Function keys in Microsoft Excel

Function Key SHIFT CTRL ALT CTRL+SHIFT ALT+SHIFT

Display Help or the Insert a new
F1 What's This? Insert a chart sheet
Office Assistant worksheet

F2 Edit the active cell Edit a cell comment Save As command Save command

Paste a name into a Paste a function into a Create names by using

F3 Define a name
formula formula row and column labels
Repeat the last Find (Find
F4 Repeat the last action Close the window Exit
Next)

F5 Go To Display the Find dialog box Restore the window size

Move to the next workbook Move to the previous

F6 Move to the next pane Move to the previous pane
window workbook window

F7 Spelling command Move the window

Display the Macro
F8 Extend a selection Add to the selection Resize the window
dialog box
Calculate all sheets in Calculate the active
F9 Minimize the workbook
all open workbooks worksheet
Make the menu bar Display a shortcut menu Maximize or restore the
F10
active (right click) workbook window
Insert a Microsoft Excel 4.0 Display Visual Basic
F11 Create a chart Insert a new worksheet
macro sheet Editor

F12 Save As command Save command Open command Print command

 Enter data by using shortcut keys
To Press
Complete a cell entry ENTER
Cancel a cell entry ESC
Repeat the last action F4 or CTRL+Y
Start a new line in the same cell ALT+ENTER
Delete the character to the left of the insertion point, or delete the selection BACKSPACE

Delete the character to the right of the insertion point, or delete the selection DELETE
Delete text to the end of the line CTRL+DELETE
Move one character up, down, left, or right Arrow keys
Move to the beginning of the line HOME
Edit a cell comment SHIFT+F2
Create names from row and column labels CTRL+SHIFT+F3
Fill down CTRL+D
Fill to the right CTRL+R
Fill the selected cell range with the current entry CTRL+ENTER
Complete a cell entry and move down in the selection ENTER
Complete a cell entry and move up in the selection SHIFT+ENTER
Complete a cell entry and move to the right in the selection TAB
Complete a cell entry and move to the left in the selection SHIFT+TAB

Work in cells or the formula bar by using shortcut keys

To Press
Start a formula = (EQUAL SIGN)
Cancel an entry in the cell or formula bar ESC
Edit the active cell F2
Edit the active cell and then clear it, or delete the preceding character
BACKSPACE
in the active cell as you edit the cell contents
Paste a name into a formula F3
Define a name CTRL+F3
Calculate all sheets in all open workbooks F9
Calculate the active worksheet SHIFT+F9
Insert the AutoSum formula ALT+= (EQUAL SIGN)
Enter the date CTRL+; (SEMICOLON)
Enter the time CTRL+SHIFT+: (COLON)
Insert a hyperlink CTRL+K
Complete a cell entry ENTER
Copy the value from the cell above the active cell into the cell or the CTRL+SHIFT+" (QUOTATION
formula bar MARK)
CTRL+` (SINGLE LEFT
Alternate between displaying cell values and displaying cell formulas
QUOTATION MARK)
Copy a formula from the cell above the active cell into the cell or the
CTRL+' (APOSTROPHE)
formula bar
Enter a formula as an array formula CTRL+SHIFT+ENTER
Display the Formula Palette after you type a valid function name in a
CTRL+A
formula
Insert the argument names and parentheses for a function, after you
CTRL+SHIFT+A
type a valid function name in a formula
Display the AutoComplete list ALT+DOWN ARROW
 Format data by using shortcut keys
To Press
Display the Style command (Format menu) ALT+' (APOSTROPHE)
Display the Cells command (Format menu) CTRL+1
Apply the General number format CTRL+SHIFT+~
Apply the Currency format with two decimal places (negative numbers
CTRL+SHIFT+$
appear in parentheses)
Apply the Percentage format with no decimal places CTRL+SHIFT+%
Apply the Exponential number format with two decimal places CTRL+SHIFT+^
Apply the Date format with the day, month, and year CTRL+SHIFT+#
Apply the Time format with the hour and minute, and indicate A.M. or P.M. CTRL+SHIFT+@
Apply the Number format with two decimal places, 1000 separator, and – for
CTRL+SHIFT+!
negative values
Apply the outline border CTRL+SHIFT+&
Remove all borders CTRL+SHIFT+_
Apply or remove bold formatting CTRL+B
Apply or remove italic formatting CTRL+I
Apply or remove an underline CTRL+U
Apply or remove strikethrough formatting CTRL+5
Hide rows CTRL+9
Unhide rows CTRL+SHIFT+(
Hide columns CTRL+0 (ZERO)
Unhide columns CTRL+SHIFT+)
Edit data by using shortcut keys
Edit the active cell F2
Cancel an entry in the cell or formula bar ESC
Edit the active cell and then clear it, or delete the preceding character in the
active cell as you edit the cell contents BACKSPACE
Paste a name into a formula F3
Complete a cell entry ENTER
Enter a formula as an array formula CTRL+SHIFT+ENTER

