Intoduction To Access 2019
Intoduction To Access 2019
Access stores data in its own format based on the Access Jet Database Engine. It can also import
or link directly to data stored in other Access databases, Excel, SharePoint lists, text, XML,
Outlook, HTML, dBase, Paradox, Lotus 1-2-3, or any ODBC-compliant data container including
Microsoft SQL Server, Oracle, MySQL and PostgreSQL. Software developers and data
architects can use it to develop application software and non-programmer "power users" can use
it to build simple applications. Like other Office applications Access is supported by Visual
Basic for Applications, an object-oriented programming language that can reference a wide
variety of objects, including DAO (Data Access Objects) and ActiveX Data Objects, and many
other ActiveX components provided by Microsoft or by third parties. Visual objects used in
forms and reports expose their methods and properties gracefully in the VBA programming
environment, and a huge selection of Windows operating system functions can be declared and
called from VBA code modules, making Access a rich programming environment.
A short definition of an RDBMS may be a DBMS in which data is stored in the form of tables
and the relationship among the data is also stored in the form of tables.
Starting the Access application
The Microsoft Access 2019 application link is located in the Microsoft Office group,
A database is a collection of objects. These objects work together to manipulate data into useful
information. The object types included:
Tables – store all the data in the database in a datasheet format. It appears similar to a
worksheet. A database usually contains many tables
Queries – are used to search for and return data from tables or other queries.
Forms – display data form one or more tables or queries in a meaningful format
Reports – display data from one or more tables or queries in a customized format. It
usually summarizes data and calculates totals
Macros – automate database operations by allowing you to issue combine tasks into a
single command.
Modules – are similar to macros, but they allow you to perform more complex
operations.
Opening an existing database from the featured online templates by clicking on the desired
template and then clicking the Download button
The Assets database will download and open. It should look similar to the following
Security Warning
Navigation Pane
Many databases contain Macros that could cause harm to your computer. By default all Macros
are disabled. If you are sure the database is safe then click the Options button on the Security
Warning message and then click the Enable this content button, click the OK button.
You will also be provided the opportunity to review information about the template that linked
back to Microsoft Support
The Access 2019 application contains a new look. The menu options are displayed on Ribbons.
Default Ribbons
The Default Ribbons are
Home Ribbon
Create Ribbon
Specialty Ribbons
Database Objects
When you create a database, you are given several types of objects. Each object performs a
different function. The available objects are:
Table - used to store all the data in the database. Datasheets are used to display the
information, they are similar in appearance to Excel Worksheets. There are usually many
tables in a database
Query – used to search and retrieve data from tables
Form – used to display data from table and queries in a customized format
Report – used to display the data from tables and queries. The report usually
summarizes information.
Macro – used to automate tasks in the database
Module – used to perform more complex programming functions, requires the use of a
programming language
Records
Each record is made up of one or more fields. The fields appear as columns in the table. The
field name is located at the top of each column.
You can enter information directly into the table using the Datasheet view.
After entering the data into the record the information is automatically saved, there is no need to
save your entries as is required with other programs.
You can navigate within the records using the following keys:
Key Description
Navigating records
1st Record Prev Record Current Record Next Record Last Record New(blank) Record
Undoing changes to a field – Use the Undo button on the Quick Access Toolbar
Undo Redo
Selecting Records:
Use the field selector located on the top of each column to select the entire field.
Use the record selector located on the left of each row to select the entire record.
You can select multiple contiguous records or fields by holding down the shift key, or dragging
the mouse while selecting additional records or fields.
Use the datasheet selector to select all the records in the table
Deleting Records
Select the record(s) you want to delete using the method above and press the Del key on your
keyboard or clicking the delete option on the Home Ribbon,
Record Group. You will receive a warning message asking you
to confirm the delete.
Position your mouse over the bottom of any record selector. The mouse icon will change to a
double arrow shape. Click and drag the row border up or down to change the height.
As an alternative you can change the row height using the ribbon.
Select the Row Height option from the More drop down list located in the Records Group on the
Home Tab.
Change the Row Height in the box provided, and then click the OK button.
As an alternative you can change the column width using the ribbon.
Select the Column Width option from the More drop down list located in the Records Group on
the Home Tab.
Change the Column Width in the box provided, and then click the OK button.
The Best Fit option will make the column wide enough to display the longest entry in the field.
You will also see the Print Preview tab and associated options. You can change the page layout
options and print your document.
You will be prompted to save changes to objects if you close without saving first.
You can also use the Save As option to save your changes to a new object