User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Prepared for :
Maharashtra Motor
Vehicle Department ,
Government of
Maharashtra

VAHAN on Web

Fancy Number Online

Auction
And
Booking
(User Manual)
Version 1.0.0,
Release Date: 18-August-2016

Prepared by :

Government of India
Ministry of Electronics and Information Technology
National
National Informatics
Informatics Centre Centre, Ganesh khind Road ,
Pune
User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Disclaimer

Fancy Number Online Auction and Booking is a part of revamped applications for National
MMP - Transport Computerization Project. As the applications are still under
development, the content of this user manual is subject to change and up gradation. All future
modifications and updates in the software modules shall be included in a subsequent version
of the manual time to time.

This documentation is always under active development and as such there may be mistakes
and omissions. Watch out for these and please report any you find to NIC. Contributions of
material, suggestions and corrections are welcome.

Copyright
Copyright © 2016 by National Informatics Centre.

All rights reserved. No part of this user manual may be reproduced, distributed, or
transmitted in any form or by any means, including photocopying, recording, or other
electronic or mechanical methods, without the prior written permission of National
Informatics Centre, except in the case of brief quotations embodied in critical reviews and
certain other noncommercial uses permitted by copyright law.

Information provided in this manual is intended to be correct and reliable. However, National
Informatics Centre assumes no responsibility for its use; nor for any infringements of rights
of third party which may result from its use.

National Informatics Centre

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Document Information
Required Information Definition

Document Fancy Number Online Auction and Booking

Version 1.0.0
Release Date 18-August-2016
Owner National Informatics Centre
Author National Informatics Centre, Pune

Amendment History
Document Version # Release Date Section, Page(s), Text
modified
Version 1.0.0 18-August-2016 New Document

National Informatics Centre

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

This page is intentionally kept blank.

National Informatics Centre

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Contents
Sr.No. Contents Page No

1 Fancy Number Online Auction 1

Select / Create Auction ( By RTO ) 1
Fancy Number Selection ( By Public User) 3
Demand Draft Approval ( By RTO ) 7
Online Auctioning/Biding ( By Public User) 8
Auction Result 9
Balance Draft Entry ( By RTO ) 10
Assign / Reject Number ( By RTO) 12
Print Assigned Number Report 13

2 Fancy Number Booking – In RTO Premises 14

Fancy Number selection and payment details entry 14
Print assigned number report 18
Attaching receipt to new registration transaction 21

National Informatics Centre

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Fancy Number online auction process

Users may follow the steps given below for Number allocation.

1. RTO User - Select / Create Auction

2. Public User - Number Selection
3. Demand Draft Approval
4. Auction Process
5. Auction Result
6. Balance Draft Entry
7. Assign / Reject Number Allocation

Step 1 > Select / Create Auction (By RTO)

RTO User has authority to create auction on the portal. To create auction, RTO user have to
login to fancy number allocation portal using his/her login credentials.

Once RTO User is logged into the system, then he has to select the ‘RTO’ office from Select
RTO and also need to select ‘AUCTION DATE UPDATE’ from Select Action. Then click
on ‘Show Form’ button.

National Informatics Centre Page: 1

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Once you click on ‘Show Form’ button, the Auction date update form will be displayed as
shown below. Please fill the details like RTO Code, Vehicle type, category etc. You also
need to enter series for which auction is to be started, Application start date and end date and
auction start date and time and auction closing date and time. Finally click on ‘Update’
button to save auction details as given below.

Once you click on ‘Update’ button and if everything is fine then system will generate an alert
box ‘Auction Date Update successfully’.

National Informatics Centre Page: 2

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 2 > Fancy Number Selection (By Public User)

The Public Users need to login to fancy number allocation portal for number selection
process. For public login, just click on ‘Public Login’ label which is given at the top right
corner of your screen.

Once you click on ‘Public Login’, user registration form will be displayed as shown below.
Just fill your details and click on ‘Sign Up’ button to get yourself registered.

Once user is registered then it will be redirected to login page or the registered user will click
on ‘Already Registered?’ link to display the login form.