Display the Formula Palette after you type a valid function name in a formula CTRL+A
Insert the argument names and parentheses for a function, after you type a
valid function name in a formula CTRL+SHIFT+A
Insert, delete, and copy a selection by using shortcut keys
Copy the selection CTRL+C
Paste the selection CTRL+V
Cut the selection CTRL+X
Clear the contents of the selection DELETE
Insert blank cells CTRL+SHIFT+PLUS SIGN
Delete the selection CTRL+ –
Undo the last action CTRL+Z
Move within a selection by using shortcut keys
Move from top to bottom within the selection (down), or in the direction that
is selected on the Edit tab (Tools menu, Options command) ENTER
Move from bottom to top within the selection (up), or opposite to the
direction that is selected on the Edit tab (Tools menu, Options command) SHIFT+ENTER
Move from left to right within the selection, or move down one cell if only one
column is selected TAB
Move from right to left within the selection, or move up one cell if only one
column is selected SHIFT+TAB
Move clockwise to the next corner of the selection CTRL+PERIOD
Move to the right between nonadjacent selections CTRL+ALT+RIGHT ARROW
Move to the left between nonadjacent selections CTRL+ALT+LEFT ARROW
 Select data, cells, chart items, or objects by using shortcut keys

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys
To Press
Select the current region around the active cell (the current region is an area
enclosed by blank rows and blank columns) CTRL+SHIFT+* (ASTERISK)
Extend the selection by one cell SHIFT+ arrow key
Extend the selection to the last nonblank cell in the same column or row as the
active cell CTRL+SHIFT+ arrow key
Extend the selection to the beginning of the row SHIFT+HOME
Extend the selection to the beginning of the worksheet CTRL+SHIFT+HOME

Extend the selection to the last cell used on the worksheet (lower-right corner) CTRL+SHIFT+END
Select the entire column CTRL+SPACEBAR
Select the entire row SHIFT+SPACEBAR
Select the entire worksheet CTRL+A
If multiple cells are selected, select only the active cell SHIFT+BACKSPACE
Extend the selection down one screen SHIFT+PAGE DOWN
Extend the selection up one screen SHIFT+PAGE UP
With an object selected, select all objects on a sheet CTRL+SHIFT+SPACEBAR
Alternate between hiding objects, displaying objects, and displaying
placeholders for objects CTRL+6
Show or hide the Standard toolbar CTRL+7
In End mode, to Press
Turn End mode on or off END
Extend the selection to the last nonblank cell in the same column or row as the
active cell END, SHIFT+ arrow key

Extend the selection to the last cell used on the worksheet (lower-right corner) END, SHIFT+HOME
Extend the selection to the last cell in the current row; this keystroke is
unavailable if you selected the Transition navigation keys check box on the
Transition tab (Tools menu, Options command) END, SHIFT+ENTER
With SCROLL LOCK on, to Press
Turn SCROLL LOCK on or off SCROLL LOCK
Extend the selection to the cell in the upper-left corner of the window SHIFT+HOME
Extend the selection to the cell in the lower-right corner of the window SHIFT+END

Tip When you use the scrolling keys (such as PAGE UP and PAGE DOWN)
with SCROLL LOCK turned off, your selection moves the distance you scroll. If
you want to keep the same selection as you scroll, turn on SCROLL LOCK first.

Select cells with special characteristics by using shortcut keys

Select the current region around the active cell (the current region is an area
enclosed by blank rows and blank columns) CTRL+SHIFT+* (ASTERISK)
Select the current array, which is the array that the active cell belongs to CTRL+/
Select all cells with comments CTRL+SHIFT+O (the letter O)

Select cells whose contents are different from the comparison cell in each row
(for each row, the comparison cell is in the same column as the active cell) CTRL+\
Select cells whose contents are different from the comparison cell in each
column (for each column, the comparison cell is in the same row as the active
cell) CTRL+SHIFT+|
Select only cells that are directly referred to by formulas in the selection CTRL+[
Select all cells that are directly or indirectly referred to by formulas in the
selection CTRL+SHIFT+{
Select only cells with formulas that refer directly to the active cell CTRL+]

Select all cells with formulas that refer directly or indirectly to the active cell CTRL+SHIFT+}
Select only visible cells in the current selection ALT+SEMICOLON
Select chart items by using shortcut keys
Select the previous group of items DOWN ARROW
Select the next group of items UP ARROW
Select the next item within the group RIGHT ARROW
Select the previous item within the group LEFT ARROW
Move and scroll on a worksheet or workbook by using shortcut keys

