occurrences of a particular word or phrase or look at each occurrence before deciding which to
replace.
Accessing the Find and Replace Dialog Box
1. From the Home command tab, in the Editing group, click REPLACE
OR
Press [Ctrl] + [H]
The Find and Replace dialog box appears, with the Replace tab displayed.

Using Clip Art

You can use clip art to add images to your document, making it more dynamic,

colorful, and creative.

Inserting Clip Art: Search Option

1. From the Insert tab, in the Illustrations group, click CLIP ART
The Clip Art task pane appears.
In the Search for text box, type keywords related to the clip art you desire

29
 2. Click GO.
3. Click the image you want to insert
the clip art is now inserted into the document.
Using WordArt in Word
You can use WordArt to make display text (e.g., the heading of your document) more eye-
catching. WordArt can be resized, moved, and edited to fit your needs.
WordArt can be added to your document using a button on the Insert command tab.

1. From the Insert command tab, in the Text group, click WORDART
The WordArt Gallery dialog box appears.

2. From the WordArt Gallery, select the desired style

The Edit WordArt Text dialog box appears.

3. In the Text text box, type your text

4. To format your text, from the Font or Size pull-down lists, make the desired selections
5. To change the font style, click BOLD or ITALIC
6. Click OK
Your WordArt is placed in the document and the Format command tab appears.

Lesson Day 12 Date:

Working With Column , Header & Footer
Topic In this lesson you will know about the working with
Objective column & Create Header & Footer

30
Working with Columns
Columns can help to separate sections of your document and make them look more inviting to read.
Columns are a good way to separate sections of your document on one page.
You can create columns that span a single page or the entire document. Using the button option to
create columns is quick and easy.
Creating Columns: Button Option
Columns are easy to apply using the presets found on the COLUMNS button.
1. Place the insertion point in the document that you want formatted into columns
OR
Select the text to be formatted into columns
2. From the Page Layout command tab, within the Page Setup section, click COLUMNS
3. Select the desired number and style of columns

Creating Columns: Dialog Box Option

1. Place the insertion point in the document

that you want formatted into columns
OR Select the text
to be formatted into columns
2. From the Page Layout command tab,
within the Page Setup section, click
Columns » select More Columns ...
The Columns dialog box appears.
3. To select the number of columns, in
the Number of columns text box, use the
nudge buttons or type the desired
number of columns OR
Within the Presets section, select the
desired option
4. From the Apply to pull-down list, select Selected Text
5. Click OK
Drop Cap
Drop caps are those giant letters that begin the first paragraph of a chapter or document. They get
your readers attention by standing out and demanding focus.
1. Highlight the paragraph that will contain the drop cap.
2. Click the Insert tab.
3. In the Text section, click Drop Cap.
4. Select either Dropped or In margin.

Creating Headers and Footers

You can create headers and footers in your Word document so that information such as the author's
name, document title, or page numbers will appear in the top and/or bottom margin of your

31
document. You can create a header and footer that appears the same on every page, or you can
customize the pages with different headers and footers.

Inserting a Header or a Footer

By default, headers and footers appear on every page of your document. Word gives you have
several presets to select from; you can also begin with a blank header or footer.

1. From the Insert command tab, in the Header & Footer section, click HEADER or

FOOTER
The scroll list of preset headers or footers appears.
2. Select the desired header or footer style
HINT: To start with a blank Header/Footer, select Edit Header or Edit Footer
Adding Images
Adding images from a variety of sources, including scanned images, images saved from the
Internet, and clip art, is easy in Word 2007.
1. Click the location where you want the image to appear
2. From the Insert command tab, in the Illustrations section, click Picture
The Insert Picture dialog box appears.
3. Using the Look in pull-down list, locate and select the desired image
4. Click INSERT
The image appears in your document.
Positioning Images
Once you have inserted an image into your document, you can easily position or resize it as needed.
1. Click and hold the center of the image
The cursor turns into a four-headed arrow when you are able to move the image.
2. Drag the image to the desired location
3. Release the mouse button
The image is now in the desired location.
Adding and Removing Watermarks
A watermark is an image or text that appears behind the main text of the document. It is usually a
lighter shade than the text, so you can read the document easily. Text Watermarks are often used to
categorize or to show the purpose of a document with words such as DRAFT. Picture Watermarks
add visual attention and a professional look with the use of imagery such as logos.
Adding Text Watermarks: Predefined Text
1. Open the desired document

2. From the Page Layout tab, in the Page Background group, click WATERMARK
The Watermark sub-menu appears.
3. From the Watermark sub-menu, select one of the provided watermark options

Lesson Day 13 Date:

Topic Introduction To Mail Marge

32
 In this lesson you will learn what is Mail Merge
Objective & How to create a Mail Merge
Mail Merge Wizard
Mail merge is for simplifying repetitive documents and tasks. Mail merge can be used for creating
many documents at once that contain identical formatting, layout, text, graphics, etc., and where
only certain portions of each document varies. Mail merge is also used for generating mailing
labels, envelopes, address lists, personalized training handouts, etc.The following procedure
demonstrates how to perform a mail merge to create labels.
Microsoft Office Word 2007
1. On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge
Wizard.
2. Select document type
 In the Mail Merge task pane, click Letters.
 Click Next: Starting document
3. Select the starting document
 Click one of the following options:
 Use the current document: Use the currently open document as your main document.
 Start from a template: Select one of the ready-to-use mail merge templates.
 Start from existing document: Open an existing document to use as your mail merge
main document.
 In the Mail Merge task pane, click Next: Select recipients.

4. Select recipients
When you open or create a data source by using the Mail Merge Wizard, you are telling
Word to use a specific set of variable information for your merge. Use one of the following
methods to attach the main document to the data source.
1. Use an existing data source
To use an existing data source, follow these steps:
 In the Mail Merge task pane, click Use an existing list.
 In the Use an existing list section, click Browse.
 In the Select Data Source dialog box, select the file that contains the variable
information that you want to use, and then click Open. click Next: Write your
letter
5. Write your letter
6. Preview your letters
7. Complete the merge
 Print: Select this option to send the merged document directly to the printer. Edit
individual letters: Select this option to display the merged document on your screen.

33
The Manager,
Human Resources,
Milkpak Limited,
308-309 Upper Mall Lahore.

Subject: APPLICATION FOR THE POST OF COMPUTER OPERATOR/ OFFICE

ASSISTANT

Respected Sir,

In response to your advertisement in daily “The Jang” dated 27th February 2000, I enclose my
resume as a first step in exploring the possibilities of employment with your organization. I have
completed my Computer Operator/Office Assistant Course from PAK POLY TECHNIC
INSTITUTE Bahawal Nagar. I am also ready to work as a trainee. I hope you will consider my case
favorably. If selected I, assure you that I shall do my best to give you full satisfaction with my work
and behavior.

Thank You,

Yours truly,

(Applicant Name)
Designation

PAK POLY TECHNIC INSTITUTE,

College/ Institute/ Department/ Centre
WEEKLY SCHEME OF WORK
(Check-Sheet)
Program: ________________ Course Title: ____________
Institute: ________________ Course Code: ___________
1st 2nd 3rd 4th 5th
Weekly Activities
Week Week Week Week Week

34
Lecture

Tutorials

Group Discussion

Seminar

Workshop

Guest Speakers

Quiz Test

Assignment

Library Day

Lab/ Practical Work

Field Work/ Industry

Visit

Activity

I
n Windows NT Explorer, you can see both the hierarchy of folders on your computer and all
the files and folders in each selected folder. This is especially useful for copying and moving
files. You can open the folder that contains the file you want to move or copy, and then drag it
to the folder you want to put it in.

35
To find Windows NT Explorer, click Start, and then point to Programs.

Name: ___________________________ Reg.: ___________________________

Total: ___________________________ Obtained: _______________________

Examiner:__________________________

Remarks:_______________________________________________

Activities: No 1

36
 electing the close menu item in the file menu closes the topmost document. If some

S changes were made to the document then a prompt asking you to save the document
appears. If some changes were made to the document then a prompt asking you to save
the document appears. If some changes were made to the document then a prompt
asking you to save the document appears. If some changes were made to the document
then a prompt asking you to save the document appears. If some changes were made to
the document then a prompt asking you to save the document appears.

RESULT SHEET

S.NO Name Eng Urdu Math Obtain Total

Activity No.

