EXCEL

Introduction
Excel is on office package used for
calculation & date analysis .MS. excel
provide a work book a work book also
called spreadsheet. All on electron sheet
made of all row & column used for
planning a project for making financial
report of on organization.
Extension name of excel :- XLSX
Element of electronic spread sheet
• Work book :- a work book is the
collection of worksheet where the
user work. A work book can contain
maximum 225 sheets to working
 where ever a workbook open it
displayed 3 worksheet by default.
• Work Sheet :- a work sheet is the
place where the user work &
perform arithmetical & functional
calculation by default it is named AS
sheet1 , sheet2, sheet3, a sheet can
be renamed too.
• Row :- a row is the horizontal black
of the work sheet mouse from left
to right . A row is named a numbers
1,2,3,,,,,,,,etc . there are 1048576
row comes under in excel
application.
• Cell :- the intersection B/W row &
column produce a cell & every
having on address with column X
row.
Ex. A1,H5,f11 ___ etc.
• Formula :- formula are the tricks
with specific producers field the
desired result a formula is initiate
with(=) sign.
• Function :- function is but in
commands to perform task. A
function is system define reserved
words specific argument to
performed a certain task.
• Formula bar :- it is the bar where
white & edit formula & function
according to our requirement.
• Name box :- it is the box on the
formula bar that gives the address
of each cell.
• Active worksheet :- the work sheet
on which present we are working.
• Sheet tab :- when even we open
workbook we fined 3 worksheet by
default by using sheet tab we can
open any worksheet tab.
Shortcut keys
• Merge cell ALT+H+M
• Centre alignment ALT+H+AM
 • Column auto fit ALT+O+CA
• Bold CTRL+B
• Auto file up-first selection
then press CTRL+O
• Font size increase ALT+H+F5
• Font color ALT+H+FC
Quick Access Tool Bar
A toolbar provided to access quickly
used command in the application.
Ribbon :- a place that contain item
command bottom & organized into tabs.
Tabs :- the ribbon is divided into 7 tabs
in excel. Home, insert, Page layout,
Formula, Data, Review, View.
Office Button :- The office button
replace the old file men clicking the MS
office button will display a list of
command click hew, open, save, save AS
print, public, prepare, close.
Contextual tabs :- this tab only appear
when you selected particular option they
Making further appropriate commands
Available only when they are required.
Group :- Each tab is divided into groups
& it is those that contains the commands
button.

Home Tab
( groups )
 Clipboard
Undo :- this option is used to move the
position one step back. CTRL+Z
Redo :- this option is used to move the
position one step forward. CTRL+Y
Cut :- option is used to cut the selected
text or picture. CTRL+X
Paste :- option is used to insert the them
that you cut or copied. CTRL+V
Copy :- option is used to makes copy of
selected text or picture. CTRL+C
Paste special :- you can paste the copied
text as per your requirement like
unformatted text, formatted text &
picture etc.
Format painter :- you can use the format
painter on the write tab to apply text
formatting & some basic graphics
formatting such as borders & fills.
Copy format _ CTRL+SHIFT+C
Paste format _ CTRL+SHIFT+V

Short at keys
Undo _____ CTRL+Z
Redo _____ CTRL+Y
Cut _____ CTRL+X
Copy _____ CTRL+C
Paste _____ CTRL+V
 Office button :- The M.S office clipboard
allows you to copy multiple text &
graphics from office document or other
programmed and paste them into an
other document. You can maximum 24
items cut or copied in office clipboard.
FONT
Font :- This option is used to change the
font face. ALT+H+FF
Font Size :- option is used to change the
font size. CTRL+SHIFT+>,<
Grow Font :- option is used to grow font
size. CTRL+SHIFT+>
Shrink font Size :- used to shrink font
size. CTRL+SHIFT+<
Clear Formatting :- used to clear all the
formatting from the selection, living only
the plain text. ALT+H+E
Bold :- all selected text bold. CTRL+B
Italic :- all selected text italic. CTRL+I
Under line :- CTRLUV
border :- option is used to set the border
on the selected cell. ALT+H+B

Fill color :- selected cell.

Font color :- ALT+H+FC

Short cut keys

Font _____ ALT+SHIFT+FF
Font Size _____ CTRL+SHIFT+>,<
Grow Font_____ CTRL+SHIFT+>
Shrink Font size _____ CTRL+SHIFT+<
Clear formatting _____ ALT+H+E
Bold _____ CTRL+B
Italic _____ CTRL+I
Under line _____ CTRL+U
Border _____ ALT+H+B
Fill Color _____ALT+H+H
Font Color _____ ALT+H+FC
Alignment Groups
Top Alignment :- Top align test to the
top of the cell central align test to the
cell.
Bottom align :- Align test to the button
of the cell.
Left Alignment :- Align test to the left of
the cell horizontal.
Right Alignment :- Align text to the right
of the cell horizontally.
Orientation :- Rotate text a diagonal or
vertically orientation this option is used
for labeling narrow column.
Increase indent :- increase the margin
B/W the border & text in the column.
Decrease Indent :- decrease the margins
B/W the border & text in the cell.
Merge & centre :- join the select cell
into one large cell & centered and
contain in the new cell.
Wrap text :- All the contains visible with
in a cell by display in multiple line.
Numbers
General :- The general format of no. will
be applied. It is mainly used to remove
currency symbol or any no. form
selected cell.
Numbers :- The number format allowed
you to set no. of decimal place.
Currency :- Number of preceded with a
default currency sign such as $ Rs etc.
Accounting :- currency & the decimal
place set with the number but the
setting of currency symbol different
form currency format currency symbol
are coming with left alignment. Where
ever as number value are right
alignment N the cell.
Date :- Date format display various types
of the formatting.
Percentage :- Percentage format
multiple the cell value of 100& display
the result with percentage sign.
Fraction:- use this option display
number as fraction.

