High Court Tender Document

Tender Ref: ELCOT/Proc/OT/33826/ eCourts Phase-III/2024-25
Electronics Corporation of Tamil Nadu Limited
Supply, Installation and Commissioning of IT & Non-IT

Components for eCourts Phase-III project, High Court,
Madras
Tender Ref.
Open Tender
ELCOT/Proc/OT/33826/eCourts Phase-III/2024-25
Tender Document
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Important Notice
This Tender process is governed by The Tamil Nadu Transparency in Tenders

Act 1998 and The Tamil Nadu Transparency in Tenders Rules 2000 as amended
from time to time.
In case of any conflict between the terms and conditions in the Tender
document the Tamil Nadu Transparency in Tenders Act 1998 and The Tamil Nadu
Transparency in Tenders Rules 2000, the Act and Rules shall prevail.
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Interpretation
In this Tender unless a contrary intention is evident:
a. The clause headings are for convenient reference only and may not be part of
this Tender.
b. Unless otherwise specified, a reference to a clause number is a reference to

all of its sub-clauses;
c. Unless otherwise specified, a reference to a clause, sub-clause is a reference

to a clause, sub-clause of this Tender including any amendments or
modifications to the same from time to time;
d. A word in the singular includes the plural and a word in the plural includes
the singular;
e. A word importing a gender includes any other gender;
f. A reference to a person includes a body corporate or a legal entity;
g. A reference to legislation includes legislation which is in effect during the

period of contract;
h. Where a word or phrase is given a meaning, it includes the appropriate

grammatical forms of that word or phrase which have corresponding
meanings.
i. In the event of an inconsistency between the terms of this Tender and the
Bid, the Terms & Conditions hereof shall prevail.
j. The terms Contractor and SI means the same person.
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Table of Contents
Important Notice ...................................................................................................... 2

Interpretation ........................................................................................................... 3
Acronyms .................................................................................................................. 8
1. Preamble .............................................................................................................. 9
2. e-Tender Schedule ........................................................................................... 11
3. General Instructions......................................................................................... 13
4. Pre-Bid meeting ................................................................................................. 14
5. Clarifications and Queries to the Tender....................................................... 14
6. Amendments to the Tender ............................................................................. 15
7. Language of the Bid .......................................................................................... 16
8. Bid Currency ..................................................................................................... 16
9. Labour Laws Compliance................................................................................. 16
10. Conflict of Interest .......................................................................................... 16
11. Letter of Authorisation ................................................................................... 17
12. Tender Validity ................................................................................................ 17
13. Contacting Tender Authorities ...................................................................... 17
14. Bid Preparation and Submission ................................................................. 17
e-Tender Procedure: ....................................................................................... 17
15. Preparation and Submission of Bids ........................................................... 19
16. Technical Bid Form ........................................................................................ 19
17. Price Bid Form ................................................................................................ 20
18. Cost of Bidding ................................................................................................ 21
19. Earnest Money Deposit (EMD) ...................................................................... 21
20. Portal Charges ................................................................................................. 22
21. Withdrawal of Bids ......................................................................................... 22
22. Resubmission of Bids ..................................................................................... 22
23. Tender Opening and Evaluation ................................................................... 22
I. Technical Bid Opening ...................................................................................... 22
II. Initial Scrutiny .................................................................................................. 22
III. Tender Evaluation ........................................................................................... 23
Technical Bid Evaluation .............................................................................. 23
IV. Clarification by ELCOT ................................................................................... 24
V. Submission of Samples and Demonstration................................................. 24
VI. Price Bid Evaluation ....................................................................................... 24
24. Suppression of facts and misleading information ...................................... 26
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25. Acceptance of Tender and Withdrawals ...................................................... 26

26. Letter of Acceptance (LOA) ............................................................................ 27
27. Payment of Security Deposit (SD)................................................................. 27
28. Award and Execution of Contract ................................................................ 28
29. Execution of Purchase/Work Order ............................................................. 29
30. Right to vary quantity .................................................................................... 29
31. Fall Clause ....................................................................................................... 29
32. Liability of ELCOT........................................................................................... 30
33. Limitation of Liability ..................................................................................... 30
34. Assigning of Tender whole or in part ........................................................... 31
35. Indemnity ......................................................................................................... 31
36. Force Majeure.................................................................................................. 32
37. ELCOT/End User reserves the right to ....................................................... 32
38. General Communication ................................................................................ 33
39. Notice................................................................................................................ 33
40. Validity and Extension of Contract .............................................................. 33
41. Termination of Contract ................................................................................ 33
Termination for default.................................................................................. 33
Termination for Insolvency ........................................................................... 34
Termination for Convenience........................................................................ 34
42. Effects of Termination .................................................................................... 34
43. Dispute and Jurisdiction ............................................................................... 36
44. Eligibility Criteria............................................................................................ 37
45. Scope of Work ................................................................................................. 42
46. Specifications .................................................................................................. 42
Category 1- DG Set ............................................................................................... 42
Category 2 - Display Monitor ............................................................................... 44
Category 3 - Digital Signature Certificate .......................................................... 46
Category 4 - Kiosk ................................................................................................. 47
Category 5 - Networking Components ................................................................ 48
Category 6 - Scanner & MFD ............................................................................... 52
Category 7- Server ................................................................................................. 55
Category 8 - Systems ............................................................................................ 68
Category 9 - UPS ................................................................................................... 73
Category 10 - VC System ..................................................................................... 77
Category 11- Optional Items ................................................................................ 83
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47. Bidding for Items ............................................................................................ 88

48. Compliance with Technical Specification .................................................... 89
49. Demonstration of the Product....................................................................... 89
50. Pre-loaded Software........................................................................................ 90
51. Original Equipment Manufacturer’s Liability ............................................. 90
52. Supply, Installation, Commissioning and Testing ..................................... 91
53. Contract Period ............................................................................................... 93
54. Warranty .......................................................................................................... 93
55. Comprehensive Annual Maintenance .......................................................... 94
56. Liquidated Damages on Delivery .................................................................. 94
57. Liquidated Damages for Deficiency in Performance .................................. 95
58. Payment ........................................................................................................... 97
59. Stores, Spares and Manpower ...................................................................... 97
Appendix - 1 Model Form of Contract ................................................................ 98
Appendix – 2 Bank Guarantee Format ............................................................. 100
Appendix – 3 Manufacturer Authorisation Form for OEMs .......................... 102
Appendix – 4 Power of Attorney......................................................................... 104
Appendix – 5 Restrictions on Public Procurement - Instructions to bidders to
be complied .......................................................................................................... 105
Appendix-6 Undertaking for Certificate of Registration as per GFR Rule ... 108
Appendix – 7 Blacklisting ................................................................................... 110
Appendix – 8 Declaration of No Conflict of Interest ......................................... 111
Appendix – 9 Undertaking to establish local office in Chennai .................... 112
Appendix – 10 Letter of Undertaking ................................................................ 113
Annexure-1 Technical Bid .................................................................................. 114
A1.1 Check-list for Enclosures ...................................................................... 114
A1.2 Profile of the Bidder ............................................................................... 115
A1.3 Details in support of Eligibility Criteria .............................................. 115
A1.4 Hardware Compliance ........................................................................... 117
Category 1- DG Set ............................................................................................. 117
Category 2 - Display Monitor ............................................................................. 117
Category 3 - Digital Signature Certificate ........................................................ 118
Category 4 - Kiosk ............................................................................................... 118
Category 5 - Networking Components .............................................................. 118
Category 6 - Scanner & MFD ............................................................................. 120
Category 7- Server ............................................................................................... 121
Category 8 - Systems .......................................................................................... 121
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Category 9 - UPS ................................................................................................. 123

Category 10 - VC System ................................................................................... 124
Category 11- Optional Items .............................................................................. 124
A1.5 Technical Compliance by Bidder and OEM ............................................ 125
Annexure – 2 PRICE BID .................................................................................... 127
Category 1- DG Set ............................................................................................. 127
Category 2 - Display Monitor ............................................................................. 128
Category 3 - Digital Signature Certificate ........................................................ 129
Category 4 - Kiosk ............................................................................................... 130
Category 5 - Networking Components .............................................................. 131
Category 6 - Scanner & MFD ............................................................................. 135
Category 7- Server ............................................................................................... 136
Category 8 - Systems .......................................................................................... 138
Category 9 - UPS ................................................................................................. 140
Category 10 - VC System ................................................................................... 142
Category 11 - Optional Items ............................................................................. 144
Annexure - 3 - CAMC .......................................................................................... 146
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Acronyms
AMC/CAMC Annual Maintenance Contract / Comprehensive Annual

Maintenance Contract
GST Goods & Services Tax
DSC Digital Signature Certificate
EMD Earnest Money Deposit
ERTL Electronic Regional Test Laboratories
ETDC Electronics Test & Development Centre
FOR Free On Road / Rail
ICT Information and Communication Technology
IPR Intellectual Property Rights
ISO International Organisation for Standardisation
IT Information Technology
LD Liquidated Damage
LOA Letter of Acceptance
OEM Original Equipment Manufacturer
RFP Request for Proposal

ROHS Restriction Of Use of Hazardous Substances
SAMEER Society for Applied Microwave Electronics Engineering &
Research.
SD Security Deposit
SDK Software Development Kit
SNR Site Not Ready
SPOC Single Point of Contact
SRS Software Requirements Specification
RAM Random Access Memory
ROM Read Only Memory
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I. General Conditions
1. Preamble
Electronics Corporation of Tamil Nadu Limited (ELCOT), a wholly owned
Government of Tamil Nadu Undertaking is the Optional Procurement Agency of the
Government of Tamil Nadu for procurement of IT Hardware as per G.O.Ms.No.58 of
Finance (BPE) Department dated 16.2.1999 with latest amendments.
ELCOT is procuring various IT related products and services for all the State
Government Departments / Boards / Autonomous Bodies, etc. As part of the
procurement activities, ELCOT inviting bids for Procurement of Supply,
Installation and Commissioning of IT & Non-IT Components for eCourts
Phase-III project, High Court, Madras.
Short Titles used in the Tender Document:

1. Act: Act means The Tamil Nadu Transparency in Tenders Act 1998 as amended
from time to time.
2. Rules: Rules means The Tamil Nadu Transparency in Tenders Rules 2000 as
amended from time to time.
3. Life Cycle: The useful life of the Item required in the Tender including
Warranty and Comprehensive Maintenance period.
4. Life Cycle Cost: Life Cycle Cost means the total cost to be incurred by the End
User towards the purchase of tendered item and also charges to be incurred by
the End User towards maintenance of the same for the whole life of the items
including Warranty and Comprehensive Maintenance period.
5. Day/Week/Month: Means a Calendar day/Calendar Week/Calendar month
respectively
6. Bidder: Bidder means the party who makes a formal offer in pursuance of the
Tender floated
7. L1 Bidder: L1 Bidder is one who quotes the lowest rate for a Technically, and
Financially acceptable bidand declared as such by ELCOT
8. Successful Bidder: Successful Bidder means the Bidder who becomes
Successful through the Tender process and declared as such by ELCOT
9. Contractor : Contractor means the Successful Bidder who signed the Contract
Agreement
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10. Service Centre: Service Centre means the centre or place, wherein the Bidder,
inter-alia undertakes and performs the service activities relating to the tendered
items indicated in the tender and shall include a Direct service centre or
Authorised dealer or Franchisee service centre of the bidder/OEM
11. Life Cycle Cost: Life Cycle Cost under this tender means the total cost to be
incurred by the Purchaser towards the purchase of tendered items and also
charges to be incurred by the Purchaser towards Procurement of IT Hardware
Components for eCourts Phase-III project, High Court, Madras for the whole
period including Standard warranty period of 5 years or any extended period
mutually agreed by the Successful Bidder and the Purchaser.
12. Purchaser: High Court, Madras.
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2. e-Tender Schedule
ELECTRONICS CORPORATION OF TAMILNADU LIMITED (ELCOT)
1. Tender Inviting The Managing Director,

Authority, Designation ELCOT, II Floor MHU Complex,
and Address 692 Anna Salai, Nandanam,
Chennai-600035
2. Tender Accepting The Board of Directors of ELCOT
Authority
3. A) Name of the Work Supply, Installation and Commissioning of IT & Non-IT
Components for eCourts Phase-III project, High Court,
Madras
B) Tender reference ELCOT/Proc/OT/33826/eCourts Phase-III/2024-
25
C) Installation/Place of Throughout the State of Tamil Nadu
work
4. Tender documents Tender documents can be freely downloaded from
available place https://tntenders.gov.in and https://www.elcot.in till the
closing date and time of the Tender.
5. e-Tender Portal Portal charge of Rs.11,800/- (Rupees Eleven Thousands
Charges and Eight Hundred only)shall be paid electronically
through NEFT / RTGS to the below account of ELCOT:
Account Number: 10610747091
SBI, Saidapet Branch, Chennai – 600 035
IFSC Code: SBIN0000912
6. Earnest Money Deposit Rs. 50,00,000/- (Rupees Fifty Lakhs Only) shall be paid
(EMD) electronically through NEFT/RTGS to the below account of
ELCOT:
Account Number: 10610747091
SBI, Saidapet Branch, Chennai – 600 035
IFSC Code: SBIN0000912
7. Tender submission Two Part Tender comprising of Technical Bid and Price Bid
shall be submitted electronically through the e-Tender
Portal https://tntenders.gov.in
8. Bid signing Bidder shall possess valid Class 3 - Signing and
Encryption Digital Signature Certificates for signing the
Bids
9. Help manuals for e- Bidder may download the help documents and user
Tender manuals from https://tntenders.gov.in
10. Date and Place of e- 13.09.2024 @ 11.30 AM at the address mentioned in S.No
Portal Training and (1) above.
Pre-Bid Meeting
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11. Due Date and Time of 08.10.2024 @ 03.00 PM at the URL mentioned in S.No (7)
submission of Tender above.
12. Date, Time and Place 08.10.2024 @ 04.00 PM at the address mentioned in S.No
of opening of the (1) above.
Technical Bids
13. Date, Time and Place Shall be intimated only to the Technically Qualified
of opening of the Price Bidders
Bids
14. Bid validity Bid validity shall be 90 days
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3. General Instructions
a) Every effort has been made to provide comprehensive and accurate background
information, requirements and specifications in this Tender.
b) The Bidders are required to examine the instructions, terms and conditions and
specifications given in the Tender.
c) The Bidder shall be deemed to have been fully satisfied itself before Bidding as
to the correctness and sufficiency of its Bids for the Contract and Price quoted
in the Bid to cover all obligations under this Tender.
d) It shall be the responsibility of the Bidder that all factors have been investigated
and considered while submitting the Bids and no claim whatsoever including
those of financial adjustments; time schedule to the Contract awarded under
this Tender shall be entertained by ELCOT on account of failure by the Bidder.
e) Failure to furnish all required information in every aspect shall be at the
Bidder's risk and may result in the rejection of Bid.
f) Bid with conditions other than those specified in the Tender document is liable
to be summarily rejected. No modification by the Bidder in any of the conditions
shall be permitted.
g) No commitment of any kind, contractual or otherwise shall exist unless and
until Letter of Acceptance is issued as per the terms and conditions of the
tender.
h) It shall be imperative for each Bidder(s) to familiarise itself with the prevailing
legal situations for the execution of Contract. ELCOT shall not entertain any
request for clarification from the Bidder regarding such legal aspects.
i) It must be clearly understood that the Terms and Conditions, specifications are
intended to be strictly enforced. No escalation of cost in the Tender by the
Bidder shall be permitted throughout the period of Contract.
j) The Contractor shall make all arrangements as part of the Contract to supply
commission and train the beneficiaries at various locations at their own cost
and transport.
k) The Contractor shall be fully and completely responsible to ELCOT and the End
User for all the deliveries and deliverables.
l) The Contractor and the OEM of the Item offered are jointly and severally
responsible for the product specifications and its performance as required in the
Tender document.
m) Any Bidder who is blacklisted by ELCOT or any State or Central Government or
its agencies shall not be eligible to bid for the Tenders of ELCOT. Bidder shall
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give an undertaking in this regard.

n) In case Bidder conceals any fact that materially affects the tender, the bid will
be summarily rejected
o) In case any show cause notice has been issued by ELCOT for poor performance
to any of the bidder, then ELCOT reserves the right to disqualify the bid
submitted by such Bidder.
4. Pre-Bid meeting
a) Pre-Bid meeting shall be conducted as mentioned under Tender Schedule.
Bidder can seek clarifications on the published Tender document during the
Pre-Bid meeting.
b) However the Bidder shall have to ensure that their queries/clarifications are
mailed to ELCOT in the prescribed format and only those queries/clarifications
addressed by the mail shall alone be considered.
5. Clarifications and Queries to the Tender

a) A prospective Bidder requiring any clarification in the Tender shall notify
ELCOT through email.
For the Technical Eligibility and other Tender Conditions to
[email protected] in the following format (in spread sheet file) only.
Tender Reference
Name of Company Mobile No.
Contact Person Email ID
Description
Reason for
Page Title of of the Clarification/
requesting
S. No No. Clause No. the Clauses as Amendment
the
Clause per Tender Sought
amendment
Document
For the Technical Specifications of products to [email protected] in the

following format (in spread sheet file) only.
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Tender Reference
Name of Company Mobile No.
Contact Person Name Email ID
S. Page Item Item Technical Existing Amendment Reason for
No No. Code Name Parameter Specification Requested requesting
as per as per Tender the
Tender document amendment
Document
b) The responses to the queries shall be notified in the website

https://tntenders.gov.in by means of Addendum/Corrigendum to the Tender
Document and shall form part of the Tender document.
c) Inputs/Suggestions/Queries/Clarifications submitted by Bidder shall be given
due consideration. However, it is not mandatory for ELCOT to accept or
communicate the response to any of the Bidder’
Inputs/suggestions/queries/clarifications.
6. Amendments to the Tender

a) ELCOT may amend the Tender document as per requirements or wherever
ELCOT feels that such amendments are absolutely necessary. Amendments also
may be made in response to the queries by the prospective Bidder.
b) Corrigendum, amendments and addendum if any shall be notified in
https://tntenders.gov.in.
c) The Bidder shall periodically check for the amendments or corrigendum or
information in the websites till the closing date of the Tender. ELCOT shall not
make any individual communication to the bidders and shall in no way be
responsible for any ignorance pleaded by the Bidder.
d) No clarifications would be offered by ELCOT within 48 hours prior to the due
date and time for opening of the Tender.
e) ELCOT at its discretion may or may not extend the due date and time for the
submission of Bids on account of amendments.
f) ELCOT is not responsible for any misinterpretation of the provisions of this
Tender document on account of the Bidder’s failure to keep them updated of the
Bid documents on changes announced in the website.
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7. Language of the Bid

The Bid prepared by the Bidder as well as all correspondence and documents
relating to the Bid shall be in English only. The supporting documents and printed
literature furnished by the Bidder may be in another language provided they are
accompanied by an accurate translation in English duly notarised, in which case,
for all purposes of the Bid, the translation provided by the Bidder shall govern.
Bids received without such translated copies are liable to be rejected.
8. Bid Currency
Price shall be quoted in Indian Rupees (INR) only and payment shall be made in
Indian Rupees only.
9. Labour Laws Compliance