1 Asif 45 78 57 180 300

2 Shan 47 58 58 163 300
3 Shah 48 68 69 185 300
4 Khan 25 98 14 137 300
5 Noor 14 45 25 84 300
2

PAK POLY TECHNIC INSTITUTE

Computer Operator Office Assistant
Chine Attaches Importance to Information and Service Industry
 The Proposal of the Communist Party of China (CPC) Central Committee for
Formulating the 10th Five-Year Plan (2001-2005) for national Economic and
Social Development, which was released today attached great important to
speeding up the development of the information industry and service industry.
 The Proposal, approved at the 5th Plenary Session of the 15th CPC-Central
Committee last week, noted that the promotion of application of information
technology is the trend in current world economic and social development
and the key link to upgrading China’s industrial structure and realizing
industrialization and modernization.
 The proposal listed the construction of information
infrastructure as a preferential task for national economic
and social development and urged the promotion of structural
innovation so as to ensure that the information industry
strides forward.
 Information technology should be used extensively in all circles of society and the
use of computers and the Internet should be wide-spread, said the proposal.
37
 SCHOOL/COLLEGES IN DIFFERENT CITIES OF PAKISTAN
City Karachi Lahore Faisalabad Rawalpindi Multan
Name Urban Rural Urban Rural Urban Rural Urban Rural Urban Rural
Colleges 112 215 89 245 38 244 37 233 18 331

Schools 345 346 464 345 356 352 234 234 244 522
FIRST CLASS PLAYERS IN DIFFERENT GAMS

Game Cricket Hockey Football Tennis

One- Test
day
Pakistan 344 344 343 233 222
India 234 443
CROPS POSITION SOUTH ASIAN COUNTRIES

Lahore Stock Index Limited Lahore

Company Name Year Year of Paid Capital (Rs.
Incorporation Millions)
Category Pakistan India Sri Bengla Nepal Maldives Bhutan
Lanka Desh
Wheat 363633 3453453 3456 3455 354 333 344
Rice 3534533 3534534 4353 3455553 345 3444 321
Sugarcane 34535 35345 34534 345345 345 344 324
Cotton 35345 3454 3534 35345 345 344 33
Corn 34534 3444 345 3555 345 344 33

Dawood Cotton Mills 1963 77.567

Burewala Textile Mills 1960 166.570
Dawood Hercules Chemicals 1985 150.000
Lawrencepur Woolen Mills 1988 202.870
Orient Insurance Company 1993 186.000
Dawood Fibre Limited 1996 185.000

38
 PAKISTAN Zinda Abad
Activity MS-Word Name: Roll #:

PAK POLY TECHNIC INSTITUTE (MECH. & ELECT)

Result Sheet Computer Operator

Course # 30 Instructor Ali Ahmad

Duration 8 months Lab Assistant Muhammad Adnan

Obtained Marks
Trainee Rol Wor P.Poin Inpag Behv
Window Excel Total Grade
Name l # d t e .
30 30 150
30 20 20 20

INSTRUCTOR PRINCIPAL

39
SYMBOLS:
There is an U-limited range of symbols available in different types & styles. Select
on of them and click on insert button or double click on that symbol. It will
appear at that place of document where cursor is blinking.
Different Types of Symbols
♠  © ® ¼
½ ¾
    
 
    
 (
AUTO TEXT:

T he Auto Text is used for inserting different types of words in your documents
automatically. For this function you should must insert that word or words once
and they are permanently stored in the memory of computer.
USE OF PICTURE
Insert Clip Art

O
Pens the Clip Gallery where you can select the clip art images you want to insert in your file
or update your clip art collection. In PowerPoint, this command is available only in slide and
notes views.

40
 The art of formatting a
The art of formatting a document is more than just
document is more than just Several typefaces are shipped
knowing definitions, but
knowing definition, but with windows including Times
knowing the definitions is
knowing the definition is New Roman, a serif typeface
and Arial, a scan serif
definitely a starting point. A
definitely a starting point. A
typeface, Times new roman typeface is a complete set of
typeface is a complete set of
should be used for large characters with the same
characters with the same
amounts of text whereas of text general appearance,
general appearance and can be
serif (cross lines at the end of whereas and can be serif (cross lines
the main strokes of each letter) Arial is best used for titles and at the end of the main
or scan serif (without the cross subtitles. It is the best not to strokes of each letter) or
lines). A type size is a vertical use too many different
scan serif (without the cross
measurement, made from the typefaces in the same
lines). A type size is a
top of the tallest letter in the document, but rather to use
vertical measurement, made
character set of the bottom of only one or two and then make
from the top of the tallest
the lowest letter in the the document interesting by
letter in the character set of
character set. Type style refers varying their size and style.
the bottom of the lowest
to variations in the typeface,
Times New Roman is a best letter in the character set.
such as boldface and italics.
font for titles and subtitles we Type style refers to
can normally use this font
variations in the typeface,
style.
such as boldface and italics.

41
 ALI JEES Group of Industries
Plot # 90/D Main Bazar Rachna Town Near Rachna Public School Staina Road Fsd.Ph. # 0300-7999990
Notice is hereby given that in pursuance of section 178 (3) of the companies ordinance 1984,
the following persons have filed notice their intention to offer themselves for election as
director of the company at annual General Meeting to be held on Saturday the January 27,
2007 at 4:00 P.M at Dr. Abdul Qadeer Khan auditorium, Gate No.1, Abdullah Haron Muslim
Gymkhana,. Aiwan-e-Saddar Roiad, Karachi.
 Mr. Ghulam Mohammad A. Fecto
 Mr. Syed Ali Imran Kazmi

S
 Mr. Moin A. Haroon
ince the number of persons who have offered themselves for election as director
are not more than the number of elected director fixed by the board under section
178 (1) of the companies Ordinance 1984, the above persons shall deem to the
elected in the forthcoming Annual General Meting for the teem of three yars
commencing for January 01, 2007.

According to Liaqat Ali Khan, our freedom

makes many demands on us. He says,” liberty
does not descent upon a people, a people must
rise themselves to it. It is a fruit that must be
earned before it can be enjoyed”. Our first duty
is to ourselves it mean that we should maintain
our freedom.
We should work for it. Our second duty
is to advance our country. Freedom does not
mean freedom from forging command. If we fail
in this we feel shame
full the fare name of our country. But the
maintenance of freedom requires constant
attention. We should work for it. Our second
duty is to advance our country. Freedom does
not mean freedom from forging command

42
 PAK POLY TECHNIC INSTITUTE,

College/ Institute/ Department/ Centre

Lecture Specification Form
Course code: Course Code

Lecture No. Lecture Title

1. Lecture Objectives:
a.
b.
c.
2. Lecture Contents (Topics to be covered)
No. Title Text Book Reference Handouts
1. . .
2. . .
3. . .

3. Pedagogy or Teaching-Learning Strategies

a.
b.
c.
4. Instructional Aids/Resources Person
a.
b.
c.
5. Reference Material for Lecture:
a.
b.
c.
6. Material for Further Reading
a.
b.
c.

43
 Lesson Day 14 Date:
Introduction to In page
Topic In this lesson you will learn about Urdu In page
, Page setup & Tools
Objective
URDU INPAGE
In page is an urdu word processor with many features as like word. You can use inpage for urdu & as
well as for english typing, you can use inpage for urdu letter writing, composing & printing with
different formats & styles. Document you create using image saves with the extension of .INP

Creating NEW Inpage Document

 Click File Menu Click NEW (Short key is Ctrl+N) you will see the box shown in picture,
that will ask you the PAGE SIZE in the end click OK.
 You can see the screen as shown below you can see on left a Tool Box in middle of screen a
blank new page and on the top Title bar.

44
 New Page

Tool Box

The Status Bar

The elements of the Status Bar are:

Status bar is available at lower left corner of inpage application window, you can see in above picture
1/1 that is the current page and total number of pages
available in your opened document. You can also adjust the
zoom ratio for text.
Composing (Selection of a keyboard for typing
urdu)
Before typing first you need to select URDU keyboard

 Click Edit Menu -> Preferences -> Keyboard

Preferences.

 You will see another box as shown below to select

keyboard, choose Phonetic Keyboard.

 You can also see the keyboard View by clicking

Phonetic Keyboard(View) button

45
 .

The Tool Strip

46

Arrow Tool
47
Tool Description
Select this Tool for the Selection to pick
any object.

Select this Tool for an Editing document.

Select this Tool for any object Rotation.

Select this Tool for linking the Text

boxes.

Select this Tool for remove link within

the text boxes.

Select this Tool for a Text Box. To type

text inside a box.

Select this Tool for a Title Text Box. To

type new heading.

Select this Tool for a Title Text Box. To

type new heading.

Select this Tool for a Round Rectangular

Picture Box.

Select this Tool for an Elliptical

Rectangular Picture Box

Select this Tool for a Graphic Box.

Select this Tool for a Round Rectangular

Graphic Box.

Select this Tool for an Elliptical Graphic

Box.

Select this Tool for Line

Select this Tool for Draw user defined

Shape.

48
 Lesson Day 15 Date:
Introduction to In page Tools
Topic In this lesson you will know about in page tools
Objective & Ribbon
Working with Inpage Tools
IBeam Tool

You can enter text in page or in textbox with this tool. You can also edit pictures in picture
boxes using Ibeam tool.
Ribbon
Ribbon is bar which shows the property of selected object. It shows the options relevant to the
selected tool and objects. If you are working with Ibeam tool it will show you paragraph formatting
tools. When you select Arrow tool it will also show options regarding selected objects.

Ribbon with IBEAM Tool.

Text Edit Mode
Style Character Tab &
Sheets Size Indent
Line Setting
Leading
Roman Character
Bold &
Font Name Spacing
Italic

Inter Line Text Text

Spacing Color Style

Urdu Font Text Character

Name Orderin Scaling
g
Alignments

49
You can apply different formatting on paragraph using above mentioned options.
Text Box The Text Box defines the bounds within which the text can be entered.
Textbox Creation
To create a Textbox first select Text Box Tool. Now you can create a textbox
in the two ways with mouse and object ribbon.

