PERSONNEL REQUISITION (P-2)

Butte-Glenn Community College District

For the recruitment of existing and new
Regular positions only.
P-2 # ______________ (HR use only) See page 2 for instructions.
SECTION I: Position Information

(A) POSITION TITLE: (B) SALARY PLACEMENT

Department: Range:

Supervisor: Hrs/week: Months/year:

Salary placement for Faculty will be dependent on education and
Anticipated start date: experience.

(C) POSITION STATUS (D) CLASSIFICATION

New position? Yes No Classified Faculty

 If yes, a new Class Spec is required before recruitment process can
begin) Management/Supervisory/Confidential

(E) FUNDING
Vacant position? Yes No
GL #
 If “Yes” date became vacant: Number of positions:
 Previous employee’s name:
District–funded
EDIT current Class Spec? OR USE current Class Spec
Grant-funded
Is there currently a sub/temp in the position? Yes Categorical–funded
No
 If “Yes” person’s name:

SECTION II: Committee - Desired members for both Screening and Interview Committees
SC = Screening Committee C = Classified
Chair: EO Rep: IC = Interview Committee F = Faculty
SC IC C F M = MSC
SC C C F
M M

Name: Name: Name:

SC IC C F SC IC C F SC IC C F
M M M

Name: Name: Name:

SC IC C F SC IC C F SC IC C F
M M M

Name: Name: Name:

SC IC C F SC IC C F SC IC C F
M M M

SECTION III: Advertising Sources

A. HR will post ALL CLASSIFICATIONS to the sources below.

HR Website Misc distribution lists higheredjobs.com craigslist.com

Campus Announcements CCC Registry HERC edjoin.com
CalJOBS insidehighered.com Chico E-R / Oroville Mercury News / Paradise Post
B. FACULTY - In addition to A above the position will be advertised in Chronicle of Higher Ed.
C. If you have requests in addition to the above, list below:
(1) Attach contact information (url, name, phone number, deadline dates, etc.).
(2) All requests will be reviewed according to available budget.
(3) Contact HR if your department chooses to fund additional advertising.

Request:
P-2 Revision: 6/22/09
Request:
Request:
If attending a conference let us know the dates in advance and we can provide you with a supply of job announcements.

SECTION IV: Approval Signatures

1)________________________________ 3)________________________________ 5)__________________________________

Dept. Chair or Supervisor Date _ President’s Leadership Team Date
Vice President Date
2)________________________________ 4)________________________________ 6)__________________________________
Dean or Director Date _ Director, Human Resources Date
Vice President - Administration Date

P-2 Revision: 6/22/09

INSTRUCTIONS
Before the recruitment/advertising process can begin, the Human Resources Department must be in receipt of a properly
completed Personnel Requisition (P-2) form, with appropriate signature authorizations.
(1-part form)
The Personnel Requisition (P-2) form is used for the following purposes:
FACULTY - Recruitment of Regular (full-time) positions.
MSC and CLASSIFIED -
1. Recruitment of existing Regular (full & part-time) positions.
 DEFINITION of “existing Regular” position:
One which is or will become vacant, full or part-time, and currently has a Classification Spec approved by the District and CSEA.
 Completing this form for an existing Regular position starts the recruitment process.
2. Recruitment and approval of new Regular positions.
 DEFINITION of “new Regular” position:
One which needs to be created, added to the Classification Spec list, and approved by the District and CSEA.
 Completing this form for a new Regular position creates the position AND starts the recruitment process.

HOW to COMPLETE the P-2 Form

A. Supervisor contacts the Business Office to verify that a budget exists for the position and to obtain the correct GL number.
B. The Supervisor completes SECTIONS I, II & III.
SECTION I POSITION INFORMATION

SECTION II COMMITTEE
 List recommendations for screening/interview committee members.
 HR is required to obtain prior approval from CSEA for any Classified staff serving on committees.
 Use REFERENCES below for guidelines on selecting committee members for each classification.
Faculty
Refer to the Academic Hiring Procedures (green).
Administrative
Refer to the Administrative Hiring Guidelines.
Supervisory/Confidential
The hiring manager will identify a committee chair and provide a list of names that will provide a balance of experience, expertise
and diversity to the committee. HR will/can assign an Equal Opportunity Representative.
Classified
Refer to the Classified Hiring Guidelines.
SECTION III ADVERTISING SOURCES

SECTION IV APPROVAL SIGNATURES

1. Supervisor signs and makes a copy of the completed form for the department files.
2. Supervisor routes P-2 form for appropriate signature authorization through the Dean or Director.
3. Supervisor submits P-2 to the appropriate VP for President’s Leadership Team approval. PLT normally meets each Wednesday.
4. PLT will forward the approved P-2 form to the HR Office.

C. HR will review and provide final authorization for committee members.

D. HR will contact the committee chair.

Note:
District hiring procedures require that all Faculty and most Management positions are open for a minimum of six (6) weeks, Supervisory/Confidential
recruitments will be determined by the supervisor and that all Classified recruitments be open for a minimum of four (4) weeks. The selection process
typically adds an additional four (4) to six (6) weeks to the hiring process. Start date will be contingent on placement on the Board Agenda.

P-2 Revision: 6/22/09