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Session 6 - Advanced Formulas and Functions

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5 views

Session 6 - Advanced Formulas and Functions

Uploaded by

Rayane Hamdan
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Session 6: Advanced Formulas and Functions

Objective: Introduce students to more advanced Excel formulas and functions,


focusing on logical functions, text functions, and date/time functions.

Duration: 1 hour

1. Review of Session 5 (5 minutes)

- Quick recap of key points from the previous session.

- Answer any lingering questions.

2. Introduction to Logical Functions (20 minutes)

- IF Function:

- Syntax: `=IF(logical_test, value_if_true, value_if_false)`

- Example: `=IF(B2 >= 50, "Pass", "Fail")`

- Demonstration: Creating a pass/fail system based on student scores.

- Nested IF Functions:

- Using multiple IF statements within one formula.

- Example: `=IF(B2 >= 90, "A", IF(B2 >= 80, "B", IF(B2 >= 70, "C", "D")))`

- Demonstration: Grading system with multiple conditions.

- AND & OR Functions:

- Syntax: `=AND(condition1, condition2, ...)`, `=OR(condition1,


condition2, ...)`

- Example: `=AND(B2 >= 50, C2 = "Yes")`

- Example: `=OR(B2 >= 50, C2 = "Yes")`

- Demonstration: Checking multiple conditions in a single formula.

3. Introduction to Text Functions (15 minutes)

- CONCATENATE/CONCAT Function:

- Syntax: `=CONCATENATE(text1, text2, ...)`, `=CONCAT(text1, text2, ...)`

- Example: `=CONCATENATE(A2, " ", B2)` or `=CONCAT(A2, " ", B2)`

- Demonstration: Combining first and last names into a full name.


- LEFT, RIGHT, and MID Functions:

- Syntax: `=LEFT(text, num_chars)`, `=RIGHT(text, num_chars)`, `=MID(text,


start_num, num_chars)`

- Example: `=LEFT(A2, 3)`, `=RIGHT(A2, 3)`, `=MID(A2, 2, 3)`

- Demonstration: Extracting parts of text strings.

- LEN and FIND Functions:

- Syntax: `=LEN(text)`, `=FIND(find_text, within_text, [start_num])`

- Example: `=LEN(A2)`, `=FIND(" ", A2)`

- Demonstration: Finding the length of a text string and the position of a


specific character.

4. Introduction to Date and Time Functions (15 minutes)

- TODAY and NOW Functions:

- Syntax: `=TODAY()`, `=NOW()`

- Example: `=TODAY()`, `=NOW()`

- Demonstration: Displaying the current date and time.

- DATE and TIME Functions:

- Syntax: `=DATE(year, month, day)`, `=TIME(hour, minute, second)`

- Example: `=DATE(2024, 5, 18)`, `=TIME(14, 30, 0)`

- Demonstration: Creating specific date and time values.

- YEAR, MONTH, DAY, HOUR, MINUTE, SECOND Functions:

- Syntax: `=YEAR(date)`, `=MONTH(date)`, `=DAY(date)`, `=HOUR(time)`,


`=MINUTE(time)`, `=SECOND(time)`

- Example: `=YEAR(A2)`, `=MONTH(A2)`, `=DAY(A2)`

- Demonstration: Extracting components of dates and times.

5. Hands-on Practice (10 minutes)

- Create a new worksheet and enter sample data (e.g., student names, scores,
attendance status, dates of birth).

- Use the IF function to determine pass/fail status based on scores.

- Create full names using CONCATENATE/CONCAT function.


- Extract first names using LEFT and find the length of the full names using
LEN.

- Use TODAY function to display the current date and calculate ages using
YEAR and DATE functions.

6. Detailed Steps and Demonstrations:

1. IF Function:

1. Select the cell where you want the result to appear.

2. Type `=IF(` to start the formula.

3. Enter the logical test (e.g., `B2 >= 50`).

4. Enter the value if true (e.g., `"Pass"`).

5. Enter the value if false (e.g., `"Fail"`).

6. Close the formula with `)` and press Enter.

- Example:

- `=IF(B2 >= 50, "Pass", "Fail")`

2. Nested IF Functions:

1. Type `=IF(` to start the formula.

2. Enter the first logical test (e.g., `B2 >= 90`).

3. Enter the value if true (e.g., `"A"`).

4. Enter another IF function for the value if false (e.g., `IF(B2 >= 80, "B", IF(B2
>= 70, "C", "D"))`).

5. Close each IF function with `)` and press Enter.

- **Example**:

- `=IF(B2 >= 90, "A", IF(B2 >= 80, "B", IF(B2 >= 70, "C", "D")))`

3. AND & OR Functions:

1. Type `=AND(` or `=OR(` to start the formula.

2. Enter the conditions separated by commas (e.g., `B2 >= 50, C2 = "Yes"`).

3. Close the formula with `)` and press Enter.

- Example:

- `=AND(B2 >= 50, C2 = "Yes")`


- `=OR(B2 >= 50, C2 = "Yes")`

4. CONCATENATE/CONCAT Function:

1. Type `=CONCATENATE(` or `=CONCAT(` to start the formula.

2. Enter the text strings and cell references separated by commas (e.g., `A2, "
", B2`).

3. Close the formula with `)` and press Enter.

- Example:

- `=CONCATENATE(A2, " ", B2)`

- `=CONCAT(A2, " ", B2)`

5. LEFT, RIGHT, and MID Functions:

1. Type `=LEFT(`, `=RIGHT(`, or `=MID(` to start the formula.

2. Enter the text string or cell reference and the number of characters to
extract (e.g., `A2, 3` for LEFT and RIGHT, or `A2, 2, 3` for MID).

3. Close the formula with `)` and press Enter.

- **Example**:

- `=LEFT(A2, 3)`

- `=RIGHT(A2, 3)`

- `=MID(A2, 2, 3)`

6. LEN and FIND Functions:

1. Type `=LEN(` or `=FIND(` to start the formula.

2. Enter the text string or cell reference (e.g., `A2` for LEN or `" ", A2` for
FIND).

3. Close the formula with `)` and press Enter.

- Example:

- `=LEN(A2)`

- `=FIND(" ", A2)`

7. TODAY and NOW Functions:

1. Type `=TODAY()` or `=NOW()` in a cell.

2. Press Enter to display the current date or date and time.


- Example:

- `=TODAY()`

- `=NOW()`

8. DATE and TIME Functions:

1. Type `=DATE(` or `=TIME(` to start the formula.

2. Enter the year, month, and day for DATE or hour, minute, and second for
TIME separated by commas (e.g., `2024, 5, 18` for DATE and `14, 30, 0` for
TIME).

3. Close the formula with `)` and press Enter.

- Example:

- `=DATE(2024, 5, 18)`

- `=TIME(14, 30, 0)`

9. YEAR, MONTH, DAY, HOUR, MINUTE, SECOND Functions:

1. Type `=YEAR(`, `=MONTH(`, `=DAY(`, `=HOUR(`

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