Text Box Ribbon

Frame Frame
Inside Outside
Number of
Horizontal Border Color
Columns
Starting
Position Border Angle
Widt Pattern
h

Heig Gap
ht Fill Color Betwee
Vertical n
Starting Set Text Column
Position & s
Border
Set Picture Width
Run Inset Hatch
Around Patter
n
. Title Text Box

Title Text Box is a Text Box with text bounds only on three sides. The fourth side is
floating and is actually decided by the amount of text inside the Title Text Box. the
bottom is flexible. As you enter text into Title Text Box, the flexible side gets
recalculated. You can also use Title Text box in Master page for inserting page number or any text / title
(like header & footer?).
A Title Text Box is used for headlines, page numbers etc. Following are some features
of Title Text Box.

50
  Creating
 Selecting
 Moving
 Resizing
 Border
 Columns
 Title Textbox Creation
Picture Boxes
Click on the Picture Box icon and drag to draw a Picture Box.
The picture box defines the bounds within which the picture can be pasted.
Picture Edit Mode
Horizont
al
position
of Start Picture Mirr
Horizontal
Point Brightnes Picture or
Scaling s Rotatio Imag
n e

Vertical Picture Pictur Cente

r
Scaling Contrast e Path
Align
Vertical position
of Start Point

Picture box enables two different modes one for object modification and second for its
content modification. Picture can be modify or format by picture ribbon with IBEAM tool
and picture box can be modify by object ribbon with Arrow Tool. You can modify picture
using:
 Changing Position
 Resizing
 Changing Brightness & Contrast
 Rotating
 Mirror
Graphic Boxes
The Graphic Box enables you to draw a box with a specified border and a specified fill color.

Lesson Day 16 Date:

Topic Working with Tools

51
 In this lesson you will learn about the working
with Line, Polygon, Text boxes and Master
Objective
page
Line Tool
You can draw the line in your document in different angles & to change the width of line.
You may change the color of the line and select the line pattern and to move & resize it.

Polygon Tool

We use polygon tool to draw any desired shape. You draw a rectangular box by this tool and
then modify the box in any shape with arrow tool.

Text Chain

Text Boxes can be linked in a chain so as to allow the text to flow from one Text Box
into another.

Master Page

You can go to a Master Page by clicking on the Master Page icon in the Status Bar. If your
document is double sided then you will see two master pages. On the other hand if your document is
single sided then you will see only one master page. The objects that are create on the master pages
appear on the corresponding document pages.

Story Editor
Whenever you wants to type compose or work on a book with urdu text you should click this option
available in Edit Menu -> Story Editor or you can also press F2.
Auto save in Inpage
If you want to save your document automatically.“Auto Save” command. To use Auto Save command
click on

Edit menu Preference Application  check sign on “Auto save every minute”
oR
Press Alt+Enter Key

52
Application Prefferences dialog box will appear that is shown below.
Here you can give time you want to save your document automatically like that 1, 2, 3 minutes etc.

Working with tables using Inpage

Usually tables have been created in companies and
banks very often, like word Inpage also provide you the
option to create tables .You can add table in your Inpage
document.
 Place the cursor where you want to draw
table.
 Click Insert Menu then click Table option you will see a dialog box as shown below.
(minimum column width is 0.25” and maximum 20 inches)
 Type number of ROWS and Columns as you need. Then press OK.

Table Format
This dialog enables you to format the table in terms of Cell Width, Cell Fill Color, Cell Border and
Indents within the Cell.
Fill Color: You can select the cells of the table and specify their fill color. The
fill color gets applied to the selected cells.
Width: Thickness of the border line.

Lesson Day 17 Date:

Topic Working with Table

In this lesson you will learn How can work with
Objective table, How can add & delete a column or row

Cell Order:
Left To Right: Click this option if you wish to keep the flow of text from Left To Right.
Right to Left: Click this option if you wish to keep the flow of text from Right To Left.
Column
Width and Gap: This allows you to modify column widths of the selected columns.
Table
Indents: You can specify the amount of indent within the Cell.
53
Alignment: Choose the text alignment within the cell is on the Left, Right or Centered.

Table Layout
The Table Layout dialog allows you to carry out the following operations
Row: Allows you to insert/delete a row before or after the current row.
Column: Allows you to insert/delete a column before or after the currently selected column.
Split or Merge Cells: Merges the currently selected cells of the table. For cells merged with the previous
merge command, this command enables you to split the cell.

Converting Table into Text

Sometimes we type text in tables but we realize it should have shown into text instead of table. We have
to erase table. Converting table to text do the following
 Click Insert Menu
 Click Table to Text option

Composing Poetry using urdu inpage

 Click Insert Menu select Table option
 Type the following material as shown in the box
and follow the instruction on next page to
complete this activity

Using Style Sheet

 Working with style sheet follow the step as shown
in urdu

54
Formatting Page

Lesson Day 18 Date:

Introduction to MS Excel 2007
Topic In this lesson you will know about MS Excel &
Objective what is work sheet.
Microsoft Excel 2007
55
Introduction
Microsoft Excel is an excellent program for organizing, formatting, and calculating numeric data. Excel
displays data in a row-and-column format, with gridlines between the rows and columns, similar to
accounting ledger books or graph paper.
Excel run by using any of three methods that use to run Microsoft Word.
When you start Excel, a blank workbook, titled Book1, opens by default.
Worksheets
Microsoft Excel consists of worksheets. Each worksheet contains columns and rows. The columns are
lettered A to Z and then continuing with AA, AB, AC and so on; the rows are numbered 1 to 1,048,576.
The number of columns and rows you can have in a worksheet is limited by your computer memory and
your system resources.

56
 Control Box is
The large
used to control Word
rectangular region
Program Window
above the
(Minimize,
document is known
Restore/Maximize,
as the Ribbon Close)
The Title Bar has
Office button The name of file &
drops the Office Program Name with
Menu, which is the control box appears at
top
rough equivalent of
the File menu The Formula Bar
display the Contents of
Quick Access Cell Name Box display the cell reference for the active cell an active cell
Toolbar contains
commonly used
commands Column The
vertical line of cells,
which identified with
Menu Tab Strip
Alpha Characters
make up the main Worksheet is
content of the collection of cells. Row is the
ribbon Insert New Horizontal line of
Active cell is the Worksheet Button cells, which identified
cell into which with numbers.
currently enter data. It Cell is the area
displays a thick where a row and a
border. column is intersects)
Tab Scroll Button
is used to browse Scroll Bar (H,V) is
through the numerous Worksheet Tabs used to view unseen
tabs in a workbook View Buttons is Zoom (Slider)is
used to switch among area of document.
used to switch between used to magnify the
the worksheets in a the differe- nt views of worksheet between 10
workbook worksheet. – 400 %

57
Worksheet Terms
Cell
The intersection of a column and row. Information is stored in cells.
Cell References
The address, consisting of the column and row IDs, of a specific cell. The current cell location is
displayed in the upper left corner of the worksheet.
Column
A vertical group of cells within a worksheet. Total number of column are 16,384.
Formula
A self made method of calculation is called formula.
Function
A pre-defined method of calculation is called function.
Range
A group of cells. Ranges can be selected by clicking and dragging over the cells.
Row
A horizontal group of cells within a worksheet. Total number of rows are 1,048,576.
Value
A number that can be used in an Excel calculation.
Workbook
A collection of worksheets contained within a single file.
Getting Started with Excel
 Opening Excel
 Creating a Workbook
 Entering Text
 Entering Numbers
 Entering Numbers Formatted as Text
 Saving Your Work
Formatting Text
The Excel 2007 Ribbon contains most of the tools that need to format the text.
1. Select the text that want to format
2. On the Home tab, in the Font group, from the options available, select the desired formatting.

Lesson Day 19 Date:

Working with Cell Styles & Formatting
Topic borders
In this lesson you will know about cell styles and
Objective formatting and Merging the cells

Applying Cell Styles

Cell Styles are a combination of fill and font color designed to highlight or emphasize cell contents.
They are easily applied to your workbook.
1. Select the cell(s) whose style you want to change

2. From the Home command tab, in the Styles group, click CELL STYLES
A pull-down list appears.
3. From the Good, Bad and Neutral; Data and Model; or Titles and Headings group, select the
desired cell style
The style is applied to the selected cells.

Formatting Borders
136
To make certain cells stand out in the worksheet, you may want to format a cell's borders.
 Changing Borders
 Changing Border Color
Merging Cells
A cell merge converts selected cells into a single cell. This can be useful for creating titles.
WARNING: After a cell merge, if two or more selected cells have data in them, Excel will display
the information from the cell closest to the upper left corner, deleting all other data.
1. Select the cells you want to merge
2. From the Home command tab, in the Alignment group, click MERGE & CENTER

The cells are merged and the text aligns to the center

Wrapping Text
If you have text that appears in a single cell and you want to increase the height of the cell without
expanding the row or column, you can use the Wrap text option.
1. Select the appropriate cells
2. From the Home command tab, in the Alignment group, click WRAP TEXT
The text wrap is applied.
NOTE: To remove the text wrap, click WRAP TEXT again.
Copying Cell Formatting
If you want to copy only a cell's formatting you can use the Painter option. This will format the
destination cell the same as the source cell without changing its content.
Formatting with the Painter
The typical copy and paste functions will copy text and all associated formatting; however, if you
want to copy only the formatting, you can use the Format Painter. The Format Painter will format
the destination text the same as the source text but will not copy or paste any actual text.
1. Highlight the text containing the desired formatting
2. From the Home command tab, in the Clipboard group, click FORMAT PAINTER

The pointer changes shape to include a paintbrush.

