Web Development and Database

Administration
Level-III
Based on November 2023, Curriculum Version II

Module Title: Writing content for webpage

Module code: EIS WDDBA3 M06 1123
Nominal duration: 50 Hours

Prepared by: Ministry of Labor and Skill

November, 2023
 Addis Ababa, Ethiopia

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 Table of Contents

Acknowledgment............................................................................................................................4
Acronym.........................................................................................................................................5
Introduction to the Module..........................................................................................................6
Unit One: Site content requirement...........................................................................................7
1.1. Customer information needs identification...............................................................8
1.2. Site purpose & functionality...................................................................................10
1.3. Content channels and format identification............................................................12
1.4. Template and style guide selection.........................................................................14
1.5. Relevant site content identification.........................................................................17
1.6. Site design alteration negotiation............................................................................18
Self-Check 1.................................................................................................................................22
Unit Two: Webpage content creation........................................................................................23
2.1. Content generation..................................................................................................24
2.2. Optimization of content for accessibility and visibility..........................................25
2.3. Content Editing for audience and functionality......................................................28
Self-Check-2.................................................................................................................................32
Operation sheet 2.1: Create a HTML & CSS Files..................................................................33
Operation sheet 2.2: Create a content for you website............................................................35
Lap Tests......................................................................................................................................38
Unit Three: Content Upload....................................................................................................39
3.1. Server access and FTP log-in..................................................................................40
3.2. File transfer protocol Management.........................................................................41
3.3. Logical design and extensions organization of files...............................................42
Self-Check-3.................................................................................................................................43
Operation sheet 3.1: Activate IIS on window 10......................................................................44
Operation sheet 3.2: Configure an FTP Server on Windows 10.............................................46
Operation sheet 3.3: Access FTP Servers in Windows’ File Explorer...................................49
Operation sheet 3.4: Access FTP Servers in the Command Prompt......................................51
Lap Tests......................................................................................................................................54
Reference......................................................................................................................................55
Developer’s Profile.......................................................................................................................56

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Acknowledgment

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Ministry of Labor and Skills wish to extend thanks and appreciation to the many
representatives of TVET instructors and respective industry experts who donated their time and
expertise to the development of this Teaching, Training and Learning Materials (TTLM).

Acronym
FTP------------------------------------------------File Transfer Protocol

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HTTP ---------------------------------------------Hypertext Transfer Protocol

IIS ------------------------------------------------Internet Information Services

SEO -----------------------------------------------Search Engine Optimization

TCP/IP --------------------------------------------Transmission Control Protocol/Internet Protocol

URL -----------------------------------------------Uniform Resource Locator

Introduction to the Module

Content writing is an art of writing specific content for a website that would drive tariff to it.
This type of writing requires good writing and language skills. Basically, content writing can be
any kind of writing that is read on internet like website writing, SEO copy writing, SEO writing
and blogging etc.

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In this module, we delve into three critical units Site Content Planning, Content Creation, and
Content Upload to equip you with the skills necessary to excel in the dynamic world of digital
content.
Module covers the units:

 Site content requirement

 Webpage Content creation
 Content upload
Learning Objective of the Module

 Understand content requirements

 Create compelling web content
 Optimize content for accessibility and visibility
 Edit content effectively
 Upload and manage web content
Module Instruction

For effective use these modules trainees are expected to follow the following module
instruction:
1. Read the information written in each unit
2. Accomplish the Self-checks at the end of each unit
3. Perform Operation Sheets which were provided at the end of units
4. Do the “LAP test” giver at the end of each unit and
5. Read the identified reference book for Examples and exercise

Unit One: Site content requirement

This unit is developed to provide you the necessary information regarding the following content
coverage and topics:

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  Customer information needs identification
 Site purpose & functionality definition
 Content channels and format identification
 Template and style guide selection
 Relevant site content identification
 Site design alteration negotiation
This unit will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
 Understand customer information requirements.
 Confirm site purpose and functionality.
 Create client-centric content channels.
 Select appropriate template and style guides.
 Analyze content for audience, maintenance, and design.
 Navigate and negotiate site design alterations effectively.

1.1. Customer information needs identification

Customer needs are the motivating factors that lead someone to buy a product or use a service.
Companies learn about customers' needs by identifying who their customers are. This includes
defining a target audience and segmenting them based on demographics and other attributes.
Once a business knows its target audience, they have a better view of the specific needs that
drive them to buy.
The best way for a business to identify customer needs is to take an organized and systematic
approach, often referred to as a customer needs analysis. A comprehensive customer needs

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analysis provides valuable insights into your target market. This information, coupled with
brand positioning, allows companies to meet or exceed customer expectations.
Different organizations rely on various methods to conduct consumer research, including:
 Customer Interviews: Direct communication from customers provides the most
reliable information compared to other methods of research. Businesses might ask
specific questions of those who have used their products or service and get open-ended
feedback.
 Surveys: This is another way to reach customers, but it involves using multiple-choice
or ranked questions to acquire data that businesses use to understand customer needs.
 Focus Groups: Companies use a small group of people to drill into specific issues or
products. Many businesses use focus groups to fine-tune information they have learned
from more extensive interviews or surveys.
 Social Listening: Most of today's companies have some sort of social media presence.
Social listening is the act of monitoring social media channels to track conversations
about a product, brand, or competitor to gather useful data.

