Table of contents

1. Introduction .................................................................................................... 2
1.1. Scope ........................................................................................................ 2
1.2. Objective................................................................................................... 2
2. Manual AR Invoice Creation: ........................................................................ 2
2.1. Credit Memo creation: .............................................................................. 9
2.1.1. Manual Credit Memo Creation: ........................................................... 9
2.1.2. Creating Credit Transaction ............................................................... 15
2.2. Receipt Creation and Application ............................................................ 17
2.2.1. Create and Apply Receipt at the same time ....................................... 17
2.2.2 Credit Memo Application: .................................................................. 22
2.2.3. Manage Transactions ........................................................................ 25
2.3. Create Accounting Process ...................................................................... 26
2.4 Manual Debit Memo Creation .................................................................. 29
1. Introduction

1.1. Scope

The scope of this document is to outline details of steps to follow with respect to receivable
related processes at V-Trans India Limited.

This document shall serve the purpose of a user manual and shall demonstrate the components
and steps to be followed as part of the above Process.

Following key areas are covered in this document: -

 Invoice creation
 Credit memo creation
 Receipt creation
 Receipt Application
 Invoice Adjustments

1.2. Objective

The objective of this document is to provide requisite training and a ready reference to the
users so that user will be in a position to create customers, and manager customer transactions
(invoices, receipts, credit memos) in Oracle Fusion Clouds Receivable R13.

2. Manual AR Invoice Creation:

The purpose of this section is to provide the steps to create a manual AR invoice in the Oracle
Cloud ERP system. Below are the steps to create the same. A receivables invoice can be created
for any customer that is already created.

Navigation: Receivables BillingCreate Transaction

Transaction page opens. Transactions are created at Business Unit level.
If the transaction source selected has Automatic transaction numbering enabled, then the
Transaction Number field will be greyed out, otherwise Transaction number will have to be
keyed in by the user.
Enter transaction header and line details

For entering the line details like Service, Program and Project. Click on the “Details” as shown
above.

Click on “Save”
For reviewing the distribution of accounts. You can go to Actions as shown below and review it

The following page of distribution opens.

Status now changes to Complete as shown in the below screenshot
Completed invoice can now be accounted.

Navigate to: Actions  Account in Draft

When the Confirmation message appears on the screen for Accounting Completion, Click on the

View Accounting button. Following accounting will appear:

Click on Done to close the window.

This transaction can be posted to ledger. Posting in the ledger will cause the invoice to be
present in the ledger. This can be done by clicking on the appropriate option as shown below:

Navigate to: Actions  Post to Ledger

2.1. Credit Memo creation:
The purpose of this section is to provide the steps to create a manual Credit memo in the
Oracle Cloud ERP system. Below are the steps to create the same.
Credit Memos are used when it is required to reduce the amount of an invoice for some reason.
This could be due to Additional discount that needs to be put in an invoice.

2.1.1. Manual Credit Memo Creation:

Navigation: Receivables Billing  Task  Transaction  Create Transaction
Transaction page opens. Credit memos, like transactions are created at Business Unit level.
Transaction class has to be selected as Credit memo as shown below:

If the transaction source selected has Automatic transaction numbering enabled, then the
Transaction Number field will be greyed out, otherwise Transaction number will have to be keyed
in by the user.

Enter the header and item line details as given in the below screenshots.

Enter the customer Bill-To details. Ship to gets auto populated from the setup.
Amount is entered as a negative amount for credit memos.
This is done because the amount is deducted from an Invoice.
Save the transaction.
To fill in the details like Service Line, Program and Project. Please click on the “Details” on the
line.

Enter the customer Bill-To details. Ship to gets auto populated from the setup.
Navigate to: Actions  Edit Distributions to enter Distribution for Transactions
Once the Distributions window opens, you can review the Receivable and Revenue
accounts to be credited and debited respectively

Click on Save and Close.