To Press
Move one cell in a given direction Arrow key
Move to the edge of the current data region CTRL+ arrow key
Move between unlocked cells on a protected worksheet TAB
Move to the beginning of the row HOME
Move to the beginning of the worksheet CTRL+HOME
Move to the last cell on the worksheet, which is the cell at the
intersection of the right-most used column and the bottom-most
used row (in the lower-right corner); cell opposite the Home cell,
which is typically A1 CTRL+END
Move down one screen PAGE DOWN
Move up one screen PAGE UP
Move one screen to the right ALT+PAGE DOWN
Move one screen to the left ALT+PAGE UP
Move to the next sheet in the workbook CTRL+PAGE DOWN
Move to the previous sheet in the workbook CTRL+PAGE UP
Move to the next workbook or window CTRL+F6 or CTRL+TAB
Move to the previous workbook or window CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the next pane F6
Move to the previous pane SHIFT+F6
Scroll to display the active cell CTRL+BACKSPACE

In End mode, to Press

Turn End mode on or off END
Move by one block of data within a row or column END, arrow key
Move to the last cell on the worksheet, which is the cell at the
intersection of the right-most used column and the bottom-most
used row (in the lower-right corner); cell opposite the Home cell,
which is typically A1 END, HOME
Move to the last cell to the right in the current row that is not
blank; unavailable if you have selected the Transition navigation
keys check box on the Transition tab (Tools menu, Options
command) END, ENTER

With SCROLL LOCK turned on, to Press

Turn SCROLL LOCK on or off SCROLL LOCK
Move to the cell in the upper-left corner of the window HOME
Move to the cell in the lower-right corner of the window END
Scroll one row up or down UP ARROW or DOWN ARROW
Scroll one column left or right LEFT ARROW or RIGHT ARROW
Tip When you use the scrolling keys (such as PAGE UP and
PAGE DOWN) with SCROLL LOCK turned off, your selection
moves the distance you scroll. If you want to preserve your
selection while you scroll through the worksheet, turn on
SCROLL LOCK first.
 Work with databases, lists, and PivotTables by using shortcut keys

Work in a data form by using shortcut keys

To Press
ALT+ key, where key is the underlined letter in the
Select a field or a command button field or command name
Move to the same field in the next record DOWN ARROW
Move to the same field in the previous record UP ARROW
Move to the next field you can edit in the record TAB

Move to the previous field you can edit in the record SHIFT+TAB
Move to the first field in the next record ENTER
Move to the first field in the previous record SHIFT+ENTER
Move to the same field 10 records forward PAGE DOWN
Move to the same field 10 records back PAGE UP
Move to the new record CTRL+PAGE DOWN
Move to the first record CTRL+PAGE UP
Move to the beginning or end of a field HOME or END
Move one character left or right within a field LEFT ARROW or RIGHT ARROW
Extend a selection to the beginning of a field SHIFT+HOME
Extend a selection to the end of a field SHIFT+END
Select the character to the left SHIFT+LEFT ARROW
Select the character to the right SHIFT+RIGHT ARROW

Work with the AutoFilter feature by using shortcut keys

Select the cell that contains the column label, and
Display the AutoFilter list for the current column then press ALT+DOWN ARROW
Close the AutoFilter list for the current column ALT+UP ARROW
Select the next item in the AutoFilter list DOWN ARROW
Select the previous item in the AutoFilter list UP ARROW
Select the first item (All) in the AutoFilter list HOME
Select the last item in the AutoFilter list END
Filter the list by using the selected item in the
AutoFilter list ENTER

Work with the PivotTable Wizard by using shortcut keys

In Step 3 of the PivotTable Wizard, to Press
Select the next or previous field button in the list UP ARROW or DOWN ARROW
Select the field button to the right or left in a
multicolumn field button list LEFT ARROW or RIGHT ARROW
Move the selected field into the Page area ALT+P
Move the selected field into the Row area ALT+R
Move the selected field into the Column area ALT+C
Move the selected field into the Data area ALT+D
Display the PivotTable Field dialog box ALT+L

Work with page fields in a PivotTable by using shortcut keys

Select the previous item in the list UP ARROW
Select the next item in the list DOWN ARROW
Select the first visible item in the list HOME
Select the last visible item in the list END
Display the selected item ENTER

