NAME: …………………………………………. CLASS NO: ……………………………….

451/2
COMPUTER STUDIES
PAPER 2
(PRACTICAL)
TIME: 2½ HRS.

INSTRUCTIONS TO CANDIDATES:
(a) Indicate your name and index number at the top right hand corner of each printout.
(b) Write your name and index number on the CD/Removable storage medium provided.
(c) Write the name and version of the software used for each question attempted in the answer sheet
provided.
(d) Answer all the questions
(e) All questions carry equal marks.
(f) Passwords should not be used while saving in the CD / Removable storage medium.
(g) All answers must be saved in your CD/Removable storage medium.
(h) Make a printout of the answers on the answer sheet.
(i) Arrange your printouts and tie/staple them together.
(j) Hand in all the printouts and the CD/Removable storage medium used.
(k) This paper consists of 4 printed pages.
(l) Candidates should check the question paper to ascertain that all the pages are printed as
indicated and that no questions are missing.
(m) Candidates should answer the questions in English.

For Examiners’ Use Only

Question Maximum Candidate’s
Score Score
1
2
Total Score

1
 This paper consists of 4 printed pages.
Candidates should check the question paper to ensure that all the
Papers are printed as indicated and no questions are missing.

2
1. Mobilis is a company that engages in the sales of the following Mobile service providers: Faiba,
Gateway, Vodafone and SAF. The company uses sales representatives who operate at various
regions in Nairobi town. Each sales representative presents monthly sales to the manager (Values
are in Ksh).

A B C D E F
1.
Mobile _ Accessories Sales LTD
2. Product type
3. Sales Rep. Faiba Gateway Vodafone SAF Total
Sales
4. Kipkulei 24000 37500 39500 49500
5. Tom 15000 26500 21500 25500
6. Sharon 5500 14800 3500 16500
7. Oscar 7000 15500 14500 64500
8. Linda 11000 69000 2200 64500
9. Danelaw 33500 12000 14500 23500
10. Muriithi 15500 80000 17200 23500

(a) Using spreadsheet package,

(i) Enter the information given in the table above into a worksheet. Save workbook as
MOBILISREPS and rename sheet 1 as Sales. (20 marks)
(ii) Validate all the cells in the Product Type columns to allow entry of numeric data
from 0 to 80,000 only. A message, Invalid data!: should be displayed whenever a
cell is typed with non compliant data. (3 marks)
(b) Using formulae, determine the;
(i) Total sales for each Sales representative (2 marks)
(ii) Product type Total Sales for each provider. (2
marks)
(c) Each sales person earns Bonus points for the sales of each product type based on the
following criteria.
 1 point for every sh. 50 for Faiba,
 2 points for every sh. 60 for Gateway,
 3 point for every sh. 50 for Vodafone,
 2 point for every sh. 60 for SAF.
Insert a column Bonus Points and compute the points of each sales person . (5 marks)
(d) Insert a blank column Awards and based on the Bonus points earned by each sales
representative, use a function to display the remarks on Awards as follows: (5 marks)
Total Sales Awards
2,500 and above Cash
More than 1,000 and less than 2,500 Voucher
1,000 and below try again
(e) Format the figures in worksheet as follows: (3 marks)

 Title and subtitle:

3
  Double underline
 Font type – Algerian
 Font size

f) Rotate, all the Product Type heading labels in the worksheet to -900. (1 mark)

g) Generate a column chart to represent the Total sales for each sales representative. Label
your chart accordingly and place it in a new worksheet renamed as CHART.
(7marks)
h) Print Sales and CHART. (2marks)

2. BOUNTIFUL LTD is a holiday resort firm. It has several branches all over the
world. In order to keep track of its employees, a database to organize employee
information is required.

(a) Create a database file and save it as BOUNTIFUL in the removable storage
provided. (2 marks)

(b) (i) Create a table containing the following fields: (3 marks)

Field Name Field Type
Employee No. Auto Number
Date of Birth Date/Time
Grade Text
(ii) Make the field Employee No. the primary key and save the table as
EMPLOYEES. (3 marks)

(c) (i) Create a form based on the EMPLOYEES table and save it as
EMPLOYEES FORM. (4 marks)

(ii) Use the form to enter the records below: (5 marks)

Employee No. Date of Birth Grade
1 5/15/1960 G
2 4/28/1978 H
3 10/30/1972 R
4 12/5/1975 H
5 2/28/1974 G
6 1/3/1970 G
7 11/24/1956 H
8 3/10/1984 G
9 4/4/1956 S
10 8/11/1964 R

(d) Modify the EMPLOYEES table by adding two new fields: (2 marks)
Field Name Field Type
Salary (Shs) Currency

4
 Address Text

(e) (i) Create another table containing the following fields: (2 marks)
Field Name Field Type
House ID Auto Number
Number of Rooms Number
Location Text
Rent Currency
(ii) Make the field House ID the primary key and save the table as HOUSES.( 2 marks)
(f) Create a relationship the tables and enforce referential integrity. (6 marks)
(g) (i) Create a query and save it as EMPLOYEES QUERY based on the
EMPLOYEES table that would display all the employee’s in
Grade H, R and their date of birth. (2 marks)
(ii) Sort the records in the EMPLOYEES QUERY in alphabetical of
Grade field. (3 marks)
(h) (i) Create a columnar report with portrait orientation from the
EMPLOYEES QUERY. Save the report as EMPLOYEES REPORT. (4 marks)
(ii) Enter a function to compute the salaries grand total displayed in the
report. (5 marks)
(iii) Insert a header EMPLOYEES IN GRADE H AND R in the report
having font size 20 pts to the left of the page. (3 marks)
(i) Print the EMPLOYEES Table, EMPLOYEES FORM,
EMPLOYEES QUERY and EMPLOYEES REPORT. (4 marks)