3. Highlight the desired text to be formatted
Clearing Cell Formatting
You can remove all cell formatting while preserving text formatting in selected cells (e.g., fill color,
alignment, and borders will be cleared, but text color, font size, and font face will not be cleared).
1. Select the cell(s) containing the formatting to be cleared
2. From the Home command tab, in the Editing group, click CLEAR » select Clear
Formats
The cell formatting is removed.

Formatting Numbers
Excel provides preset number formats to help you standardize how numbers will appear in your
worksheet.
When you want to format numbers quickly, Excel allows you to do so from the Ribbon.
1. Select the cell(s) you want to format
2. From the Home command tab, in the Number group, click the desired toolbar option
Name Image Description
Number Format Displays the formatting style of the
selected cell

59
Accounting Number Changes the formatting to Accounting
Format NOTE: You can insert foreign
currency symbols by clicking the .
Percentage Style Changes the formatting to Percentage

Comma Style Changes the formatting to include

commas and two decimal places
Increase Decimal Adds one decimal place to the
selected cell
Decrease Decimal Removes one decimal place from the
selected cell
Format Cells: Number Accesses the Format Cells dialog box
For more information, refer to
Formatting Numbers: Dialog Box
Option.
Formatting Numbers: Dialog Box Option

Lesson Day 20 Date:

Working with cells
Topic
In this lesson you will know How can clear
Objective formatting and How can adjust the cells
Clearing Number Formatting
The General number format is the default selection. Changing the formatting to General will remove
all other number formatting for the selected cells.
Using the Paste Special Dialog Box Options
The Paste Special dialog box allows you to select which aspects of the copied data you would like to
paste.
1. Select the cell(s) whose values should be copied
2. Press [Ctrl] + [C]
OR
From the Home command tab, click COPY
3. Select the cell(s) where the results should be pasted
4. From the Home command tab, click the PASTE arrow » select Paste Special...
The Paste Special dialog box appears.

60
 5. Select the desired options
EXAMPLE: To paste only the results of a formula, select Values
6. Click OK
The results of the formula are pasted into the selected cell(s)
Filling Cells: Mouse Option
Using this option will extend the data in the series to the selected cells.
1. Type the information (cell contents or formula) in the first cell of the group
2. In this cell, move your pointer over the fill corner so your pointer changes
into crosshairs
3. Click and hold the crosshairs
4. Drag the mouse in the direction you want the information to be copied
5. Release the mouse button. The fill is applied

Adjusting Row Height and Column Width

When you start working on a worksheet, all columns are 8.43 characters wide (in default font) and
row heights are set to fit the content of the cell with a maximum of 15 points. Excel may widen the
column or increase the row height to fit the cell content.
 Adjusting Row Height: Ribbon and Mouse Option
 Adjusting Column Width: Mouse and Ribbon Option
 Using AutoFit to Adjust Rows and Columns
Adding and Removing Rows and Columns
When working with worksheets, you will often need to make changes to the original worksheets,
such as deleting old information or adding new information. To make this task easier, you can add
new rows and columns or delete existing rows and columns.
Find & Replace

Option Description
Format... Match content with specific formatting
Within Specify the search area (i.e., worksheet or workbook)
Search Control the order of the search: left to right (columns) or
top to bottom (rows)
Look In Limit the search to type of content: values, formulas,
comments
Match case Limit search results to instances of the text or data that
have the same case (i.e., uppercase or lowercase) as the
text in the Find what text box
EXAMPLE: Spring instead of spring.
61
 Match entire Limit search results to cells where an exact match
cell contents occurs
EXAMPLE: Smith will locate Smith but not Chris
Smith.
Organizing Worksheets
 Renaming Worksheet Tabs
 Changing Worksheet Tab Colors
 Inserting Worksheets
 Moving or Copy Worksheets
Renaming Worksheet Tabs
The tabs on the bottom of the worksheets contain the name of each worksheet. You can change the
default name of the worksheet to describe its contents.
1. To select the sheet name, double click the appropriate worksheet tab
OR
Right click the appropriate worksheet tab » select Rename

2. Type the new sheet name

3. Press [Enter]
The worksheet is renamed.
Changing Worksheet Tab Colors
1. Right click the appropriate SHEET tab » select Tab Color » select the desired color

Inserting Worksheets
New Excel workbooks are created automatically with three worksheets. If you need additional
sheets, you can easily insert them
Moving Worksheets

You may want your worksheets in a particular order when printing the final document. You may also
want to to group similar worksheets together, or simply rearrange the order for easier access while
working on a file. If the original worksheet order no longer fits your needs, you can rearrange
worksheets within the same workbook or move a worksheet to another workbook.

 Moving Worksheets: Same Workbook, Drag and Drop Option

 Moving Worksheets: Different Workbook

Copying Worksheets

You may need to create a copy of a worksheet if the same information is needed in multiple files. Or,
you may want to use the same format without having to reformat a new worksheet. For example, if
you have created a worksheet for one project but do not want to recreate the worksheet for another
project, copying the worksheet saves you the time of creating another worksheet.
 Copying Worksheets: Same Workbook
 Copying Worksheets: Different Workbook

Lesson Day 21 Date:

Topic About Printing
62
 In this lesson you will learn How can print a
Objective worksheet or a workbook
Printing
Printing the Active Worksheet(s) or Entire Workbook
1. To activate the worksheet you want printed, click the tab of that worksheet
The worksheet is active.
2. In the top left corner of the Excel window, click the OFFICE BUTTON» select Print
OR
Press [Ctrl] + [P]
The Print dialog box appears.
3. In the Print what section, select Active sheet(s). Print all the worksheets then select Entire
Workbook.
4. Click PRINT
The active worksheets are printed.

Defining the Print Area

By default, Excel prints all data on the current worksheet. However, you can define a specific print
area from the Page Setup dialog box or the Print Area command.
Defining the Print Area: Dialog Box Option
HINT: For more information about the Page Setup dialog box Sheet tab options, refer to Sheet Tab
Options.
1. Select the Page Layout command tab
2. In the Page Setup group, click PAGE SETUP
The Page Setup dialog box appears.
3. Select the Sheet tab
4. In the Print Area text box, type the range of cells you want to print
OR
To select the area
a. Click COLLAPSE DIALOG
b. Select the desired range of cells
c. Click RESTORE DIALOG
Click OK
The print area is defined.

Printing Ranges of Cells

1. You can manually select ranges of cells for printing. You also have the option of selecting
multiple non-contiguous ranges for printing. In the Print what section, select Selection
2. Click OK. The specified range of cells is printed.
Customizing Page Layout
In order to fit information on a page or change the appearance of a page, you may want to customize
your page layout.
Changing the Orientation
1. From the Ribbon, select the Page Layout command tab
2. In the Page Setup group, click ORIENTATION » select the desired
orientation (i.e., Portrait or Landscape)

63
Changing the Paper Size
The default paper size is 8 1/2" x 11", but you can select other available paper sizes, such as legal
(8.5" x 14"). To select a different paper size:
1. From the Ribbon, select the Page Layout command tab
2. In the Page Setup group, click SIZE » select the desired paper size
Adjusting the Scale
The scaling option allows you to adjust the size of the printed copy. The default size of the printed
copy is 100%. You can adjust the scale to a percentage of the default size, or choose to fit the
worksheet to a specific number of pages; both allow you to reduce or enlarge the entire worksheet.
These options are described below.
1. From the Ribbon, select the Page Layout command tab
2. With the nudge buttons, click the appropriate percentage

 Adjusting the Margins

 Adjusting the Header and Footer Margins
 Centering the Worksheet on the Page
 Adding Headers and Footers

Other Printing Options

Excel provides many options for modifying how your worksheet will appear on a printed sheet.
Many features that appear on your screen, such as gridlines and row and column headings, will not
automatically print. However, you may choose to include these and other elements in your printed
document.
 Printing Gridlines
 Printing Row and Column Headings
 Repeating Items on Each Page

Using Print Preview allows you to view what your work will look like once it is printed.

Print Preview Commands

Once you are in the Print Preview view there are a few unique commands available from the Print
Preview command tab.

Button Command
Returns to Normal view

Previews the next page of your sheet

Previews the previous page of your sheet
Displays or hides sheet margins
NOTES: When sheet margins are displayed, you can adjust
them by dragging.

64
 Alters the size at which your sheet is previewed
NOTE: There are two possible sizes; the Zoom button toggles
between these two sizes.

Opens the Page Setup dialog box

Opens the Print dialog box

NOTES: Clicking PRINT while in Print Preview returns you
to Normal view.