1.1.1. Audience analysis

Understanding the needs of your audience is fundamental in creating content that resonates with
them. Here's how to identify customer information needs with respect to your audience:
 Demographics: Analyze the demographic characteristics of your target audience, such
as age, gender, location, education level, and occupation. This data helps you tailor
content to the specific characteristics of your audience.
Example: If your audience consists of young professionals, you might create content
related to career growth, financial planning, and urban living.
 Psychographics: Dive deeper into your audience's psychographics, which include
values, interests, lifestyles, and behaviors. This information helps you create content that
aligns with their beliefs and preferences.
Example: If your audience values sustainability and eco-friendly living, you can create
content on green practices, sustainable products, and environmental conservation.
 User Personas: Develop user personas, which are fictional representations of your
typical audience members. These personas encapsulate the characteristics and
information needs of your audience.

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 Example: One user persona could be "Tech-Savvy Tim," representing your audience's
interest in the latest technology trends and gadgets.
 Information Preferences: Identify how your audience prefers to consume information.
Determine if they favor written content, videos, podcasts, or interactive tools.
Example: If your audience prefers visual content, you might create infographics, image
galleries, or video tutorials.

1.1.2. Site functionality assessment

Understanding the functionality of your website is crucial for aligning content with user needs
and site objectives. Here's how to identify customer information needs with respect to site
functionality:
 Analyzing the Purpose: Determine the primary function of the website, such as e-
commerce, information sharing, or social networking.
 Primary Goals: Clarify the primary objectives of your website. What do visitors intend
to achieve on your site? Knowing these goals will guide the creation of content.
 User Journey: Map out the typical user journey on your website, from landing on the
site to completing their intended actions. This helps in understanding their information
needs at each stage.
 User Needs: Identify the specific needs that users aim to fulfill through your website.
This could be information, entertainment, solutions to problems, or products and
services.
 Interactive Features: Determine if your website offers interactive features, such as chat
support, search functionality, user-generated content, or social sharing. These features
shape user information needs.

1.1.3. Client Requirement

Understanding your client's requirements is crucial because it aligns your content strategy with
the client's objectives. Here's how to identify customer information needs with respect to client
requirements:
A. Client Objectives: Determine the client's primary objectives for the website. What do
they aim to achieve through the website in terms of business goals or online presence?
B. Branding and Messaging: Comprehend the client's branding and messaging. What is
the client's preferred tone, style, and core message to be conveyed through the content?

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 C. Content Goals: Define specific content goals that the client wishes to accomplish. These
goals might include increasing brand visibility, driving leads, promoting specific
products, or educating the audience.

1.2. Site purpose & functionality

This step involves thoroughly understanding and validating the purpose and functionality of the
website. It's essential for ensuring that the content aligns with the client's goals and meets the
needs of the target audience. Here's a detailed explanation:

1.2.1. Site Purpose

Before delving into the creation of website content, it is imperative to define the core objective
that the website aims to achieve. Whether the goal is to facilitate e-commerce transactions,
disseminate information through a blog, showcase a portfolio of work, or fulfill another purpose,
a clear understanding of this primary objective serves as the guiding principle for content
development. Following this, identifying the target audience becomes paramount. By delving
into the demographics, preferences, and pain points of the intended users, content creators can
tailor their material to resonate with and address the specific needs and interests of the audience.
Finally, the content must align seamlessly with the established core objective, ensuring that
every piece of information, imagery, or interaction on the website contributes cohesively to the
overarching purpose, thereby enhancing the effectiveness and impact of the online presence.

1.2.2. Site Functionality

 User Experience: Assess the user experience the website offers. Is it easy to navigate, and
does it provide a pleasant and intuitive journey for users?
 Technical Functionality: Confirm that the website's technical functionalities work as
intended. This includes features like search, contact forms, e-commerce checkout, and
multimedia playback.
 Content Management: Ensure that the content management system (CMS) is capable of
supporting the intended content. It should be easy for content creators to add, edit, and
manage content.
 Interactivity: Determine the level of interactivity required. Are there features like
comments, user-generated content, or interactive tools that need to be integrated?

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 Mobile Responsiveness: Confirm that the website is optimized for mobile devices. It should
adapt to various screen sizes and maintain usability on smartphones and tablets.
 Security and Privacy: Ensure that the website meets security and privacy standards. Protect
user data and information from vulnerabilities and potential threats.
 SEO and Performance: Verify that the website is search engine optimized and optimized
for performance. It should load quickly and be discoverable by search engines.

1.2.3. Relevance to Web Content Development

Confirming site purpose and functionality is essential because it:

 Provides a clear direction for content creation by aligning content with the website's core
objective.
 Ensures that the content caters to the intended target audience, making it more effective
in engaging and resonating with users.
 Validates that the website's technical and interactive features are in line with the
requirements of the content strategy.
 Optimizes the website for an optimal user experience, which is crucial for retaining
visitors and achieving the website's objectives.
 Promotes security and performance, which are fundamental for safeguarding user data
and ensuring that the website operates smoothly.
In web content development, the content strategy must be tightly integrated with the
purpose and functionality of the website. This alignment ensures that the content not
only serves the client's goals but also fulfills the needs and expectations of the target
audience.

