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Advance Word Processing Skills

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30 views3 pages

Advance Word Processing Skills

Uploaded by

kurttgbo
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Advance Word Processing Skills

Mail Merge and Label Generation

Mail Merge

This feature allows you to create documents and combined and merge them with another document or
data file. It is commonly use of sending out advertising materials to various recipients.

Two Component of Mail Merge

1. Form Document

It is generally the documents that contains the main body of the message we want to convey or send.
The main body of the message is the part of the form document that remains the same no matter whom
you send it to form among your list.

2. List of Data File

It allows data file to be created from within the Microsoft Word application itself, or it gets data from
the file created in Microsoft Word Excel or other data formats

Kinds of Materials

1. Pictures
Generally, these are electronic or digital pictures or photographs you have save in any local
storage device. There are three commonly used types of picture files.
Types of Picture File
a. .JPG

This is pronounced as “jay peg”, and is the short form for .jpeg or Joint Photographic Expert
Group. Like all the rest of the image file extension it identifies the kind of data compression
process that it use to make more compatible and portable through the internet. This type of
image file can support 16.7 million colors that is suitable for use when working with full color
image

b. .GIF

This stand for Graphics Interchange Format. Is also capable of displaying simple animation. It
can only support up to 256 colors so it is good mostly in logo .GIF is much better for logos,
drawings, small text, black and white images, or low-resolution files.

c. .PNG

This is pronounced as “ping”. It stands for Portable Network Graphics. It is also good with
transparencies but unlike .GIFs, it does not support animation but it can display up to about
16 million colors, so image quality for this image file type is also remarkably improved. .PNG
allows the control of the transparency level or opacity of images.
2. Clip Art
This is generally a .GIF type; line art drawing or images used as generic representation for
ideas and objects that you might want to integrate from your document.
3. Shapes
These are printable object or materials that you can integrate in your document to enhance its
appearance or to allow you to have some tools to use for composing and representing ideas or
messages.
4. Smart Art
These are predefined sets of different shapes group together to form ideas that are
organizational or structural in nature.
5. Chart
It allows you to represent data characteristics and trends. This is quite useful when you are
preparing reports that correlate and present data in a graphical manner.
6. Screenshot
Sometimes creating reports or manuals for training or procedures will require the integration
of a more realistic image of what you are discussing of your report as manual. Nothing can get
you more realistic image than a screenshot.

Text Wrapping

Inline with Text - It treats your image like a text font with the bottom side totally aligned with the text
line. This setting is usually used when you need to place your image in the beginning of a paragraph.

Square - This setting allows the image you inserted to be placed anywhere within the paragraph with
the text going around the images in a square pattern likes a frame.

Tight - This is almost the same as the Square settings, but here the text “hugs” or conforms to the
general shape of the image. This setting can mostly be achieved if you are using an image that
supports transparency like a .GIF or .PNG file.

Through- This setting allows the text on your documents to flow even tighter, taking the contours and
shape of the image. Again, this can be used with a .GIF or .PNG type of image.

Top and Bottom - This setting Pushes the text away vertically to the top and/or the bottom of the
image so that the image occupies a whole text line on its own as in the example.

Behind Text - This allows your image to be dragged and place anywhere on your document but with all
the text floating in front of it. It effectively makes your image look like a background.
In front of Text -This setting allows your image to be placed right on top of the text as if your image
was dropped right on it. That means whatever part of the text you placed the image on, it will be
convey by the image.

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