4.2024 05-09 Venminder - Performing A Complete Vendor Contract Review Webinar
4.2024 05-09 Venminder - Performing A Complete Vendor Contract Review Webinar
4.2024 05-09 Venminder - Performing A Complete Vendor Contract Review Webinar
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GUIDELINES:
Kelly Vick
May 9, 2024 President
Venminder
1 2 3 4 5 6
Key elements of Addressing Key Exit Common Key takeaways
the vendor fourth parties performance strategies contract
contract in your indicators and language and
contracts service level clauses
agreements
NEGOTIATION IS KEY
Do not accept the first contract
you see.
Things to consider…
• Data ownership
• Safeguarding your data
• Breaches and how they’re managed
• Data destruction
• Geographical limits on where your
information can be stored
• Data segregation
REVIEWING SUBCONTRACTING
Be sure the vendor outlines their policies around
subcontracting and require due diligence
documentation for any subcontracted vendors (your
fourth parties).
EXAMPLE:
The more complex a contract is, the longer the window should be.
The review and negotiation window for critical and high-risk
contracts should be open at least 90 days before contract
expiration or renewal.
This refers to something that can be counted or Subjective or qualitative metrics are something
measured. observed, experienced, or felt.
This metric is based on data, facts, and established Includes opinions, impressions, feelings, and
criteria with reliable outputs that are unchanging. judgments.
If your SLA states that the service must Suppose your vendor replaces your account
be available 98% of the time and there manager with someone who doesn’t seem
has been a recent pattern consistently knowledgeable about your business or has
approaching that limit, with availability little experience in your industry. In this case,
hovering at rates of 95%-97%, the you may determine that the new account
organization would then have the right manager isn’t suitable to service your business,
to request the vendor investigates, and that would reflect poorly on the vendor’s
reports on, and if necessary, mitigates overall performance. Use subjective KPIs
the issue. sparingly, if at all, as one’s opinion isn’t
considered fact and isn’t considered evidence
in the case of a legal dispute.
e. Other
f. Not sure
“Disputes arising under this Agreement will be resolved by the parties through good
faith negotiations in the ordinary course of business. Any dispute not so resolved will
be submitted for binding arbitration, at the written request of either party, before a
single arbitrator under the JAMS Streamlined Arbitration Rules and Procedures in the
District of Columbia or at another location as mutually agreed. Selection of the
arbitrator will be by mutual agreement of the parties or, failing agreement within
twenty (20) days, by JAMS pursuant to its then-current rules. The amount and
responsibility for payment of arbitration costs will be one of the issues decided by the
arbitrator, whose decision will be in accordance with the terms and conditions of this
Agreement. During any such arbitration, the parties will continue diligent
performance of this Agreement. The arbitrator will render a written decision stating
reasons therefore in reasonable detail within X days. Arbitration is the exclusive
remedy for disputes arising under this Agreement; the Parties hereby waive their
rights to bring a lawsuit to resolve a dispute arising under this Agreement.”
• This can help save time for vendor owners and legal teams if
issues arise.
• Manage the risks that have been identified • Monitor the vendor’s performance to the SLAs and to
during the contract management process. the other contract terms to ensure they’re providing
what you expect and/or requested.
• Understand that contract management
doesn’t end with contract signing and that • Make sure procedures for dispute resolution are
you must manage the ongoing vendor clearly defined and that you have put exit strategies
relationship. in place, should it come to that.
• Create an acceptable and approved library of contract
clauses.
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