1.3. Content channels and format identification

In web content development, identifying the right content channels and formats is crucial for
reaching and engaging your target audience effectively. Here's a detailed explanation:
1.3.1. Content Channels
Content channels refer to the platforms or mediums through which your content will be
distributed and shared. It's essential to choose the right channels based on your audience's
preferences and your content's purpose. It’s a good idea to produce various types of content to
maximize your reach. Here are just a few:
A. Blog Posts

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Blog posts are a great way to educate readers (and they often account for a lot of website content
creation). Blog posts also help with brand awareness, search rankings, and customer loyalty.

B. Infographics

Infographics are visual representations of data points or narratives. Infographics do a good job of
conveying complex or data-heavy information in a digestible way. They also help break up walls
of text. And tend to be shared on social media and referenced by other sites.

C. Videos

Videos can be standalone pieces on YouTube or your website. But they can also enhance text
content. Videos can be labeled with metadata, like tags and descriptions. But they can have
limited searchability compared to text.

D. Podcasts

Podcasts create a deep connection with listeners through storytelling and discussions. They help
build a loyal fan base. Starting a podcast doesn’t have to be daunting, either.

Identify topics that both you and your audience are passionate about. Then, plan your content
ahead. Decide whether you will invite guests or run solo, how long should episodes be, and
more.

After you record episodes, you can publish them on podcast directories like Apple Podcasts,
Spotify, and Google Podcasts. You can also use listener feedback to improve.

E. Social Media Posts

Social media content enables brands to reach over 4.5 billion users. So, they can connect with
different audiences and cater to their preferences. And comments, likes, shares, and direct
messages offer an opportunity to interact with audiences and foster a sense of community.

One thing to keep in mind: Each platform has a specific type of content that performs well.

F. Interactive Content

Interactive content encourages users to engage with your content, which can translate to them
spending more time on your site, following you on social media, and more. This can increase
brand awareness and even help them move closer to making a purchase.

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Interactive content pieces also add instant value. Think calculators, polls, and interactive
maps. And other sites are likely to link to useful pieces of interactive content. One way to ideate
interactive content is to think about your audience’s needs. And how you can meet those needs
in a way that static content can’t.

1.3.2. Content Formats

Content formats refer to the way in which your content is presented. The choice of format
depends on the type of content and the preferences of your audience. Some common content
formats include:
A. Text: Written content is one of the most common formats, encompassing articles, blog
posts, product descriptions, and more.
B. Images: Visual content, such as photographs, illustrations, infographics, and memes, is
highly engaging and shareable.
C. Video: Video content can take the form of tutorials, vlogs, product demonstrations,
interviews, or documentaries.
D. Audio: Audio content is often delivered in the form of podcasts, which are convenient
for on-the-go consumption.
E. Interactive: Interactive content involves quizzes, surveys, calculators, and other tools
that engage the audience.
F. Infographics: Infographics are visually appealing and effective for conveying complex
data or statistics in a simple, digestible format.
G. E-books and Whitepapers: These longer-form content formats are valuable for in-depth
information, research, or educational materials.

1.4. Template and style guide selection

1.4.1. Templates

Templates offer ready-made designs and functionalities that you can easily adapt to your needs.
Instead of starting from scratch, you can quickly select a template that matches your vision and
simply customize it. This eliminates the need to spend extensive time and resources on
designing and coding a website from the ground up.

Types of Website Templates

A. Pre-designed Templates

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Pre-designed templates are website templates that come with pre-designed layouts, color
schemes, and overall visual styles. They are created by professional designers and are readily
available for use. These templates provide a convenient solution for website builders who want a
quick and hassle-free way to create a website.

One of the key advantages of pre-designed templates is their ease of use. They save time and
effort by eliminating the need for designing a website from scratch. With pre-designed
templates, you can simply choose a template that aligns with your desired style and layout and
customize it with your own content.

B. Theme-based Templates

Theme-based templates are a type of website template that focuses on specific industries, niches,
or styles. These templates are designed with a particular theme in mind, such as e-commerce,
photography, blogs, or restaurants.

These templates come pre-designed with layouts, color schemes, fonts, and imagery that align
with the chosen theme. They often include industry-specific functionalities and features, making
it easier for users to build a website that caters to their specific needs.

Theme-based templates are beneficial as they provide a starting point for website creation within
a particular niche. By selecting a theme that aligns with your business or personal brand, you
can easily achieve a cohesive and professional look for your website.

C. Customizable Templates

Customizable templates are website templates that allow you to make changes and personalize
the design according to your specific preferences and requirements. Unlike pre-designed
templates where you have limited control over the elements, customizable templates provide
more flexibility and freedom to modify various aspects of the website.

