MS- WORD

 Ms-Word is a word processing software package that is used to edit, save and
print the various letters, documents, reports, memos and statements. The
word processors examples are Ms-word, WordPad and notepad.

 click on the Start button > select All Programs > select Microsoft Office > select
Microsoft Word 2013 from the menu options

 The screen shot below displays the primary components of the Word 2013
interface.
 The Quick Access Toolbar:
It provides the shortcuts and is used to save, undo or redo the applications
easily. You can customize this toolbar based on your comfort.

 Mini Toolbar :- The Mini toolbar provides quick access to frequently used
commands and appears whenever you select text or right-click an object

 Title bar:- It is located in the middle and top of the window. Title bar
displays the title of the document on which you are currently working. Word
names the first new document you open Document 1. As you open additionl
new documents. Word names them sequentially (Document2 , Document3).
 Ribbon : Ribbon contains commands organized in three components:

 Tabs: These appear across the top of the Ribbon and contain groups of
related commands. Home, Insert, Page Layout are examples of ribbon tabs.
 Groups: They organize related commands; each group name appears below
the group on the Ribbon. For example, group of commands related to fonts
or group of commands related to alignment, etc.
 Commands: Commands appear within each group as mentioned above

 Status Bar : The Status bar appears at the very bottom of your window and
provides such information as the current page and the nmber of words in
your document.

 Zoom Control Zoom control lets you zoom in for a closer look at your text. The
zoom control consists of a slider that you can slide left or right to zoom in or
out; you can click the + buttons to increase or decrease the zoom factor.
 View Buttons The group of five buttons located to the left of the Zoom control,
near the bottom of the screen, lets you switch through the Word's various
document views.

 Print Layout view: This displays pages exactly as they will appear when
printed.
 Full Screen Reading view: This gives a full screen view of the document.
 Web Layout view: This shows how a document appears when viewed by a
Web browser, such as Internet Explorer.

 Document Area: This is the area where you type.

 Dialog Box Launcher: This appears as very small arrow in the lower-right
corner of many groups on the Ribbon. Clicking this button opens a dialog box
or task pane that provides more options about the group.
 File Tab:- File tab is a section on the Office ribbon that gives you access to file
functions. For example, from the File tab, you can access the Info, New , Open , Save,
SaveAs, Print, Share , Export, Close and Account.

Info: Info in most applications, the Info page displays information about the active file,
such as the name and location of the file, the author, and the date the file was last
modified.
 New: The New page is available in most applications and provides access to tem plates
that enable you to create new files in the application. You can choose to start from
scratch and select a blank template, or you can select one that already has con tent to
help you get started on a specific type of task.

 Creating a New Document:

A new document can be created by choosing the following steps:
1. Click File tab and select the new option.
2. A window open and select the blank document and click create.
3. A new word document opens.Shout cut key is CTRL+N

 Open: This option is used to open an existing word document.

Opening a Document:
You can open documents from different locations choosing the Open dialog box in
Word.
1. Choose open from the Office button. Specify the correct file path were your file is
stored.
2. Choose the file by clicking it once and click the open button in the dialog box.
Short cut key CTRL + O
 Save: When you save a file for the first time and click Save.

Saving Document:
1. Click on the Save Option in the Office button
2. Save the file with its file name, choose saving location, and file format. Shortcut key
is CTRL + S

 Save As:-The Save As command lets you save the document with a new name and
continue to work on it.

 Print: The print Command in word is used to print the document that is the hard copy of
the document.
Specify options in the print dialog box such as

o Name of the printer

o Number of pages
o All pages
o Current page
o Number of copies.

 Print Preview: A view that shows how a document will look when you print it. You can
view multiple pages at a time, by zooming or reducing the size of the page on the
screen. It displays all the details such as paper size, margins, orientation etc

 Share: This options to send the document using email, etc.

 Close: This option is used to close an open document.

In Short cuts keys are CTRL + W or ALT +F4
 Home Tab : The Home tab is the default tab in Microsoft Word. It has five groups
of related commands; Clipboard, Font, Paragraph, Styles and Editing. It helps you
change document settings like font size, adding bullets, adjusting styles and many
other common features.