Group and ungroup PivotTable items by using shortcut keys

Group selected PivotTable items ALT+SHIFT+RIGHT ARROW
Ungroup selected PivotTable items ALT+SHIFT+LEFT ARROW
 Keys for windows and dialog boxes
In a window, to Press
Switch to the next program ALT+TAB
Switch to the previous program ALT+SHIFT+TAB
Show the Windows Start menu CTRL+ESC
Close the active workbook window CTRL+W
Restore the active workbook window CTRL+F5
Switch to the next workbook window CTRL+F6
Switch to the previous workbook window CTRL+SHIFT+F6
Carry out the Move command (workbook icon menu,
menu bar) CTRL+F7
Carry out the Size command (workbook icon menu, menu
bar) CTRL+F8
Minimize the workbook window to an icon CTRL+F9
Maximize or restore the workbook window CTRL+F10
Select a folder in the Open or Save As dialog box (File ALT+0 to select the folder list; arrow keys to
menu) select a folder
Choose a toolbar button in the Open or Save As dialog ALT+ number (1 is the leftmost button, 2 is
box (File menu) the next, and so on)
Update the files visible in the Open or Save As dialog box
(File menu) F5

In a dialog box, to Press

Switch to the next tab in a dialog box CTRL+TAB or CTRL+PAGE DOWN
Switch to the previous tab in a dialog box CTRL+SHIFT+TAB or CTRL+PAGE UP
Move to the next option or option group TAB
Move to the previous option or option group SHIFT+TAB
Move between options in the active drop-down list box or
between some options in a group of options Arrow keys
Perform the action assigned to the active button (the
button with the dotted outline), or select or clear the
active check box SPACEBAR
Letter key for the first letter in the option
name you want (when a drop-down list box is
Move to an option in a drop-down list box selected)
ALT+ letter, where letter is the key for the
Select an option, or select or clear a check box underlined letter in the option name
Open the selected drop-down list box ALT+DOWN ARROW
Close the selected drop-down list box ESC
Perform the action assigned to the default command
button in the dialog box (the button with the bold
outline ¾ often the OK button) ENTER
Cancel the command and close the dialog box ESC

In a text box, to Press

Move to the beginning of the entry HOME
Move to the end of the entry END
Move one character to the left or right LEFT ARROW or RIGHT ARROW
CTRL+LEFT ARROW or CTRL+RIGHT
Move one word to the left or right ARROW
Select from the insertion point to the beginning of the
entry SHIFT+HOME
Select from the insertion point to the end of the entry SHIFT+END
Select or unselect one character to the left SHIFT+LEFT ARROW
Select or unselect one character to the right SHIFT+RIGHT ARROW
Select or unselect one word to the left CTRL+SHIFT+LEFT ARROW
Select or unselect one word to the right CTRL+SHIFT+RIGHT ARROW
 Print and preview a document by using shortcut keys
To Press
Display the Print command (File menu) CTRL+P
Work in print preview
Move around the page when zoomed in Arrow keys
Move by one page when zoomed out PAGE UP or PAGE DOWN
CTRL+UP ARROW or CTRL+LEFT
Move to the first page when zoomed out ARROW
CTRL+DOWN ARROW or CTRL+RIGHT
Move to the last page when zoomed out ARROW
Outline data by using shortcut keys
Ungroup rows or columns ALT+SHIFT+LEFT ARROW
Group rows or columns ALT+SHIFT+RIGHT ARROW
Display or hide outline symbols CTRL+8
Hide selected rows CTRL+9
Unhide selected rows CTRL+SHIFT+(
Hide selected columns CTRL+0 (ZERO)
Unhide selected columns CTRL+SHIFT+)
Keys for menus
Show a shortcut menu SHIFT+F10
Make the menu bar active F10 or ALT
Show the program icon menu (on the program title bar) ALT+SPACEBAR
DOWN ARROW or UP ARROW (with the
Select the next or previous command on the menu or submenu menu or submenu displayed)
Select the menu to the left or right, or, with a submenu visible, switch
between the main menu and the submenu LEFT ARROW or RIGHT ARROW
Select the first or last command on the menu or submenu HOME or END
Close the visible menu and submenu at the same time ALT
Close the visible menu, or, with a submenu visible, close the
submenu only ESC

Tip You can select any menu command on the menu bar or on a visible toolbar with the keyboard. Press ALT
to select the menu bar. (To then select a toolbar, press CTRL+TAB; repeat until the toolbar you want is
selected.) Press the letter that is underlined in the menu name that contains the command you want. In the
menu that appears, press the letter underlined in the command name that you want.
Keys for toolbars
On a toolbar, to Press
Make the menu bar active F10 or ALT
Select the next or previous toolbar CTRL+TAB or CTRL+SHIFT+TAB
TAB or SHIFT+TAB (when a toolbar is
Select the next or previous button or menu on the toolbar active)
Open the selected menu ENTER
Perform the action assigned to the selected button ENTER
Enter text in the selected text box ENTER
Arrow keys to move through options in
the list or menu; ENTER to select the
Select an option from a drop-down list box or from a drop-down menu option you want (when a drop-down list
on a button box is selected)
Keys for using the Office Assistant