With customizable templates, you can adjust the colors, fonts, layouts, and other design
elements to align with your brand identity. You can also add or remove sections, customize
headers and footers, and rearrange content blocks to create a unique and tailored website.

1.4.2. Content style guide

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When it comes to content, consistency is key. Companies and brands are finally considering
content a team-wide effort, which is exactly how it should be. This is a move that needs to be
supported by the right tools and understanding.

Consistency and brand messaging can suffer if documented brand guidelines aren’t in place.
That is why a content style guide is an invaluable part of any organization's content operations.
This step-by-step article will take you through the process of creating your own style guide
template.

Easy to create and use across your organization, your style guide will:

 Keep tone, voice, and messaging consistent

 Guide your team on how to write for your audiences
 Help maintain a recognized quality and brand identity
 Lead to more compelling content and brand consistency
A content style guide is a set of content rules that keeps the tone of voice and other elements of
brand voice consistent across pieces of content, regardless of who creates it. This guide covers
aspects of content style such as grammar, language, formatting, and tone all the things needed to
compose and present content.
A. To put your audience first

All style guides are about communicating more effectively with your audience. Their needs,
wants, and expectations shape every piece of content created. Staying in tune with their interests,
behaviors, and activities dictates the language, mediums, and messaging you use.

A style guide recognizes a link between your audience's needs and the best way to fulfill those
needs impactfully.

B. To maintain consistency

Giving your audience a consistent experience builds loyalty and trust. The likes of Flickr and
MailChimp are excellent at keeping their tone and brand voice consistent through everything on
every level, from default text to terms and conditions.

With more than one person responsible for content creation, keeping the tone of voice locked
down can be challenging. A style guide is a central reference that your content creators can use
to keep the overall voice consistent across your website, blog, social media, and anywhere else
you show up.

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 C. To encourage best practices

Creating a style guide starts with research. Your audience, brand, business goals, and
competitors all influence your style, and thus your style guide.

D. To create better content

A style guide is about identifying and documenting how you communicate. As much as it is a
practical resource, a style guide is also a commitment to more intentional content.

Grammar, punctuation, and formatting all contribute to the quality of your content, and a style
guide keeps all this in check. Personality, trends, and brand values all come into play here, and
it’s these elements that help your brand produce better content.

1.4.3. Understand your audiences

Audiences are complex and ever-changing, just like the content itself.

You can’t start creating content until you have established who your audience is. It can be as
simple as some light demographic research or go as deep as individual personas. It’s all up to
you.

Understanding your audience is about more than objectives and actions. As you begin to
research your audience, ask questions like:
 What’s important to them?
 What sources do they trust?
 What values matter to them?
 How do they speak?
 How do your competitors tap into the same market?

Look at the bigger picture and see your audience as fully formed people, not search engine
keywords. This gives your content style guide more weight and relevance.

1.5. Relevant site content identification

As a content strategist, you want to create content that resonates with your target audience and
meets their needs, interests, and goals. But how do you find relevant topics that will attract and
engage them? In this section, we will share some of the best techniques to help you discover and
validate topic ideas for your content strategy.

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 A. Use keyword research tools

Keyword research tools are essential for finding out what your audience is searching for, how
competitive the keywords are, and what kind of content is ranking for them. You can use tools
like Google Keyword Planner, Moz, or SEMrush to generate a list of relevant keywords and
analyze their metrics. You can also use these tools to find related keywords, questions, and
topics that can inspire your content.

B. Analyze your competitors

Another way to find relevant topics is to analyze what your competitors are doing and how they
are performing. You can use tools like BuzzSumo, SimilarWeb, or Social Blade to see what kind
of content they are producing, how much traffic and engagement they are getting, and what gaps
and opportunities they are missing.

C. Survey your audience

One of the best ways to find out what your audience wants and needs is to ask them directly.
You can ask them questions about their demographics, preferences, challenges, goals, and
feedback. You can also use tools like Hotjar, UserTesting, or Crazy Egg to collect and analyze
user behavior data on your website or app.

D. Monitor social media and forums

Social media and forums are great sources of insights into what your audience is talking about,
asking, and sharing. You can use these platforms to discover trending topics, common questions,
popular opinions, and feedback.

E. Validate your topics

Once you have a list of potential topics, you need to validate them before you create your
content. You need to make sure that your topics are relevant, valuable, and feasible for your
audience and your goals.

1.6. Site design alteration negotiation

1.6.1. Negotiating Your Web Development Contract

In today’s world of global commerce, having a strong Web presence is a necessary component
of successful marketing and operations. There are many aspects of planning a Web design
project, but the cost factor is an aspect that can’t be ignored. Creating a website doesn’t need to

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be a costly affair. When looking for website development Perth, all you have to do is find a
professional Web development company and negotiate a cost-effective rate.

Figure 1.1: web design contracts

1.6.2. Preparing for the Negotiation Process

Similar to buying a car, the cost of Web design work can easily be negotiated. However, if you
want to receive the best possible rate, you should know the following before entering into
negotiations:

 How much do they charge?

 How much can you afford?
 What skills, knowledge, and experience do they possess?
 What are you interested in building or creating?
 How much time can they dedicate to the project and the estimated completion date?
 What date does the project need to be completed by?
 Do you or the development company have any special requirements, such as
maintenance and hosting, for the project?