 Clipboard: Microsoft Office word Clipboard Group collected mainly four tools
name cut, copy, paste, and Format Painter.
 Cut: By using this option you can move a word, line, or paragraph of a document from
one place to another.
Its shortcut is Ctrl + X
 Paste: Using this option, you can paste the word, line, or paragraph of the document
which you copied or cut.
Its shortcut is Ctrl + V.
Format Painter: With the help of this option you can apply the format of one text to
another text.
Its shortcut is Ctrl + Shift + C , Ctrl + Shift + V

 Font Group : The Font formatting group includes various commands such as a
Font, Font Size, Grow Font, Shrink Font, Clear Formatting, Bold, Italic, Underline,
Strike Through, Subscript, Superscript, Change Case, Text highlight Color and Font
Color.
 The commands included in the Font Group are used for text formatting. By using them,
we can make the look of the text attractive. So that we can read the document easily.

 Font Style: It is used to change the font style in MS Word. For example Calibri,
Arial, Kokila etc.
In Short cuts keys are CTRL + Shift+ F
 Font Size : It is used to increase or decrease the size of the font.
In Short cuts keys are CTRL + Shift+ P
 Increase/Decrease Font Size
These are also used to increase or decrease the text size
 Increase font size: Make your text a bit bigger.
In Short cuts keys are CTRL + >
 Decrease font size: Make your text a bit smaller.
In Short cuts keys are CTRL + <

 Bold : It is used to give bold size to the text

In Short cuts keys are CTRL + B

 Italic: It is used to give italic form to the text selected by you . This means that it
makes the font slightly slanted.
In Short cuts keys are CTRL + I

 Underline: It is used to underline the text you have selected.

In Short cuts keys are CTRL + U

 Strikethrough: This is a straight line drawn on the text. It looks as if the text has
been cut. It is used to indicate that the text should be removed.

 Subscript: This option is used to type very small characters just below the line of
text. This option is usually used while writing chemistry formula (H 2 O).
In Short cuts keys are CTRL + =

 Superscript: This option is used to type very small characters just above the line
of text. It is used to write mathematical formula (a 2 + b 2 ) in Word.
In Short cuts keys are CTRL + Shift+ +

 Font Color: This option is used to change the color of the text in the document.

 Text Highlight Color: You can use it to highlight any important text or paragraph
in the document through color.
 Text Effects and Typography: To change the look of the text, you can apply many
effects like shadow and glow with the help of this option.

 Change Case: This option allows you to change the text case. There are five
options included in this option. These include Sentence Case, lowercase,
UPPERCASE, Capitalize Each Word and Toggle Case.

 Clear All Formatting: This option is used to delete the formatting applied to the
selected text, paragraph or the entire document.

 Paragraph Group: With the help of this tools group, we can set page alignment,
list in document, shading etc

1. Bullets: This option is used if you want to add bullet points in the
document.
2. Numbering: With the help of this option you can create a numbered list in
the document.
3. Multilevel List: This option is used to create the framework of the
document. It helps you to create a list with multiple levels.
4. Align Left, Center, Right & Justify: These options are used to place the
text in the document in Left, Center, Right and Equal format.
o Align left- In Short cuts keys are CTRL + L
o Center- In Short cuts keys are CTRL + E
o Align Right- In Short cuts keys are CTRL + R
o Justify- In Short cuts keys are CTRL + J

5. Line & Paragraph Spacing: Choose this option to change the blank space
between lines of text or paragraphs.

 Line Spacing:

Step-1.Select the text you want to format.

Step-2.In the Paragraph Group of the Home Tab, click on the Line
and Paragraph Spacing Command.

Step-3. Select the desired specification in the menu that opens. The
specification will change as soon as you click.
  Paragraph Spacing

Step-1.Select the paragraph you want to format.

Step-2.Click on the Home tab, click on the Line and Paragraph

Spacing command in the Paragraph Group.

Step-3. In the menu that opens, choose Add Space Before

Paragraph or Remove Space After Paragraph Command as per your
requirement.

6. Increase Indent: This option is used to move the paragraph to the right
side of the document.
7. Decrease Indent: This option is used to move the paragraph to the left
side of the document.
8. Sort: With the help of this option, you can sort the text present in the list
so that the text appears in alphabetical order (A to Z or Z to A).
9. Show/Hide: This option is used to show and hide the formatting done by
the user in the document which is usually hidden, such as blank space,
paragraph, tab mark, etc.
10.Border: To create a border around the chosen text or paragraph, click on
this option.
11. Shading: Change the color behind the selected text , paragraph or table
cell.