Make the Office Assistant the active balloon ALT+F6; repeat until the balloon is active
ALT+topic number (where 1 is the first
Select a Help topic from the topics displayed by the Office Assistant topic, 2 is the second, and so on)
See more help topics ALT+DOWN ARROW
See previous help topics ALT+UP ARROW
Close an Office Assistant message ESC
Get Help from the Office Assistant F1
Display the next tip ALT+N
Display the previous tip ALT+B
Close tips ESC
TAB to select the Office Assistant
button; SPACEBAR to show or hide the
Show or hide the Office Assistant in a wizard Assistant
Ctrl+A Select All
Ctrl+B Bold
Ctrl+C Copy
Ctrl+D Fill Down
Ctrl+F Find
Ctrl+G Goto
Ctrl+H Replace
Ctrl+I Italic

Ctrl+K Insert Hyperlink

Ctrl+N New Workbook
Ctrl+O Open
Ctrl+P Print
Ctrl+R Fill Right
Ctrl+S Save
Ctrl+U Underline
Ctrl+V Paste
Ctrl W Close
Ctrl+X Cut
Ctrl+Y Repeat
Ctrl+Z Undo
F1 Help
F2 Edit
F3 Paste Name
F4 Repeat last action

F4 While typing a formula, switch

between absolute/relative refs
F5 Goto
F6 Next Pane
F7 Spell check
F8 Extend mode
F9 Recalculate all workbooks

F10 Activate Menubar

F11 New Chart
F12 Save As
Ctrl+: Insert Current Time
Ctrl+; Insert Current Date
Ctrl+" Copy Value from Cell Above
Ctrl+’ Copy Fromula from Cell Above
Shift Hold down shift for additional
functions in Excel’s menu
Shift+F1 What’s This?
Shift+F2 Edit cell comment
Shift+F3 Paste function into formula
Shift+F4 Find Next
Shift+F5 Find
Shift+F6 Previous Pane
Shift+F8 Add to selection
Shift+F9 Calculate active worksheet
Shift+F10 Display shortcut menu
Shift+F11 New worksheet
Shift+F12 Save
Ctrl+F3 Define name
Ctrl+F4 Close
Ctrl+F5 XL, Restore window size
Ctrl+F6 Next workbook window
Shift+Ctrl+F6 Previous workbook window
Ctrl+F7 Move window
Ctrl+F8 Resize window
Ctrl+F9 Minimize workbook
Ctrl+F10 Maximize or restore window
Ctrl+F11 Inset 4.0 Macro sheet

Ctrl+F12 File Open

Alt+F1 Insert Chart
Alt+F2 Save As
Alt+F4 Exit
Alt+F8 Macro dialog box

Alt+F11 Visual Basic Editor

Ctrl+Shift+F3 Create name by using names of
row and column labels
Ctrl+Shift+F6 Previous Window
Ctrl+Shift+F12 Print
Alt+Shift+F1 New worksheet
Alt+Shift+F2 Save
Alt+= AutoSum
Ctrl+` Toggle Value/Formula display
Ctrl+Shift+A Insert argument names into
formula
Alt+Down arrow Display AutoComplete list
Alt+’ Format Style dialog box
Ctrl+Shift+~ General format

Ctrl+Shift+! Comma format

Ctrl+Shift+@ Time format

Ctrl+Shift+# Date format

Ctrl+Shift+$ Currency format

Ctrl+Shift+% Percent format

Ctrl+Shift+^ Exponential format

Ctrl+Shift+& Place outline border around
selected cells
Ctrl+Shift+_ Remove outline border
Ctrl+Shift+* Select current region
Ctrl++ Insert

Ctrl+- Delete

Ctrl+1 Format cells dialog box

Ctrl+2 Bold
Ctrl+3 Italic

Ctrl+4 Underline

Ctrl+5 Strikethrough

Ctrl+6 Show/Hide objects

Ctrl+7 Show/Hide Standard toolbar

Ctrl+8 Toggle Outline symbols
Ctrl+9 Hide rows
Ctrl+0 Hide columns
Ctrl+Shift+( Unhide rows
Ctrl+Shift+) Unhide columns
Alt or F10 Activate the menu
Ctrl+Tab In toolbar: next toolbar
Shift+Ctrl+Tab In toolbar: previous toolbar
Ctrl+Tab In a workbook: activate next
workbook
Shift+Ctrl+Tab In a workbook: activate previous
workbook
Tab Next tool
Shift+Tab Previous tool
Enter Do the command
Shift+Ctrl+F Font Drop Down List
Shift+Ctrl+F+ F Font tab of Format Cell Dialog box

Shift+Ctrl+P Point size Drop Down List

- CTRL combination shortcut keys -

- Key Description -

CTRL+( Unhides any hidden rows within

the selection.
CTRL+) Unhides any hidden columns
within the selection.
CTRL+& Applies the outline border to the
selected cells.
CTRL+_ Removes the outline border from
the selected cells.
CTRL+~ Applies the General number
format.
CTRL+$ Applies the Currency format with
two decimal places (negative
numbers in parentheses) .