Scientific:- number are display scientific

notation.

Text :- option is used to change number

to the text without formatting this is use
full for numeric labels may include text.

Special :- special format are use to

formatting text & data base value this is
mainly used for telephone no. zip. Code
etc.
Custom :- produce a list of customer for
number data & time that you can
selected form all add to.

Short cut keys

Tom Alignment _______ ALT+H+AT

Middle Alignment _______ ALT+H+AM

Bottom _______ ALT+H+AB

Align Text left right _______ ALT+H+AL

Right ______ ALT+H+AC

Central _______ ALT+H+AR

Orientation _______ ALT+H+AO

Decrease indent _______ ALT+H+5

Increase indent _______ALT+H+6

Wrap text _______ ALT+H+W

Merge cell _______ ALT+H+M

Numbers Groups ( Style )

General _____ alt+h+n

Accounting _____ alt+h+an
Comma _____ alt+h+k
Increase Decimal _____ alt+h+10
Decrease Decimal _____ alt+h+9
Format Cell _____ ctrl+1
Conditional formatting ( ALT+H+L ) :-
you can use something called
conditional formatting in your
spreadsheet conditional formatting
allow to change the appearance of a cell
depending on certain condition what we
will do is to color the over all average on
our student exam spreadsheet
.depending on the grade here the
spreadsheet we shall be working on.
Format as a Tab ( ALT+H+T ) :- Quickly
format a range of cell & convert it to a
table by choosing the predefined table
style.
Cell Style ( ALT+H+J ) :- Quickly format a
cell by choosing from predefined cell
style you can also define your own cell
style.
CELL GROUP
Format :- this option is used to the row
height column width organize sheet or
protection sheet & hide cells.
Insert cells : this option is used to insert,
ROW, column , sheet, you can also insert
multiple cell row & column in worksheet.
Delete cell :- option is used to delete
row column and cell sheet from your
worksheet.

SHORT CUT KEYS

ROW HEIGHT ____ ALT+H+O+H
AUTO FIT ROW HEIGHT ___ ALT+H+O+A
COLUMN WIDTH ____ ALT+H+O+W
AUTO FIT COLUMN WIDTH ___
ALT+H+O+C+A
DEFAULT WIDTH ____ ALT+H+O+D
HIDE & VNHIDE ____ ALT+H+O+U
MOVE OR COPY SHEET ___ ALT+H+O+M
RENAME SHEET ____ ALT+H+O+R
TAB COLOR ____ ALT+H+O+T
PRO TECT SHEET ____ ALT+H+O+P

EDITING GROUP
AUTO SUM ( ALT+= ) :- this option is
used to display the sum a verge max min
of the selected cell directly after the
selected cell.
Fill ( ALT+H+FI ) :- By using the option
you can create linear growth on a
specified row & column. You can quickly
fill class in a range with a series of
number or dates or with a series for
days, week ,month or year .
Clear ( ALT+H+I ) :- option is used to
delete everything from the cell or
selectively remove the clear all. Clear
formatting , clear content, clear
comment.
Sort & Filter ( ALT+H+5 ) :- change data
so that it is easier to analyze you can sort
the selected data in ascending or
descending order you can temporary
filter out specifies value.
Find & Select ( ALT+H+FO ) :- option is
used to find & select specified text
formatting & other types of information
with in the worksheet. You can also
replace the information with text in
formatting.
Insert Tab
( Table Groups )
Pivot table ( ALT+N+V ) :- this option is
used to summaries data using a pivot
table makes it easy to arrange &
summaries complicated data & drill
down on detail.
Table ( ALT+N+T ) :- Create a table
manage analyze related data table
makes it easy to sort filter a format data
with in a sheet.
Picture :- option is used to insert picture
from file in your document. ALT+N+P
Clip Art ( ALT+N+P ) :- option is used to
insert clip art in the document. You can
also change how a picture or clip art is
positioned with text with in a document.
Shapes ( ALT+H+SHE ) :- option is used
to insert ready-made shapes such as
rectangle. Cursor. Arrows. Lines.
Flowchart symbol and callouts.
Smart Art ( ALT+N+M ):- option is used
to insert a smart art graphics to visually
communication information.
Chart ( ALT+N+C ) :- MS Word 2007
includes many different types of chart
and graphics that you can use to inform
Your audience about inventory level,
organization changes, sates figure, and
much more. Charts are fully integrated
with office word 2007 you can also copy
a chart from excel to MS Word 2007.
LINKS
Hyperlink :- this command is used to
create a link to web page a picture on E
mail address or link a file. CTRL+K
Text
Text Box :- option is used to insert
preformatted text box. ( CTRL+N+X )
Work Art ( ALT+N+O ) :- option is used
to insert decorative text in your
document.
Header & Footer (ALT+N+H/ALT+N+O) :-
Header & footer are areas in the top
button & size margins ( margin : the
black space outside the painting are on a
page )
of each page in a document. You can
insert or change text or graphics in
headers & footers.
For Example :- you can add page number
the time & data, a company logo, the
document title or file number, or the
author’s name.
Signature line :- you can create a
signature line by under line black space
the best way to do this.
Object :- by using the option you can
insert on object such as any file,
wordpad,document, Ms power point
presentation etc.
Sumbol :- insert symbol that are not on
your keyboard, such as copyrigth
symbol, trademake symbol, paragrah
marks and unicode
characters.(ALT+N+U)
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