 Style Group : If you use these styles to apply formatting to a document, you can easily
apply many changes to the entire document at once.
Some important commands in the Styles Group include Heading, Title, Subtitle, No
Spacing, Emphasis, Strong, Quote, Book Title, etc.
 1. Add Title
Suppose you want to convert some text in your document into title.
Step 1: Select the text which needs to be changed into title.
Step 2: Now click on Home Tab, go to Styles Group. And click on Title.

2. Add Heading
If you want to add heading in the document, then
Step 1: Select the text which needs to be changed into heading.
Step 2: Now click on the Home tab, and go to the Style Group. And select Heading 1.

Note: Similarly, if you want to apply Subtitle, Heading 2, Heading 3 etc. in your document, you
can do so by clicking on the Drop-Down Arrow of the Style Group.

 Editing Group:
The Editing Group contains commands that are used by the user to find,
replace and select text.

1. Find
This option provides you the facility to find any text in the document. By using this
command, you can easily find any character, word, or sentence in the document (
Shortcut-- Ctrl+F )

Step 1: Click on Home Tab , Click on Find in Editing Group.

 Step 2: Navigation box will open on the left side of the document, click on Search
Document in it.
Step 3: And whatever text you want to find in the document, type it in the search box.
2. Replace
This command provides the facility to replace any found text with another text in the document.
( Shortcut-- Ctrl+H )

o Step 1: Click on Home Tab, go to Editing Group.

o Step 2: Click on Replace, as soon as you click, a box of Find and Replace will be displayed
on the screen
o Step 3: In this you get two options, Find what and the second Replace with.
o Step 4: In Find what, you have to write the text that you want to replace, and in Replace
with, you have to write the text with which you want to replace a text. And click on
Replace.

2. Go To
This option is useful if you want to jump to any page, line, bookmark or paragraph etc. in
the document. You can use the Go-To option.

o Step 1: Click on the Home tab, go to the Editing group and click on Replace.
o Step 2: As soon as you click on Replace, the Find and Replace box will be displayed on the
screen, in which you will get the Go To option, click on it.
o Step 3: As soon as you go to Go To, you get two options, Go to what and Enter page
number.
 o Step 4: In Go to what, we select the option on which we want to jump, and accordingly
we enter the number or name.
 “Like right now I am on the Third (3) Page, and suppose I want to jump to the first
Page now, then I will select Page in Go to what and type 1 in Enter page number
and click on Go to Option.

4. Select
With the help of this option, you can select all documents, any object, or text with similar
formatting.

 Select All Document

o Step 1: Click on Home Tab and go to Editing Group, select Select Option, in which you
will get 4 options.
o Step 2: Now first click on the option Select All, the whole document will be selected as
soon as you click.
 Select Objects
With the help of this option, you will be able to select only the objects (shapes/pictures)
in your document, for this it is necessary to have an object in your document.

o Step 1: Select the text, according to whose format the text of the document is to be
selected.
o Step 2: Click on Home Tab and go to Editing Group and click on Select.

 Select text with Similar Formatting

o Step 1: Select the text, according to whose format the text of the document is to be
selected.( Text को Select करे, जिसके Format के According Document के Text को Select करना है|)
o Step 2: Click on Home Tab and go to Editing Group and click on Select.
o Step 3: अब Select text with Similar Formatting पर Click करे |

 Selection Pane (See a list of all your Object)

Step 1: Click the Home tab and go to the Editing group, click Select, and select the
Selection Pane.
Step 2: As soon as you click, a selection box will open on the right side which shows the
name of all the shapes. From here you can show and hide the shapes.
 Insert Tab
Insert is a file menu and ribbon section in MS Word that allows the user to add
something to a document. It contains the following groups of related commands.

 Page
 Tables
 illustration (जित्रण)
 Links
 Header & Footer
 Text
 Symbols

 Page: There are some commands under the Pages Group, such as Cover Page, Blank Page,
Page Break.