CTRL+% Applies the Percentage format

with no decimal places.
CTRL+^ Applies the Exponential number
format with two decimal places.

CTRL+# Applies the Date format with the

day, month, and year.
CTRL+@ Applies the Time format with the
hour and minute, and AM or PM.

CTRL+! Applies the Number format with

two decimal places, thousands
separator, and minus sign (-) for
negative values.
CTRL+- Displays the Delete dialog box to
delete the selected cells.
CTRL+* Selects the current region around
the active cell (the data area
enclosed by blank rows and blank
columns). In a PivotTable, it
selects the entire PivotTable
report.
CTRL+: Enters the current time.
CTRL+; Enters the current date.
CTRL+` Alternates between displaying cell
values and displaying formulas in
the worksheet.
CTRL+' Copies a formula from the cell
above the active cell into the cell
or the Formula Bar.
CTRL+" Copies the value from the cell
above the active cell into the cell
or the Formula Bar.
CTRL++ Displays the Insert dialog box to
insert blank cells.
CTRL+1 Displays the Format Cells dialog
box.
CTRL+2 Applies or removes bold
formatting.
CTRL+3 Applies or removes italic
formatting.
CTRL+4 Applies or removes underlining.
CTRL+5 Applies or removes
strikethrough.
CTRL+6 Alternates between hiding
objects, displaying objects, and
displaying placeholders for
objects.
CTRL+7 Displays or hides the Standard
toolbar.
CTRL+8 Displays or hides the outline
symbols.
CTRL+9 Hides the selected rows.
CTRL+0 Hides the selected columns.

CTRL+A Selects the entire worksheet.

If the worksheet contains data, CTRL+A

selects the current region. Pressing
CTRL+A a second time selects the
entire worksheet.
When the insertion point is to the right
of a function name in a formula,
displays the Function Arguments dialog
box.
CTRL+SHIFT+A inserts the argument
names and parentheses when the
insertion point is to the right of a
function name in a formula.

CTRL+B Applies or removes bold

formatting.
CTRL+C Copies the selected cells.
CTRL+C followed by another CTRL+C
displays the Microsoft Office Clipboard.

CTRL+D Uses the Fill Down command

to copy the contents and format of the
topmost cell of a selected range into
the cells below.
CTRL+F Displays the Find dialog box.

SHIFT+F5 also displays this dialog box,

while SHIFT+F4 repeats the last Find
action.

CTRL+G Displays the Go To dialog

box.
F5 also displays this dialog box.

CTRL+H Displays the Find and Replace

dialog box.
CTRL+I Applies or removes italic
formatting.
CTRL+K Displays the Insert Hyperlink
dialog box for new hyperlinks or the
Edit Hyperlink dialog box for selected
existing hyperlinks.

CTRL+L Displays the Create List dialog

box.
CTRL+N Creates a new, blank file.
CTRL+O Displays the Open dialog box
to open or find a file.
CTRL+SHIFT+O selects all cells that
contain comments.

CTRL+P Displays the Print dialog box.

CTRL+R Uses the Fill Right command

to copy the contents and format of the
leftmost cell of a selected range into
the cells to the right.
CTRL+S Saves the active file with its
current file name, location, and file
format.
CTRL+U Applies or removes
underlining.
CTRL+V Inserts the contents of the
Clipboard at the insertion point and
replaces any selection. Available only
after you cut or copied an object, text,
or cell contents.
CTRL+W Closes the selected workbook
window.
CTRL+X Cuts the selected cells.
CTRL+Y Repeats the last command or
action, if possible.
CTRL+Z Uses the Undo command to
reverse the last command or to delete
the last entry you typed.
CTRL+SHIFT+Z uses the Undo or Redo
command to reverse or restore the last
automatic correction when AutoCorrect
Smart Tags are displayed.

- Function keys -

F1 Displays the Help task pane.

CTRL+F1 closes and reopens the
current task pane.
ALT+F1 creates a chart of the data in
the current range.

ALT+SHIFT+F1 inserts a new

worksheet.

F2 Edits the active cell and positions

the insertion point at the end of the cell
contents. It also moves the insertion
point into the Formula Bar when editing
in a cell is turned off.
SHIFT+F2 edits a cell comment.