The Contractor shall be solely responsible for payment of remuneration to the
employees employed for the performance of the obligations and to comply with the
Rules and Regulations as laid down in Payment of Wages Act, 1936, Minimum
Wages Act, 1948, Workmen’s Compensation Act, 1923, Industrial Disputes Act,
1947, Employees State Insurance Act, 1948, Contract Labour (Regulation and
Abolition) Act, 1952, Payment of Bonus Act, 1965, Employees Provident Fund and
Miscellaneous Provisions Act, 1952, Shops and Establishment Act, Factories Act,
1948 and all the applicable Laws from time to time. Any consequences arising due
to non-compliance of the provisions as specified above shall be the sole
responsibility of the Contractor. The relationship between the parties is on
principal to principal basis and cannot be construed as partnership, agency,
delegations or contract labour, etc.
10. Conflict of Interest

Bidder shall furnish an affirmative statement as to the absence of, actual or
potential conflict of interest on the part of the Bidder due to prior, current, or
proposed Contracts, engagements, or affiliations with other Organizations of the
State Government. Additionally, such disclosure shall address any and all potential
elements (time frame for service delivery, resource, financial or other) that would
adversely impact the ability of the Bidder to complete the requirements as given in
the Tender document. Declaration to this effect shall be submitted by the Bidder in
the prescribed format given in the Tender document.
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11. Letter of Authorisation

Letter of Authorisation or Power of Attorney from the Board of Directors /
Competent authority shall be submitted in the Technical Bid, failing which the Bids
shall be summarily rejected.
12. Tender Validity

a) The offer submitted by the Bidder shall be valid for a period of Ninety days
from the date of opening of Tender.
b) The validity of the Bids shall be extended for such period as mentioned in the
Act and Rules when extension is sought by the Authority.
13. Contacting Tender Authorities
a) Bidder shall not make attempts to establish unsolicited and unauthorised

contact with the Tender Accepting Authority, Tender Inviting Authority or
Tender Scrutiny Committee after the opening of the Tender and prior to the
notification of the Award.
b) Any attempt by any Bidder to bring to bear extraneous pressures on the Tender
Accepting Authority or Tender Scrutiny Committee shall be a sufficient reason
to disqualify the Bidder.
c) Notwithstanding anything mentioned above, the Authority may seek bonafide
clarifications from Bidder relating to the Tenders submitted by them during the
evaluation of Tenders. The bidder is bound to furnish the clarification sought by
ELCOT and failure to do so may lead to summary rejection of the tender.
14. Bid Preparation and Submission
e-Tender Procedure:
a) Tender document is uploaded in the e-Tender portal https://tntenders.gov.in.
The prospective Bidder shall register themselves in the e-Tender Portal
(https://tntenders.gov.in) and submit the Bids electronically through the e-
Tender portal.
b) It is mandatory for the Bidder to possess a valid Class -3 Signing and
Encryption Digital Signature Certificate in the name of the Tender submitting
authority to complete the e-Tender Bid process as per the provisions of
Government of India IT Act 2000 with latest amendments.
c) Digital Signature Certificates can be obtained from the authorized certifying
agencies, details of which are available in the web site https://tntenders.gov.in
under the link “Information about DSC”.
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d) The website has user manuals with detailed guidelines on enrolment and
participation in the online Bidding process. The user manuals can be
downloaded for ready reference.
e) An e-Tender training session may be held on the date and time as mentioned in
the Tender Schedule. The Bidders are requested to download the e-Tender help
manual and user manuals from the Portal for reference.
f) The registered Bidder can log into the e-Tender portal and download the Bid
Forms and Tender document /corrigendum as applicable and go through them
carefully.
g) Bidder shall go through the Tender documents and get ready with all relevant
documents in PDF/XLS/RAR formats as indicated therein and then have them
uploaded against each category. In the Technical Bid, Bidder may attach an
index page wherever necessary, in the beginning, which indicates the details of
the files/documents that follow the index page against Technical Bid content
indicated. This shall also help for easy reference later.
h) While scanning the Bid documents to convert as PDF, Bidder shall scan the
page in 65 to 100 dpi mode, to get a readable page after scanning and the size
of the document shall also be lesser. For pages in text, it is advised to use 65
dpi mode and for pages with images, 100 dpi mode.
i) Bidder shall be ready with the Technical Bid and Price Bid in filled form well in
advance to avoid last minute submission and once the bids are ready in all
aspects, they may choose the freeze option to submit the Bid finally and
thereafter they shall get a Bid acknowledgement receipt which is the final
end, indicating the Successful submission of the Bid.
j) The Technical and Price Bids shall be submitted separately using the Digital
Signature Certificates.
k) Bidder can do the resubmission of the Bid any number of times, either
Technical Bid or Price Bid or both till the closure of bid.
l) The Bids shall be submitted online not later than the date and time specified in
the Tender Schedule or Corrigendum if published. E-Tender portal shall
automatically lock the date and time exactly on the specified date and time.
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m) Even if the Bid submission is in half way through during the closing date and
time, submission would not be possible. Hence the Bidder should be cautious to
submit the Bids well in advance to avoid failures in the submission of their
bids.
n) ELCOT shall not be responsible for the failure of the Bidder to submit the Bids
due to any reason.
o) For all Tender processing activities, the server time indicated at the top of the e-
Portal, while doing Bid submission/Tender opening activities shall be final. The
Local system time shall not be taken into account in such case.
p) The e-Tender system shall issue a Bid acknowledgement receipt which is the
final proof for the Successful Bid submission.
q) Bidder may contact the Helpdesk at National Informatics Centre for support on
the Tender portal.
15. Preparation and Submission of Bids

a) Bidder should examine all Instructions, Terms and Conditions and Technical
specifications given in the Tender document. Failure to furnish information
required by the Bid or submission of a Bid not substantially responsive in every
aspect shall be at the Bidder risk and may result in rejection of Bids.
b) Any bid with conditions other than those specified in the Tender document is
liable to be summarily rejected. No modification by the Bidder in any of the
conditions shall be permitted.
c) The Bidder shall duly fill, sign and stamp on all pages of the Tender
documents, all statements, certificates uploaded by them, owning
responsibility for their correctness/authenticity. Not signing in any of the
document may lead to rejection of the Bid.
d) The Bid shall contain no inter-lineation, erasures or overwriting except as

necessary to correct errors made by the Bidder in which case such corrections
shall be counter signed by the Authorised person with date.
16. Technical Bid Form

a) Bidder has to upload the relevant documents in the format, as sought in the
Tender against each Item. The Bidder has to verify each uploaded document
and sign the same using the Digital Signature Certificate (DSC) before final
submission of the bid.
b) The Technical Bid Format shall not be changed or altered or tampered. If the
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Bid format is found to be tampered/altered, the Bids shall be summarily

rejected.
c) The Technical Bid documents shall not strictly contain any Price indications,
failing which the Bids shall be summarily rejected.
d) The Technical Bid format as given in the Tender shall be filled and signed using
the DSC and the scanned copy in the prescribed format shall be submitted.
e) The supporting documents and other documents shall be submitted as PDF in
the Technical Bid.
17. Price Bid Form

a) Bidder shall submit a Price Bid letter in PDF in the format annexed.
b) The Price Bid Form called as the Bill of Quantity (BOQ) shall be in spread sheet
format (XLS). The original BOQ shall be downloaded from the Tender site, filled
in at the appropriate places indicated in offline and then it has to be uploaded
with the same name against the Price Bid option. The BOQ has to be verified
and then signed using the DSC before final submission.
c) The Price Bid Form shall not be changed or altered or tampered. If the Bid form
is tampered/altered, the Bids shall be summarily rejected.
d) The Price Bid Form shall contain only price offers.
e) The cost quoted by the Bidder shall include cost and expenses on all counts
viz., cost of equipment, materials, tools, software, techniques, methodologies,
manpower, supervision, administration, overheads, travel, lodging, boarding, in-
station & outstation expenses, etc., and any other cost involved in the supply.
f) The Bidder shall give the total Price with break up details of all Levies, Taxes &
duties, Surcharges, EPF, ESI, Packing, Forwarding, Freight and insurance, etc.
g) The cost of the Comprehensive Annual Maintenance shall not be greater than
10% of the basic cost of the Item/Solution for any year.
h) The negotiated Price shall be kept firm by the Successful Bidder for a period
specified in the Tender subject to the provisions under the Fall Clause. The
Successful Bidder should keep the Price firm during the period of Contract
including period of extensions, if any.
i) Escalation of cost shall not be permitted during the said periods or during any
period while providing services whether extended or not for reasons other than
increase of duties / taxes payable to the Governments in India within the
stipulated delivery period. The Bidder should particularly take note of this factor
before submitting the Bids.
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j) The Price finalised after negotiations should be kept valid during the Contract
period including extensions and no escalation in the final Price shall be
entertained including reasons due to Foreign Exchange fluctuations.
k) Exchange Rate fluctuations (Foreign Currency Rate Exchange) cannot be cited
as reasons for the delay or dishonour of Work/Purchase order.
18. Cost of Bidding

The Bidder shall bear all costs associated with the Preparation, Submission and
Evaluation of Bids including the cost for Sample evaluation and Demonstration.
ELCOT/End User shall in no way be responsible or liable for the charges/costs
incurred regardless of the conduct or outcome of the Bidding process.
19. Earnest Money Deposit (EMD)

a) EMD amount as specified in the Tender Schedule shall be paid electronically
through their respective internet banking enabled account via NEFT/RTGS to
the account mentioned in the Tender Schedule.
b) Documentary proof of having deposited the EMD shall be submitted under
Technical Bid.
c) In the case of EMD amount paid in advance by the Bidder, but due to some
reasons the Bids could not be uploaded, EMD amount paid earlier shall be
refunded by applying through a letter of request to ELCOT with necessary proof.
d) If the Successful Bidder fails to act according to the Tender conditions or backs
out or fails to accept the LOA, after the Tender has been accepted, the EMD
shall be forfeited by ELCOT.
e) If the Successful Bidder fails to remit the Security Deposit, or sign the Contract
the EMD remitted by them shall be forfeited by ELCOT and the Tender
submitted by the Bidder shall be held void.
f) The Earnest Money Deposit (EMD) of the Successful Bidder shall be returned
when the Successful Bidder furnishes the required Security Deposit and after
confirmation of the genuineness of the Bank guarantee from the issuing Bank
in case of Bank Guarantee.
g) EMD of the unsuccessful Bidder shall be returned after Signing of Contract with
the Successful Bidder. The EMD amount held by ELCOT till it is refunded to the
Successful Bidder/Unsuccessful Bidder shall not earn any interest thereof for
any reason whatsoever.
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h) Bidder with valid MSME certificate on the date of opening of Bids is exempted
from the Payment of EMD. Copy of the MSME certificate shall be submitted in
the Technical Bid. Udyam Registration Number certificate should broadly cover
the Equipment/Service called for in the Tender.
20. Portal Charges

a) A non-refundable Tender Portal charge as mentioned in the Tender Schedule
shall be paid electronically through their respective internet banking enabled
account via NEFT / RTGS to the account of ELCOT mentioned in the Tender
Schedule.
b) Documentary proof of having deposited the Portal charges shall be submitted
under Technical Bid.
c) In the case of Portal charges paid in advance by the Bidder, but due to some
reasons, the Bids could not be uploaded; the same shall not be refunded.
21. Withdrawal of Bids

No Bidder shall be allowed to withdraw the Tenders after submitting the Bid. Any
violation shall lead to forfeiture of EMD and such other consequences as may be
provided.
22. Resubmission of Bids

A Bidder may submit a modified Bid before the last date for receipt of Bids.
Provided that where more than one Bid is submitted by the same Bidder, the lowest
eligible Price Bid shall be considered for evaluation.
23. Tender Opening and Evaluation
I. Technical Bid Opening

a) The Technical Bid shall be opened on the date and time as specified in the
Tender schedule in the presence of that Bidder, who chooses to be present
against production of an authorisation letter from the Bidder.
b) Maximum of two representatives for each Bidder would be allowed to attend the
Tender opening.
c) If the date of opening of the Bids happens to be holiday, the Tenders shall be
opened on the next working day at the same time and the same venue.
II. Initial Scrutiny

Initial Bid scrutiny shall be conducted and incomplete details as given below shall
be treated as non-responsive.
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If Tenders are;
 not submitted in two parts as specified in the Tender
 received without the Letter of Authorisation
 received without Portal charges
 received without EMD amount except Bidder with valid MSME certificate
 found with suppression of information or incomplete information
 furnished with subjective and conditional offers.
 submitted without supporting documents in compliance to the Eligibility
Criteria and Evaluation Criteria
 non-compliance of any of the clauses stipulated in the Tender
 lesser validity period
All responsive Bids shall be considered for further evaluation. The decision of
ELCOT shall be final in this regard.
III. Tender Evaluation

Technical Bid Evaluation
a) Technical Bid evaluation shall be undertaken after the due date of
submission of Bid.
b) Tender Scrutiny Committee shall examine the Technical Bids against the
Eligibility Criteria and Evaluation Criteria given in the Tender document.
c) Evaluation shall be conducted based on the documents submitted by the
Bidder. The Bids which did not meet the eligibility criteria and Evaluation
Criteria shall be rejected and further evaluation shall not be carried out.
d) ELCOT may waive any minor infirmity or non-conformity or irregularity of a
substantially responsive Bid which does not constitute a material deviation,
provided such waiver does not prejudice or affect the relative ranking of the
other Bidder.
e) For those Bidders who have already worked or working with ELCOT, their
previous performance in ELCOT would also be one of the criteria for
selection. If any unsatisfactory performances of the Bidders are found, their
Bids may be rejected. Unsatisfactory performance is defined as
a. Non responsiveness after getting the LOA or Purchase order
b. Delay in supply, installation of the ordered Items etc.
c. Lack of communication about the delay in deliveries, Installation etc.
d. Poor support during warranty and CAMC period.
e. Delay in providing services citing reasons of OEM’s support issues.
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f) Decision of ELCOT is final and no dispute can be raised by any Bidder for
rejection of their Bids and no claims on this account shall be entertained.
g) The Bidders whose Bids meet the Eligibility Criteria and Technical
specifications of the products will be called as Technically Qualified Bidders.
IV. Clarification by ELCOT

a) When deemed necessary, ELCOT may seek bonafide clarifications on any aspect
from the Bidder. However, that would not entitle the Bidder to change or cause
any change in the substance of the Bid or Price quoted. No post Bid clarification
at the initiative of the Bidder shall be entertained.
b) If any of the documents, required to be submitted along with the Technical Bid
is found wanting, the offer is liable to be rejected at that stage. However, ELCOT
at its discretion may call for any clarification regarding the document within a
stipulated time period. In case of non-compliance to such queries, the Bid shall
be rejected without entertaining further correspondence in this regard.
c) In case if the Bidder failed to comply with the requirements of ELCOT, such
Bids may at the discretion of ELCOT, shall be rejected as Technically non-
responsive.
V. Submission of Samples and Demonstration

a) If required by the ELCOT/End User and mentioned in the Special Conditions,
evaluation of Samples of the Item/Demonstration of Solution offered shall be
undertaken as a part of the Technical Evaluation.
b) In such cases, Bidder must submit Samples as required in the Tender
document at its own cost and effort within the stipulated time specified by
ELCOT
c) If required by End User and mentioned in the Special Conditions, Bidder shall
demonstrate the product and the solution as mentioned in the Special
Conditions at its own cost and effort.
VI. Price Bid Evaluation

a) The Price Bid should include all expenses towards this Tender. The Price Bids of
the Technically Qualified Bidders will be opened and evaluated.
b) Price Bids shall be opened in the presence of the Bidder who chooses to be
present at ELCOT. The Bidder or their authorised representatives shall be
allowed to take part in the Price Bid Opening.
c) Price Bid evaluation will be done as per the Tamil Nadu Transparency in
Tenders Act 1998 and Tamil Nadu Transparency in Tender Rules 2000 there on.
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d) The prices will be evaluated as follows and the decision of ELCOT will be the
final.
i) The Price Bid Evaluation shall include all taxes and levies imposed by
the Governments in India as part of the price. The GST rates quoted
should comply with the statutory guidelines and will be paid as
applicable at the time of billing. In evaluation of the Price of an imported
Item, the Price shall be determined inclusive of the Customs duty and
such other levies, if any. If a Bidder quotes a different tax rate, then
ELCOT shall evaluate by correcting the tax rate at the existing level.
ii) Bidder shall ensure that they have quoted the CAMC charges as listed in
Annexure-3 without fail, failing which the bid is liable for rejection.
iii) The total cost (including applicable taxes, duties and charges prevailing
at the time submitting the bid) as prescribed in the Price Bid will be
taken for the price bid evaluation.
iv) Partial quote is allowed between categories.
v) However, it is mandatory for Bidder to Bid for all the items in a category
in the Price Bid.
vi) L1 bidder evaluation will be as mentioned in the remarks (note) in the
price bid of each category.
e) All the Bidder(s), who are selected after the Price Bid evaluation will be called as
Successful Bidder/s.
f) The Successful Bidder cannot claim orders from ELCOT as a matter of right.
The final decision on procurement of quoted products will be decided by the end
user department.
g) ELCOT reserves the right to cancel the tender and retender to invite the
competitive offers / quotes after a thorough analysis of the tender specification
terms and conditions.
h) The Successful Bidder shall not sell the Tendered items to any other Purchaser
at a price which is lower than the final negotiated price offered to ELCOT. If it is
found that the item has been sold at lower rate, then that lower price will be
fixed by ELCOT for that item in future and also for the already supplied
quantities under this tender.
i) The successful bidder/s should supply, install and commission the ordered
items only as per the approved specification and as per the OEM’s MAF
conditions. If Bidder(s) found violating the conditions, then the tender is liable
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for cancellation and penal action will be initiated against the erring bidder or
OEM including blacklisting them.
j) The Tender Accepting Authority may reject a Tender or the Price offered by a
Bidder for an item, if it has determined that the Price Bid/Price in combination
with other constituent elements of the Tender is abnormally low or abnormally
high in relation to the subject matter of the procurement and raises concerns
with such authority as to the ability of the Bidder to perform the Contract.
k) Negotiations shall be conducted with L1 Bidder for improvement in the scope,
reduction in Price, enhancement of warranty and advancement of delivery
schedule.
l) ELCOT reserves the right to reject any or all of the Tenders received without
assigning a reason.
m) The Bidder’s financial/commercial/BOQ offer shall be valid for at least Six
months from the date of opening of Tender.
n) ELCOT reserves the right to reject any or all of the Tenders received without the
assignment of a reason.
o) The decision of ELCOT is final in the Price Bid Evaluation.
24. Suppression of facts and misleading information

a) During the Bid evaluation, if any suppression or misrepresentation or any of its
kind, is brought to the notice of ELCOT, then ELCOT shall have the right to
reject the Bid and if after selection, ELCOT would terminate the Contract
without any compensation to the Contractor and the EMD/SD, as the case may
be, shall be forfeited.
b) Bidder shall note that any figures in the proof documents submitted by the
Bidder for proving their eligibility is found suppressed or erased, ELCOT shall
have the right to seek the correct facts and figures or reject such Bids.
c) The Tender calls for full copies of documents to prove the Bidder's experience
and capacity to undertake the project. It is up to the Bidder to submit the full
copies of the proof documents to meet out the criteria. Otherwise, ELCOT at its
discretion may or may not consider such documents.
d) ELCOT reserves the right to cancel the Tender and retender at its discretion.
The decision of ELCOT is final in this regard.
25. Acceptance of Tender and Withdrawals

a) ELCOT reserves the right to reject wholly or partly any or all the Tenders
without assigning any reason, or relax or waive any of the conditions stipulated
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in the terms and conditions of Tender as deemed necessary in the best interest
of ELCOT/End User.
b) The Tender Accepting Authority may also reject all the Tenders for reasons such
as change in Scope, Specification, lack of anticipated financial resources, court
orders, calamities or any other unforeseen circumstances.
c) After acceptance of the Tender by ELCOT, the Successful Bidder shall have no
right to withdraw their Tender or claim higher Price and any violation shall lead
to forfeiture of EMD/SD.
26. Letter of Acceptance (LOA)

a) After Successful completion of the negotiations and after acceptance of the
Tender by ELCOT, Letter of Acceptance shall be issued to Successful Bidder.
27. Payment of Security Deposit (SD)

a) The Successful Bidder shall be required to remit a Security Deposit (SD) not
exceeding five Percent of the value of the order. The exact value of the Security
Deposit will be mentioned in the LoA to the Successful Bidder.
b) The proceeds of the Security Deposit shall be payable to the ELCOT as a
guarantee of the Successful Bidder’s performance of the Contract and
compensation for any loss resulting from the Successful Bidder’s failure to
perform the obligations under the Contract and warranty obligations.
c) The Security Deposit shall be submitted as Bank Guarantee from Nationalised /
Scheduled Public Sector Bank in the format annexed
d) The SD shall be paid by the Successful Bidder within 7 days from the date of
issue Letter of Acceptance (LOA) by ELCOT. ELCOT reserves the right to extend
the time limit if the reasons on which the extension is sought are deemed fit.
e) The Bank Guarantee shall be valid for a minimum period of 9 months beyond
the date of end of Contract.
f) The Security Deposit shall be refunded to the Successful Bidder only after
Successful completion of the Purchase/Work Order. Such completion would be
arrived at when the entire quantity is supplied/Work is delivered by the
Successful Bidder as per the Contract and as per the LOA or order including
Purchase order(s) issued by ELCOT.
g) If there are recoveries to be made, Successful Bidder shall deposit the money
before the release of BG for getting the BG released and in failure to do so, BG
shall be forfeited and recovery to be effected from the realized BG amount and
the balance amount, if any, after adjustment of recoveries, shall be refunded to
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the Successful Bidder.