After determining what you want and need to be included in the contract, you can confidently
negotiate certain changes to the contract, most noticeably the price. Let’s take a look at seven
tips that can help you with various aspects of the negotiation process.

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 A. Have a Consultation

When in need of website development Perth, it is important to have a consultation with the Web
development or design company before sealing the deal. The consultation is your opportunity to
sit down with them one on one and inform them of the goals of your Web presence and highlight
some different elements that you would like included in your finished website.

B. Discuss Contract Rates

Most Web development companies have varying methods of charging for their services. While
some companies charge clients by the hour for the time it takes to complete a project, others
consider the complexity and the size of a project to decide upon a lump sum fee. Most clients
who start a project from scratch usually choose the latter, because paying a one-time fee frees up
time that would have been spent keeping tabs on the total project hours and allows them to know
the exact delivery date.

C. Review Samples of Their Work

You should always make sure that the company provides you with samples of their work before
you agree upon using their services for the entire project. Typically, Web development and
design companies will provide you with a sample homepage and sitemap of your site for a
reduced fee. After reviewing the work, you can decide to use them for the rest of your project or
choose another company. Critiquing their work will also provide you with added negotiating
power.

D. Ensure the Intellectual Property Rights

In most cases, if you hire a reputable company to design and develop a website on your behalf,
you receive sole ownership of the finished product. However, important matters such as this
should be discussed beforehand, and the ownership should be clearly stated in the legal
agreement. It’s important to note that this problem is more frequent when working with
freelancers.

E. Consider the Maintenance of the Site

The cost of future maintenance should also be outlined in the contract. Generally, a Web design
project is considered finished when a client receives their final website. However, unless you

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have an in-house webmaster, you will likely want to negotiate the maintenance of the site into
the contract agreement.

F. Keep the Timing in Mind

The time it takes to complete the project should also be considered. Ask the Web design
company about the estimated time it will take to complete the project. Not only will this provide
you with an idea of when to expect the finished site, but it will also allow you to negotiate rates
depending on the time it takes to complete the project.

G. Enquire About Package Deals

Many service providers provide a wide-range of services. From website design to search engine
optimization, all of your online needs can often be taken care of by the same company. If this is
an option, you will receive cheaper rates by ordering more than one service from the same
provider than what you can expect to pay by hiring more than one service provider.

Developing a website and an online presence is crucial for success in the modern business
world. There are many website development Perth companies to choose from, but by following
these tips, you will be able to find the right company at the right price, and celebrate as you
watch your online presence grow right before your eyes.

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Unit Two: Webpage content creation
This unit to provide you the necessary information regarding the following content coverage
and topics:
 Content generation
 Optimization of content for accessibility and visibility
 Content Editing for audience and functionality
This guide will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
 Generate content that aligns with client requirements.
 Optimize content for accessibility and visibility.
 Edit content effectively to cater to audience needs, functional requirements, and client
specifications.

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 2.1. Content generation

Content creation is the process of creating various forms of media that appeal to your target
audience. It involves multiple steps, from generating an initial idea to promoting a published
piece. And the content creation process involves different experts.

For instance, content strategists often identify relevant topic ideas that align with marketing
goals. And writers, video producers, and other creators turn these ideas into exciting pieces of
content.

Figure 2.1: content creation

Content creation is key for ensuring you have what you need to reach potential customers. Why?
Because it’s a key part of content marketing a long-term strategy that involves developing and
sharing content across channels to reach and engage your target audience.

Which helps in your efforts to:

a. Grow brand awareness

b. Engage with different online communities

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 c. Retain existing customers
d. Educate potential customers
e. Build credibility
f. Improve organic (unpaid) search rankings

Improving organic rankings through content can be especially beneficial for reaching potential
customers.

You do this through search engine optimization (SEO), which involves creating and improving
your website and content to rank higher in Google’s search results.

2.2. Optimization of content for accessibility and visibility

2.2.1. Website accessibility

Website accessibility simply means that your content is readily available, and anyone can
operate it. It involves designing your webpage to ensure that there are no hindrances for people
with disabilities.
Website accessibility is important for two main reasons.
 It makes content easily accessible to people living with a disability
 Web accessibility assists brands reach a larger audience. When proper on-page SEO
is used, the bounce rate lowers while the conversion rate increases.

2.2.2. Optimize an accessible website

A. Use headings correctly to organize your content structure.

Headers are a powerful resource that, correctly used, organize the layout of your content. They
make the content easy to understand and improve its flow.

Headers make your work look neater and allows users to navigate the web pages easily. This is
an effective tool for onsite SEO optimization. When properly used, it makes it easier for you to
attract more traffic.

B. Include Proper ALT text for images and provide captions for video and audio

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Images on a webpage bring in a lot of value. An ALT text is a word that describes a picture. The
image’s description comes on whenever a user hovers over the image, and a screen reader can
read it aloud. This not only makes your content fun and functional but also makes it accessible
to visually impaired people.