Lesson Day 22 Date:

Topic Working with Formula

In this lesson you will know how can add a
Objective formula in a worksheet

Entering Formula in Worksheet

Formula Building
Excel allows you to use formulas to calculate and analyze data in your worksheet. A formula always
begins with an equal sign (=), and includes cell references, and some type of mathematical operator.
For example, the formula =C4+ C5 takes the value in C4 and adds it to C5.
Operators in Formula
Excel uses arithmetic operators in formulas to perform mathematical calculations. Arithmetic
Operators include the addition (+), Subtraction (-) , Multiplication (*), division (/), Percent (%), and
exponent (^) symbols.
You can use Logical operators, which return values of TRUE or FALSE, in formulas to compare
two values.
Comparison and Logical Operators include the greater than (>), less than (<), equal to (=), greater
then or equal to (>=), less than or equal to (<=), and not equal
Relative and Absolute Cell References
Excel uses two types of cell references to create formulas. Each has its own purpose. Read on to
determine which type of cell reference to use for your formula.
Relative Cell References
This is the most widely used type of cell reference in formulas. Relative cell references are basic cell
references that adjust and change when copied or when using AutoFill.
Example:
=SUM(B5:B8), as shown below, changes to =SUM(C5:C8) when copied across to the next cell.

65
Absolute Cell References
Situations arise in which the cell reference must remain the same when copied or when using
AutoFill. Dollar signs are used to hold a column and/or row reference constant.
Example:
In the example below, when calculating commissions for sales staff, you would not want cell B10 to
change when copying the formula down. You want both the column and the row to remain the same
to refer to that exact cell. By using $B$10 in the formula, neither changes when copied.

Summary of absolute cell reference uses:

Allows the row reference to change,
$A1
but not the column reference.
Allows the column reference to
A$1
change, but not the row reference.
Allows neither the column nor the row
$A$1
reference to change.
There is a shortcut for placing absolute cell references in your formulas!
When you are typing your formula, after you type a cell reference - press the F4 key. Excel
automatically makes the cell reference absolute! By continuing to press F4, Excel will cycle through
all of the absolute reference possibilities. For example, in the first absolute cell reference formula in
this example=B4*$B$10, I could have typed, =B4*B10, then pressed the F4 key to change B10 to
$B$10. Continuing to press F4 would have resulted in B$10, then $B10, and finally B10. Pressing
F4 changes only the cell reference directly to the left of your insertion point.

some commonly used Functions

There are most recently or commonly used functions are as followings.

Function Name Syntax Purpose

Sum =Sum(range) For addition of cells or values
Product =product(range) For multiplication of cells / values
Average =average(range) For average of cells or values
Max =max(range) For Maximum value of range
Min =min(range For minimum value of range
Count =count(range) For counting of numeric values
Counta =counta(range) Count the numbers of cells that are not
empty.
Countblank =countblank(range) Count the empty cells in the range
66
Countif =countif(range, criteria) Count the number of cells within a
range that meet the condition.
Today =today() Shows the today date
Now() =now() Shows the current date with time
Days360 =days360(St_date,En_date) Return the number of days between
two dates.
Day =day(date) Return the day from the date
Month =month(date) Return the month from the date

Power =power(value,power) Calculate the result of number raised

powers
Sumif =sumif(range, criteria, adds all numbers in a range of cells,
sum_range) based on a given criteria.
IF If(condition, The IF function is used to make
value_if_ture, decisions.
value_if_false)

Lesson Day 23 Date:

Using IF Function, Sorting a Table
Topic In this lesson you will learn How to use IF
Objective Function & How to Sort a Table.
IF Function
The IF function is used to make decisions. It returns one value if a specified condition evaluates to
TRUE and another value if it evaluates to FALSE. For example, you can display a massage “Pass” if
marks are more than 40 or “Fail” otherwise. The syntax for the IF function is:
If(condition, value_if_ture, value_if_false)
1. Condition is the value to be tested.
2. Value_if_true is the value that is returned if conditiohn evaluates to TRUE.
3. Value_if _false is the value that is returned if condition evaluates top FALSE.
1. Insert marks of the student in A1.

2. Type IF(A1>40,”Pass”,”Fail”) in B1
3. Press ENTER
4.
If the value of A1 is more than 40, “Pass” will be displayed in B1. Otherwise “Fail” will
be displayed

Sorting Data
The Sort command arranges worksheet data by text (i.e., A to Z, Z to A), numbers (i.e., smallest to
largest, largest to smallest), dates, or times (oldest to newest, newest to oldest). This document shows
you how to sort your Excel 2007 worksheet data.
Sorting Data: Sort Button
67
If you simply want to sort your data by one column from smallest to largest or largest to smallest,
you can do so with one click.
1. Select a cell in the column used to sort
2. From the Data command tab, in the Sort & Filter group, click SORT SMALLEST TO
LARGEST or SORT LARGEST TO SMALLEST
The selected column is sorted.
Sorting Data: Sort Dialog Box
Using the Sort dialog box, you can create multi-level sorts that meet a variety of specifications.
1. Select a cell in the column you want to use to sort

2. From the Data command tab, in the Sort & Filter group, click SORT
The Sort dialog box appears.

3. To sort by ascending or descending values (i.e., alphabetically, numerically, time, or date)

Working with Conditional Formatting

Conditional formatting rules allow you to format cells depending on how their data relates to other
data.
Applying Preformatted Rules
Using preformatted rules is a quick way to apply conditional formatting to your worksheet.
Applying Cell Highlighting
You can apply highlighting to cells if they satisfy criteria that you set. The criteria can be number-
based (e.g., greater than, less than, equal to), text-based (e.g., text contains, date occurring), or both
(e.g., duplicate values).
1. Select the range of cells to be formatted
2. From the Home command tab, in the Styles group, click CONDITIONAL FORMATTING

A pull-down list appears.

3. Select Highlight Cells Rules » select the desired criterion
A dialog box appears.
4. In the dialog box, specify your criteria
NOTE: The criteria will differ depending on the option chosen in step 3.
5. Click OK
The rule is applied to cells which satisfy the criteria.
Protecting Your Files and Worksheets
68
 Protection of documents and cells can help prevent accidental changes to your worksheet.
Protection Options
When you are protecting your workbook, you have two primary options:
 Prevent data entry for select cells
Users can access the worksheet and view the information; however, access for making
changes is restricted.
 Restrict or prevent access to the file
Users can be prevented from viewing the worksheet, or users can view the workbook but not
make changes to it.

Locking & Unlocking Cells

Excel can protect cells, graphics, charts, and other worksheet objects. This protection will take effect
only after you turn on the Worksheet Protection option in the Protect Sheet dialog box. If you enable
protection, no changes can be made to a cell until you unlock that cell.
Locking Cells
You can easily lock any cell in a worksheet.
1. In the Cells group, click FORMAT
2. In the Protection section, select Lock. Protect the worksheet
Unlocking Cells
1. In the Cells group, click FORMAT
2. In the Protection section, deselect Lock. The cells are unlocked.

Workbook Level Protection

You can prevent a workbook from having its structure and
windows modified or resized by another user.
Worksheet Level Protection
You can protect a single worksheet from being modified by
another user.
Protecting the Worksheet
1. From the Ribbon, select the Home command tab
2. In the Cells group, click FORMAT

3. In the Protection section, select Protect Sheet...

The Protect Sheet dialog box appears.
4. In the Protect Sheet dialog box, select the appropriate options:
Protect worksheet and contents of locked cells
Prevents changes to locked cells.

File Level Protection

You have two options when saving your workbook file with a password. You can save the file so
only those who know the password can open the file, or so only those who know the password can
modify the file.
Protecting the File
1. From the File menu, select Save As...
The Save As dialog box appears.

69
 2. From the Tools pull-down list, select General Options...
The General Options dialog box appears.

3. To prevent unauthorized access to the file, in the Password to open text box, type a password
To prevent unauthorized changes to the file, in the Password to modify text box, type a
password
4. Click OK.
Lesson Day 24 Date:
Introduction of Filtering a Table & Subtotal
Topic
In this lesson you will learn about filtering a
Objective table & Subtotal

Filtering Your Table

When Table filtering is enabled, some Excel commands will produce different results. These can
include:
 Cell formatting affects only visible Table cells
 When printing the Table, only visible cells will be printed
 The Sort command will affect visible cells
 When deleting data from the Table, entire rows must be deleted
NOTE: You know filtering is enabled whenever you see the filter buttons at the top of each Table
column.
Using Table Filters
The buttons for Table filters are added to each column of your Table. When accessed, they display
column-specific pull-down menus from which you can set up a filter.
Activating Table Filters
1. Select a cell within the Table

2. From the Home command tab, in the Editing group, click SORT & FILTER » select
Filter
OR

From the Data command tab, in the Sort & Filter group, click FILTER
AutoFilter buttons appear at the top of each column of the selected Table.
1. To remove the filter from your Table, in the filtered column, click the » select Clear Filter
From..