h) The validity of the Bank Guarantee shall be extended by the Successful Bidder
for appropriate period at its own motion and at its own cost in case of extension
of the Contract.
i) The Security Deposit held by ELCOT till it is refunded to the Successful Bidder
shall not earn any interest thereof.
j) The Security Deposit/EMD shall be forfeited if the Successful Bidder withdraws
the Bid during the period of Bid validity specified in the Tender or if the Bidder
fails to sign the Contract and their offer/Bid shall be held as non-responsive.
28. Award and Execution of Contract

a) Contract shall be signed with the Successful Bidder after the return of LoA and
submission of Security Deposit.
b) The Successful Bidder should execute a Contract in the INR 100 non-judicial
Stamp Paper bought in Tamil Nadu only in the name of the Bidder within 7
days from the date of Letter of Acceptance/within 7 days from the date of
receipt of SD, whichever is earlier.
c) The Contract shall include all such changes/modifications as may be indicated
by ELCOT at the time of execution upon receipt of confirmation from ELCOT.
d) The expenses incidental to the execution of the agreement should be borne by
the Successful Bidder.
e) Purchase orders shall be placed to the Successful Bidder as per the Terms and
Conditions of the Tender.
f) The following documents shall be deemed to form and be read and construed as
part of the Contract.
1) Technical Specifications
2) Tender Terms and Conditions
3) Amendments issued by ELCOT for the Tender document
4) Corrigendum/Clarifications issued by ELCOT for the Tender Document
5) Detailed final offer of the Successful Bidder
6) Purchase order(s) issued by ELCOT from time to time
7) Correspondence made by ELCOT to the Successful Bidder from time to
time during the period of the Contract.
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g) Wherever the offer conditions furnished by the Successful Bidder are at

variance with conditions of this Contract or conditions stipulated in the
Purchase order, the latter shall prevail over the offer conditions furnished by the
Successful Bidder.
h) ELCOT/Purchaser may also procure, upon terms and in such manner as it
deems appropriate, the goods and services through any Third party if the
Successful Bidder fails to deliver and the Successful Bidder shall be liable to
ELCOT for any additional costs for such similar goods and services.
i) The conditions stipulated in the Contract agreement shall be strictly adhered to
and violation of any of the conditions shall entail termination of the Contract
without prejudice to the rights of ELCOT/Purchaser and ELCOT/Purchaser also
has the right to recover any consequential losses from the Successful Bidder.
j) The Successful Bidder shall supply, install and commission the ordered Items
only as per the approved specification and as per the OEM’s MAF conditions. If
found otherwise or violating condition, the Contract is liable for cancellation and
penal action shall be initiated against the erring Bidder or OEM.
29. Execution of Purchase/Work Order

a) Purchase/Work order shall be issued in full or in parts throughout the period of
Contract.
b) ELCOT reserves the right to modify the scope or the quantity in the Tender
document and the Successful Bidder shall undertake the work as in the
Purchase/Work order.
c) The Successful Bidder should nominate and intimate ELCOT a Nodal Officer for
Single Point of Contact (SPOC), who should be responsible for effective delivery
of work complying with all the terms and conditions. The Successful Bidder
should ensure that the SPOC fully familiarises with the Tender Conditions,
Scope of Work and deliverables.
30. Right to vary quantity

The final quantity ordered shall ordinarily be varied to the extent of twenty five
percent either way of the requirement indicated in the Tender documents.
31. Fall Clause

a) If the Successful Bidder applies for extension of time to complete the
Delivery/Work, ELCOT/Purchaser shall consider extension of Contract on
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merits under Terms and Conditions except for Price reduction described in the
following clause.
b) While applying for extension of time for supply/works, Successful Bidder shall
have to provide an undertaking as "We have not reduced the Price, and/or
offered Price the same Item/Work to any Person/Organization/Agency at a Price
lower than the Price chargeable under the Contract for scheduled time period.”
If Items have been offered at a reduced Price, Successful Bidder shall give the
details of Prices, quantity etc. to ELCOT/Purchaser, while applying extension of
delivery period and shall also offer the reduced Price to ELCOT/Purchaser
during the extended period.
32. Liability of ELCOT

a) ELCOT shall not be liable to the Contractor for any losses or damages, costs,
charges which the Contractor may in any way sustain/suffer due to any delay
at the End User side.
b) ELCOT shall not be liable to the Contractor for any delay in the Payment to the
Contractor due to pending/non-receipt of fund from End User.
33. Limitation of Liability

a) In the case of Gross negligence or wilful misconduct on the part of the
Contractor executing the work or in carrying out the services, the Contractor,
with respect to damage including to property and/or Assets/Sales/Revenue of
ELCOT/End User shall regardless of anything contained herein, shall be liable
for any direct loss or damage that is less than or equal to (A) the Total Contract
Value of the Contract or (B) the proceeds the Contractor may be entitled to
receive from any insurance maintained by the Contractor, to cover such a
liability, whichever of (A) or (B) is higher.
b) There shall be no limitation of liability in respect of the Contractor in case of
any damages for bodily injury (including death) and damage to real property
and tangible personal property, other than as applicable under the relevant
laws.
c) The Contract does not grant or create any rights, benefits, claims, obligations or
causes of action in, to or on behalf of any person or entity (including any third
party) other than between the respective parties to the Contract, as the case
may be.
d) ELCOT/End User shall be entitled to claim the remedy of specific performance
under the Contract. This right to claim for any damage shall be without
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prejudice to other rights and remedies available to ELCOT/End User under the
Contract and law.
e) ELCOT/End User shall be entitled without prejudice to its other rights and
remedies, to deduct from the Price payable to Contractor and also to encash the
Bank Guarantee for Security Deposit or any other Bank Guarantee, provided
the total amount recovered does not exceed the Total Contract Value or the
insurance cover, whichever is higher.
34. Assigning of Tender whole or in part

a) The Contractor shall not assign or make over the Contract, the benefit or
burden thereof to any other person or persons or body corporate for the
execution of the Contract or any part thereof.
b) ELCOT/End User reserves its right to cancel the Purchase order either in part
or full, if this condition is violated.
35. Indemnity
The Contractor shall indemnify and defend ELCOT/End User and its
representatives & employees and hold ELCOT/End User, its representatives,
employees harmless from
a) Damages and losses to persons or property caused by Contractor’s negligent or
intentional act.
b) Damages and losses to persons or property resulting from the non-compliance

with the established obligations; Third Party claim against ELCOT/End User
that any Deliverables/Services/Equipment provided by the Contractor infringes
a copyright, trade secret, patents or other intellectual property rights of any
third party, in which case the Contractor shall defend such claim at its expense
and shall pay any costs or damages that may be finally awarded against
ELCOT/End User.
c) If any deliverable is or likely to be held to be infringing, the Contractorshall at

its expense and option either (i) procure the right for End User to continue
using it, or (ii) replace it with a non-infringing equivalent, or (iii) modify it to
make it non-infringing.
d) Any environmental damages caused by Contractor
e) Any and all claims, actions, suits, proceedings, taxes, duties, levies, costs,
expenses, damages and liabilities, including attorneys’ fees, arising out of,
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connected with, or resulting from or arising in connections with the services

provided by the Contractor due to neglect, omission or intentional act of the
Contractor.
36. Force Majeure
a) In the event of either party being rendered unable by force majeure, to perform
any obligations required to be performed by them, under the agreement, the
relative obligations of the party affected by such force majeure shall upon
notification to the other party is suspended for the period during which such
cause lasts.
b) The term “force majeure” as employed herein shall mean act of God, war, civil
riot, fire, flood and Acts and Regulations of Government of India and or State of
Tamil Nadu, which prevents the performance by the parties to this agreement
c) Upon the occurrence of such cause and upon its termination, the party alleging
that it has been rendered unable as aforesaid thereby, shall notify the other
party in writing within 7 days of the alleged beginning and ending thereof
giving full particulars and satisfactory evidence in support of its claim.
d) In the event of ELCOT/End User satisfied with the reasons provided as
aforesaid, it will inform in writing that the time for performance of relative
obligations suspended for such period.
37. ELCOT/End User reserves the right to

a) Inspect the Bidder’s/OEM’s factory before Opening of the Price Bid.
b) Modify, reduce or increase the quantity requirements to an extent of the
Tendered quantity as per the provisions of the Act and Rules.
c) Change the list of areas of supply locations from time to time based on the
requirement of the End user.
d) Insist on quality / specification of materials to be supplied.
e) Withhold any amount, for the deficiency in the service aspect of the ordered
Items supplied to the End User anytime during the Contract period and for
want of sufficient documents.
f) Recover from the payables to the Contractor for any lapse or default on taxes by
the Contractor
g) ELCOT/End User has the right to recover the Input Credit Loss suffered by it
due to any default by the Contractor including black listing/bankruptcy.
h) Recover from any payable to the Contractor irrespective of Contract.
i) Ask other qualified Bidders to match the L1 price
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38. General Communication

General Communication such as Purchase/Work orders, Amendment to
Work/Purchase orders, etc. shall be through email id of the Contractor.
39. Notice
Any notice to the Contractor shall be deemed to be sufficiently served, if given or
left in writing at their usual or last known place of abode or business or sent to the
e-mail id. Any change in postal address or e-mail id shall be communicated without
delay, failing which, the communication to the last address or email id shall be
deemed to be proper service of communications/notices.
40. Validity and Extension of Contract

a) The Contract shall be valid for such period mentioned in the Special Conditions.
ELCOT can request for extension of Contract for a further period as per Act and
Rules.
b) The Contract shall be extended for such period with the same Terms and
Conditions including Price as mutually agreed between the parties.
c) Validity of Bank Guarantee for Security Deposit shall be extended by the
Contractor accordingly at its own cost.
41. Termination of Contract

Termination for default
a) ELCOT may without prejudice to any other remedy for breach of Contract, by
written notice of default with a period of 7 days, sent to the Contractor,
terminate the Contract in whole or part
(i) if the Contractor fails to deliver any or all of the goods within the time
period specified in the Contract or within any extension thereof granted by
ELCOT; or
(ii) If the Contractor fails to perform any of the obligation under the Contract;
or
(iii) If the Contractor, in the judgement of ELCOT, has engaged in fraudulent
and corrupt practices in competing for or in executing the Contract or
(iv) Supplies the Items inferior to the ordered / accepted specifications; or
(v) Not procured and supplied the Item from the OEM from whom the MAF
was obtained; or
(vi) Not supplied as per any of the Tender conditions.
b) In the event ELCOT terminates the Contract in whole or in part, ELCOT may
procure, upon terms and in such manner as it deems appropriate, the goods
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and services similar to those and delivered and the Contractor shall be liable to
ELCOT for any additional costs for such similar goods. However, the Contractor
shall continue the performance of the Contract to the extent not terminated.
Termination for Insolvency

a) ELCOT may at any time terminate the Contract by giving written notice with a
period of 7 days to the Contractor, if the Contractor becomes bankrupt or
otherwise insolvent.
b) In this event, termination shall be without compensation to the Contractor,
provided that such termination shall not prejudice or affect any right of action
or remedy that has accrued or shall accrue thereafter to ELCOT.
Termination for Convenience

a) ELCOT may by written notice, with a period of seven days sent to the
Contractor, terminate the Contract, in whole or in part, at any time for its
convenience.
b) The notice of termination shall specify that termination is for ELCOT’s
convenience, the extent to which performance of work under the Contract is
terminated, and the date upon which such termination becomes effective.
c) On termination, the Contractor is not entitled to any compensation whatsoever.
d) ELCOT reserves the right to cancel the order(s) and to terminate the Contract in
the event of short performance or non-performance of Contractor.
42. Effects of Termination

1. In the event that ELCOT terminates this Agreement pursuant to failure on the
part of the Contractor to comply with the conditions as contained in Tender and
depending on the event of default, Security Deposit furnished by Contractor
may be forfeited.
2. Upon the expiration or termination of the Contract, the Contractor shall
undertake the actions set forth in the Contract to assist ELCOT/End User to
replace services as provided hereunder;
a. In respect of Third party Intellectual Property Rights, the Contractor
undertakes to secure such consents or licenses for End User from such
third parties as are necessary to enable End User or its replacement
System Integrator (any other agency that is selected for maintaining the
system in place of the Contractor, if applicable) to receive services
substantially equivalent to the Services hereunder.
b. The Contractor shall transfer to End User, in accordance with the terms
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of the Contract, Assets or Deliverables including the software, if any,

(and including any data, ownership, source code and associated
documentation) in which End User has the right, title and interest and
that is in the possession or control of the Contractor.
c. In the event of the premature termination of the contract, the Contractor
shall be eligible to receive Payments as described in the Payment
Schedule for the work completed and approved by ELCOT and End User.
d. The Contractor shall continue to perform all their obligations and
responsibilities as stipulated under the Contract and as may be proper
and necessary to execute the scope of work under the Contract to
maintain business continuity.
e. In the event that ELCOT terminates the Contract due to default or
material breach of the Contract on the part of the Contractor, then
ELCOT shall be entitled to forfeit the Security Deposit submitted for this
Project and pursue such other rights and/or remedies that may be
available to ELCOT/End User under law.
f. Notwithstanding anything contained herein above and without prejudice
to the right to terminate the Contract, if the Contractor fails to set up
and operationalize the system at the designated locations, ELCOT/End
User may in its sole discretion, engage another agency/System
Integrator to fulfil the remaining obligations (or part of the remaining
obligations) as may be decided, at the risk and cost of the Contractor.
The additional cost incurred by the ELCOT/End User shall be
recoverable from the Security Deposit or any amount payable or due to
the Contractor, and in case such Security Deposit or amount is not
adequate, the Contractor shall make good the shortfall.
g. The termination hereof shall not affect any accrued right or liability of
either party nor affect the operation of the provisions of the Contract that
are expressly or by implication intended to come into or continue in force
on or after such termination.
h. The action as provided in this clause shall not be construed or treated as
waiver of any right of the ELCOT/End User and the right to terminate
the Contract shall subsist even if an action in accordance with this
clause had been taken.
3. If the Contract is terminated by ELCOT/End User due to supply of substandard
services, system or hardware to the stations, the difference in cost of the items
Page 35 of 146
purchased through other Technically Qualified Bidder or any other alternative

sources shall be recovered from the Contractor.
43. Dispute and Jurisdiction

a) Any dispute or difference, whatsoever, arising between the parties to this
Contract arising out of or in relation to the terms of this Contract shall be resolved
by the parties mutually by acting in good faith towards fulfilling the Contract and
for this purpose the parties mutually agree to furnish or exchange all relevant
documents, information and any other material within their special knowledge and
thereby conclude their discussions between them/their representatives or officers
within a period of time as may be mutually agreed to say the time of
commencement of the move to resolve the dispute.
b) In case the parties failed to resolve the disputes amicably within the time frame
agreed and in the manner stated supra, the aggrieved party shall approach the
Court in Chennai city alone to the exclusion of all other Courts to adjudicate the
unresolved dispute.
Page 36 of 146
44. Eligibility Criteria
The Bidder shall have the following Eligibility for participating in the Tender.
The Bidder shall enclose documentary evidence for fulfilling the Eligibility in the
Technical Bid. If a bidder fails to enclose the documentary proof for eligibility, their
bid shall be summarily rejected.
S. Qualification Pre-Qualification Documentary Proof to be

No. Criteria Type Criteria submitted
1 Legal Entity The Bidder shall be a Certificate of Incorporation

Company registered in for Registered Companies/
(Bidder)
India under the Partnership Deed for
Companies Act 1956 / Partnership Firms / GST
Partnership Firm / Sole Certificate for Sole
Proprietorship Firm and Proprietorship Firms.
existing for the past 3
years as on 31.03.2023
2 GST and PAN Bidder must be registered 1.Copy of PAN card

with Tax authorities of 2.Copy of GST registration
(Bidder)
Government of India
Copy of Power of Attorney
3 Power Of Power of attorney / Letter
(PoA) by Authorized
Attorney of Authorization for the
Signatory of Bidder
(Bidder) authorised person to sign
authorizing a staff of
the bid documents
Bidder to sign and submit
the bid, execute the
Contract Agreement (if
selected) on behalf of the
Bidder.
4 OEM The Bidder should have Manufacturer's

Authorization obtained direct Authorization Form shall be
Form (MAF) authorization from submitted for the quoted
Original Equipment item in Annexure-2. Bidder
Manufacturer (OEM) for shall be responsible to get
supply, installation, the MAF from the
Page 37 of 146

commissioning of the Authorized Signatory of the
products quoted. OEM. Bidder will be fully
liable for any lapse
The Bidder shall have an
5 Sales Turnover Copies of the Audited
<Average Annual
Turnover value>* in the Annual Reports containing
last three Successive the Balance sheets, Profit
Audited Financial Years. and Loss account for the
(2021-22, 2022-23 &
last 3 Audited Financial
2023-24)
years (2021-22, 2022-23 &
* Average Annual 2023-24) shall be
Turnover value as in submitted.
Eligibility Criteria
Annexure
Past The Bidder shall have Copy of Completion
6
Experience
executed a Single / Certificate or Installation
Multiple work order (not Report certified by
exceeding 2 nos) for competent authority of the
supply, installation and entity for whom supply of
commissioning for a total tendered item was
value of at least <* value undertaken along with the
> or above in the last 3 copy of the related
years as on 31.03.2023 Purchase Orders issued in
for any Government the name of Bidder. In case
Departments / if the bidder has
Organisations / Public commissioned the tendered
Sector Undertakings in item as part of overall
India project, the company
secretary/statutory auditor
*value as in Eligibility of the bidder has to certify
Criteria Annexure the value of the tendered
item along with the related
Completion Certificate or
Installation Report and
Purchase Orders.
Page 38 of 146