F3 Pastes a defined name into a

formula.
SHIFT+F3 displays the Insert Function
dialog box.

F4 Repeats the last command or action,

if possible.
CTRL+F4 closes the selected workbook
window.

F5 Displays the Go To dialog box.

CTRL+F5 restores the window size of
the selected workbook window.

F6 Switches to the next pane in a

worksheet that has been split (Window
menu, Split command).
SHIFT+F6 switches to the previous
pane in a worksheet that has been split.

CTRL+F6 switches to the next

workbook window when more than one
workbook window is open.

Note When the task pane is visible, F6

and SHIFT+F6 include that pane when
switching between panes.

F7 Displays the Spelling dialog box to

check spelling in the active worksheet
or selected range.
CTRL+F7 performs the Move command
on the workbook window when it is not
maximized. Use the arrow keys to move
the window, and when finished press
ESC.
F8 Turns extend mode on or off. In
extend mode, EXT appears in the status
line, and the arrow keys extend the
selection.
SHIFT+F8 enables you to add a non-
adjacent cell or range to a selection of
cells by using the arrow keys.

CTRL+F8 performs the Size command

(on the Control menu for the workbook
window) when a workbook is not
maximized.

ALT+F8 displays the Macro dialog box

to run, edit, or delete a macro.

F9 Calculates all worksheets in all open

workbooks.
F9 followed by ENTER (or followed by
CTRL+SHIFT+ENTER for array formulas)
calculates the selected a portion of a
formula and replaces the selected
portion with the calculated value.

SHIFT+F9 calculates the active

worksheet.

CTRL+ALT+F9 calculates all

worksheets in all open workbooks,
regardless of whether they have
changed since the last calculation.

CTRL+ALT+SHIFT+ F9 rechecks
dependent formulas, and then
calculates all cells in all open
workbooks, including cells not marked
as needing to be calculated.

CTRL+F9 minimizes a workbook

window to an icon.

F10 Selects the menu bar or closes an

open menu and submenu at the same
time.
SHIFT+F10 displays the shortcut menu
for a selected item.
ALT+SHIFT+F10 displays the menu or
message for a smart tag. If more than
one smart tag is present, it switches to
the next smart tag and displays its
menu or message.

CTRL+F10 maximizes or restores the

selected workbook window.

F11 Creates a chart of the data in the

current range.
SHIFT+F11 inserts a new worksheet.

ALT+F11 opens the Visual Basic Editor,

in which you can create a macro by
using Visual Basic for Applications
(VBA).

ALT+SHIFT+F11 opens the Microsoft

Script Editor, where you can add text,
edit HTML tags, and modify any script
code.

F12 Displays the Save As dialog box.

- Other useful shortcut keys -

ARROW KEYS Move one cell up, down,

left, or right in a worksheet.
CTRL+ARROW KEY moves to the edge
of the current data region (data region:
A range of cells that contains data and
that is bounded by empty cells or
datasheet borders.) in a worksheet.

SHIFT+ARROW KEY extends the

selection of cells by one cell.

CTRL+SHIFT+ARROW KEY extends

the selection of cells to the last
nonblank cell in the same column or
row as the active cell.

LEFT ARROW or RIGHT ARROW

selects the menu to the left or right
when a menu is visible. When a
submenu is open, these arrow keys
switch between the main menu and the
submenu.
DOWN ARROW or UP ARROW selects
the next or previous command when a
menu or submenu is open.

In a dialog box, arrow keys move

between options in an open drop-down
list, or between options in a group of
options.

ALT+DOWN ARROW opens a selected

drop-down list.

BACKSPACE Deletes one character to

the left in the Formula Bar.
Also clears the content of the active
cell.

DELETE Removes the cell contents

(data and formulas) from selected cells
without affecting cell formats or
comments.
In cell editing mode, it deletes the
character to the right of the insertion
point.

END Moves to the cell in the lower-right

corner of the window when SCROLL
LOCK is turned on.
Also selects the last command on the
menu when a menu or submenu is
visible.

CTRL+END moves to the last cell on a

worksheet, in the lowest used row of
the rightmost used column.

CTRL+SHIFT+END extends the

selection of cells to the last used cell on
the worksheet (lower-right corner).

ENTER Completes a cell entry from the

cell or the Formula Bar, and selects the
cell below (by default).
In a data form, it moves to the first field
in the next record.
Opens a selected menu (press F10 to
activate the menu bar) or performs the
action for a selected command.

In a dialog box, it performs the action

for the default command button in the
dialog box (the button with the bold
outline, often the OK button).

ALT+ENTER starts a new line in the

same cell.

CTRL+ENTER fills the selected cell

range with the current entry.

SHIFT+ENTER completes a cell entry

and selects the cell above.

