Quality System Procedure
DOCUMENT CONTROL
QSP4.2.3
[Company name / Logo]
The signatures below certify that this Quality Manual has been reviewed and accepted, and demonstrates that the
signatories are aware of all the requirements contained herein and are committed to ensuring their provision.
Signature
Position
Date
Prepared by
Reviewed by
Approved by
COMPANY PROPRIETARY INFORMATION
This document is an uncontrolled copy of a controlled document held by the Quality Management System. Prior to use,
ensure this document is the most recent revision by checking the Master Document List. To request changes, submit a
Document Change Request to the Document Control Representative.
ISO 9001:2008 Quality Manual
Amendment Record
Procedures are reviewed annually to ensure relevance to the systems and process that it defines.
A record of contextual additions or omissions is given below:
Date
Page(s)
Document: QSP4.2.3
Context
Initial
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ISO 9001:2008 Quality Manual
Contents
1. INTRODUCTION & PURPOSE ..................................................................................................................................... 5
2. REFERENCES ............................................................................................................................................................. 5
3. TERMS & DEFINITIONS ............................................................................................................................................. 5
4. APPLICATION & SCOPE ............................................................................................................................................. 5
5. REQUIREMENTS ....................................................................................................................................................... 5
5.1 CONTROLLED DOCUMENTS ............................................................................................................................................... 5
5.2 DOCUMENTATION HIERARCHY ........................................................................................................................................... 6
5.3 RESPONSIBILITY .............................................................................................................................................................. 6
5.4 SIGNATURE AUTHORITY .................................................................................................................................................... 6
6. PROCESS................................................................................................................................................................... 6
6.1 RECEIVING AND ISSUING A CONTROLLED DOCUMENT ............................................................................................................. 6
6.2 REVISING A CONTROLLED DOCUMENT ................................................................................................................................. 7
6.3 RECALLING A CONTROLLED DOCUMENT ............................................................................................................................... 7
6.4 EXTERNAL DOCUMENTS.................................................................................................................................................... 7
6.5 UNCONTROLLED DOCUMENTS ........................................................................................................................................... 7
6.6 FORMS & RECORDS ......................................................................................................................................................... 7
6.7 DOCUMENT CHANGE REQUESTS ........................................................................................................................................ 8
Document: QSP4.2.3
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ISO 9001:2008 Quality Manual
1. Introduction & Purpose
This document defines the process for the creation, verification, control, issue and amendment of all documentation in
support of Your Companys Quality Management System.
2. References
Reference
Title
4.2.3
Quality System Manual
QF4.2.3-1
Master Document Index
QF4.2.3-2
Document Issue Sheet
QF4.2.3-3
Document Change Request
3. Terms & Definitions
The following terms and definitions are taken from ISO 9000:2005:
Term
ISO Clause
Definition
Document
3.7.2
Information and its supporting medium
Procedure
3.4.5
Specified way to carry out an activity or a process
Quality Manual
3.7.4
Document specifying the QMS of an organization
Record
3.7.6
Document stating results or evidence of activities performed
Specification
3.7.3
Document stating requirements
4. Application & Scope
The scope of this process encompasses all documentation utilised by Your Company including documents of an
external origin such as customer specifications, standards, etc., that affect the quality of our products and/or services.
This procedure works in conjunction with the Control of Records Procedure QSP4.2.4.
5. Requirements
5.1 Controlled Documents
Controlled documents define the requirements for performance of a process and must be followed to ensure the
quality of the process, product and/or service.
Documents typically controlled by this procedure include but are not limited to the following:
Document: QSP4.2.3
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