7 Presence in 1.The Bidder shall have 1. Proof for the
Chennai office in Chennai. availability of office in

Chennai. Copy of the
Sale deed/Rental/ Lease
Agreement/ latest
Landline Telephone
bills/any valid legal
document issued by the
GoI or Govt. of Tamil
Nadu signed by
Authorized Signatory of
the Bidder shall be
submitted
2.If the Bidder does not 2. Undertaking by
have an office in Chennai Authorized Signatory of
as on date of submission the Bidder for setting up
of bid, the Bidder if a local office in Chennai
selected, shall be shall be submitted in the
required to open an office format in Appendix 9.
within 30 days from the
date of issuance of Letter
of Acceptance (LOA)
Copy of valid ISO
8 Accreditations Bidder & OEM shall have
9001:2015 and ISO
ISO 9001:2015 and ISO
27001:2015 of the bidder
27001:2015 of the bidder
and OEM
and OEM
Undertaking letter for
9 Blacklisting The Bidder and OEM
Blacklisting shall be
must not be under a
submitted by the Bidder
declaration of in-eligibility
in the format in
for corrupt, fraudulent or
Appendix 7.
any other unethical
business practices and
shall not be debarred or
Page 39 of 146

blacklisted by State/
Central Government/
Public Sector
Undertaking/ Statutory
Boards/ Local Bodies of
any State for any reason
in the last 3 years from
the date of the response to
this Tender.
10 Bidder and The bidder & OEM shall The URL of the Website and
OEM Website have their own Website Copy of Home Page Print
out of the Bidder and OEM
(for the quoted item in
Annexure – 2) shall be
submitted.
Undertaking letter for
11 GFR – The Bidder shall comply
Certificate of Registration
procurement with the GFR with respect
shall be submitted by the
from country to procurement from
Bidder in the format in
sharing land country which shares a
Appendix 6.
border land border with India as
per GFR Rules.
NOTE:-
1) Bidder shall ensure the OEM support throughout the warranty and CAMC
period for the offered models.
2) Bidders shall ensure that they have uploaded all the required proof of
documents signed with seal without fail. Bids received without the supporting
documents to prove their eligibility are liable for rejection. Bidder must be in a
position to produce original for verification as and when demanded by ELCOT,
failing which, such of those documents will not be considered.
3) ELCOT reserves the right to verify the Authenticity and Veracity of any
documents submitted for Eligibility criteria.
4) In case show cause notice has been issued by ELCOT for poor performance,
then ELCOT reserves the right to disqualify the bid submitted by such Bidder.
Page 40 of 146
ANNEXURE TO ELIGIBILITY CRITERIA
Category Item Description Average Annual Work Order / P.O

Turnover
Value
(in Rs)
(in Rs.)
Category 1 DG Set 5 Cores 65 Lakhs
Category 2 Display Monitor 18 crores 2.25 Crores
Category 3 Digital Signature certificate 12 Lakhs 1. 5 Lakhs
Category 4 Kiosk 2 Crores 25 Lakhs
Category 5 Networking Components 10 Crores 1.25 Crore
Category 6 Scanner & MFD 7 Crores 86 Lakhs
Category 7 Server 6 Crores 74 Lakhs
Category 8 Systems 50 Crores 6.20 Crores
Category 9 UPS 6.5 Crores 85 Lakhs
Category 10 VC systems 20 Crores 2.5 Crores
Category 11 Optional 2 Crores 25 Lakhs
Page 41 of 146
45. Scope of Work
The tender is floated for the procurement of IT Hardware Components for eCourts,
Phase-III project, High Court, Madras.
The scope of the successful bidder under this tender as follows:
1. Supply and install the Ordered items in time
2. No incompatible or refurbished items shall be supplied
3. It is the responsibility of the Successful Bidder to provide Warranty for 5
years
46. Specifications
Important Note: The bidders can offer reputed products of H a r d w a r e

C o m p o n e n t s . The components should be of latest model/specification/
generation and equivalent can be offered without compromising the
specification.
Category 1- DG Set
Item Code Item Description

7.5 KVA / Single phase output Diesel
33826-DG Set-001 Generator Set with Automatic Mains
Failure panel - AMF (Automatic/Manual )
S.No Requirement
1 Diesel Generator set (Low noise) capacity 7.5 KVA / 6 KW with
consisting of Engine, Alternator, inbuilt diesel tank, silencer with
exhaust pipe, Automatic Mains Failure (AMF) panel, base frame and
Acoustic enclosure (CPCB IV).
2 DG Set AMF panel must switch "ON" automatically when TANGEDCO
(EB) power fails and switch "OFF" when TANGEDCO (EB) power returns
back.
A. ENGINE
1 Diesel Engine Liquid cooled, 2/3 cylinders, 12 V DC Electric start
minimum of 10 HP with rated speed 1500 /3000 RPM and class as per
ISO 8528-5 G2
2 Engine must be able to withstand 10% overload for 1 Hr and for 11
hours continuous operation.
3 Fuel (Diesel) Tank capacity is greater than 28 Ltrs
B. ALTERNATOR
4 Alternator self excited, self regulated 1500/3000 RPM and 7.5 KVA
rating in Single Phase at 230V, 50Hz out put voltage and shall
confirming standard IS/IEC60034-1 with class of insulation H class, IP
23 Enclosure. 7.5 KVA rating at 0.8 Power factor lagging.
Page 42 of 146
C. GENERATOR CONTROLLER – SAFETY FEATURES

5 Micro Processor Based Genset Controller.
Monitoring features : Output voltage, current, frequency, kva, kw, kwhr
and power factor and visual indication and engine shutoff
Protection: Low Lube Oil pressure Protection, Under voltage and
Overload Voltage, Low fuel level protection, Over Load Protection.
D. ACOUSTIC ENCLOSURE
6 As per CPCB norms - CPCB-IV approved suitable Diesel Generator set
7 Insulation confirms to UL94-HF1 Class
8 DG set noise level at 1 meter less than 75 dBA
E. BATTERY
9 Low Maintenance lead acid battery / SMF battery of suitable rating (AH)
with connecting cables confirming to relevant IS standards.
F. AMF PANEL (Automatic Mains Failure panel)
10 Two contactors of suitable rating (One for DG Set & One for AC Mains)
with over load Relay
11 Under Voltage Relay for Mains.
12 Battery Charger with Voltage Regulator, Float or Booster.
13 MCCB/MCB of suitable rating
14 Mode Selector for AUTO or MANUAL & Engine.
15 Over Current Relay
16 ON Delay Timer for Load Change Over & Engine Shutoff
17 Indications for load "ON" Mains and Load "ON" DG SET
G. EARTHPIT
18 Earthpit for DG set Body earth (BE) and Neutral earth (NE). Earth pit
consist of 40mm dia GI pipe with earth link terminal, funnel for
watering. The pipe shall be buried inside the ground at 10 feet depth
including earthpit civil masonary work and RCC cover slab as per IS
3063 -3 Nos
19 8 SWG copper wire from earth pit to DG set - Approx 30 Mtrs
H. DOCUMENTATION
20 User Manual
21 Service Manual with warranty certificate
22 List of Minimum Spares
23 Installation Instruction
24 Handing over report for DG set
25 Tool kit
I. Certification
26 If, the 7.5 KVA D.G set will be installed in the High Tension (HT -11 KV
user) consumer premises, the safety certificate and DG registration
certificate shall be obtained from Chief Electrical Inspectorate to
Government (CEIG) norms and the same shall be submitted.
J. Other
Page 43 of 146
27 Suitable concrete foundation for 7.5 KVA DG set with minimum

height of 3 feet from the Ground level to be provided.
28 Output single phase supply cable from 7.5 KVA DG set to user end
shall be provided
K. Warranty
29 Five(5) Years onsite OEM comprehensive warranty
Category 2 - Display Monitor

Display Monitor outside Court
33826 -DM-001
Room for Current Case Display
S.No Parameter Minimum Specifications

1 Display Size 42” or Higher
(diagonally)
2 Supported native FHD (1920 X 1080)
resolution
3 HDMI inputs 3 or above
4 VC system Should work satisfactorily with VC Systems
compatibility
5 LAN, Wifi Should have LAN (RJ-45) port and Wi-Fi
connectivity connectivity for direct presentation or application
sharing on display unit without any additional
device connected to the display.
6 Display working/ 16X7 hours or higher
operations hours
7 Lifetime Should operate for 10000 hrs or more
8 Brightness 350 nits or more
9 Audio Inbuilt Audio amplifier for 20 W or higher
10 Certification BIS / CE, FCC, UL and RoHS
11 Accessories 1) Pan & Tiltable Wall Mount Bracket
2) Power Cable
3) Remote control
4) Manual
12 Warranty Five(5) Years onsite OEM comprehensive warranty

33826 -DM-002 LED Display 55 inch
S.No Parameters Minimum Specifications

1 LED Screen Size 55" inch or higher
(diagonally)
Page 44 of 146
2 Supported native UHD (3840X2160)

resolution
3 HDMI inputs 3X HDMI (built in) or above
4 VC system Work satisfactorily with VC Systems
compatibility
5 LAN Should have LAN (RJ-45) port and Wi-Fi
connectivity/Wifi connectivity for direct presentation or application
operations hours
7 Life time Shall operate for 10000 hrs or more
9 Audio Inbuilt Audio amplifier for 20 W or higher
10 Remote controller Infrared remote controller
11 HDMI cables 3 No. of 5meter cables
12 Mounting option Wall mount kit shall be supplied
14 Certification for IP5X or better
Dust protection
15 Accessories 1) Power Cable
2) Manual

33826 -DM-003 LED Display Unit 65 Inch

1 LED Screen Size 65” inch or higher
(diagonally)
2 Supported native UHD (3840X2160)
resolution
3 HDMI inputs 3X HDMI (built in) or above
4 VC system Work satisfactorily with VC Systems
compatibility
5 LAN Should have LAN (RJ-45) port and Wi-Fi
connectivity/Wifi connectivity for direct presentation or application
operations hours
7 Life time Shall operate for 10000 hrs or more
9 Audio Inbuilt Audio amplifier for 20 W or Higher
Page 45 of 146
10 Easy to use infrared shall be provided

remote controller
11 Number of HDMI 3 no. of 5 meters
cables supplied
12 OEM supplied table shall be provided
top stand or wall
mount kits as
required
14 Certification for IP5X or better (certification for Dust protection)
Dust protection
15 Accessories 1) Power Cable
2) Manual
Category 3 - Digital Signature Certificate

Digital Signature Token
33826-DSC-001
Class 3

1 OS Support Windows, Apple, Linux (Ubuntu 20.04). Compatible
installation files shall be provided.
2 Certificate Class Class 03
3 Encryption RSA (Rivest-Shamir-Adleman) or DSA (Digital
Algorithm Signature Algorithm).
4 Key Length 2048 bits or more
5 Token Interface USB
6 Certification a) Trusted by Certification Authority (CA)
b) Shall be registered with the Controller of
Certifying Authorities (CCA) in India.
7 Required 1. Shall Provide necessary API for the DSC
Software/ Integration, as and when required
Hardware support 2. Shall provide escalation matrix for their sales &
support function.
3. Shall provide online dedicated support and
helpdesk services through phone, email and SMS
alerts by qualified and competent support team for
assisting users of the concerned Court/office.
4. Shall be responsible to provide genuine and
quality DSC USB Tokens as per guidelines of CCA.
If any of the USB Tokens is found defective/non-
functional/non-responsive within the warranty
Page 46 of 146
time period, the successful bidder shall replace

that USB Token with DSC downloaded afresh,
within 10 working days from the replace request.
The concerned court/office shall provide a fresh
application for re-issuance of DSC, if required.
5. If DSC gets deleted from USB token
unknowingly, the successful bidder may be asked
to re-generate DSC for that particular individual on
the same USB Token or new USB token as per the
requirement of the concerned court/office
8 Subscription & Five (5) years
validity
Category 4 - Kiosk

33826-Kiosk- Kiosks (Touchscreen Kiosk with
001 Printer)
Kiosks (Touch screen Kiosk with Printer)

1 Type/Mounting Pedestal
2 Construction base The Kiosk shall be pedestal. The enclosure shall
be of minimum 1.6 mm thick CRCA Steel,
polymer powder coated designed to work in harsh
conditions.
The design shall be vandal resistant. Design must
be sleek and attractive.
3 Display Type:
(a) Type Colour LED HD wide Screen Backlit LED, Anti-Glare
Display
(b) Size Capacitive Touch Screen with 21” (FHD
Resolution) or higher with TCO and BIS
Certification
(c) Touch Screen APR/SAW Type with 3mm or higher anti-glare &
overlay tempered vandal resistant glass.
(d) LCD Panel 350 CD / m2 (NITS) brightness or better.
4 System Detail
(a) Processor Intel Core i5 / Ryzen 5 equivalent or above
(b) Memory (RAM) 16 GB DDR5 3200 mhz
c) HDD/Storage Integrated Dual Port SATA Controller 512 GB SSD
or better
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(d) Operating Support to Windows and Linux. Bidder shall

System have to provide latest drivers for Windows and
Linux (Ubuntu)
5 Ethernet Integrated Gigabit Ethernet Controller with IPV6
Complaint (Dual)
6 Other Ports RJ45, HDMI Port out
7 Wireless IEEE 802.11 or Higher
8 USB Ports Min 2 X USB 2.0,1 X USB 3.0
9 Power Supply Optimum Wattage Modular SMPS to support
full use of System
10 Cooling Suitable no. of fans to be provided inside the
chassis
11 UPS Inbuilt UPS 600 VA with 30 minutes backup
on full load at 0.6 PF
Thermal Printer
12 Paper Size 58 mm width or more
13 Speed 150 mm/ Sec.
14 Printing Method Direct without the need for ink or ribbons
15 Cutter technology Integrated Auto-cutter
Category 5 - Networking Components

33826-LAN-001 CAT 6 cable 4 pair UTP Cable
SNo Parameter Tender Specifications

1 Standard Length 305 Meters (1000 Feet) Per Box package
2 Cable Type 4 twisted pairs separated by internal X shaped, 4
channel, polymer spine / full separator. Half
separator shall not be accepted.
Support for Fast and Gigabit Ethernet. Sequential
meter marking shall be done in the cable.
3 Conductor Metal –Solid Bare copper
Diameter- 23 AWG (0.57 mm +/- 0.015 mm)
4 Sheath Fire Retardant PVC Compound (FRPVC)
5 Bandwidth Cable shall meet the transmission characteristics
specified to 250 MHz
6 Performance Cable shall be compliant with ANSI/TIA-568.2-D
characteristics channel performance and it shall be
ANSI/TIA-568.2-D certified.
Page 48 of 146
7 Certification UL,IEC 60332-1, ANSI/TIA-568.2, ISO/IEC

11801-1, ISO/IEC/IEEE 8802-3, IEC 61156-5

33826-LAN-002 CAT 6A cable 4 pair UTP Cable
Sl. Parameter Tender Specifications

No.
1 Standard Length 305 Meters (1000 Feet) Per Box package
2 Type Category 6A,Unshielded Twisted 4 Pair, Supports
10Base-T to 10GBase-T. Supports Power Over
Ethernet.
Sequential meter marking shall be done in the
cable.
3 Conductor Metal –Solid Bare copper
Diameter- 23 AWG (0.555 +/- 0.015 mm)
4 Sheath Fire Retardant PVC Compound (FRPVC)
Bandwidth Cable shall meet the transmission characteristics
specified to 500 MHz
5 Performance Category 6A UnShielded Twisted Pair cable shall
characteristics be compliant with ANSI/TIA-568 .2-D Channel
performance
6 Certification UL,IEC 60332-1, ANSI/TIA-568.2, ISO/IEC
11801-1, ISO/IEC/IEEE 8802-3, IEC 61156-5

33826-LAN-003 6U Wall Mount Rack
S.No Parameter Specification

1 Height & Height 6U, Width 550 mm and Depth 500 mm
Dimension
2 Material Thickness 0.8mm or better
3 Loading capacity 30KG ± 10% or better Loading capacity
4 Front Door 4mm toughened Glass door with Lock and Key
5 Cabinet Material Powder coated CRCA sheet
6 Mounting Wall Mount equipped with 1.2 mm mounting
angle
7 Form Factor Rack Mount/DIN Rail
8 General Rubber Closure for cable entry holes
19”Adjustable rails in the front and rear, Top and
bottom cable entry facility
Hardware Screw pocket included
Page 49 of 146
9 Accessories a) Power Strip 3 Pin 5A & 4 Socket with surge

Protector
b) 90Cfm Fans, 115~240V AC Fan

33826-LAN-004 L2 Managed 24 ports switch
S.No Parameter Specification

1 Form factor Switch should be 1U and rack mountable in
standard 19" rack.
2 Ports 24x 10/100/1000 Ethernet ports, 4x 10G SFP+
uplinks populated with 1 Nos 10G LR SFP+
transceiver from same OEM
3 DRAM and Flash Switch should have minimum 512 MB DRAM and
256 MB Flash.
4 Performance Switch shall have minimum 128 Gbps of
switching fabric and 95 Mpps of forwarding rate
5 MAC and VLAN Switch shall have minimum 16K MAC Addresses
and 250 active VLAN.
6 Jumbo Ethernet Frame sizes up to 10K bytes. The default MTU is
frame 9K bytes
7 Layer 2 switching Standard 802.1d spanning tree support Fast
convergence using 802.1w (Rapid Spanning Tree
Protocol [RSTP]), enabled by default 802.1s
(MSTP).
8 Port grouping/link IEEE 802.3ad Up to 4 groups ,Up to 8 ports per
aggregation group with 16 candidate ports for each (dynamic)
802.3ad Link Aggregation Group (LAG) , IGMP
querier, HOL blocking, Loopback detection, Voice
VLAN.
9 Power Supply Switch Should have Single fixed AC power supply
and Power cord
10 Management CLI and intuitive web UI manageability options.,
RJ-45 console access, SNMP versions 1, 2c, and
3 with support for traps, and SNMP v3
11 Console Device management should support with over-
the-air access via Bluetooth otherwise bidder
should provide console cable
12 Fan Switch Should have fanless design
13 Security Switch Should support Security with 802.1X
support for connected devices, Switched Port
Analyzer (SPAN), Dynamic VLAN assignment,
Bridge Protocol Data Unit (BPDU) Guard, IP
Source Guard, Port Based ACL, AAA,TACACS+
and RADIUS authentication, Port security, Storm
control.
Page 50 of 146
14 QoS Priority levels : 8 hardware queues, Strict priority

and Weighted Round-Robin (WRR), (802.1p/CoS),
Multicast Listener Discovery (MLD v1/2) snooping
15 Safety Certificates UL 60950-1, CAN/CSA-C22.2 No. 60950-1, EN
60950-1, IEC 60950-1, AS/NZS 60950-1, IEC
62368-1, UL 62368-1
16 Environmental and
RoHS, EN55024, EN300386, KN35
EMC Certificates
17 Numbering on I/o Numbering which are clearly visible should be
Parts and Jack done on I/o Ports and Patch Panel Side of the laid
Panel cable.