In on-page SEO, alt text provides information about a page for search engines. We are
increasing user traffic, accessibility, and SEO user experience.

Using captions to describe video assists in providing information in real-time to non-audio users.
These are closed cations embedded in the video. It means that they can be easily turned on and
off. Captions should synchronize well with the content and be readily available to many
devices.

C. Use proper Descriptive Linking

Appropriate descriptive links act as a show and tell. They help screen readers navigate your
website and understand the reason for your link and where it will redirect them.

To provide better information, avoid the word “click here” as it is vague and the screen reader
cannot understand it. To provide better information, use descriptions with better contextual
information around them so, instead of “click here,” you may opt for “contact us for more
information.”

Using more descriptive contextual links gives your site an SEO boost, and it is a great on-page
SEO checklist.

Pro-tip, do not overuse links in your website because they will make navigation a nightmare, and
screen readers will have a hard time skipping them.

Instead, you could place one main link at the beginning of your page, which redirects o=your
users to anchor links below. This will assist your users in skipping all unnecessary information.

D. Make use of color with much care

Color brings out the life of a website. However, overuse or misuse of color might inhibit the
accessibility of your site. Colorblindness is a real issue affecting over 8% of the population,
according to colorblindawareness.org.

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You, therefore, need to make sure that the colors selected for your site have good contrast. It
will help everyone tell the difference between several elements on the page. For example, using
black letters on a white background.

Here are a few things to keep in mind:

g. Do not use thin fonts, they are difficult to read.

h. Bright colors will be too intense for those with high photosensitivity.
i. Ensure the most important elements in your site are not heavily color reliant.
j. Keep very clear contrast lines. This helps serve color blind people.
k. Make use of features that will help your users increase contrast as they wish.

E. Use keyboard Navigation

For visually impaired users, navigation can be very difficult. It is advisable to incorporate
keyboard navigation. This way, your visitors can make use of braille keyboards.

Many assistive technologies depend upon keyboard-only navigation. You have to ensure that
they have accessibility to every area of your site; your pages, links, and content.

To test this, try using your site without a mouse. If you find it challenging to access some areas,
address them. Your site will only be ready when you can use your site without a mouse.

F. Use tables and layouts appropriately

Tables are very effective when it comes to describing and displaying data. Even then, try to use
them when necessary and design them to enhance accessibility.

When you use tables to display lists and step-by-step instructions, you will clutter your site and
make navigation a nightmare.

Visual readers are programmed in a way that usually interprets one data cell at a time.
Therefore, if you misuse tables, it will make understanding complex and confusing.

The same goes for layouts. Complex and hard-to-use layouts not only turn off users but also
cause a navigation nightmare to blind people.

G. Test your website to see what can be improved

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Creating the perfect website takes time. I recommend that you have a beta mentality. When you
know that something is not perfect, it has room for improvement.

Testing your site at an individual level and user level will help you pinpoint what needs
improvement. Test your website on a mobile device. A website built with a user-friendly design
on all devices goes a long way towards boosting accessibility. Google analytics has a page speed
analysis tool for mobile devices. This tool will help track your site’s mobile-friendliness.

2.3. Content Editing for audience and functionality

Editing or altering an article, page, photo, or video can be done in several ways depending on
what you want to change and how much editing you need to do. You may use your computer
software or a third-party website editor to edit content.

There are many free editors that most websites contain an upload feature where you can
publish new material. Some of these have limited features but they are adequate for doing small
edits such as changing a word here and there or adding some pictures or videos.

If you just wanted to make minor changes to your site then this is enough! But if you really
needed to make major changes to your site, it’s better to go into one of the more advanced
website editors like Photoshop or InDesign so you don’t waste time trying to figure out how to
use them.

A. Make edit as needed

There is no hard and fast rule for how many times you should have to edit your website content,
but we can give you some tips!

If you are ever needing to make an adjustment to a page or section of content, it’s better to do so
late night or early in the morning when less people will see it. This way if someone does happen
to come across it, they won’t notice any changes and assume everything is okay!

We also recommend editing after the day has calmed down a little bit. Sometimes stress causes
confusion with updates, so try to do it later in the day when there’s not too much going on.

And lastly, don’t worry about making too many changes at one time. If you feel that something
needs to be corrected or updated, do it slowly over several days to keep things smooth and
efficient.

B. Link everything properly

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The second part of editing content is linking it up with other sources or deleting unneeded links.
Make sure all of your links are appropriate and clearly defined.

If you run into issues finding where something goes, use the linked website as a reference. If
there’s no reference, then create one!

Google makes an excellent point when they say that people will not trust your site if there are
too many poor-quality links pointing towards low-quality sites. This could be from ugly
looking logos to pages that do not exist or have expired domains.

Content writers can also provide valuable resources through their blogs, websites, and/or social
media accounts. By adding these links to your website, show off their influence and credit them
for helping to boost yours.

And finally, don’t just leave out links to things because you don’t like the look of them. Leaving
out links due to personal preference may seem harmless, but it can hurt your online reputation
and credibility.

C. Use SEO keywords

After you have logged into your website’s dashboard, your next step is to start editing
content or developing new pages. When designing your site, make sure to include important
search engine optimization (SEO) keywords in the page titles, body copy, and URL.