Using Custom AutoFilter

Custom AutoFilter allows you to filter a range of information and/or set multiple criteria.
1. Activate Table Filtering
2. In the column you want to filter, click the » select Text Filters or Number Filters »
Custom Filter…

70
 The Custom AutoFilter dialog box appears.

3. In the Comparison Operator pull-down list, select a type of comparison

EXAMPLE: Select is greater than
4. In the Corresponding pull-down list, select or type a criteria value
EXAMPLE: Type 300
5. OPTIONAL: If you want multiple criteria, select either And or Or and repeat steps 3 and 4
EXAMPLE:
In the Comparison Operator pull-down list, select is less than
In the Corresponding pull-down list, type 500
6. Click OK
Your Table is filtered to display rows in the selected column containing values between 300
and 500
7. To remove the filter from your Table, in the filtered column, click the » select Clear Filter
From...

Calculating Subtotals
The subtotal feature is used to mathematically summarize data by a particular field. This summary
can be any of the following: sum, average, count, maximum, minimum, product, and etc.
1. Sort your data range
2. Select A5:F23 on the Agent Totals sheet. This is the data for all the travel agents.

3 From the Data command tab, in the Outline

group, click SUBTOTAL The Subtotal

dialog box appears.

1. Match your dialog to the one illustrated.

You want a subtotal at each change of
Travel Agent. (This is why you had to
sort first.)
You want to Sum. You want subtotals for
both Number of people and Total sale.
You definitely want a Summary
below data, since that adds a Grand Total
row.
The Replace current subtotals box does not

71
 really matter this time, since there not any subtotals yet. If you Subtotal again later, you need
the replace the old subtotals with the current ones.

About Charting
Charts are graphical depictions of data in your worksheet. Excel can build a chart automatically
based on existing data, after which the chart can be moved, resized, and deleted without affecting
your worksheet data. Charts do not appear within a specific cell, but rather appear over other cells.
When creating a chart, there are some basic rules to keep in mind to make the process easier. This
document gives an overview of the necessary elements of a chart.

About Charting Elements

A chart contains several elements, which are illustrated in this graphic.

72
Creating a Chart
In Excel, charts are visual representations of data on a spreadsheet. There are many types of charts
available, so you should find the appropriate one for your project.
Windows:
1. Create the data to be charted
2. Select the data to be charted
From the Insert command tab, in the Charts group, click the type of chart you prefer A pull-
down menu appears. EXAMPLE: Click BAR
3. Click the specific chart you want
The chart appears on the spreadsheet.
The Design, Layout, and Format command tabs appear on the Ribbon.
Changing the Chart Type
If the chart you selected is not appropriate for the information you are charting, you can simply
change it.
1. Right click your chart » select Change Chart Type...
The Create Chart dialog box appears.

2. From the categories pane, select the type of chart you prefer
3. On the right, in the chart type section, select the specific chart you want
4. Click OK
The chart is changed.
Chart Tools
The Chart Tools appear on the Ribbon when you click on the chart. The tools are located on
three tabs: Design, Layout, and Format.

Within the Design tab you can control the chart type, layout, styles, and location.

Within the Layout tab you can control inserting pictures, shapes and text boxes, labels, axes,
background, and analysis.

Within the Format tab you can modify shape styles, word styles and size of the chart.

73
Practical Exercise-1

Topic: Prepare the following assignment: Date:

INSTRUCTIONS

1- Create worksheet given below.

2- Calculate the total of each student row wise.

3- Calculate the total of each student Column wise.

4- Fill Yellow Light Colour in Column "Name & Total".

Result Sheet of ABC School

R.No Name English Urdu Math Pak Studies Islamyat Total

1 Tahir 45 45 45 45 45
2 Rashid 67 67 67 67 67
3 Saeed 87 87 87 87 87
4 Naveed 98 98 98 98 98
5 Sajid 76 76 76 76 76
6 Faheem 76 76 76 76 76
7 Riaz 56 56 56 56 56
8 Imran 45 45 45 45 45
9 Moeen 44 44 44 44 44
10 Javed 34 34 34 34 34
Total

74
75
Practical Exercise-3
Topic: Prepare the following sheet: Date:

INSTRUCTIONS

1) Create the worksheet as given below.

2) Calculate the MEDICAL & H.RENT 20% AND 50% respectively by using Absulute Cell freezing
method. Calculate the Total.
3) Sort the Database by NAME (ASCENDING ORDER)
4) Print the Doument.

ALLOWNCES
20% 50%
SERIAL# NAME SALARY MEDICAL H.RENT TOTAL
1 AHMED RAZA 50000 10000 25000 85000
2 BILAL AHMED 16000 3200 8000 27200
3 FAWAZ ABID 19000 3800 9500 32300
4 KASHIF HIYAT 20000 4000 10000 34000
5 QASIM KHAN 20000 4000 10000 34000
6 SADEQUE 15000 3000 7500 25500

76
Practical Exercise-4
Topic: Prepare the following sheet: Date:

INSTRUCTIONS

1. Create the worksheet given below

2. Calculate marks obtained
3. Calculate %age of each student while total marks = 550
4. Calculate Pass\Fail of each student by using If statement (Fromula)
5. Calculate grade of each students by using formula of If while:
Grade A > = 90 B > = 80 C > = 70 D > = 60 E > = 50 & Fail < 50
6. Insert your remarks on grades of each student that as follows
Grade A = Excekkebt B > = 80 C > = 70 D > = 60 E > = 50 & Fail < 50
7. Draw a line graph of column student vs. English.

RESULT SHEET OF CENTRAL MODEL COLLEGE BAHAWAL NAGAR

Remarks
Mathatic Pak Marks %- Pass

Grade
R.No.

Student Statics English

Studies Obtained age or
Name
A B A B Fail
100 100 100 100 100 50 550 100
1 Temoor 85 88 85 90 91 46 485 88.18 Pass B Very Good

2 Nazir 66 70 72 75 78 42

3 Omer 45 46 44 48 62 26

4 Majid 75 78 73 74 72 36

5 Hafeez 62 56 60 58 60 32

6 Maqbool 35 36 25 28 36 28

7 Salman 70 68 67 68 69 36

8 Younis 55 54 52 48 59 37

9 Nawaz 90 96 96 95 94 50

10 Zaheer 78 86 85 78 82 46

Marks in English

120
Marks Obtained

100
80
60
40
20
0
z
ol
zir

id

ez

er
r

an
er

s
oo

wa
i
un
bo
aj

he
m
Na

fe

lm
m

Na
O

Yo
aq
Ha

Za
Sa
Te

Students Name

77
Practical Exercise-5
Topic: Prepare the following sheet: Date:

INSTRUCTIONS:

1- Calculate the worksheet given below.

3- Calculate Maximum Score as Row Wise.
4- Calculte Minimum Score as Column Wise.
5- Claculte Maximum Score as Column Wise.
6- Calculate Minimum Score as Overall the Table.
7- Calculate Maximum Score as Over all the Table.
8- Draw a Pie and line Graph from column Batsman Name to Year 2000.

INTERNATIOLNAL CRICKET PERFORMANCE

Batsman Year Year Year Year Year Year Minimum Maximum

St. #
Name 1995 1996 1997 1998 1999 2000 Score Score
1 Inzimam 456 986 875 795 1285 968
2 Saeed Anwar 789 867 856 756 784 755
3 Ijaz Ahmad 568 598 489 845 457 845
4 Yousif Yohina 865 485 785 745 654 684
5 Ganguly 789 864 785 458 698 792
6 Rahul Dravid 598 854 489 456 675 985
7 Jay Soria 756 565 785 746 458 965
8 Mark Waugh 795 856 765 699 587 459
9 Ricky Ponting 784 489 764 678 685 456
10 Alec Stewart 756 597 486 684 675 255
Minimum Score
BEST SCORE
Maximum Score
Overall Minimum Score
Overall Maximum Score

Year wise Preformance of Top Batsman Inzimam

Saeed Anwar
Rahul Dravid
Ganguly Ijaz Ahmad
Ricky Ponting
Mark Waugh Yousif Yohina
Yousif Yohina
Ganguly
Other
Rahul Dravid
Ijaz Ahmad
Alec Stewart Jay Soria
Mark Waugh
Saeed Anwar Jay Soria
Inzimam Ricky Ponting
Alec Stewart

BATTING PERFORMANCE IN YERA 2000

1200
1000
800
Year
600 2000

400
200
0
Inzimam Saeed Ijaz Yousif Ganguly Rahul Jay Soria Mark Ricky Alec
Anwar Ahmad Yohina Dravid Waugh Ponting Stewart

78
 Lesson Day 25 Date:
Introduction to Power Point 2007
Topic In this lesson you will know about MS Power
Point, What is slide & Animations.
Objective

Power Point 2007

Presentations
A presentation is a collection of data and information that is to be delivered to a specific audience. A
PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics,
tables, sound and video. This collection can run automatically or can be controlled by a presenter.

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Home: Clipboard, Slides, Font, Paragraph, Drawing, and Editing
Insert: Tables, Illustrations, Links, Text, and Media Clips
Design: Page Setup, Themes, Background
Animations: Preview, Animations, Transition to this Slide
Slide Show: Start Slide Show, Set Up, Monitors
Review: Proofing, Comments, Protect
View: Presentation Views, Show/Hide, Zoom, Window, Macros
Slide Views
Presentations can be viewed in a variety of manners. On the View tab, the Presentation Views group allows
you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and
Notes Master.