33826-LAN-005 L3 48 port Switch
S.No Specifications
1 Switch should be 1U and rack mountable in standard 19" rack.
2 Switch should support internal hot-swappable Redundant Power supply
from day 1.
3 Switch should have redundant hot swappable fans.
4 Switch should have minimum 16 GB RAM and 16 GB Flash
5 Switch shall have 24 nos. 1G/10G/25G SFP+ ports and should support
2X40G/100G) QSFP+ uplinks ports in future. Switch shall support
1G/10G copper transceivers, SX, LX, SR, LR transceivers at downlink
ports and 40G, 100GFiber transceivers at uplink ports and populated
with 20 Nos 10G LR SFP+ transceivers from same OEM.
6 Switch should have dedicated slot for modular stacking, in addition to
asked uplink ports. should support for minimum 320 Gbps of stacking
throughput with 8 switch in single stack
7 Switch shall have minimum 2000 Gbps of switching fabric and 1488
Mpps of forwarding rate.
8 Switch shall have minimum 32K MAC Addresses and 1000 active VLAN.
9 should support minimum 32K IPv4 routes or more and 16K IPv6 routes
or more
10 Switch shall have 8K or more multicast routes.
11 Switch should support atleast 64K flow entries
12 Switch should support 128 or more STP Instances
13 Switch should have 16MB or more packet buffer
14 Switch should support IEEE Standards of Ethernet: IEEE 802.1D,
802.1s, 802.1w, 802.1x,802.3ad, 802.3x, 802.1p, 802.1Q, 802.3,
802.3u, 802.3ab,802.3z &1588v2
15 Switch must have functionality like static routing, RIP, PIM, OSPF,
VRRP, PBR and QoS features from Day1
16 The switch should have advance Layer 3 protocol like BGPv4, BGPv6 ,
MPLS, VRF, VXLAN, IS-ISv4,OSPFv3, MP-BGP
Page 51 of 146
17 Switch shall have 802.1p class of service, marking, classification,

policing and shaping and eight egress queues
18 Switch should support IPv6 Binding Integrity Guard, IPv6 Snooping,
IPv6 RA Guard, IPv6 DHCP Guard, IPv6 Neighbor Discovery Inspection
and IPv6 Source Guard.
19 Switch should support 802.1x authentication and accounting, IPv4 and
IPv6 ACLs and Dynamic VLAN assignment and MACSec-256 on
hardware
20 Switch must have the capabilities to enable automatic configuration of
switch ports as devices connect to the switch for the device type.
21 During system boots, the system’s software signatures should be
checked for integrity. System should capable to understand that system
OS are authentic and unmodified, it should have cryptographically
signed images to provide assurance that the firmware & BIOS are
authentic.
22 Switch shall have modular OS to support application 3rd party
application hosting
23 Switch shall conform to UL 60950 or IEC 60950 or CSA 60950 or EN
60950 Standards for Safety requirements of Information Technology
Equipment.
24 Switch shall conform to EN 55022 Class A/B or CISPR22 Class A/B or
CE Class A/B or FCC Class A/B Standards for EMC (Electro Magnetic
Compatibility) requirements
25 Warranty- Five(5) Years onsite OEM comprehensive warranty
Category 6 - Scanner & MFD

MFD Printer (Mono Multi-
33826-MFD-
function Printer Laser, Scanner
001
& Copier)

1 A4 Speed 35 PPM or higher
2 Functions Print, Copy and Scan
3 Memory (min.) 512 MB or above
4 Technology Laser & Automatic Duplex Printing (DADF)
5 Resolution for 600x600 dpi or higher
Print/ Copy/ Scan
6 Language support PCL6/UFRII or equivalent
7 Interface USB 3.0 & Ethernet
8 Display Panel LCD
9 Monthly Duty Cycle 80000 pages or above
Page 52 of 146
10 Media size support A4, legal, letter & envelope

11 Toner Cartridge More than 9000 Pages
with MFD
12 Drivers & Power cable, USB Cable and necessary drivers
accessories shall be supplied
13 Scanner Flatbed and duplex ADF scanning(DADF)
14 Scanning features Scan to Email,Scan to PC
15 OS Support Windows, Linux (Ubuntu),MAC OS
16 Environmental BEE/Energy star, RoHS and EPR complied, BIS
Compliance
17 Operating 10-35° C
temperature
18 Warranty Five(5) Years onsite OEM comprehensive
warranty

33826- Scanner 40 PPM
Scanner-002

1 A4 Scan Speed 40 ppm or higher
2 Scan size A4, Legal
3 Scan type Color & B/W, Flatbed with ADF
4 Resolution 600x600 dpi (optical)
5 ADF Capacity 50 Sheets (pages) or higher
6 Duplex Automatic
7 Daily volume 4000 Pages per day or higher
8 Interface USB 3.0 and Ethernet
9 Scanning Software 1. OCR built-in or third party software.
2. Shall provide necessary supporting software
for the recognition of Tamil Characters and also
other regional characters in OCR.
10 Output Format PDF,JPEG,PNG,BMP,TIFF, TXT
(Text), RTF (Rich Text), searchable PDF and
PDF/A advance or equivalent
11 OS Supported Windows, Linux (Ubuntu),MAC OS
12 Drivers & Power & USB Cable
accessories Necessary driver shall be provided
Required
temperature
14 Certifications BEE/Energy Star, RoHS and EPR complied,
BIS
warranty
Page 53 of 146

33826- Scanner - High Speed (60 PPM)
Scanner-003

1 Scanning Options Color, Grayscale, Black & White (Line art)
etc.
2 Scanner Type ADF Auto Duplex Scanning with Integrated
Flatbed
3 Daily Volume 10,000 pages per day or higher
4 A4,letter,legal Scan 60 PPM or Higher
Speed (B &W and
color)
5 Scanning Software 1. OCR built-in or third party software.
2. Shall provide necessary supporting software
for the recognition of Tamil Characters and also
other regional characters in OCR.
6 Scanning CCD/ CIS scanning technology or better.
Technology
7 Optical Resolution 600 dpi
8 Output resolution 100 to 600 DPI
9 Page Size Support A4, Legal Letter, FS, post card, Envelop
and other pages etc.
10 ADF Tray Capacity 200 sheets or better
11 Connectivity USB 2.0, USB 3.0 or higher
12 Imaging Features Automatic Image Orientation, Blank Page
(in the scanner) Removal, Automatic Crop & De-Skew, Image
enhancement, batch separation, document merge
13 File Format Single and multi-page TIFF, JPEG, PDF,
Outputs searchable PDF/A & PDF.
14 Environmental ENERGY STAR qualified scanners;
Factors
temperature
16 Operating humidity 15% to 80% RH
17 Supporting TWAIN, ISIS, SANE, Windows
Drivers and Imaging Architecture Drivers, Scanning
Bundle Software Software or better
18 Supporting Windows & Linux (Ubuntu)
Operating System
19 Hardware Drivers Bidder shall provide latest drivers for Windows,
Linux (Ubuntu)
20 Paper Weight: 34 to 413 gsm
Thickness/Weight
21 Other features Multi feed Detection (Required to stops
required double feeding), Mixed Document Feeding (Diff.
Page 54 of 146
Size & Thickness Fed Together), Crushed pages

scan
22 Certifications BEE/Energy Star, RoHS and EPR complied,
BIS
warranty
Category 7- Server

33826-Server- Servers for Development
001 (AI/ML)

1 Form Factor Tower Server
2 Processor Intel® Xeon® Gold 6240 Processor or better,2.6G,
18C/36T, 24.75MB Cache, TDP 150W
3 Max. Number of Dual
sockets populated
with processor
4 No. of Processor Dual
5 Processor 64-bit x86 processor fully binary compatible to
Configuration 32-bit applications
6 Number of cores per 18 or more
Processor
7 Processor base 2.6 GHz or higher
frequency
8 Motherboard OEM make compatible with Quoted processor
9 PCI Slots (Express Minimum 3 PCIe slots
Gen 3.0 min.)
10 Memory (DDR4 2 X 64 GB DDR4-3600 mhz or better
RAM min.) (GB)
11 DDR4 RAM 1 TB
upgradable up to
(Minimum)
12 DIMM Slots 4
(Minimum) (No.)
13 Hard disk drive 2 x 960 GB SSD – SAS 12 Gbps or better
Capacity (GB)
14 Hard disk drive Hot Plug
15 RAID Controller 4
Ports
16 RAID Controller On board 12 Gbps SAS RAID controller
supporting RAID 0, 1 with 2GB Flash Backed
Cache. Should support old configuration.
Page 55 of 146
17 Video Controller Shall be provided

(support VGA or
above resolution)
18 Keyboard required
19 Mouse required
20 Monitor 23.8” and above FHD same OEM Make,
BIS/TCO Certified
21 Bays (min. 2 5
internal or more hot
plug)
22 USB Ports (version 4 nos. (minimum 2 with version 3.0)
2.0/3.0)
23 Certifications, OS Certification Compliance : Windows, Linux
Compliance & (RedHat, SuSe, CentOS, Ubuntu)
support by
Windows, Red Hat Virtualization / Cloud Platform : Microsoft
Windows, VMware, OpenStack, Kubernetes
Certification for Compliance
24 Networking: Dual Port 10GbE Base-T Adapter, OCP NIC
dual LAN 3.0 Network Adapter
(10/100/1000)
network card
25 FC HBA Dual port Shall be provided with appropriate speed
card
26 Management The Server Management Software should be of the
software same brand as of the server supplier.
27 Management Remoter power on/ Shutdown of server,
Features-1 Remote Management of Server over LAN & WAN
with SSL encryption through gigabit management
port,
Should have virtual Media support with all required
licenses.
Remote KVM
Server Health Logging
Out of Band Management
28 Management Management of multiple Servers from single console
Features-2 with single source of truth for multiple sites.
Automated infrastructure management for
patch upgrades, version upgrades, etc.
Simplified management with analytics driven
actionable intelligence
Intelligence System tagging giving admin
flexibility to provide metadata tags to each
System to enable users to filter and sort
systems based on user-assigned attributes
Hardware Profile based deployment to
multiple Servers simultaneously
Page 56 of 146
Policy template for deployment of single

policy to multiple Servers simultaneously
Platform inventory and health status
Server utilization statistics collection (including
firmware updates and diagnostic tools
Should provide an alert in case the system is not
part of OEM hardware compatibility test
Solution should be open and programmable
providing Rest API, SDK for programming
languages like Python, power shell scripts etc.
Should have customizable dashboard to show
overall faults/health/inventory for all managed
infrastructure the solution should provide option to
create unique dashboards for individual users.
the user should be flexibility to select name for
dashboards and widgets (viz. health, utilization
etc)
Single pane of glass for auto Provisioning across
Multi vendor & multi hypervisor platform
Self service portal deployment for automated
provisioning
Real-time out-of-band hardware performance
monitoring & alerting
29 Security Features-1 Secure Boot (Firmware and Bios Level
Security)
Provision to lock the system on breach
Hardware root of trust/Dual Root of Trust
Server should provide policy based security
Should have TPM 2.0(Trusted Platform module)
support
Server should provide server intrusion
detection,
Provision for Cryptographic firmware updates
30 Security Features-2 Capability to stop execution of
Application/Hypervisor/ Operating System on
predefined security breach
Secure /Automatic BIOS recovery
Network Card secure firmware boot
In case of any security breach system should
provide the lock down feature
31 Redundant Power Redundant Power Supply should be Platinum
Supply Efficiency and hot Swappable
32 Redundant Fan Shall be available (Hot pluggable)
33 Server scalability shall be possible
to be achieved
within the box
Page 57 of 146
34 BIS Registration Shall be submitted

no. under CRS of
Deity
35 Server main supply 200V to 230V
36 CE or UL certified Shall be submitted
or Ertl/ Etdc
certified for safety
(IEC-60950-1)
37 RoHS Compliance Shall be submitted
38 Warranty Five(5) Years OEM onsite comprehensive
warranty
39 Special Condition 1. Acceptance Testing before delivery
2. Root of Trust Security Enabled.
3. Due to security reasons defective HDD
will not be returned back on replacement.

33826-Server- 2U Rack Server
002

1 Form Factor Rack Mount (Maximum 2U)
2 Processor Intel Xeon-Platinum 8450H (2.0GHz, 28-core, 75MB
Cache,250W) or higher
3 Max. Number of Four (4)
sockets populated
with processor
4 No. of Processor Four (4)
5 Processor 64-bit x86 processor fully binary
Configuration compatible to 32-bit applications
6 Number of cores 28 or more
per Processor
frequency
9 PCI Slots (Express Minimum 4PCI slots
Gen 3.0 min.)
10 Memory (DDR4 16 X 64 GB DDR4-3600 mhz or Higher. Proposed
RAM min.) (GB) memory should have ECC support.
11 DDR4 RAM 3.0 TB or Higher
upgradable up to
(Minimum) (GB)
12 DIMM Slots 32 or higher
(Minimum) (No.)
Page 58 of 146
13 Hard disk drive 3 X960 GB SSD for OS and 4x1.92 TB SSD-

Capacity (GB) SAS 12Gbps or Higher
RPM with SAS (hot
plug or better)
(RPM)
15 RAID Controller 2000MB with battery backup
Caches (MB)
16 RAID Controller 12 Gbps SAS RAID controller supporting RAID 0, 1,
5 and 10
Ports
18 Video Controller required
(support VGA or
above resolution)
19 Bays (min. 2 8
plug)
2.0/3.0)
support by
22 DVD ROM (or Yes (Blue Ray enabled)
better)
23 Networking: Dual Port 10GbE Base-T Adapter, OCP NIC 3.0
dual LAN Network Adapter
(10/100/1000)
network card
24 FC HBA Dual port Single port FC HBA Card 16/32 Gbps or higher (Qty
card – 2)
5M LC-LC cable for each HBA port
25 FC HBA Dual port 32 Gbps or higher
card Speed
Features-1
Remote Management of Server over LAN & WAN
with SSL encryption through gigabit
management port,
licenses.
Remote KVM
Page 59 of 146

28 Management Management of multiple Servers from single
Features-2 console with single source of truth for multiple
sites.
Automated infrastructure management for patch
upgrades, version upgrades, etc.
Intelligence System tagging giving admin flexibility
to provide metadata tags to each System to
enable users to filter and sort systems based on
user-assigned attributes
Hardware Profile based deployment to multiple
Servers simultaneously
Policy template for deployment of single policy to
Server utilization statistics collection
(including firmware updates and
diagnostic tools
Should provide an alert in case the system
is not part of OEM hardware compatibility test
Solution should be open and
programmable providing Rest API, SDK for
programming languages like Python, power shell
scripts etc.
infrastructure the solution should provide
option to create unique dashboards for individual
users.
Should be flexible to select name for dashboards
and widgets (viz. health, utilization etc)
provisioning
Real-time out-of-band hardware
performance monitoring & alerting
29 Security Features-1 Secure Boot (Firmware and Bios Level Security)
support
detection,
Page 60 of 146
30 Security Features-2 Provision for Cryptographic firmware updates

Capability to stop execution of
33 Server scalability Shall be possible
to be achieved
within the box
34 BIS Registration Shall be available
no. under CRS of
Deity
35 Details of Processor SPEC CPU2017 benchmarked with
benchmark indices SPEC rating of at least (350 -
with software & SPECrate2017_int_base score and 325 -
diagnostic software SPECrate2017_fp_base scores). Benchmark rating
used to test of quoted processor for quoted model should be
server. Benchmark published on SPEC.ORG on date of bidding.
report (snapshots
and full
description report)
should be
submitted (for an
exactly same
configuration as
what is being
quoted) along with
the bid.
or Ertl/Etdc
certified for
safety (IEC-60950-
1)
warranty
3. Due to security reasons defective HDD
will not be returned back on replacement.
Page 61 of 146

33826-Server- Servers for Software
003 Development Team

1 Form Factor Tower Server
2 Processor Intel® Xeon® Gold 6240 Processor or better,2.6G,
18C/36T, 24.75MB Cache, TDP 150W
3 Max. Number Dual
of sockets
populated with
processor
4 No. of Processor Dual
5 Processor 64-bit x86 processor fully binary compatible to
Configuration 32-bit applications
6 Number of cores per 18 or more
Processor
frequency
9 PCI Slots (Express Minimum 3 PCIe slots

Gen 3.0 min.)
10 Memory (DDR4 RAM 4 X 64 GB DDR4-3600 mhz or better
min.) (GB)
11 DDR4 RAM 1 TB
upgradable up to
(Minimum)
12 DIMM Slots 4
(Minimum) (No.)
13 Hard disk drive 2 x 960 GB SSD – SAS 12 Gbps or better
Capacity (GB)
Ports
16 RAID Controller On board 12 Gbps SAS RAID controller
supporting RAID 0, 1 with 2GB Flash Backed
Cache. Should support old configuration.
17 Video Controller Shall be provided
(support VGA or
above resolution)
18 Keyboard required
19 Mouse required
20 Monitor 23.8” and above FHD same OEM Make,
BIS/TCO Certified
Page 62 of 146
21 Bays (min. 2 5
plug)
2.0/3.0)
support by
24 Networking: dual Dual Port 10GbE Base-T Adapter, OCP NIC
LAN (10/100/1000) 3.0 Network Adapter
network card
25 FC HBA Dual port Shall be provided with appropriate speed
card
Features-1 Remote Management of Server over LAN & WAN
with SSL encryption through gigabit management
port,
licenses.
Remote KVM
28 Management Management of multiple Servers from single console
Features-2 with single source of truth for multiple sites.
Automated infrastructure management for
patch upgrades, version upgrades, etc.
Intelligence System tagging giving admin
flexibility to provide metadata tags to each
System to enable users to filter and sort
systems based on user-assigned attributes
Hardware Profile based deployment to
Policy template for deployment of single
policy to multiple Servers simultaneously
Server utilization statistics collection
(including firmware updates and diagnostic tools
Should provide an alert in case the system is not
part of OEM hardware compatibility test
Page 63 of 146
Solution should be open and programmable

providing Rest API, SDK for programming
languages like Python, power shell scripts etc.
infrastructure the solution should provide option to
create unique dashboards for individual users.
the user should be flexibility to select name for
dashboards and widgets (viz. health, utilization
etc)
provisioning
Real-time out-of-band hardware performance
monitoring & alerting
29 Security Features-1 Secure Boot (Firmware and Bios Level
Security)
support
detection,
Provision for Cryptographic firmware updates
30 Security Features-2 Capability to stop execution of
33 Server scalability shall be possible
to be achieved
within the box
34 BIS Registration Shall be submitted
no. under CRS of
Deity
or Ertl/Etdc
certified for safety
(IEC-60950-1)
Page 64 of 146

warranty
3. Due to security reasons defective HDD will not be
returned back on replacement.