 Cover Page
The cover page is the front cover of your World document, which may contain, among
other things, the document title, the author, a short
description, the date, a background, or an image
1. Click insert tab
2. Go to page group
3. Click down arrow of cover page
4. Choose cover page
  Blank Page
A blank page is a page that does not contain any text or any other content.
By using the Blank Page option you can insert a blank page in your document.
Step 1: Now place your cursor where you want to add a
blank page.
Step 2: Click on Insert Tab, go to Pages Group, click on
Blank Page Option.
Step 3: A blank page will be added to your document,
where your cursor is.

 Page Break
Page Break is a feature in MS Word that lets you start some content on a new page.
End the current page here add move to the next page.
1. Click insert tab
2. Go to page group
3. Click on break page

 Table
By using Table Group, you can insert or draw a table in your document. Along with this,
you can also add Excel Spreadsheet, Calendar etc. with the help of Quick Tables.

 How to Insert a Table (To quickly insert a

table)
Step 1: Click on Insert Tab, Click on Tables Group.

Step 2: First option, move the cursor on the given

grid and select the raw and column as per your requirement.

Step 2: First option, move the cursor on the given grid and select the raw and column as per
your requirement.

Step 3: Now click the left button of the mouse, the table will be inserted.
  Inset a Table (For larger tables)

 Step 1: Click on Insert Tab, Click on Tables Group, Click

on Insert Table Option.
 Step 2: A box of Insert Table will open, type the number
in the Number of Column and Number Row options.
 Step 3: And click on the Ok button, the table will be
inserted on the page.

 Draw a Table

 Step 1: Click on the Insert tab, click on the Tables

group, select Draw Table.
 Step 2: Your pointer will change into the shape of
a pencil. Now take the pencil to the place where
you want to draw the table.
 Step 3: Use the mouse to click and drag, the table
boarder will be created like a rectangle, after that
you can draw a line inside the boarder.

 Convert Text to Table

 Step 1: Select the text which is to be converted into a table.
Name,class,hindi ,math,English
Anish,X,50,55,70
Manish,X,30,25,6
 Step 2: Click on the Insert tab, go to the Table
Group, select the Convert Text to Table option.
 Step 3: Convert Text to Table box will be displayed
on your screen, set the number of columns
according to your data.
 Step 4: Select the character used to separate your data below and click on the OK
button.
 Step 5: Your text will change into a table like this.

Name class hindi math english

Anish X 50 55 70
Manish X 30 25 6
 Excel Spreadsheet
 Step 1: Click on the Insert tab, Click on the
Tables Group, Click on Excel Spreadsheet.

 Step 2: Excel window will open in your

document, and Excel sheet will also be displayed in which you can write data and insert it
on the page.

SL.No. Name Math Hindi English

1 A 10 10 10
2 B 20 20 20
3 C 30 30 30
4 D 40 40 40
5 E 50 50 50
6 F 60 60 60
7 G 70 70 70
8 H 80 80 80

 Quick Table
It can be used to insert calendar, recommended table etc. in the document
 Step 1: Click on the Insert tab, go to Table
Group, click on Quick Table.
 Step 2: Now click on Calendar, the calendar
will be added to the page.
 Illustrations Group:
With the help of this group, we can insert pictures,
shapes, charts, etc. in the document.
1. Pictures :
You can insert pictures in your document using the Pictures option. In this, you get two
options to add pictures, one is “This Device” and the other is “Online Picture”.
 Step 1: Click on Pictures inside the Illustrations
group.
 Step 2: After clicking you will see three options,
if the picture is present on your computer then
click on “This Device” option or to insert online
picture click on “Online Picture” or click on Stock
Images.
 Step 3: Now select the picture you want to insert.

Picture
Picture means a visual representation of something.

1. Click insert tab

2. Go to illustration group
3. Click on the picture
 Shape
A shape highlights important items in a document. It draws the reader's attention to
better understand the content of the document.

1. Click insert tab

2. Go to illutration
group
3. Click down arrow of the
shape
4. Choose shape

 Smart Art
SmartArt allows you to communicate information with graphics instead of using only
content.

1. Click insert tab

2. Go to illustration group
3. Click on the smart art
4. Choose the list
5. Click on ok button

 Chart
A chart is a tool that you can use to interpret information graphically.

1. Click insert tab

2. Go to illutration group
3. Click the chart
4. Choose the templet of chart
5. Click on ok button