ESC Cancels an entry in the cell or

Formula Bar.
It also closes an open menu or
submenu, dialog box, or message
window.

HOME Moves to the beginning of a row

in a worksheet.
Moves to the cell in the upper-left
corner of the window when SCROLL
LOCK is turned on.

Selects the first command on the menu

when a menu or submenu is visible.

CTRL+HOME moves to the beginning

of a worksheet.

CTRL+SHIFT+HOME extends the

selection of cells to the beginning of the
worksheet.

PAGE DOWN Moves one screen down

in a worksheet.
ALT+PAGE DOWN moves one screen
to the right in a worksheet.

CTRL+PAGE DOWN moves to the next

sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects
the current and next sheet in a
workbook.

PAGE UP Moves one screen up in a

worksheet.
ALT+PAGE UP moves one screen to
the left in a worksheet.

CTRL+PAGE UP moves to the previous

sheet in a workbook.

CTRL+SHIFT+PAGE UP selects the

current and previous sheet in a
workbook.

SPACEBAR In a dialog box, performs

the action for the selected button, or
selects or clears a check box.
CTRL+SPACEBAR selects an entire
column in a worksheet.

SHIFT+SPACEBAR selects an entire

row in a worksheet.

CTRL+SHIFT+SPACEBAR selects the

entire worksheet.

If the worksheet contains data,

CTRL+SHIFT+SPACEBAR selects the
current region. Pressing
CTRL+SHIFT+SPACEBAR a second time
selects the entire worksheet.
When an object is selected,
CTRL+SHIFT+SPACEBAR selects all
objects on a worksheet.
ALT+SPACEBAR displays the Control
menu for the Excel window.

TAB Moves one cell to the right in a

worksheet.
Moves between unlocked cells in a
protected worksheet.

Moves to the next option or option

group in a dialog box.

SHIFT+TAB moves to the previous cell

in a worksheet or the previous option in
a dialog box.
CTRL+TAB switches to the next tab in
dialog box.

CTRL+SHIFT+TAB switches to the

previous tab in a dialog box.
None
Format, Cells, Font, Font Style, Bold
Edit, Copy
Edit, Fill, Down
Edit, Find
Edit, Goto
Edit, Replace
Format, Cells, Font, Font Style, Italic

Insert, Hyperlink
File, New
File, Open
File, Print
Edit, Fill Right
File, Save
Format, Cells, Font, Underline, Single
Edit, Paste
File, Close
Edit, Cut
Edit, Repeat
Edit, Undo
Help, Contents and Index
None
Insert, Name, Paste
Edit, Repeat. Works while not in Edit
mode.
None

Edit, Goto
None
Tools, Spelling
None
Tools, Options, Calculation, Calc,Now

N/A
Insert, Chart
File, Save As
None
None
Edit, Paste Special, Value
Edit, Copy
none

Help, What’s This?

Insert, Edit Comments
Insert, Function
Edit, Find, Find Next
Edit, Find, Find Next
None
None
Calc Sheet
None
Insert, Worksheet
File, Save
Insert, Names, Define
File, Close
Restore
Window, ...
Window, ...
XL, Move
XL, Size
XL, Minimize
XL, Maximize
None in Excel 97. In versions prior to
97 - Insert, Macro, 4.0 Macro
File, Open
Insert, Chart...
File, Save As
File, Exit
Tools, Macro, Macros in Excel 97
Tools,Macros - in earlier versions
Tools, Macro, Visual Basic Editor
Insert, Name, Create

Window, ...
File, Print
Insert, Worksheet
File, Save
No direct equivalent
Tools, Options, View, Formulas
No direct equivalent

None
Format, Style
Format, Cells, Number, Category,
General
Format, Cells, Number, Category,
Number
Format, Cells, Number, Category, Time

Format, Cells, Number, Category, Date

Format, Cells, Number, Category,

Currency
Format, Cells, Number, Category,
Percentage
Format, Cells, Number, Category,
Format, Cells, Border

Format, Cells, Border

Edit, Goto, Special, Current Region
Insert, (Rows, Columns, or Cells)
Depends on selection
Delete, (Rows, Columns, or Cells)
Depends on selection
Format, Cells
Format, Cells, Font, Font Style, Bold
Format, Cells, Font, Font Style, Italic

Format, Cells, Font, Font Style,

Underline
Format, Cells, Font, Effects,
Strikethrough
Tools, Options, View, Objects, Show
All/Hide
View, Toolbars, Stardard
None
Format, Row, Hide
Format, Column, Hide
Format, Row, Unhide
Format, Column, Unhide
None
None
None
None

None

None
None
None
Format, Cells, Font
Format, Cells, Font

Format, Cells, Font