33826-Server- NAS Storage (500 TB Usable)
004

1 Storage System NAS Storage
Type
2 Storage Capacity 500 TB usable storage capacity shall be quoted from
(TB) day 1 and the storage shall be expandable upto 2000
(TB) or Higher.
3 Hardware Form Rack Mount
Factor of Storage
System
4 Disk Type SAS, SSD, Flash Drive
5 Speed of dual 12
ported disk drive
in Gbps
6 Total Numbers of To be provided by Bidder
Drive Slots
7 Number of Drive To be provided by Bidder
Slots Populated
with drives of
different type in
the Storage
System
8 Total no of drive To be provided by Bidder for 200 TB usable capacity
slot populated using SSD. Additional slots must be available for
with SSD & future expansion.
Capacity
slot populated using Flash Drive. Additional slots must be available
with Flash Drive for future expansion.
slot populated using SAS. Additional slots must be available for
with SAS future expansion.
11 Number of 32
populated disks
per Hot Spare
Page 65 of 146
12 Type of Front-end FC, iSCSI, Ethernet, Fibre Channel over Internet

Ports
13 No. & Speed of 8X32GbFC or higher, 8 x 10 GbE or higher
front-end Ports in
Gbps
14 Type of Back-end SAS
Ports
15 Number of Back- 4 or higher
end Ports
16 Speed of Back- 12 Gbps or higher
end ports in Gbps
17 Number of 2 or higher
Remote
Replication Ports
(FC/Ethernet)
18 Controllers 2 or higher. Controllers shall be Configured in HA
(Active-Active ).
19 RAID Level 5/6 or equivalent
Support
20 Cache Availability Federated
Type
21 Total 768 GB or higher
Configurable
Cache (GB)
22 No of Snapshot 255
Copies Per
Volume
23 OS Support Windows, Linux
24 Features 1. No Single point of Failure with Non-Disruptive
replacement of Hardware.
2. Non disruptive Firmware /Microcode upgrade shall
be possible.
3. HW Controller Based/SED based encryption for
Data at rest.
4. Storage management software for configuration and
multi-pathing shall be available from day 1.
5. Multi-pathing and load balancing and fail over
software with license for windows/Linux servers or
shall support native multipathing of OS shall be
available from day 1.
6. FC, iSCSI, CIFS, NFS, Fiber Channel over Internet
protocols shall be supported by the storage system
from day one.
7. Storage System shall be compliant with IPv6 from
day 1.
8. Storage should do Auto-Tiering between all
three drive tiers, license to be included from day
1(SSD, SAS, Flash drive).
Page 66 of 146
9. Wide Stripping or equivalent feature shall be

available from day 1.
10. Synchronous & asynchronous Replication licenses
shall be available from day 1.
11. License for Snapshot shall be available from day 1.
warranty
2. Due to security reasons defective HDD will not be
returned back on replacement.

33826-Server- Firewall
005
S.No Specification
1 Should be a Rack Mountable Hardware Appliance with Next Generation
Firewall Functionalities
2 Should support Static Routes & Policy Based Routing and dynamic
routing protocol like RIP, OSPF, BGP. The Firewall should also acts as
router and Internet Service Provider should be able to terminate the
Internet Link directly to the device.
3 The following features should be included in the appliance from Day 1:
NATing with IPV4 & IPV6, IPSec VPN,SSL VPN, Application Visibility and
Control (AVC), User Identity, Network Gateway DLP, Next Generation
Intrusion Prevention System (IPS), Zero Day Protection , Gateway
antivirus, Anti Bot, Advance Malware protection, Sanbox cloud service,
Web security essentials ,Enterprise-class URL & content Filtering with
database which should have at least 250+ million rated websites.
4 It should handle TCP, UDP, HTTP traffic and Should support 64 Byte or
above Packet Size
5 Should have NGFW Throughput of 9 Gbps or above, Threat prevention
throughput 5 Gbps or above and IPSec VPN Throughput of 6 Gbps or
Above
6 Should support 4 Million or above concurrent Sessions and support 300
K or above New sessions per second
7 a) Should have 10 Nos. of 1GE RJ45 Ports, 6 x 1GE SFP, 4 x 10 GE SFP+
with all the ports shall be configurable either as LAN or WAN ports.
Minimum 2 SFP ports and 2 SFP+ Ports to be populated with SR
Transceiver.
b) Should have 1 no. of USB port and 1 No. of Console Port
c) Should have the storage capacity of 480 GB SSD.
8 Should support 2000 IPSEC VPN Site to Site tunnels and support 2000 of
SSL VPN users
9 It should support Hot Swappable Power Supply and should support High
Availability Active-Active Configuration
Page 67 of 146
10 Should Support 10000 or above NGIPS Signature from day one.
11 Should have ICSA/NSS/NDDPP/Common Criteria Certifications and

Should Support Ipv6 from Day 1
12 The Firewall should support virtualization and support at least 10 virtual
domains from day one
13 NGFW must support Secure SD - WAN feature along with advance routing
protocols such as BGP & OSPF
14 Built-in SDWAN must be able to do load balancing of various links based
on source address, User group , protocol and/or applications
15 SLA for SDWAN must be defined based on packet loss or latency or jitter.
Even combination of all 3 option must be possible
16 Log analyser: Firewall shall be quoted along with a log analyser having
retention capacity of 2TB usable.
17 Support & Warranty:
1. Firewall should have Five(5) Years onsite OEM comprehensive warranty
& should be quoted with support bundle for 24x7x365 days Technical
support and software & subscription update support.
2. There should be at least 1 RMA dept and one TAC for support in
India),

33826-Server- Enterprise Server Rack
006
S.No Parameter
1 RACK 42 or 46 Enterprise Server Rack
2 Cooling Inbuilt cooling unit with 10Kw or Higher Capacity
3 User Interface 7 Inch Colour Touch Screen or Higher
4 Power Inbuit UPS
Category 8 - Systems

33826-SYS-001 All in One-Type1

1 Type All-in-One PC
2 Processor x86 Processor i.e. Intel i5, 13000 series or higher
(Six Cores and Twelve threads or higher), 4.4 GHz
or higher turbo frequency) or better
3 Motherboard OEM Motherboard
Page 68 of 146
4 Chipset B760/Q670 or higher

5 Memory 16GB DDR-5 3200 MHz or higher, expandable up
to 64GB
6 Graphics Integrated HD or better Graphic controller
7 Storage 512 GB SSD or Higher
8 Network Integrated Gigabit Ethernet controller with RJ-45
connector, WIFI and Bluetooth 5.0 or higher.
9 External Ports 2 x USB 2.0 or higher and 2 x USB 3.0 or higher
ports, 1 HDMI port, 1 DP port, Audio 3.5mm.
Internal
speakers and support to Ext speakers of min 2
watts.
10 Audio Integrated sound controller
11 Keyboard Standard 104 Keys OEM USB Keyboard with
Rupee Symbol and USB Interface
12 Mouse OEM Optical USB Scroll Mouse with Mouse pad
13 Display 23” or higher LCD/TN/TFT display non-touch
having FHD (1920x1080) or better resolution and
TCO/BIS certified
14 Webcam Full HD with integrated microphone
15 Power Management System with Power management features &
& DMI Desktop Management Interface implementation
16 Power efficiency Minimum 85%
17 OS Required Dual OS (Pre-loaded)
1. Windows 11 Home, 64 bit or higher,
2. Ubuntu Linux 20.04 or higher
Latest drivers for Windows, Linux (Ubuntu) shall
be provided
18 OS Support Windows & Linux.
19 Accessories User Manual, Headset with MIC.
20 Compliance & BIS registered, BEE / Energy Star certified and
Certifications RoHS Complied and EPEAT/EPR Complied
Safety certification -CE / UL
21 Stand Standard Height adjustable
22 Warranty Five (5) years on site OEM Comprehensive
warranty. (Due to security reasons, defective
HDD will not be returned back on replacement)

33826-SYS-002 All in One-Type2

1 Type All-in-One PC
2 Processor x86 Processor i.e. AMD Ryzen 5, 5000 series or
higher (Six Cores and Twelve threads or higher),
4.4 GHz or higher turbo frequency) or better
Page 69 of 146

4 Memory 16GB DDR-5 3200 MHz or higher, expandable up
to 64GB
5 Graphics Integrated HD or better Graphic controller
6 Storage 512 GB SSD or Higher
7 Network Integrated Gigabit Ethernet controller with RJ-45
connector, WIFI and Bluetooth 5.0 or higher.
ports, 1 HDMI port, 1 DP port, Audio 3.5mm.
Internal
speakers and support to Ext speakers of min 2
watts.
Rupee Symbol and USB Interface
12 Display 23” or higher LCD/TN/TFT display non-touch
having FHD (1920x1080) or better resolution and
TCO/BIS certified
13 Webcam Full HD with integrated microphone
1. Windows 11 Home, 64 bit or higher,
be provided
18 Accessories User Manual, Headset with MIC.
20 Stand Standard Height adjustable

33826-SYS-003 Desktop

1 Type Desktop Computer
2 Processor x86 Processor i.e. Intel i5, 13000 series (Six
Cores and Twelve threads or higher), 4.4 GHz or
higher turbo frequency) or better
Page 70 of 146

4 Chipset H670/B760/Q670 or higher
5 Memory 16 GB DDR-5 3200 MHz or higher expandable up
to 64GB
6 Graphics 4 GB Graphics Card (Nvidia 3050 /AMD RX
6500XT) or Higher
7 Storage 1 TB SSD
8 Network Integrated Gigabit Ethernet controller (RJ-45
connector), WIFI and Bluetooth 5.0 or higher.
ports, 1 HDMI port, 1 DP port, audio 3.5mm jack,
Internal/External speakers
Rupee Symbol
13 Display Monitor 23” or higher LCD/TFT display non-touch having
FHD (1920x1080) or better resolution and
TCO/BIS certified
OS Requirement Dual OS (Pre-loaded)
1. Windows 11 Home , 64 bit or higher,
be provided
18 Accessories Headset with MIC and External Speakers

33826-SYS-004 Camera

1 Video Capture 720p / 30 fps
Resolution
2 Digital zoom 2X or more
3 Ports Supported USB
4 Remote Controller Required
5 Warranty Five years (5) on site OEM Comprehensive
warranty.
Page 71 of 146

33826-SYS-005 Extra Monitor

Monitor
1 Type LED
2 Display Size 23” or higher
(diagonally)
3 Supported native FHD (1920x1080) or better
resolution
4 Connectivity HDMI,DVI/DP
5 Certification TCO / BIS
warranty.

VGA Splitter/Extension/
33826-SYS-006
Distribution Unit

HDMI Splitter
1 No. of Outputs 2 or more
2 Resolution 1920 X 1080 FHD or more
3 Signal Amplification Built-in
4 Powered Yes (Power Adapter to be provided)
5 Warranty Three years (3) on site OEM Comprehensive
warranty.

33826-SYS-007 Speaker and Microphone

1 Type of device USB based Plug and Play
2 Pickup range Up to 4 meters or above
3 Mode of Full duplex
communication
4 Interface On/Off Button, Volume control button, answer
button, mute/ un-mute button
5 Echo and Noise Built-in
Page 72 of 146
cancellation
6 Frequency response 150 Hz to 6.5 kHz
for microphone
7 Speaker output 100Hz to 7.5kHz
frequency
8 Audio Jack 3.5 mm port to connect external head set
9 Connectivity Bluetooth
10 Warranty Three years (3) on site OEM Comprehensive
warranty.

33826-SYS-008 USB Hard Disk 2 TB

1 Capacity 2 terabytes (2 TB).
2 Form Factor 2.5-inch or 3.5-inch
3 Interface USB 2.0 and USB 3.0 supportive
4 Transfer Speed 2 Gbps or more
5 Power Source external power supply
6 Compatibility Windows, macOS and Linux
7 Additional Features Hardware encryption for enhanced data security,
backup software, rugged or shock-resistant
designs and compatibility with cloud storage
services.
Category 9 - UPS

1 KVA On-Line UPS with 120
33826-UPS-001
Minutes Backup
S.No Parameter Tender Specification

1 Capacity 1 KVA TRUE ONLINE UPS
2 Back-up Time 120 minutes
3 Inverter Type IGBT (Make and current capacity to be specified
by the bidder)
4 Mains Voltage 150 - 270V AC, SINGLE PHASE
Page 73 of 146
Regulation
5 Input power factor > 0.9
6 Input Frequency 50 Hz, +/- 3 Hz
with Tolerance
7 Battery (Secondary 1. Sealed maintenance free(SMF) battery with Min
Source) and No. of batteries shall be suitable deployed for
required backup time of 80% Resistive Load.
2. Minimum VAH rating of battery bank -2700
8 DC Bus voltage To be specified by the renderer. Make and
number of batteries, each battery capacity and
voltage are to be specified.
9 Make of the Preferred Make: Exide/Amaron/HBL
Battery
Technical Specification sheet shall be enclosed for
the quoted Battery Make & Model.
Battery Make, Model and AH of the battery

submitted for evaluation will alone be accepted.
10 Battery Storage External Storage Box / MS-Rack for housing the
Box/Rack Batteries with safety provisions to be supplied
along with the UPS system
11 Output Voltage 230 AC, Single Phase (+/-1%)
12 Output Frequency Output frequency with tolerance specification 50
with Tolerance Hz, ±3 Hz
13 Waveform Pure Sine wave
14 Load power 0.8 PF
factor
15 Overload Capacity Withstand for 5 minutes at 110% load
16 Total Harmonic < 4% for Linear load and 5% for non linear load
Distortion
17 Overall Efficiency > 80%
18 Ambient 0 – 45ºC
Temperature
19 Duty Cycle Continuous
20 Cooling Forced air cooling
21 Protections 1) Input, Output – Low and High
2) Battery low and high voltage
3) Input, output – Fuse
4) Battery - MCB/Fuse
5)Short circuit
6) Over load
7)Transient Surge
22 Controls Manual By-pass Switch and static bypass switch
to be provided with Indications
23 Power sockets 3 Nos. of 5A Sockets.
24 Trip Conditions Over load, Over and Under voltage, Short Circuit
25 Indications Mains ON, Inverter ON, Battery Low, Overload.
Page 74 of 146
26 Alarms (Audio) For extreme battery low voltage.

27 Meter or AC O/P Voltage, O/P current, I/P Voltage, I/P
percentage Level Current, Battery Voltage, Battery Current,
28 Manuals Operating and User manual to be Provided
29 Name Plate in Sr.No and Name plate in UPS-Riveted metal
the UPS plates /Stickers
30 Isolation Isolation Transformer must be provided internally
Transformer /externally at input.
31 Certification SAMEER / ETDC / NTH / ERTL / NISAKI /
NABL's or any other Government authorized
Testing Lab Certification for any back up of 1
KVA UPS for this specification shall be
submitted (issued within last 6 years)
ISO Certifications Mandatory - ISO 9001:2015

and ISO 14001:2015,
32 Other Features 1.SNMP Card - Provisions should be available
2.Diesel Generator – Compatible
warranty on UPS and Batteries.

33826-UPS-002
Minutes Backup

2 Back-up Time 120 minutes on Full load
by the bidder)
Regulation
with
Tolerance
7 Battery 1. Sealed maintenance free(SMF) battery with Min
(Secondary and No. of batteries shall be suitable deployed for
Source) required backup time of 80% Resistive Load.
Page 75 of 146

Battery
Technical Specification sheet shall be enclosed for
the quoted Battery Make & Model.

Box/Rack Batteries.
with safety provisions to be supplied along with
the UPS system
11 Output Voltage 230V AC, Single Phase (+/-1%)
14 Load power factor 0.8 PF
15 Overload Capacity Withstand for 5 Minutes at 110% load
Distortion
Temperature
5)Short circuit
6) Over load
7)Transient Surge
to be
provided with Indications
23 Power sockets 3 Nos. of 5A Sockets.
27 Meter or percentage AC O/P Voltage, O/P current, I/P Voltage, I/P
Level Current, Battery Voltage, Battery Current
the UPS plates / Stickers
Transformer / externally at input.
Page 76 of 146

Testing Lab Certification for any back up of 2 KVA
UPS for this specification shall be submitted
(issued within last 6 years)

and ISO 14001:2015,
32 Other Features SNMP Card - Provisions should be available
Diesel Generator – Compatible
on UPS and Batteries.
Category 10 - VC System

33826-VC-001 Assistive listening system

1 Assistive Listening Dual Frequency System with 2 Transmitters and 2
System Receivers, Carry Case
2 Power Source Battery
3 Fit Type (Receiver) Over Ear
4 Compatible Devices Headphones with 3.5 mm jack Min 2 nos
5 Control Type Button Control for volume and others
6 Form Factor Over Ear
7 Connectivity Wired
8 Warranty Three (3) Years onsite OEM Comprehensive
warranty

33826-VC-002 Television Studio

1 Hardware Interface USB, USB Type C
2 Compatible Devices Camera Compatible
3 Type of cable or wire HDMI, Auxiliary, USB Ports
4 AC Adapter Required
5 Warranty Five (5) Years onsite OEM Comprehensive warranty
Page 77 of 146

33826-VC-003 HDMI to USB Capture Card

1 System Connection USB-B 3.0 / 3.1/3.2 Gen 1
2 Video Inputs 2 X HDMI
3 Input Audio Format S/PDIF- 48 kHz / 16-Bit
4 Embedded Audio HDMI- 2-Channel
5 Power I/O 1 x USB-B Output

Mini HDMI Live Stream
33826-VC-004
Switcher (4 channel)

1 Video Input 4X HDMI
2 Video Output 1XHDMI,1XUSB Type C
3 Resolution supports upto 1080p
Supported
4 Network & Audio 1x Ethernet port 2 X 3.5 mm audio jack
Interfaces
5 Features 1. Should mix four input video sources and display
it as single output on screen 2. Should support
Live streaming over Ethernet or mobile internet
connection over USB-Type C
3.Should support External drive recording &
Webcam out over USB-Type C
4.Should be able to control device software &
update software

33826-VC-005 Document Visualizer

1 Output Resolution FHD(1920x1080) or Higher
2 Frame Rate 30 fps or More
3 Total Pixels 8 Megapixels or More
4 Zoom 10 X digital zoom or more
5 Focus Auto / Manual
6 Output Connectivity HDMI & VGA Ports
7 Panel technology Touch Panel for source change
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8 Document format PDF, Word documents (docx, odt), plain text

supported files, spreadsheets, presentations and images
9 Page Navigator Shall allow to navigate through the document
easily, such as by scrolling, panning, or
zooming etc.
10 Metadata Display Metadata, such as title, author, creation date,
and last modified date shall be displayed
11 Search and Filtering Shall support Search for specific keywords or
phrases within the document
Advanced filtering options, such as filtering by
date, author or other metadata fields.
12 Other features Document Zooming, Document Sharing and
Versioning shall be available
13 Accessories Remote control, power cords, all required cables
and accessories including shield cover, tape and
Damper if any to install and connect the system
required. (The cable must be minimum of 10 meter
or as required on the site)

USB Based Microphones cum
Speaker with Built-in- Echo
33826-VC-006
Canceller for Video
Conferencing Unit

1 Type of device USB based Plug and Play
2 Pickup range Up to 4 meters
3 Mode of Full duplex
communication
4 Interface On/off button, Volume control button, answer
button, mute/un-mute button Echo and Noise
cancellation
5 Built-in Frequency 150 Hz to 6.5 kHz
response for
microphone
6 Speaker output 100 Hz to 7.5kHz
frequency
7 Battery Backup Minimum 60 minutes
8 Other Features 1. Built-in- Echo Canceller shall be available
2. Should be compatible with VC system
9 Warranty Three (3) Years onsite OEM Comprehensive
warranty
Page 79 of 146