Titles are what people will be searching for when looking at your webpages so make them
descriptive and emphasize the importance of the keyword. Make sure to use these keywords
often and clearly as well as in the right tone – no one wants to read a boring title that doesn’t
catch the eye!

The body of the text is what users will be reading once they click “submit” on their search
results. Make it interesting and contain lots of the same SEO keywords to help bring traffic to
your site.

D. Create engaging visuals

It’s very tempting as a writer to offer some tips about how to improve your writing or how to use
quality sources, but you should add another element to that — creating engaging visuals.

Writing is an integral part of shaping someone’s perception of things. Great writers know how to
weave stories and experiences into words so that they can influence others.

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But we all have different ideas of what makes an experience “engaging” or not, which is why
there are so many ways to enjoy a book without reading any parts.

Music can be just as powerful for changing emotions as written word ever could. A well-placed
song can get even more people involved in something than plain talking ever could!

Making presentations is also a form of storytelling, and getting good at it takes practice, but
once you do, you’ll find yourself spending most of your time doing it.

Luckily, presenting isn’t too difficult if you understand how to apply some basic concepts.

E. Test your site with potential customers

Sometimes, you need to take a break from editing and designing your website or web
page before adding more content. These are sometimes needed when we want to test an
experiment of some kind!

We could be trying to boost search engine rankings by changing the wording on a webpage
or testing different styles for our website’s look.

Or maybe we’re just not sure what else to add to our article so we decide to do that instead!

Either way, it’s best to test these changes out on your own website first before going live. You
don’t want to risk ruining your online presence while experimenting!

Your personal website is yours. Only you can make decisions about how much try new things.
It’s better to save yourself some stress and give this tip a shot before launching into anything
major.

F. Update your website constantly

Editing a site means making changes to the content included in various pages, styles, templates,
and/or apps. It can be as simple as changing the font or adding new pictures or videos, but more
likely it is replacing whole sections or even deleting an entire page or component.

The hardest part about editing a website is actually deciding where to make changes. With
technology moving at such a lightning speed, there are always newer features being added to
sites, as well as ways to configure them.

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There are many free tools that can help you find any issues with your website quickly and easily.
Most of these have limited functions, so they do not cost very much to use. Some only test for
certain types of errors, while others test both functionality and performance.

Many third-party websites offer their users a way to check the look and feel of their website, as
well as whether it works properly. This includes looking at the layout, fonts, colors, and general
appearance. Beyond this, some will assess how fast the site responds and if anything seems
slow, they may suggest improving it.

These external resources usually also provide tips and tricks to improve your website’s usability.
All too often we get stuck using outdated software and equipment because no one makes it easy
to upgrade

Unit Three: Content Upload

This learning guide is developed to provide you the necessary information regarding the
following content coverage and topics:

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  Server access and FTP log-in
 File transfer protocol management
 Logical design and extensions organization of files
Demonstration of effective operations
This guide will also assist you to attain the learning outcomes stated in the cover page.
Specifically, upon completion of this learning guide, you will be able to:
 Access servers and log in through FTP.
 Manage file transfer protocols effectively.
 Organize digital files with a logical design and appropriate extensions.

3.1. Server access and FTP log-in

3.1.1. FTP (File Transfer Protocol)

A network protocol for transmitting files between computers over Transmission Control
Protocol/Internet Protocol (TCP/IP) connections. Within the TCP/IP suite, FTP is considered an
application layer protocol.

In an FTP transaction, the end user's computer is typically called the local host. The second
computer involved in FTP is a remote host, which is usually a server. Both computers need to be

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connected via a network and configured properly to transfer files via FTP. Servers must be set
up to run FTP services, and the client must have FTP software installed to access these services.

Although many file transfers can be conducted using Hypertext Transfer Protocol (HTTP)
another protocol in the TCP/IP suite FTP is still commonly used to transfer files behind the
scenes for other applications, such as banking services. It is also sometimes used to download
new applications via web browsers.

3.1.2. FTP types

There are several different ways an FTP server and client software can conduct a file transfer
using FTP:
 Anonymous FTP. This is the most basic form of FTP. It provides support for data
transfers without encrypting data or using a username and password. It's most commonly
used for download of material that is allowed for unrestricted distribution. It works
on port
 Password-protected FTP. This is also a basic FTP service, but it requires the use of a
username and password, though the service might not be encrypted or secure. It also
works on port 21.
 FTP Secure (FTPS). Sometimes referred to as FTP Secure Sockets Layer (FTP-SSL),
this approach enables implicit Transport Layer Security (TLS) as soon as an FTP
connection is established. FTPS was initially used to help enable a more secure form of
FTP data transfer. It typically defaults to using port 990.
 FTP over explicit SSL/TLS (FTPES). This approach enables explicit TLS support by
upgrading an FTP connection over port 21 to an encrypted connection. This is a
commonly used approach by web and file sharing services to enable secure file transfers.
 Secure FTP (SFTP). This is technically not an FTP protocol, but it functions similarly.
Rather, SFTP is a subset of the Secure Shell (SSH) protocol that runs over port 22. SSH
is commonly used by systems administrators to remotely and securely access systems
and applications, and SFTP provides a mechanism within SSH for secure file transfer.
3.1.3. FTP clients

FTP clients are used to upload, download and manage files on a server. FTP clients include the
following:

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  FileZilla. This is a free FTP client for Windows, macOS and Linux that supports FTP,
FTPS and SFTP.
 Transmit. This is an FTP client for macOS that supports FTP and SSH.
 WinSCP. This is a Windows FTP client that supports FTP, SSH and SFTP.
 WS_FTP. This is another Windows FTP client that supports SSH.