The large rectangular Control Box is used

region above the to control Word
document is known Program Window
as the Ribbon (Minimize,
Restore/Maximize,
Office button drops The Ruler is Used for
Close)
measurement (for
the Office Menu, specifying area for text,
which is the rough or graphics)
equivalent of the File
menu
The Add Note is used
Quick Access
to add Extra notes about
Toolbar contains the slides.
commonly used
commands

Menu Tab Strip Status Bar is used to

make up the main display slide status
content of the
ribbon

Slide Navigation Title Bar contain the

mean used for name of presentation
moving between and Software Name
slide & for viewing
outline view
Slide where text, Fit Slide to Current
graphics, and other View Buttons is used Window option is
object inserted for to switch between the Zoom (Slider)is used used to view slide fit in
work to magnify the the current window size
different views of slides.
document between 10 –
400 %

Creating a presentation
New Presentation
You can start a new presentation from a blank slide, a template, existing presentations, or a Word
outline. To create a new presentation from a blank slide:
 Click the Microsoft Office Button
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  Click New
 Click Blank Presentation

To create a new presentation from a template:

 Click the Microsoft Office Button
 Click New
 Click Installed Templates or Browse through Microsoft Office Online Templates
 Click the template you choose

Lesson Day 26 Date:

How to add Slides
Topic
In this lesson you will
Objective know How to add a
slide, Themes& working
with contanct
Add Slides
There are several choices when you want to add a new slide to the
presentation: Office Themes, Duplicate Selected Slide, or Reuse
Slides. To create a new
slide from Office Themes:
 Select the slide immediately BEFORE where you want
the new slide
 Click the New Slide button on the Home tab
 Click the slide choice that fits your material

81
To create a slide as a duplicate of a slide in the presentation:
 Select the slide to duplicate
 Click the New Slide button on the Home tab
 Click Duplicate Selected Slides

To create a new slide from another presentation:

 Select the slide immediately BEFORE where you want the new slide
 Click the New Slide button on the Home tab
 Click Reuse Slides
 Click Browse
 Click Browse File
 Locate the slide show and click on the slide to import
Themes
Themes are design templates that can be applied to an entire presentation that allows for consistency
throughout the presentation. To add a theme to a presentation:
 Click the Design tab
 Choose one of the displayed Themes or click the Galleries button

To apply new colors to a theme:

 Click the Colors drop down arrow
 Choose a color set or click Create New Theme Colors
To change the background style of a theme
 Click the Background Styles button on the Design tab

Working with contents

Enter Text
To enter text:
 Select the slide where
you want the text
 Click in a Textbox to
add text
To add a text box:
 Select the slide where
you want to place the
text box

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  On the Insert tab, click Text Box
 Click on the slide and drag the cursor to expand the text box
 Type in the text

Adding Video
Video clips can be added to the presentation. To add a video clip:
 Click the Movie button on the Insert tab
 Choose Movie from File or Movie from Clip Organizer

To edit the video options:

 Click the movie icon
 Click the Format tab

Adding Audio
Audio clips can be added to the presentation. To add an audio clip:
 Click the Audio button on the Insert tab
 Choose Sound from File, Sound from Clip Organizer, Play CD Audio Track, or Record
Sound

To edit the audio options:

 Click the audio icon
 Click the Format tab

Graphics
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Adding Picture
To add a picture:
 Click the Insert Tab
 Click the Picture Button
 Browse to the picture from your files
 Click the name of the picture
 Click insert
 To move the graphic, click it and drag it to where you want it
Adding Clip Art
To add Clip Art:
 Click the Insert Tab
 Click the Clip Art Button
 Search for the clip art using the search Clip Art dialog box
 Click the clip art
 To move the graphic, click it and drag it to where you want it
Editing Pictures and Clip Art
When you add a graphic to the presentation, an additional Tab appears on the Ribbon. The Format Tab
allows you to format the pictures and graphics. This tab has four groups:
Adjust: Controls the picture brightness, contrast, and colors
Picture Style: Allows you to place a frame or border around the picture and add effects
Arrange: Controls the alignment and rotation of the picture
Size: Cropping and size of graphic

Lesson Day 27 Date:

Introduction to Shape, Smart art & Chart
Topic
In this lesson you will learn How to add a shape,
Objective smart art & How to create a chart
Adding a Shape
To add Shapes:
 Click the Insert Tab
 Click the Shapes Button
 Click the shape you choose
 Click the Slide
 Drag the cursor to expand the Shape
To format the shapes:
 Click the Shape
 Click the Format tab

Adding SmartArt
SmartArt is a feature in Office 2007 that allows you to choose from a variety of graphics, including flow
charts, lists, cycles, and processes. To add SmartArt:
 Click the Insert Tab
84
  Click the SmartArt Button
 Click the SmartArt you choose
 Click the SmartArt
 Drag it to the desired location in the slide
To format the SmartArt:
 Click the SmartArt
 Click either the Design or the Format tab

 Click the SmartArt to add text and pictures.

Working with charts

Charts allow you to present information
contained in the worksheet in a graphic format.
PowerPoint offers many types of charts including:
Column, Line, Pie, Bar, Area, Scatter and
more. To view the charts available click
the Insert Tab on the Ribbon.
Create a Chart To create a chart:
 Click the Insert tab on the ribbon
 Click the type of Chart you want to create
 Insert the Data and Labels
Chart Tools
The Chart Tools
appear on the Ribbon when you click on the chart.
The tools are located on three tabs: Design, Layout, and
Format. Within the Design
tab you can control the chart type, layout, styles, and
location.

Within the Layout tab you can control the insertion of pictures, textboxes, and shapes, labels,
backgrounds, and data analysis.
85
Within the Format tab you can adjust the Fill Colors and Word Styles.

Slide Effects
Slide Transitions
Transitions are effects that are in place when you switch from one slide to the next. To add slide transitions:
 Select the slide that you want to transition
 Click the Animations tab
 Choose the appropriate animation or click the Transition dialog box

To adjust slide transitions:

 Add sound by clicking the arrow next to Transition Sound

 Modify the transition speed by clicking the arrow next to Transition Speed
To apply the transition to all slides:
 Click the Apply to All button on the Animations tab

To select how to advance a slide:

 Choose to Advance on Mouse Click, or
 Automatically after a set number of seconds
Slide Animation
Slide animation effects are predefined special effects that you can
add to objects on a slide. To apply an animation effect:
 Select the object
 Click the Animations tab on the Ribbon
 Click Custom Animation
 Click Add Effect
86
  Choose the appropriate effect

Lesson Day 28 Date:

Topic Animation Preview & Print a Presentation
In this lesson you will learn about Animation,
Objective Print & Package a Presentation.
Animation Preview
To preview the animation on a slide:
 Click the Preview button on the Animations tab
Slide Show Options
The Slide Show tab of the ribbon contains many options for the
slide show. These options include:
 Preview the slide show from the beginning
 Preview the slide show from the current slide
 Set up Slide Show

Set Up Slide Show

This option allows you to set preferences for how the
slide show will be presented. The options include:
 Whether the show will run
automatically or will be presented by a speaker
 The looping options
 Narration options
 Monitor resolutions
Record Narration When you
want to record narration for the slides:
 Click the Record Narration button
 Click Set Microphone Level to check the
levels of audio input
 Click OK to record the narration

Rehearse Timings
Use Rehearsed Timings to rehearse the timings of slide with
audio.

87
  Click the Rehearse Timings button
 Practice speaking and advance the slides as you would in the presentation
 When you have completed this click through the end of the slide
 Choose whether or not to keep this timing or to retry
Print a Presentation
There are many options for printing a
presentation. They are:
 Slides: These are slides that you would
see if you were showing the
presentation, one slide per page
 Handouts: 1, 2, 3, 4, 6 or 9 per page, this
option allows for more slides per page
 Notes Page: This includes the slides and
the speaker notes
 Outline View: This will print the outline
of the presentation

To access the print options:

 Click the Microsoft Office Button
 Click Print
 In the Print Dialog Box, click the arrow next to Print what
 Choose the format and click OK to print
To print preview:
 Click the Microsoft Office Button
 Place the cursor over Print
 Click Print Preview
 Click the arrow next to Print What to change print options
 To print from Print Preview, click Print
To Exit Print Preview:
 Click the Close Print Preview button

Package a Presentation
There are times when you want to package a presentation with all of the additional files attached as well. To
package a presentation for CD:
 Click the Microsoft Office Button
 Click Publish
 Click Package for CD
 Type a name for the CD
 Click Copy to CD or Copy to Folder

Then click ok

Lesson Day 29 Date:

Introduction to Internet & E-Mail
Topic In this lesson you will learn what is internet ,
88
 Objective what is E-Mail & How to search on a site.

INTERNET & E-MAIL

Internet
Internet is a collection of millions of computers around the world that are all connected to one
another. It is a global network of computers. These computers are connected through different
telecommunications links like:

 Phone lines
 Fiber Optics lines
 Satellites and wireless connections
Purpose and Uses of Internet
Some uses of the Internet are as follows.

 To access information, news, research, and educational material.

