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SECOND TERM SCHEME OF WORK

SS 1 DATA PROCESSING

One The Art of 1. Definition of Information 1. Define the art of information

Information Processing processing
Processing 2. Procedures for Information 2. Explain the procedures for
Processing: information processing
- Collation of information
- Organization of information
- Analysis of information
- Interpretation of
information
Two Process of 1. Definition of Information 1. Define information
Information transmission transmission
Transmission 2. Methods of transmitting 2. List methods of transmitting
information information.
Three Medium of 1. Types of information 1. Group the means of
Information transmission transmitting information into
Transmission (satellite, wireless, and electronic and non-electronic.
cable)
2. Classification of means of
transmitting information
- Electronic
- Non-electronic
Four Operating System 1. Definition of Operating 1. Define Operating System
System 2. Give examples of Operating
2. Types of Operating System System
3. Examples of Operating 3. State the functions of an
System Operating System.
4. Functions of Operating
System
Five Word Processing 1. Definition of Word 1. Explain the term Word
Processing Processing
2. Uses of Word Processing 2. State the uses of Word
3. Example of Ms-Office Processing
software 3. Load and exit Ms-Word
4. Loading and exiting Ms- 4. Create, save and retrieve files.
Word
5. Creating, saving and
retrieving files.
17 Document production format text and organise page
layout
––set page size
––set page orientation
––set page and gutter
margins
––set the number of
columns
––set the column width
and spacing between
columns
––define the terms widow
and orphan
––explain why it is
necessary to use page,
section and column
breaks, to adjust
pagination and to avoid
widows and orphans
––set and remove page,
section and column
breaks
––set line spacing,
including: single, 1.5
15.1 software tools times, double, multiple,
spacing before and
after paragraphs
––set tabulation settings,
including: indented
paragraphs, hanging
paragraphs
––format text as bulleted or
numbered lists to meet the needs
of the audience

• use software tools to ensure

that all work produced
contains as few errors as
possible
15.2 proofing techniques ––explain why the
automated suggestions
given by spell check
software do not always
give the correct
response
 ––use automated tools,
including spell check
facilities, to remove
errors
––use validation routines
to minimise errors
––explain why validation
checks must be appropriate to
the data that is being checked

• accuracy of data entry

––describe the importance of
accuracy and the potential
consequences of data entry
errors
––correct errors in data entry,
including: transposed numbers,
spelling, consistent character
spacing, consistent case and
factual errors (following
proofreading by a third party)
––check to ensure consistent line
spacing, to remove blank
pages/slides, remove
widows/orphans, ensure that
tables and lists are not split over
columns or pages/slides
• verification
––define the term verification
––describe visual verification (i.e.
visual comparison of data
entered with a data source)
––describe double data entry (i.e.
entering data twice and the
computer compares the two sets
of data, either by comparing
them after data has been entered
or by comparing them during
data entry)
––explain the need for validation
as well as verification
Six Spreadsheet 1. Definition of Spreadsheet 1. Explain the term Spreadsheet
2. Uses of Spreadsheet 2. State the uses of Spreadsheet
3. Examples of Spreadsheet 3. Load and exit Ms-Excel
4. Loading and exiting Ms- 4. Create, save, retrieve files
Excel
5. Creating, saving and
retrieving files
16 Graphs and charts • produce a graph or chart from
the given data
––select data to produce a
graph/chart, including:
using contiguous data,
non-contiguous data,
and specified data
ranges where
necessary
––select the graph or chart
type to match the
required purpose and
meet the needs of the
audience
––label the graph or chart,
including: chart title,
legend, sector labels,
sector values, segment
labels, segment values,
percentages, category
axis title, value axis
title, category axis
labels, value axis
labels, scales
––add a second data
series to a chart, as
necessary
––add a second axis to a
20.3 manipulate data chart, as necessary
––change the maximum
and minimum values of
an axis scale to
appropriate values
––enhance the appearance of
a graph or chart, including:
changing the colour scheme or
fill patterns, extracting a pie
chart sector to meet the needs
of the audience

20.4 present data • use search tools in

spreadsheet software to
select subsets of data
––search using a single
criterion and using
multiple criteria, where
 appropriate, with a
variety of operators
such as: AND, OR,
NOT, LIKE, >, <, =, >=,
<=
––search, where
appropriate, using
wildcards
• sort data using a single
criterion and using multiple
criteria into ascending or
descending order, as required

• use software tools to adjust

the display features in a
spreadsheet
––adjust row height,
column width and cell
sizes so that all data,
labels, and formulae
are fully visible
––wrap text within cells so
that all data are fully
visible
––hide and display rows
and columns, where
appropriate
––use features to enhance
a spreadsheet,
including: text colour,
cell colour, bold,
underline, italic and
shading to meet the
needs of the audience
––format numeric data to
display the number of
decimal places, a
variety of different
currency values,
percentages as
appropriate
––set the spreadsheet to
display formulae and
values
––set the page orientation
to portrait or landscape
as necessary
––set the page layout so
 that it prints on a
specified number of
pages
––use conditional formatting
appropriately to change display
format depending upon the
contents of a cell