3.2. File transfer protocol Management

FTP is a client-server protocol that relies on two communications channels between the client
and server: a command channel for controlling the conversation and a data channel for
transmitting file content.

Here is how a typical FTP transfer works:

1. A user typically needs to log on to the FTP server, although some servers make some or
all of their content available without a login, a model known as anonymous FTP.
2. The client initiates a conversation with the server when the user requests to download a
file.
3. Using FTP, a client can upload, download, delete, rename, move and copy files on a
server.
FTP sessions work in active or passive modes:
 Active mode. After a client initiates a session via a command channel request, the server
creates a data connection back to the client and begins transferring data.
 Passive mode. The server uses the command channel to send the client the information it
needs to open a data channel. Because passive mode has the client initiating all
connections, it works well across firewalls and network address translation gateways.
Users can work with FTP via a simple command-line interface from a console or terminal
window in Microsoft Windows, Apple macOS or Linux or with a dedicated graphical user
interface. Web browsers can also serve as FTP clients.

3.3. Logical design and extensions organization of files

Effective file organization is a crucial aspect of efficient data management, ensuring easy
accessibility, retrieval, and maintenance of information. The logical design and proper use of file
extensions play a pivotal role in achieving a well-organized file system.

Logical Design:

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 1. Folder Hierarchy: Establish a logical folder hierarchy to categorize files based on their
content and purpose. This hierarchy should reflect the natural flow of information within
your organization or personal system.
2. Naming Conventions: Implement consistent and descriptive naming conventions for
both folders and files. This practice enhances searchability and makes it easier for users
to understand the content without opening each file.
3. Version Control: If applicable, incorporate a version control system to track changes
and updates. This ensures that older versions are preserved, and users can revert to
previous iterations if needed.
Benefits of Logical Design and Extensions:
1. Efficient Retrieval: Logical organization facilitates quick and efficient retrieval of files.
Users can navigate through folders with ease, knowing where to find specific types of
information.
2. Reduced Redundancy: A well-designed file system minimizes redundancy by
preventing the creation of duplicate files. Users are less likely to save multiple copies if
the file structure is intuitive.
3. Enhanced Collaboration: Logical file organization contributes to improved
collaboration, as team members can easily locate and share relevant files. This is
especially crucial in collaborative work environments.

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Reference
Books
Content Rich: First edition Jon Wuebben
Writing for the Web: First edition Lynda Felder
Content Strategy for the Web: First edition Kristina Halvorson
Web Content: First edition Janet Mizrahi

URL
https://www.bonnevillebayarea.com/blog/effective-ways-to-identify-and-meet-consumer-needs
https://gathercontent.com/blog/tone-of-voice-guide
https://creativebeacon.com/negotiating-your-web-development-contract/
https://www.linkedin.com/advice/0/what-best-techniques-find-relevant-topics-your-xkrvf
https://www.semrush.com/blog/content-creation/
https://www.texthelp.com/resources/blog/7-effective-tips-for-optimizing-your-accessible-
website/
https://juice.ai/blog/how-to-edit-content-on-a-website/
https://www.techtarget.com/searchnetworking/definition/File-Transfer-Protocol-FTP
https://cloudzy.com/blog/how-set-ftp-server-windows-10/#how_to_configure
https://www.cloudservices.store/cp/knowledgebase/60/How-to-Connect-to-FTP-Servers-in-
Windows-Without-Extra-Software.html#:~:text=The%20Windows%20file%20manager
%E2%80%93known,%E2%80%9CAdd%20a%20network%20location%E2%80%9D.

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https://unihost.com/blog/how-to-connect-to-ftp-server/
https://www.exavault.com/blog/how-to-access-ftp-server-from-browser

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 Developer’s Profile

Mobile
No Name Qualification Field of Study Organization/ Institution E-mail
number
1 Frew Atkilt M-Tech Network & Bishoftu Polytechnic College 0911787374 [email protected]
Information Security

2 Gari Lencha MSc ICT Management Gimbi Polytechnic 0917819599 [email protected]

3 Kalkidan Daniel BSc Computer Science Entoto Polytechnic College 0978336988 [email protected]

4 Solomon Melese M-Tech Computer M/G /M /Polytechnic College 0918578631 [email protected]

Engineering

5 Tewodros Girma MSc Information system Sheno Polytechnic College 0912068479 girmatewodiros @gmail.com

6 Yohannes BSc Computer Science Entoto Polytechnic College 0923221273 [email protected]

Gebeyehu

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