Status now changes to Complete as shown in the below screenshot. Refresh the page in case
the status update is not reflected
Completed invoice can now be accounted.
Navigate to Actions  Account in Draft
When the Confirmation message appears on the screen for Accounting Completion, Click on the
View Accounting button. Following accounting will appear:
Click on Done to close the window.

This transaction can be posted to ledger by clicking on the appropriate option as shown below:
2.1.2. Creating Credit Transaction
Navigation: Receivables Billing  Create Transaction
The Transaction Class is kept as Invoice. Other header level details are sufficed.

The for the rest of the step, please refer to Section 2.1.1

The Invoice is completed. Once completed the status gets changed to Complete.

Next, under the “Actions” tab click on Credit Transaction to create a credit memo
The Credit Percentage or the Credit amount details need to be provided for the credit memo
getting created against the invoice. (Here, 10% of the invoice total amount)

Save and Complete.

2.2. Receipt Creation and Application

Process of Receipt creation and its application to invoice is explained in this section.
Receipts can be created and applied in the following ways:
-> Create and Apply Receipt at the same time

2.2.1. Create and Apply Receipt at the same time

Follow the steps below to create a receipt in the system.
Navigation: Receivables Accounts Receivable  Tasks  Create Receipt

Click on Accounts Receivable. Once the page opens click on the Tasks icon:
Click on Create Receipt to open the Receipts page
Receipts are also created at Business Unit level and therefore BU is a mandatory parameter on
all Receivables transactions (Invoices, receipts, etc)

Checking the Allow override checkbox allows change of the remittance bank to the batch
remittance bank during batch processing.

Deposit date is the date on which the cheque/amount gets credited in the bank account.
Once all details are entered, click on the Submit and create another dropdown and select Submit
and Apply Manually
Now Click on Add Open Receivables button and find the transaction to which the
transaction is to be applied
Applied Amount can be changed if needed.

The amount beside Receipt details is the unapplied receipt amount. This is the difference of
receipt amount and applied amount.

Save the Applied receipt.

Go to Actions  Accounting in Draft to view Receipt Accounting.

Go to Actions  Click on Post to Ledger.
The receipt can be posted to GL.

2.2.2 Credit Memo Application:

To apply a “Completed” Credit Memo to an open receivable against a customer.

Navigation: Receivables Accounts Receivable  Tasks  Manage Credit Memo Applications
Search for the Credit Memo that needs to be applied. With the search parameters in the below
screen.
Open the credit memo by clicking on the hyperlink.

You can search for the Invoice/Customer against which you are trying to apply the Credit
Memo.
Click on “Add” and then “Done”
Save and Close.

2.2.3. Manage Transactions

In this section we will see to search and edit for an Invoice, Receipts and Credit Memo. For
searching the Invoices you can search the Manage Transactions.

Navigation: Receivables BillingManage Transaction

2.3. Create Accounting Process

A create accounting process is an important and mandatory process in Oracle to transfer

accounting entry from sub-ledger to general ledger. The process should be run every day to
process accounting, however user does not need to run this process after each transaction. This
process can be run once to process all the eligible transaction for accounting.

Follow the step as below to execute the create accounting.

Navigation: Receivables  Billing Tasks  Accounting Create Accounting
Following window should be opened on click on above mentioned task.
Provide the following mandatory input, rest parameter will be defaulted by system if needed
user can override the same.

Click on Submit Button

System should provide a confirmation as shown above.

2.4 Manual Debit Memo Creation

Manual Debit Memo Creation is very similar to creating any other standard Invoice in receivables.
This is necessary if the amount of the invoice needs to be increased for some instance. An
example would be if there were some additional taxes that needs to add to an invoice and the
invoice was already created then we could create a debit memo.
Navigation: Receivables Billing

Navigation: Receivables Billing  Task  Transaction  Create Transaction

Transaction page opens. Debit memos, like transactions are created at Business Unit level.
Transaction class has to be selected as Debit memo as shown below:
Fill the all the Required Details to create the invoice. Sample Values have been filled in the
compulsory fields as an example.

Click on Save.