USB Based PTZ Web Camera
33826-VC-007
for Desktop Based VC System

1 Video Capture 1080p or above
Resolution
2 Digital zoom 2X or more
3 Optical Zoom 3X or more
4 Ports Supported USB
5 Remote Shall be provided

33826-VC-008 PTZ Camera

1 Resolution 1920 x 1080 or higher
2 Zoom 20x Optical / 40x Total Zoom or higher
3 PTZ 340° Pan and 110° Tilt or higher
4 Output Ports USB, HDMI & Ethernet Output
Supported
5 Remote IR Remote Control shall be provided
6 Power Shall run on PoE & DC Power
7 External Recording HDMI, RJ45 (1920 x 1080i at min. 30 fps or
Modes higher)
8 IP Streaming H.264, H.265, RTMP, RTMPS, RTP, RTSP, SRT,
TCP, UDP (1920 x 1080)
9 Frame Rate Upto 60/50 fps (60/50 Hz) in 1080p resolution
10 Audio Streaming Two way, full duplex
11 Audio Input / External Microphone input or line input, line
Output output
12 Image Device 1/3” CCD/ CMOS/ MOS or better
13 Horizontal resolution 2 MP or better
14 Streaming Minimum 3 streams
15 Physical Layer 10/ 100 base TX Ethernet
16 Protocol Minimum TCP/IP, HTTP, RTP, RTSP
17 IP Support Static / Dynamic or both
18 Storage Support of SD/ SDHC / SDXC card
Recording to Network Attached Storage (NAS)
19 Lens Type Varifocal minimum 4.3-129 mm or better
20 Shutter speed 1/50 – 1/1000 or better
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21 PC Client PC application client with a channel recording

feature shall be supported
22 Web Client Viewer through HTTP (minimum) system
configuration setting / streaming
23 Mounting Bracket Standard Wall Mount for Indoor
24 Approvals EMC & IEC – Technical Standards both has to be
mentioned

33826-VC-009 Surround Sound System

1 Compatible Devices Desktop/ All-in-One/ Notebook
2 Features Subwoofer
3 Remote shall be provided
4 Standing screen 5 Inches or More
display size
5 Channel 5.1
Configuration
6 Connectivity Wired, Bluetooth
7 Wattage 125 Watts or More
8 Connector Type HDMI,3.5 mm Jack, Stereo Output
Output
9 Input MIC Support 8 or more
10 Comprehensive On Five(5) Years OEM Warranty
Site Warranty

33826-VC-010 Tablet

1 Operating System iOS 17 or Higher / Windows 11 or Higher
2 Processor Speed 2.4 GHz or Higher
3 Processor Core Quad or Intel or Apple
4 RAM 16 GB or Higher
5 Internal Storage 256 GB or above
6 Expandable external minimum 512 GB or higher
memory
7 Screen Size 14'' or Higher Capacitive Multi touch screen
8 Resolution 2950 * 1800 or above with Capacitive Multi-touch
9 Brightness (Nits) 400 nits or Higher
10 Rear Camera 12 MP or Higher
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11 Front Camera 5 MP or Higher

12 Connectivity Bluetooth 5.2 or above, Mini/type C-USB
OTG, 5G SIM Slot, 3.5 mm headphone jack,
‘C’ Port to support dual (display), WLAN Wi-
Fi 802.11 a/b/g/n/ac/6e, Dual-band, Wi-Fi
Direct
13 Battery 10000 mAh or Higher
14 Mobile Device required
Management
Support
15 Audio Built-in stereo speaker with Audio and stereo head
phone jack.
16 Accessories 1. Charger as per Indian electrical environment
2. OEM supplied Hard Protection cover
3. Data Cable
4. OTG/USB Adapter Kit for connecting
external USB drive
17 Certification CE and FCC
18 Stylus Pen Required
19 Stand External stand shall be provided to use the Tablet
at 60-90degrees on Court dais.

33826-VC-011 Hand Held Devices

1 Operating System Android 14 or more
(OS)
2 Software Update Minimum 2 Years
3 Processor Qualcomm/MediaTek (Latest)
4 RAM 12GB or more
5 Storage 256 GB or more
Shall also support expandable storage through
microSD cards
6 Display 6 inches or larger
7 Screen Resolution Full HD (1920x1080 pixels) with 90Hz refreshing
rate or higher
8 Camera Front 13 MP or above ,
Rear 50 MP or above
Shall have additional features like better

performance in low-light, image stabilization,
autofocus and various shooting modes.
Page 82 of 146
9 Battery 6000 mAh or above

10 Connectivity Shall support 5G LTE Cellular networks,
Wi-Fi,
Bluetooth - V 5.3, NFC, and GPS.
Shall have USB Type- C Port
11 Security Shall have Fingerprint sensors or facial recognition
Category 11- Optional Items

Tape Library Drive (Required to
33826-OPT-001
take backup on LTO tapes)

1 Basic Configuration The proposed Tape library should be quoted with
minimum 70 media slots, 6 numbers of LTO 9
Drives along with at least 10 I/O ports.
2 The Tape Library should be quoted with 100 nos of
LTO-9 Tapes along with Barcode labels.
3 The Tape Library should be quoted with 10 LTO-9
WORM Data Cartridge.
4 The Tape Library should be quoted with 10 nos. of
LTO-9 cleaning cartridge.
5 GUI Tape Library should have Web based GUI for
various operation / management of Library.
6 Power supply Tape Library should have hot swappable
redundancy Power Supply (minimum two power supplies).
7 Partitioning The Tape Library should have support for multiple
partitions. The necessary software and license
must be supplied with library.
8 Drive Cleaning The Tape Library should be capable of auto
cleaning of drives.
9 Availability Library should have No Single Point of Failure
except Robotic Arm) and all the components
should be hot swappable without down time.

33826-OPT-002 LTO Backup
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S.No Parameters Minimum Specification

1 LTO Generation Latest
2 Storage Capacity 18 terabytes (TB) or more and a compressed capacity
of up to 45 TB or more (assuming a 2.5:1 compression
ratio).
3 Data Transfer 900 megabytes per second (MB/s)
Rates compressed (400 MB/s native)
4 Backup Software Yes
integration
5 OS Support Windows, Linux (Ubuntu 20.04)

33826-OPT-003 Blue Ray Disk for data transfer

1 Storage Capacity Dual-layer (BD-50): 50 GB of data or more
2 Data Transfer Rate 36 Mbps or higher.
3 Video Resolution 720p: HD (1280 x 720 pixels),
1080p: FHD (1920 x 1080 pixels)
4 Video Codecs MPEG-2, H.264/AVC
5 Audio Formats Dolby TrueHD, DTS-HD Master Audio, Linear PCM

Workstation-Type-1-Computer
33826-OPT-004 system for Development team
(AI/ML)

1 Processor 13th Gen Intel® Core™ i7 Series or higher (8
Core or 16 thread or higher, 5.0 GHz Turbo or
higher)
2 Chipset W680/W790 or higher
3 Memory 64GB (2x32GB), DDR5 3600MHz or higher ECC
memory expandable up to 128 GB (4 DIMM)
4 Hard Disk Drive 512GB PCIe NVMe Class 40 M.2 SSD + 1TB
7200rpm SATA 3.5" HDD
5 Expansion Slots 1 Full-height Gen5 PCIe x16 slot; 2 Full-height
Gen3 PCIe x4 slot; Min 4 SATA slots for 2.5/3.5"
HDD/ODD; Min 3 M.2 slots for NVMe SSD and 1
for Wifi BT
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6 GPU Card AMD Radeon RX 6900 XT/ NVIDIA 3080 TI ,

16GB or Higher,3DP, HDMI
7 I/O Ports Min 4x USB 3.2
Min 2x USB 3.2 Type C Gen 2 in front and 2
USB 3.2 Type C in Rear
1 – Universal Audio Jack
1x RJ45 Network Connector; 1 Audio Line Out
1. Windows 10 Professional for Workstation, 64
bit or higher,
9 Networking Intel Dual network card 10/100/1000 Mbps or
better, Intel Wi-Fi 6E (6GHz) AX211 2x2
Bluetooth 5.2 Wireless Card
10 Audio High Definition Audio with internal speaker or
higher
11 Power Supply 1000 W (80 Plus Platinum) PSU Modular or
higher
13 OS Support Linux & Windows
14 Keyboard & Mouse The same OEM make wired Keyboard & Mouse
15 Security Trusted Platform Module (TPM 2.0), Chassis
Intrusion Switch, Setup/BIOS Password, I/O
Interface Security
16 Regulatory Complete system should be BIS registered, BEE /
Compliance Energy Star certified and RoHS Complied and
EPEAT/EPR Complied
17 Monitor 23.8” and above LCD/ TN /TFT FHD
monitor(same OEM Make), BIS/TCO Certified
18 Type of Bundled Should have inbuilt software for diagnosing,
Software troubleshooting & performance tuning

Workstation-Type-2- Computer
33826-OPT-005 Systems for Development team
(AI/ML)

1 Processor 13th Gen AMD Ryzen 7 7000 Series or higher (8
Core or 16 thread or higher, 5.0 GHz Turbo or
higher)
2 Memory 64GB (2x32GB), DDR5 3600MHz or higher ECC
memory expandable upto 128 GB (4 DIMM)
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3 Hard Disk Drive 512GB PCIe NVMe Class 40 M.2 SSD + 1TB
7200rpm SATA 3.5" HDD
4 Expansion Slots 1 Full-height Gen5 PCIe x16 slot; 2 Full-height
Gen3 PCIe x4 slot; Min 4 SATA slots for 2.5/3.5"
HDD/ODD; Min 3 M.2 slots for NVMe SSD and 1
for Wifi BT
5 GPU Card AMD Radeon RX 6900 XT/ NVIDIA 3080 TI ,
16GB or Higher, 3DP, HDMI
6 I/O Ports Min 4x USB 3.2
Min 2x USB 3.2 Type C Gen 2 in front and 2
USB 3.2 Type C in Rear
1 – Universal Audio Jack
1x RJ45 Network Connector; 1 Audio Line Out
1. Windows 10 Professional for Workstation, 64
bit or higher,
8 Networking Intel Dual network card 10/100/1000 Mbps or
better, Intel Wi-Fi 6E (6GHz) AX211 2x2
Bluetooth 5.2 Wireless Card
9 Audio High Definition Audio with internal speaker or
higher
10 Power Supply 1000 W (80 Plus Platinum) PSU Modular or
higher
11 OS Support Linux & Windows
12 Keyboard & Mouse The same OEM make wired Keyboard & Mouse
13 Security Trusted Platform Module (TPM 2.0), Chassis
Intrusion Switch, Setup/BIOS Password, I/O
Interface Security
14 Regulatory Complete system should be BIS registered, BEE /
Compliance Energy Star certified and RoHS Complied and
EPEAT/EPR Complied
15 Monitor 23.8” and above LCD/TN/TFT FHD monitor(same
OEM Make),BIS/TCO Certified
16 Type of Bundled Should have inbuilt software for diagnosing,
Software troubleshooting & performance tuning
Page 86 of 146

33826-OPT-006
Minutes Backup

2 Back-up Time 120 minutes on Full load
by the bidder)
Regulation
with
Tolerance
7 Battery (Secondary 1. Sealed maintenance free(SMF) battery with
Source) Min and No. of batteries shall be suitable
deployed for required backup time of 80%
Resistive Load.
Battery
Technical Specification sheet shall be enclosed
for the quoted Battery Make & Model.

Box/Rack Batteries with safety provisions to be supplied
along with the UPS system
11 Output Voltage 230V AC, Single Phase (+/-1%)
14 Load power factor 0.8 PF
15 Overload Capacity Withstand for 5 Minutes at 110% load
Distortion
Temperature
Page 87 of 146

5)Short circuit
6) Over load
7)Transient Surge
to be
provided with Indications
23 Power sockets 1 No.32 Amps. Capacity Terminal Block
27 Meter or percentage AC O/P Voltage, O/P current, I/P Voltage, I/P
Level Current, Battery Voltage, Battery Current,
the UPS plates / Stickers
Transformer / externally at input.
Testing Lab Certification for any back up of 5
KVA UPS for this specification shall be
submitted (issued within last 6 years)

and
ISO 14001:2015,
32 Other Features SNMP Card - Provisions should be available
Diesel Generator – Compatible
33 Warranty Five (5) Years onsite OEM comprehensive
warranty on UPS and Batteries.
47. Bidding for Items
a) The items in the Price Bids have been grouped depending on the use and
requirement.
b) Partial quote is allowed between categories.

c) However, it is mandatory for Bidder to Bid for all the items in a category in the
Price Bid.
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d) L1 bidder evaluation will be as mentioned in the remarks (note) in the price bid
of each category.
e) Failure to Bid for all the items or Technically not qualifying for an item
shall lead to rejection of Bid.
48. Compliance with Technical Specification

a) All Items offered by the Bidder shall meet the Technical specifications specified
in the Tender. This shall be evidenced by compliance of the Items in the
Technical compliance sheet submitted by the Bidder.
b) Technical compliance sheet for item quoted in Annexure 2 shall be given by the
Bidder and OEM, by filling up the Compliance to the Technical specifications in
the tender document along with Make, Model and bidder/OEM offer for each
parameter in the specifications (Refer sections A 1.4 and A 1.5).
c) The OEMs of the items quoted in Annexure 2 shall be required to submit the
Technical compliance sheet for the products they offer under this Tender as an
annexure to the MAF submitted.
d) Full license in the name of End User shall be provided for the software licenses
throughout the contract period mentioned in the Scope/Price Bid including
extensions.
49. Demonstration of the Product

a) For item quoted in the Tender, the samples should be submitted to ELCOT
indicating the make, model number and brochures / specification of the items
for testing by ELCOT of the Tender.
b) The bidders have to submit the samples within 7 days from the date of
submission of Bids unless any specific time given by ELCOT in writing.
c) If the samples are not delivered within the time limit specified in the Tender,
it would be treated as non-responsive to the Tender conditions and the Bids is
liable for rejection.
d) Bidders shall also arrange for an evaluation/trial/demonstration of the
tendered items (samples) to High Court if called for
e) Technical compliance report for each sample should be given by the bidders,
by filling up the Hardware compliance sheet provided in the e-Tender portal
along with the Make and Model.
f) Sample evaluation is part of technical bid evaluation.
Page 89 of 146
50. Pre-loaded Software
a) All Items shall be supplied with full version of associated and required Software
and Licenses for the entire period of Contract including upgrades.
b) The licensed/supported version of the software shall be pre-loaded/loaded
before delivery strictly as required in the Tender.
c) The Price of preloaded Software and its Licenses shall be included in the Price of
the Item.
d) The license shall be in the name of End User and Original License shall be
submitted to the End User at the time of delivery.
e) In case of extensions of the Contract period, validity of the Software and License
shall be extended accordingly.
f) ELCOT/End User shall not be liable or responsible for any disputes arising out
of Intellectual Property Rights. It is at the risk and liability of the Contractor
when such dispute arises.
51. Original Equipment Manufacturer’s Liability
a) OEMs can participate in the Tender directly as a Bidder if they meet the
Eligibility requirements.
b) The OEMs shall offer only Standard products against the minimum
requirements and specifications of this Tender.
c) The OEMs shall offer latest, original, meant for sale, non-refurbished, full
software loaded, licensed products fully compliant to the minimum
requirements and Specifications in the Tender.
d) Competent authority of the Manufacturer/Principal should issue the letter of
Authority for signing the MAF and Technical Compliance sheet.
e) The OEMs of the items offered in the Tender shall submit Manufacturer’s
Authorisation Form in the OEM’s MAF format with/adding the following lines.
1. We are responsible for the specifications and performance of the following
items supplied against the Tender Ref: {include the Tender
Reference}throughout the Lifecycle of the product mentioned in the
Purchase Order and its extensions {Type the items and description of
items offered in a table}
2. We hereby extend our full warranty and maintenance support for the
goods offered for supply by the above firm against this Tender.
Page 90 of 146
3. We also undertake to provide timely supplies as per terms of tender and

as agreed mutually and also to provide a trouble free and continuous
support either directly or through our authorised partners under our
supervision during the Warranty and CAM or any extended period.
4. We will provide the necessary spares support in the event of replacement
of any spare parts is necessitated while providing Warranty and CAMC
period or any extended Warranty Period and if the spares are not
available then we will arrange for complete replacement of the item(s)
with an equivalent/higher/next generation model which is acceptable to
ELCOT.
5. Entire responsibility to provide trouble free and continuous supply and
services to the end user/purchaser rests with us and we undertake to
provide supply and services directly or through our alternative
sales/service partners.
6. Products to be supplied against the Tender are in compliance with
provisions of General Financial Rules(GFR) restrictions on Bidders from
countries which share a land border with India.
f) OEMs shall also sign and submit the Technical Compliance sheet of the
items offered as Annexure to the MAF if required in the Technical
compliance sheet.
g) OEM shall be liable for the Conditions in the MAF, Technical Compliance sheet
and Product specifications with its performance given in the Compliance sheet.
h) OEMs shall extend full support to ELCOT/Purchaser through the
Bidder/Successful Bidder during the evaluation and throughout the Contract
period including maintaining sufficient stock and supplying the item and spares
in time.
52. Supply, Installation, Commissioning and Testing

a) Delivery Schedule
Hardware Components shall be supplied, installed and commissioned within 28
days from the date of receipt of the purchase order. In general the delivery
schedule is taken from date of issue of Purchase order and on specific
instructions from ELCOT the delivery schedule is taken from the date of LOA.
b) The items shall be supplied/installed/tested/commissioned as per Purchase
order Delivery Schedule. The date of completion of the Purchase order shall be
the supplied/installed/tested/commissioned date whichever is later.
Page 91 of 146
c) In case any installation guideline is given in the Tender, the same shall be
strictly adhered to
d) The End User/Consignee is responsible for the site preparation before the
scheduled installation dates. It is the obligation of the Contractor to assess the
readiness of the site for installation after obtaining the End User
address/Consignee address.
e) ELCOT advises the Contractor not to supply the items for the sites which are
not ready.
f) The Contractor must send the proposed delivery schedule to End User and to
ELCOT well in advance so that End User can plan accordingly
g) In exceptional cases, the Contractor shall be permitted to supply a product of
higher specification which is acceptable to ELCOT and the End User due to
non-availability or other reasons submitted by the Contractor in writing.
ELCOT/End User has the right to accept or reject such request of Contractor.
h) All the Tendered items shall be supplied to the End User/Consignee site free
from breakages, malfunctions, breakdowns or manufacturing defects. If any of
the items are found defective due to manufacturing defect or design fault or
transit damage occurred at the time of supply or within one month from the
date of installation, the items in full shall be replaced within 7 working days.
i) The Contractor is responsible for all unpacking, assemblies, wiring,
installations, cabling between hardware units and connecting to power supplies.
The Contractor shall test all hardware operations and accomplish all activities
necessary for successful and continuous operation of the hardware at all the
installation sites.
j) Contractor shall be responsible for commissioning of the items supplied by
preparing interfacing/integrating with End User’s
equipment/accessories/software supplied by other Bidder. Contractor shall
coordinate with existing Operator/System Integrator, who is providing the
service till date.
k) The supply and installation of ordered items along with necessary operational
and user manuals/drawings, Architecture, etc., shall be made available to the
End User.
l) After successful Installation, commissioning and handing over of the ordered
items to the End Users, the Contractor must obtain sign & seal of the
Authorized Signatory of End User in the Installation certificate/Installation
Report (IR) and Delivery challan in the Format prescribed by ELCOT along with
Page 92 of 146
Test results if applicable. The IR and delivery challan shall carry the Item code
and its full specification. Along with IR, User Manual of the commissioned
products shall be handed over to the End User.
m) The Contractor shall send status report in the format prescribed weekly /
biweekly / monthly (in such intervals) as may be required by ELCOT / End user
from time to time till the execution of the entire order.
n) The Contractor shall undertake to supply spares for the maintenance of the
supplied items for such period (including extensions) as given in the Tender.
o) The details of the Service centre representatives responsible for attending the
installation, warranty services at each End User site, name and designation of
the contact person and centre in–charge, higher level in-charge who is
responsible to oversee the service centres, person to whom complaints can be
made in case the service provided by any centre is not satisfactory, phone,
mobile numbers & email address must be provided to ELCOT/End User
immediately after the Contract.
p) The above shall be complied by the Contractor and the Service Centre details
shall be made available in the Websites of the OEM / Bidder.
q) In the rare event of non-acceptance of delivery items by the End User, the
Contractor shall immediately report ELCOT for suitable directions.
53. Contract Period

