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Session 2 - Basic Operations

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Rayane Hamdan
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12 views4 pages

Session 2 - Basic Operations

Uploaded by

Rayane Hamdan
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Session 2: Basic Operations

Objective: Teach students how to create, open, and save workbooks, enter, and edit
data, and apply basic cell formatting.

Duration: 1 hour

1. Review of Session 1 (5 minutes)

- Quick recap of key points from the previous session.

- Answer any lingering questions.

2. Creating, Opening, and Saving Workbooks (15 minutes)

- Creating a New Workbook:

- Using the "File" menu or the shortcut (Ctrl + N) to create a new workbook.

- Opening an Existing Workbook:

- Using the "File" menu or the shortcut (Ctrl + O) to open existing files.

- Navigating through file directories to locate workbooks.

- Saving Workbooks:

- Saving a new workbook using "Save As" (Ctrl + Shift + S).

- Understanding different file formats (Excel Workbook (.xlsx), Excel 97-2003


Workbook (.xls), etc.).

- Saving updates to an existing workbook using "Save" (Ctrl + S).

- Introduction to "AutoSave" and its importance.

3. Entering and Editing Data (20 minutes)

- Entering Data:

- How to enter text, numbers, and dates into cells.

- Understanding data alignment (left-aligned text, right-aligned numbers).

- Editing Data:

- Selecting a cell and editing its contents directly.

- Using the formula bar for editing.

- Clearing Data:

- Clearing cell contents vs. clearing cell formatting.


- Using Undo and Redo:

- Undoing actions (Ctrl + Z) and redoing actions (Ctrl + Y).

4. Basic Cell Formatting (15 minutes)

- Formatting Text:

- Changing font type, size, and color.

- Applying bold, italics, and underline.

- Cell Borders and Fill Colors:

- Adding and customizing cell borders.

- Applying fill colors to cells for better visualization.

- Text Alignment:

- Horizontal and vertical alignment of text within cells.

- Wrapping text within a cell for multi-line display.

- Merging cells to create headings or titles.

5. Hands-on Practice (5 minutes)

- Practical Exercise:

- Create a new workbook and enter sample data (e.g., a simple budget or contact
list).

- Apply basic formatting to the data (e.g., bold headings, colored cell
backgrounds).

- Save the workbook with an appropriate name.

6. Detailed Steps and Demonstrations:

1. Creating, Opening, and Saving Workbooks:

- Creating a New Workbook:

1. Click on "File" in the top left corner.

2. Select "New" from the drop-down menu.

3. Choose "Blank workbook" to create a new, empty workbook.

4. Alternatively, use the shortcut Ctrl + N.

- Opening an Existing Workbook:


1. Click on "File".

2. Select "Open".

3. Browse to the location of the workbook you want to open.

4. Double-click the file to open it.

5. Alternatively, use the shortcut Ctrl + O.

- Saving Workbooks:

1. Click on "File".

2. Select "Save As".

3. Choose the location to save the file.

4. Enter a file name and select the desired file format.

5. Click "Save".

6. For subsequent saves, use "Save" or Ctrl + S.

2. Entering and Editing Data:

- Entering Data:

- Click on a cell and start typing to enter text, numbers, or dates.

- Press Enter to move to the next cell below, or use Tab to move to the next cell to
the right.

- Editing Data:

- Double-click on a cell to edit directly.

- Alternatively, click on the cell and make changes in the formula bar.

- Clearing Data:

- Select the cell(s) and press the Delete key to clear contents.

- For clearing formatting, go to the "Home" tab, click "Clear", and select "Clear
Formats".

3. Basic Cell Formatting:

- Formatting Text:

- Select the cell(s) to format.

- Use options in the "Home" tab under the "Font" group to change font type, size,
color, and apply bold, italics, or underline.
- Cell Borders and Fill Colors:

- Use the "Borders" button in the "Home" tab to add or customize borders.

- Use the "Fill Color" button to apply background colors to cells.

- Text Alignment:

- Select the cell(s) and use the alignment buttons in the "Home" tab to change
horizontal and vertical alignment.

- Use "Wrap Text" to display multi-line text within a cell.

- Use "Merge & Center" to merge selected cells and center the text.

4. Hands-on Practice:

- Create a new workbook.

- Enter sample data, such as:

A1: Name

B1: Age

C1: City

A2: John Doe

B2: 30

C2: New York

- Format the headings (A1, B1, C1) to be bold and with a background color.

- Save the workbook as "SampleData.xlsx".

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