 To conduct business.
 To access sources of entertainment such as online games, magazines etc.
 To shop for goods and services.
 To meet and talk with people around the world in discussion groups or chat rooms
 To access other computers and exchange files.
 To send messages and receive message from other connected users.

Popular Web Sites

 www.yahoo.com www.google.com www.youtube.com
 www.facebook.com www.pvtc.gop.pk www.urdupages.com
 www.gmail.com www.answer.com www.download.cnet.com

Using Internet Explorer

Internet Explorer is a Web browser produced by the Microsoft Corporation. Windows vista provide
the Internet Explorer 8 as default browser.

If you are connected to Internet and want to access different websites then

Open Internet explorer  write URL (webpage address) in the address bar Click on Go oR press
Enter key

Such as shown below in the snap

Address bar Go
Back Forward

When you will press enter or click on Go then website will open.
89
www.pvtc.gop.pk website will open

Searching for a Topic on Internet

As you know that search engine are used to search information and websites therefore if you want to
search about any topic then you can use any search engine.

Process of searching a Topic

Internet Explorer  write www.google.com in address bar  Press Enter a google webpage will
appear (such as shown below)  Type your key word (Topic)  Press Enter key.

There will appear bundle of websites related to your topic. Click any one of them and use it.

Lesson Day 30 Date:

Create an E-mail account
Topic In this lesson you will learn How to create an E-
Objective mail account on a web browser.
Create an E-mail account through a web Browser.
We use www.yahoo.com to create a new e-mail account. Open this site in your internet explorer.
Then follow the given below steps as shown through the encircled options.

Here are two option

1. Sign in (to send or receive email)
90
 2. Sign up ( to make E-mail account)

To create an Email account click SIGN UP : as shown above.

To create your E-mail account through Web Browser you have to provide some Information related
to your account, for filling up a form on yahoo.com mail server. Such as shown above

And at the end you will be asked to check the box “Do you Agree?” and then click on “Create my
Account”
After clicking you will get a news message of your e-mail account and you will get this screen

91
After this window click on “Continue”.
Once your e-mail account is created, you are ready to send and receive the e-mails by SIGN IN and
after completing your task do not forget to SIGN OUT your e-mail account.
After you have been logged on, several options will be available to you. as shown in left circle
options.

Lesson Day 31 Date:

Inbox, Sending & Opening E-mail
Topic
In this lesson you will learn about Inbox,
Objective Sending & Opening an E-mail

1. Inbox

Inbox contains the new mail which you have received. From here you can read new mail, delete old
mail and reply to the old messages etc.
Internet E-mail Addresses

92
Here is how to interpret the parts of an e-mail address:

[email protected]
maqsood--The user name of the e-mail account holder is a unique,
assigned name that can be a real name, initials, a nickname, or a
descriptive word such as "information."
@--The „commercial AT’ sign is required in all Internet e-mail
addresses. It allows the e-mail software to distinguish between the user
name and the domain name.
yahoo.com--The domain name identifies the company or organization
of the account holder.

Major functions of Email

 Sending E-mails

Lesson Day 32 Date:

Replaying email, Uploading & Downloading
Topic In this lesson you will know How can replay an
Objective email, Upload & Download software

Download & Uploading

Downloading:
Downloading is the process of taking a file from a computer on the Internet and saving that
file on your computer. This file can be in virtually any format,

93
Uploading:
To publish data on internet is called Uploading
Downloading free software
There are bundle of sites which provide free downloading facility. For example
www.download.cnet.com , www.brothersoft.com , etc
As you know that search engine helps you to search your topic, information, etc therefore
Browse search engine  software in it  Press Enter key

Example
we have to download team viewer software then we open a search engine “Google” and write
software in it and press enter such as shown below:

Lesson Day 33 Date:

Introduction to MS Access 2007
Topic In this lesson you will know How to create an
Access Database & Table.
Objective
Introduction of Ms Access 2007
Starting Access 2007
Click-on the Start button in the lower left corner of the screen, then click-on Programs, and then
click-on Microsoft Access 2007.

Creating an
Access 2007 Database
Look at the center of your Access screen. You
will see – Getting Started with Microsoft
Office Access. Below the title you will see a
Blank Database button.
Click the Blank Database button.

94
As soon as you click the Blank Database button, the right side of your Access screen will change.
Creating a Table in Design View
To create a table, select the Create tab in the toolbar at the top of the screen. Then click on the Table
Design button in the Tables group

Next, add the fields to the table. In this example, we've added the fields Customer_ID, First_Name,
Last_Name, etc.

Next, you'll want to set up a primary key for your

table. To do this, highlight the field(s) that you want
to use as the primary key. Then select the design tab
in the toolbar at the top of the screen and click on
the Primary Key button under the Tools section.
Finally, you need to save your table by clicking
on the save button in the top left of the
Access window.
Enter the name of your table and click on the
OK button.
Now your table should be listed in the left
window. In this example, we've created a
table called customer.
95
 Lesson Day 34 Date:

Topic Create a Form

In this lesson you will learn How to create a
Objective Form.

What is a form?
A form is an Access object. It is used for three purposes:
1. To allow users to perform data entry. Data can be inserted, updated or deleted from a table
using a Form object.
2. To allow users to enter custom information and based on that information perform a task. For
example, you may want to ask a user for parameters before running a report.
3. To allow users a method of navigating through the system. For example, you may create a
form where a user can select a form to load, a report to run etc.

You can view all of your form objects in the Navigation Pane. To do this, click on the Navigation
Pane menu and select "Object Type" from the popup menu.

Click on the Navigation Pane menu one more time and select "Forms" from the popup menu.

The Navigation Pane should now display all form objects in the database.

96
Creating a Form
Select the Create tab at Ribbon. Then click on the Form Design button

Right-click on the form and select Properties from the popup menu.When the Property Sheet
appears, select Form from the drop down.

Lesson Day 35 Date:

Datasheet View & Adjust Form
Topic
In this lesson you will learn How to use
datasheet view & adjust the form.
Objective
Record Source property
The Record Source property sets the source of the data for the form.
For example, if you want to create a data entry form for the Customer table, you would specify
Customer as the Record Source. This means that if you add a new record in the form, it will insert a

97
record into the Customer table. If you modified a record within this form, the data in the Customer
table would also be modified.

Datasheet
Another option is called Datasheet. This option makes the form appear as if you are looking at the
actual table. In the datasheet mode, the columns can be resize or even reorder the columns by
highlighting and dragging the column to another location.
There still scroll bar on the right to navigate, as well as the record selectors at the bottom of the form
is existed.

Adding objects to form

Select the Design tab in the toolbar at the top of the screen. Then click on the Add Existing Fields
button in the Tools group.

98
A Field List window should appear on your screen as follows:

This window lists all of the fields that are available for your form to use, based on the Record Source
property.
To add one of these fields to your form, highlight the object in the window and then drag it to the
location in the form where you wish to add this object.

99
You should notice small boxes around the perimeter of the object. Move your mouse pointer over
one of these "resizing boxes". When your mouse pointer displays double-headed arrow, hold down
the left mouse button and drag the object to the desired size.

If you wish to move the object, move your mouse pointer until it looks like a diamond with 4 arrows.
Then hold down the left mouse button and drag the object to the desired location.

Lesson Day 36 Date:

Viewing & Saving the Form
Topic In this lesson you will learn How to View a
Form & How to Save a Form.
Objective

Viewing Form
If you have finished the work of placing your objects on the form, now you can view your form.
To view your form, select the Design tab in the toolbar at the top of the screen. Click on the View
button in the Views group and select Form View from the popup menu.

100
Saving form
Click on the Save button in the top left of the toolbar.
A "Save As" window should appear as follows:
Select a name for the form and click on the OK
button. We usually always prefix our form name
with "frm". It is just a naming convention
that is used for forms.
Now when you return to the Navigation
Pane, you will see your form in the list.

Lesson Day 37 Date:

Introduction to Query
Topic In this lesson you will know about Query
Objective
Querying the Database
This is what a database is designed for: finding specific information about some of the data in the
table(s) very quickly. A query is a search for general or specific data in a field or fields in your
database (e.g. the first and last names and birth dates of all employees, just as Qaisar‟s, the employee
from VTI, salaries > Rs 10,000, etc.).

101
Select the Create tab in the toolbar at the top of the screen. Then click on the Query Design button
under the other group.

Lesson Day 38 Date:

Open Query in Design View
Topic In this lesson you will learn How can open a
Objective Query in Design View
Open a Query in Design View
Right-click on the Query in the left window and select Design View from the popup menu.

102
Lesson Day 39 Date:
Run a query in design view &Print preview
Topic In this lesson you will learn about run a query in
Objective design view & print preview

103
Run a query from the Design View
First, open the query in Design. Then select the Design tab in the toolbar at the top of the screen.
Then click on the Run button in the Results group.

The Print Preview

 If you create a report using the Report Wizard, it would automatically display in Print
Preview
 In the Navigation Pane, you can right-click a report and click Print Preview
 If the report is already opened, you can right-click its tab or its title bar and click Print
Preview
When a report appears in Print Preview, the Ribbon is made of only one tab. The print preview
gives the realist view of report as it appear on paper with margins. Its body contains the data that
would be printed.

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