Fall 2024

Instructor: Dr. Natalia Chaudhry

Introduction to Information and

2
Dropbox

3
•Creating an Account:
•Visit the Dropbox website.
•Click on "Sign up" and follow the prompts
to create a free or paid account.

•Installing Dropbox:
•Download and install the Dropbox
application on your computer and mobile
devices.
•During installation, sign in with your
account credentials.

4
5
6
7
8
 Uploading Files:
•Web Interface: Log in to Dropbox, click on
the “Upload files” button, and select the files
you want to back up.

•Folder Structure:
•Organize your files into folders to keep
your data structured and easy to navigate.

9
Mobile Photo Backup
•Enabling Camera Upload:
• iOS/Android App:
• Open the Dropbox app on your mobile device.
• Go to "Account" > "Camera Uploads."
• Toggle the feature on to automatically back up photos and
videos from your camera roll.

10
 File Syncing & Remote Access
•Syncing Files:
• Any file or folder placed in your Dropbox folder on one device
will automatically sync to all your other devices connected to
the same Dropbox account.
•Accessing Files Remotely:
• Log into your Dropbox account from any web browser or
mobile device to access your files from anywhere.

11
Disaster Prevention & Recovery
•Version History:
• Dropbox keeps a version history of your files. To restore a previous version:
• Right-click on the file in your Dropbox folder (or click the "..." button on
the web).
• Select “Version history” and choose the version you wish to restore.
•File Recovery:
• Deleted files can be recovered within 30 days (or longer for Dropbox
Business accounts):
• Go to the “Deleted files” section in the sidebar on the website.
• Select the files to restore and click “Restore.”

12
13
14
•Using Dropbox Paper:
•Create and edit documents directly in Dropbox with Dropbox Paper:
1.Click on “Paper” in the sidebar.
2.Create a new document or edit existing ones collaboratively with others.

15
16
•Sharing Files and Folders:
•Right-click on a file or folder and select "Share" to send a link to others.
•Using Dropbox Transfer:
•Send large files (up to 100MB on free accounts, 250GB for Plus and
Professional) using the transfer feature:
1.Click on “Transfer” in the sidebar.
2.Upload the files and send the generated link.

17
Google Docs Add-ons

18
 Grammarly:
•Helps improve writing by checking grammar, spelling, punctuation, and style.
•Ideal for anyone looking to enhance their writing quality.
DocuSign:
•Allows users to sign documents electronically and send them for signatures.
•Useful for contracts, agreements, and other documents requiring signatures.
HelloSign:
•Another electronic signature tool that integrates directly with Google Docs.
•Facilitates secure signing of documents.
EasyBib:
•Assists in creating citations in various styles (APA, MLA, Chicago).
•Perfect for students and researchers who need to cite sources.
Table of Contents:
•Automatically creates a table of contents for your document.
•Great for long documents to improve navigation.
19
 Lucidchart Diagrams:
•Allows users to create flowcharts and diagrams directly within Google
Docs.
•Useful for visual representation of ideas and processes.
Translate:
•Provides translation services for documents.
•Helpful for translating text into different languages.

20
Google Sheets Add-ons

21
Supermetrics:
•Pulls data from various marketing platforms (like Google Analytics,
Facebook, etc.) into Google Sheets.
•Ideal for marketers and data analysts who need to compile data from
multiple sources.
Mail Merge with attachments:
•Allows you to send personalized emails to multiple recipients with attachments.
•Useful for email campaigns or sending documents to several people.

22
 How to Install Add-ons
1.Open Google Docs, Sheets, or Slides.
2.Click on “Extensions” in the menu bar.
3.Select “Add-ons” and then “Get add-ons.”
4.Browse or search for the desired add-on.
5.Click on the add-on and follow the prompts to install
it.

23
That’s it

24