User need to enter User Id, password and Verification code which is displayed below. Click
on ‘Login’ button to proceed further.
National Informatics Centre Page: 3
User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Once user login to the system, then he/she can select the number of his/her choice. The user
needs to click on ‘Number Selection’ button. The Applicant home page will be displayed.
Select the RTO, Vehicle Type, and Vehicle Category. All available fancy numbers will be
displayed as shown below. To check availability of any jumping number, you need to enter
that number and click on ‘Check availability’ button.

You may select the respective checkbox for number selection and click on ‘Continue to
Register’ button.

Once you click on ‘Continue To Register’ button, the applicant registration form will be
displayed. Fill the applicant details like, owner name, address etc and click on ‘Submit’
button.

National Informatics Centre Page: 4

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Once you click on ‘Submit’ button, the online payment form will be displayed, just fill the
verification code as shown below and click on ‘Complete Registration’ button.

It will be redirected to online payment details form, click on ‘Print Receipt’ button to
generate the receipt.

National Informatics Centre Page: 5

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

It will generate the receipt as shown below, click on ‘Print’ button to print the receipt.

After registration process is done, fill the draft details using option FILL DRAFT DETAILS
and click on ‘Submit’ button.

The system will generate alert box as shown below, click on ‘Ok’ button.

National Informatics Centre Page: 6

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 3 > Demand Draft Approval

On successful submission of DD details, one has to approach RTO along with physical copy
of DD and the receipt printed for booking the number. RTO user is expected to login and
approve the demand draft details entered by the user and collect original demand draft of base
amount.

Once RTO User is logged into the system, then he have to select the ‘RTO’ office from
Select RTO and also need to select ‘EMD/DEMAND DRAFT APPROVAL’ from Select
Action. Then click on ‘Show Form’ button.

The demand draft approval form will be shown as below. Click on ‘Approve’ button to
approve the demand draft.

National Informatics Centre Page: 7

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

It will generate alert box with success message as shown below.

After DD approval, one can participate in the online bidding process, otherwise not.

Step 4 > Online Auctioning/Biding (By Public User)

Public users need to login to fancy number allocation portal for auction process. For public
login, just click on ‘Public Login’ label. This label is shown at right side of screen.

Once you login to the system, select ‘Auctioning’ from other Services dropdown menu. The
auction process form will be displayed as shown below.

National Informatics Centre Page: 8

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

The form will contain your registration mark, reserve price, your bid amount and highest bid
till now. To increase/decrease the bid amount click on ‘Up’ and ‘down’ button respectively.
Once you change your bid amount please click on ‘Submit’ button to submit your new bid
amount to auction. Bid amount can be increased or decreased by Rs. 1000 using Up or Down
button.

Step 5 > Auction Result

Auction results will be displayed only after online bidding process is closed. It is closed as
per the date and time specified by RTO user for that auction. Once public user is done with
his biding, then he just needs to wait for the result. The result is displayed on the fancy
number portal. To see the result, select ‘Final Auction Result’ from Other Services drop
down. The result will be displayed as shown below.

National Informatics Centre Page: 9

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 6 > Balance Draft Entry (By RTO)

Once results are out, bid winner is supposed to submit demand draft of the balance bid
amount to respective RTO office. RTO user is requiring entering this draft details. Once the
RTO user login to the system, he has to select the ‘RTO’ and select Action ‘Balance Draft
Entry’ from respective dropdowns. Click on ‘Show Form’ button.

Once you click on the ‘Show Form’ button, the balance amount draft entry form will be
displayed as shown below. Select the UAN number and click on ‘Submit’ button.

This will generate an alert box as shown below click on ‘Ok’ button.

National Informatics Centre Page: 10

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Once you click on ‘Ok’ button, receipt will be generated as shown below. Print the receipt.

National Informatics Centre Page: 11

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 7> Assign / Reject Number

Once balance is cleared, RTO has to assign that number to that person. To assign or reject the
number, select RTO and Select Action ‘Assign/Reject’ from dropdown then click on ‘Show
Form’ button. It will redirect you to highest bidders list.

Once you select vehicle type and vehicle category from the dropdown, then list of numbers
selected by various public users will be displayed as shown below. Click on ‘Details’ link to
view the details of public user once details are displayed click on ‘Assign’ button to assign
the number, ‘Reject’ button to reject the application and to keep in pending list click on
‘Send to Pending List’ button. All numbers should be assigned, before you start for the next
auction process. In case it is not possible to assign the numbers then you can send those
numbers in pending list using ‘Send to Pending List’ button.

You can reassign that number to the person from pending list using menu option
‘Assign/Reject from Pending List’

If you click on ‘Assign’ button, then the alert box shown below will be generated.

National Informatics Centre Page: 12

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 8> Print Assigned Number Report

Once assigned number process is done, last step will be to print the report of assigned
number. The RTO user can print this report. To print the report, select RTO and Select
Action ‘PRINT ASSIGNED NUMBER REPORT’ from dropdown then click on ‘Show
Form’ button.

This will download the report in pdf format as shown below.

National Informatics Centre Page: 13

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Fancy Number Booking - In RTO Premises

Users may follow the steps given below for Number allocation.

1. Fancy Number selection and payment details entry

2. Print assigned number report
3. Attach receipt to new registration transaction

Step 1> Number selection and payment details entry

When user wants to book any fancy number he will comes to the RTO with demand draft of a
particular amount.\

RTO User has authority to create users on the portal. For the number selection RTO user has
to login to fancy number allocation portal using his/her login credentials.

Once RTO User is logged into the system, then he has to select the ‘RTO’ office from Select
RTO and also need to select ‘FANCY FEE IN ADVANCE’ from Select Action. Then click
on ‘Show Form’ button

National Informatics Centre Page: 14

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Once you click on ‘Show Form’ button, the Fancy Number fee in cash form will be
displayed as shown below. Please select the series from Select Series drop down then alert
message will generate indicating for which vehicle type this series is open. Then you also
need to select vehicle category. After this system will refresh and shows available number of
selected series. Then enter all the owner details, and select payment mode.

Select appropriate payment mode, after payment click on SAVE button to process next.

National Informatics Centre Page: 15

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Also you can select mixed mode payment mode for the demand draft entry.

When you click on SAVE button ONLINE PAYMENT E-receipt will be generate. Note
down unique ACKNOWLEDGEMENT NUMBER this number is important for generation
of Assigned number report. Check all the details in E-receipt and click on Proceed button for
printing e-receipt.

National Informatics Centre Page: 16

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

When you click on Proceed button system will generate following RESERVATION FEE
RECEIPT take print of this receipt.

National Informatics Centre Page: 17

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 2> Print assigned number report

For the Printing assigned number report RTO user having authority of printing reports has to
login to fancy number allocation portal using his/her login credentials.

Once RTO User is logged into the system, then he has to select the ‘RTO’ office from Select
RTO and also need to select ‘PRINT ASSIGNED NUMBER REPORT’ from Select
Action. Then click on ‘Show Form’ button

National Informatics Centre Page: 18

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

This will open following form. Then enter acknowledgement number and click on PRINT
button.

After click on PRINT button following report will be generated.

National Informatics Centre Page: 19

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

National Informatics Centre Page: 20

User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

Step 3 > Attaching receipt to new registration transaction

Fancy number receipt can be attached to new registration transaction in following stages

a. New registration data entry

b. New registration verification
c. New registration approval

Fancy number can attach during data entry of new registration, verification or at approval
level. Here user needs to login to system using login credential.

For Application inward, select the menu option NEW-REGN-APPL and click on button
‘Show Form’. Then you need to select registration type as NEW, Chassis no and last 5
characters of engine number.

For attaching advance registration number, at any of these three stages select Advance
Registration No Allotted drop down as YES and this will ask you to enter advance
National Informatics Centre Page: 21
User Manual – Fancy Number Online Auction and Booking (For Authorized Users Only)

registration number receipt. Please ensure to enter details of this receipt here, in order to
avoid allocation of wrong (Currently running) registration number.

Enter appropriate receipt number into Receipt No text field and click on SAVE button; it will
attach receipt to this transaction.

When we approve this transaction, Fancy number will be allocated to the vehicle.

National Informatics Centre Page: 22