a) The Contract shall be valid for a period of 5 years from the date of supply of
Hardware Components at the last location in the Purchase order, evidenced
from the date of signature of the End User in the Installation report. Contract
shall be extended for further periods as mutually agreed by ELCOT and the
Contractor at the same Terms and Conditions including Price.
b) In case of extension of Contract, the CAMC Price of the previous year shall be
CAMC for the extended year.
54. Warranty
a) All the materials and components of the Tendered items shall be covered with
Onsite warranty for the period 5 years which includes licences for software and
replacement of any spare parts if necessitated and if the spares are not available
then complete replacement of the item(s) with an equivalent/higher/next
generation model which is acceptable to ELCOT/End User shall be made
without additional cost to the ELCOT/End User.
Page 93 of 146
b) The warranty period shall be calculated from the date of installation /

commissioning of the IT products at the last location in the Purchase order
evidenced from the date of signature of the End User in the Installation report.
c) The Contractor shall be liable to make good the loss by replacing the items or
other accessories found defective during the warranty period within the
stipulated period, failure of which shall attract LD.
d) Add-on items shall be supplied with negotiated warranty of the item,
throughout the Contract period.
e) LD during the warranty period shall be deducted from any payables to the
Contractor including Security Deposit.
55. Comprehensive Annual Maintenance

a) Post Onsite warranty period, all the materials and components supplied by the
Contractor shall be offered Onsite Comprehensive Annual Maintenance for a
period of 2 years from the warranty end date.
b) The Contractor shall offer CAMC service beyond contract period if requested by
ELCOT/End User.
c) The terms of the CAMC shall be similar to the Warranty including replacement
of parts excluding consumables and physical damages and Licences, excluding
Consumables and physical damages
d) CAMC charges shall be calculated and paid half-yearly to the Contractor. The
Contractor should submit the reports on Comprehensive Maintenance
performance obtained from all the locations with sign and seal to the Billing
Authority. After perusal of the reports, the Billing Authority shall provide a Final
Half yearly performance report certification to the Contractor for processing
CAMC payment.
e) LD during CAMC period shall be deducted from the Comprehensive Annual
Maintenance or any other charges payable.
f) In case of extension of Contract, the CAMC Price of the previous year shall be
CAMC for the extended year.
g) The Technically Qualified Bidders will be negotiated to match the lowest CAMC
Charge offered in the tender.
56. Liquidated Damages on Delivery

a) The delivery period shall be taken into account from the date of issue of
Purchase Order. Delivery shall be completed within the stipulated period.
b) Liquidated Damages shall be levied at the rate of 0.25% per day (inclusive of
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holidays) on the value of the un-delivered portion of the item/Purchase

order/work order, if the delivery has not been completed in full within the
stipulated period.
c) The Liquidated Damages shall be capped at 10% of the value of the Purchase
order/work order.
d) If the LD levied for non-delivery of a single item reaches 15% of the value of the
item or total LD levied reaches the ceiling of 10% of the value of the Purchase
order/work order, ELCOT may terminate the Contract with the Contractor in
part or full for default and forfeit the Security Deposit and take further action if
required as permitted by the Contract and Law.
e) Termination by ELCOT on this account shall not entail any compensation to the
Contractor on account of items in transit/ordered or otherwise and the
Contractor shall not make any claim in this regard.
f) ELCOT reserves the right to blacklist the Contractor from taking part in any of
the ELCOT Tenders for a period up to 3 year from the date of blacklisting for
failure to carry out supply in time or according to the quality and quantity
prescribed or any such similar reasons. This action shall be over and above the
LD/Forfeit of SD/Termination of Contract.
g) Blacklisting shall not relieve the Contractor from the liability of bearing the
additional cost on account of procurement of items through other technically
qualified Contractors or any other alternative sources.
57. Liquidated Damages for Deficiency in Performance

a) Liquidated Damages shall be applied for not adhering to the conditions
stipulated for the Onsite Warranty and Onsite CAMC.
b) The time for the calculation of LD shall be counted from the time the issue is
raised in the {Ticketing tool/Call/Mail/Others} to the time the issue is closed in
the {Ticketing tool/Call/Mail/Others}.
c) During the Onsite warranty and Onsite CAMC period, the complaints received
shall be attended as below.
a) Contractor shall ensure the availability of 24*7 support
b) All the complaints shall be attended immediately without any time delay
d) If the complaint/issue is not rectified within the stipulated period, LD shall be
levied as per the following table:
Page 95 of 146
S. Complaint/Issue Time for LD (in Rs. Per day)

No Rectification
1 Delay in fixing Within 24 hours from No LD

issue/replacement of any the time of reporting
device or other peripheral issue
which was found to be
Beyond 24 hours 0.2% of the value of
faulty
the defective item per
day will be deducted
till the issue has been
resolved/fixed
e) The LD shall be deducted from the any payable/Security Deposit submitted by

the Contractor during the Onsite warranty period and from CAM charges
payable to the Contractor during the CAM period.
f) The Contractor shall submit half-yearly reports on the maintenance and
resolution of complaints/issues in the format to be prepared jointly by the End
User and the Contractor and agreed by ELCOT.
g) There is no ceiling on the LD on account of not adhering to the conditions
stipulated for the Onsite Warranty and Onsite CAMC.
h) ELCOT may terminate the Contract if the value of LD exceeds the Performance
Security or the Maintenance Charges.
i) ELCOT has the right to ask for additional Security Deposit beyond the Security
Deposit mentioned in the LoA and Security Deposit collected based on the
Purchase Orders issued to manage the LD subject to ceiling of 5% of the total
value of the Purchase Order issued.
j) In the event of loss sustained by the End User for non-fulfilment or non-
observance of any of the conditions stipulated in the Tender Terms &
Conditions and Purchase order, the Contractor shall pay as LD an amount
equivalent to 10% of total value of Purchase orderor an amount equal to the
actual loss incurred by the End User whichever is higher subject to the
condition that the loss amount would not exceed the value of the goods
supplied/to be supplied.
k) Critical (production down) resolution within 6 hours and after that penalty
Rs. 400/hour. Non-critical (Redundancy lost/Partial failure) - resolution within
24 hours and after that penalty Rs.400/day. Maximum Penalty upto 10% of the
total PO value (as per Hon’ble eCommittee, Supreme Court of India).
Page 96 of 146
58. Payment
a) 100% of the total cost of ordered items shall be paid by ELCOT on behalf of the
End User subject to deductions for LD, on supply, installation, commissioning
and testing/handing over of the ordered items to the End User, after testing all
the software and fulfilling the Technical specifications, evidenced by the date of
signature of the authorised person of the End User department.
b) ELCOT advises the Contractor to supply the items only if the site is ready. On
receipt of the End User details, the concerned authority may be contacted for
issue of site readiness and then arrange for supplies only to the sites, which are
ready.
c) Bills shall be honored within 30 working days after submission of bills along
with all supporting documents in complete shape and accepted by ELCOT.
d) Contractor shall submit proof for Payment of the statutory Payments of earlier
Payment if applicable before submitting Invoice of subsequent Payment.
e) The Contractor shall pass on the benefits of refunds of any incentive, rebate,
custom duty, GST and any other taxes, etc. from authorities concerned and
pass it on to End User. If the Government or any other appropriate agency
reduces the Custom duty, GST or Sales tax or give incentive of any type
retrospectively after supplying the ordered items failing which action shall be
taken to recover the balance amount from the Contractor under the Revenue
Recovery Act or any other relevant act. If any End User (Government
Department/ Institutions/ Unit/ PSU etc.) request/claim for exemption from
custom duty, GST or any other taxes, then the Contractor before accepting the
order shall get such certificate, if any and accordingly the PO / Work order shall
be issued.
f) LD amount if any shall be adjusted in the Payment due to the Contractor.
g) All taxes and other levies imposed by Governments in India shall be paid at
actual as applicable.
Subject to above conditions, Payment shall be released only after receipt of funds
from End User and no interest shall accrue upon delay in payment.
59. Stores, Spares and Manpower
Successful Bidder shall arrange for all the Stores, Spares and materials
resources required for the Successful and satisfactory completion of the
Contract/Purchase order.
Page 97 of 146
Appendix - 1 Model Form of Contract
(To be executed on a Rs. 100/- Non-Judicial Stamp Paper bought in Tamil Nadu by
the Successful Bidder for Supply, Installation and Commissioning of IT & Non-IT
Components for eCourts Phase-III project, High Court, Madras)
The Contract terms and conditions will be communicated to the Successful Bidder
at the time of issue of LOA)
(NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS

SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)
This CONTRACT is entered into at Chennai on the .................day of.............

(Year) between Electronics Corporation of Tamil Nadu Limited, a wholly owned
Government of Tamil Nadu Undertaking, a Company registered under the
Companies Act, 1956 and having its Registered office at 692, Anna Salai,
Nandanam, Chennai- 600 035 herein after referred to as “ELCOT” (which term
shall mean and include its Successors and permitted assigns) on behalf of End
User (herein after referred to as “End User”) and ................................. a Company
registered under the Companies Act, 1956 and having its Registered Office at
.................................................. herein after referred to as the “Successful Bidder
/Contractor” (which term shall mean and include its Successors and permitted
assigns).
Whereas, ELCOT had floated a Tender vide Tender No ELCOT/Proc/OT/33826/
eCourts Phase-III/2024-25 for the Supply, Installation and Commissioning of IT &
Non-IT Components for eCourts Phase-III project, High Court, Madras and the
Successful Bidder has been selected in the Tender as per the Terms and conditions
of the Tender.
1. This document on having been signed by both the parties shall constitute a
binding Contract between the parties and shall remain in force for a period of
69 months. But in the event of any breach of agreement at any time on the part
of the Contractor, the Contract shall be determinable by ELCOT without
compensation to the Contractor. The Contract may also be terminated any time
by ELCOT upon giving seven days’ notice to the Contractor.
2. Contract shall be extended for further periods as mutually agreed by ELCOT
and the Contractor at the same Terms and Conditions including Price.
3. Validity of Bank Guarantee for Security Deposit shall be extended by the
Contractor accordingly at its own cost.
4. The following documents shall be deemed to form and be read and construed as
Page 98 of 146
part of the Contract.

a) Technical Specifications
b) Tender Terms and Conditions
c) Amendments issued by ELCOT for the Tender document
d) Corrigendum and Addendum issued by ELCOT for the Tender Document
e) Purchase order(s) issued by ELCOT from time to time
f) Correspondence made by ELCOT to the Contractor from time to time during
the period of the Contract.
In Witness whereof the parties hereto have signed on the day, month and
year above written in the presence of
For and on behalf of For and on behalf of

The Successful Bidder Electronics Corporation of
Tamil Nadu Limited
Witnesses: Witnesses:
1. 1.
2. 2.
Page 99 of 146
Appendix – 2 Bank Guarantee Format

(To be executed in Rs.100/- Stamp Paper)
To
The Managing Director
MHU Complex II Floor
692 Anna Salai, Nandanam
Chennai - 600035
Bank Guarantee No:

Amount of Guarantee:
Guarantee covers from:
Expiry Date:
Last date for lodgement of claim/ Claim Expiry Date:
This Deed of Guarantee executed by ……………….. (Banker's Name &

Address) having our Head Office at …………………..(address) (hereinafter referred to
as “the Bank”) in favour of The Managing Director, Electronics Corporation of Tamil
Nadu Limited, MHU Complex II Floor, 692 Anna Salai, Nandanam, Chennai -
600035 (hereinafter referred to as “the Beneficiary”) for an amount not exceeding
Rs._______/- (Rupees ________ Only) as per the request of M/s. ______ having its
office address at ___________ (hereinafter referred to as “Successful
bidder/Contractor”) against Letter of Acceptance reference ___________ dated
__/__/____ of M/s. Electronics Corporation of Tamil Nadu Limited. This guarantee
is issued subject to the condition that the liability of the Bank under this guarantee
is limited to a maximum Rs._______/- (Rupees ________ Only) and the guarantee
shall remain in full force up to ___ months from the date of Bank Guarantee and
cannot be invoked otherwise by a written demand or claim by the beneficiary under
the Guarantee served on the Bank before ___ months from the date of Bank
Guarantee.
AND WHEREAS it has been stipulated by you in the said ORDER that the
Successful bidder shall furnish you with a Bank Guarantee by a Scheduled Public
Sector Bank for the sum specified therein as security for compliance with the
Contractor’s performance obligations for a period in accordance with the contract.
AND WHEREAS we have agreed to give the Successful bidder a Guarantee.
THEREFORE, we (Bankers address)……………., hereby affirm that we are
Guarantors and responsible to you on behalf of the Successful bidder up to a total
of Rs._______/- (Rupees ________ Only) and we undertake to pay you, upon your
first written demand declaring the Successful bidder to be in default under the
contract and without any demur, cavil or argument, any sum or sums within the
Page 100 of 146

limit of Rs._______/- (Rupees ________ Only) as aforesaid, without your needing to

prove or show grounds or reasons for your demand or the sum specified therein.
We will pay the guaranteed amount notwithstanding any objection or dispute
whatsoever raised by the Successful bidder.
This Guarantee is valid until _______ months from the date of Bank
Guarantee.
Notwithstanding, anything contained herein
Our liability under this guarantee shall not be exceed Rs._______/- (Rupees
________ Only). This bank guarantee shall be valid up to __ months from the date of
Bank Guarantee and we are liable to pay the guaranteed amount or any part
thereof under this Bank Guarantee only and only if you serve upon us a written
claim or demand on or before ____________
In witness whereof the Bank, through its authorised Officer, has set its,
hand and stamp on this …………………………………. at ____________.
Witness: (Signature)
(Name in Block Letters)
Page 101 of 146

Appendix – 3 Manufacturer Authorisation Form for OEMs
To
The Managing Director,
Electronics Corporation of Tamil Nadu Ltd.,
MHU Complex, II Floor,
692, Anna Salai,
Nandanam, Chennai – 600 035.
Sir,
We hereby authorise M/s ................................ (Complete address and full contact
details of the partner)to undertake to submit a Bid, and subsequently negotiate and
sign the contract with the End User against Tender No:
ELCOT/Proc/OT/33826/ eCourts Phase-III/2024-25 .
We are responsible for the specifications and performance of the following items
as per the Tender Conditions, supplied against the Tender Ref:
ELCOT/Proc/OT/33826/eCourts Phase-III/2024-25 throughout the
Lifecycle of the product mentioned in the contract and its extensions {Type the
items and description of items offered in a table}
We hereby extend our full warranty and maintenance support for the goods
offered for supply by M/s ................................against this Tender.
We also undertake to provide timely supplies as per terms of tender and as
agreed mutually and also to provide a trouble free and continuous support either
directly or through our authorised partners under our supervision during the
Warranty and CAMC or any extended period.
We will provide the necessary spares support in the event of replacement of any
spare parts if necessitated while providing Warranty and CAMC period or any
extended Warranty Period and if the spares are not available then we will arrange
for complete replacement of the item(s) with an equivalent/higher/next generation
model which is acceptable to ELCOT/End User.
Products to be supplied against the Tender are in compliance with provisions of
General Financial Rules’ restrictions on Bidders from countries which share a land
border with India.
In the event of discontinuation of supply and service by our partner or any
problem arises during provision of supply and services, entire responsibility to
provide trouble free and continuous supply and services to the ELCOT/End User
Page 102 of 146

rests with us and we undertake to provide supply and services directly or through
our alternative sales/service partners.
We hereby agree and certify to abide by terms and conditions as mentioned

above.
(Signature for and on behalf of Principal)

Signature with date:
Name of the signatory:
Designation:
Page 103 of 146

Appendix – 4 Power of Attorney
Power of Attorney (PoA) by Authorized Signatory of Bidder authorizing a staff to

sign and submit the Bid and execute the Contract (if selected as a successful
bidder) on behalf of the Bidder
<To be on non-judicial stamp paper of Rupees One Hundred Only (INR 100/-)>
Know by all men by these presents, We………………………………………………….

(Name of the Bidder and address of their registered office) do hereby constitute,
appoint and authorize Mr. / Ms.……………………………… (name and residential
address of Power of attorney holder) who is presently employed with us and holding
the position of ……………………………………………. as our Attorney, to do in our
name and on our behalf, all such acts, deeds and things necessary in connection
with or incidental to our Proposal for <Description of Tender> including signing and
submission of bid, executing the contract (if selected as a Successful Bidder) and
providing information / responses to ELCOT/ END USER, representing us in all
matters before ELCOT/END USER in connection with our Proposal for the said
Project.
We hereby agree to ratify all acts, deeds and things lawfully done by our said
Attorney pursuant to this Power of Attorney and that all acts, deeds and things
done by our aforesaid Attorney shall and shall always be deemed to have been done
by us.
For ___________________________
Name:
Designation:
Date:
Time:
Seal:
Business Address:
Accepted,
………….. (Signature)
(Name, Title and Address of the Attorney)
Page 104 of 146

Appendix – 5 Restrictions on Public Procurement - Instructions to bidders to

be complied
Bidders are requested to comply with the below instructions without fail. Any
bidder from a country which shares a land border with India will be eligible to bid
in this tender only if the bidder is registered with the Competent Authority. The
Competent Authority for the purpose of registration under this tender shall be
a) The Registration Committee constituted by the Department for Promotion of
Industry and Internal Trade (DPIIT). OR
b) The Registration Committee constituted by Government of Tamil Nadu consisting
of the following members:-
1. Managing Director& Chief Executive Officer, Guidance (as Chairman)
2. Additional Chief Secretary to Government (Finance), or his representative
3. Principal Secretary to Government (Information Technology and Digital Services
Department) or his representative
4. Principal Secretary to Government (Public Works Department) or his
representative
5. Industries Commissioner and Director of Industries and Commerce.
Definitions:
i. “Bidder” for the purpose of the tender(including the term ‘tenderer’, ‘consultant’,
‘vendor’ or ‘service provider’ in certain contexts) means any persons or firm or
company, including any member of a consortium or joint venture (that is an
association of several persons, or firms or companies), every artificial juridical
person not falling in any of the descriptions of bidders stated hereinbefore,
including any agency branch or office controlled by such person, participating in a
procurement process.
ii. “Bidder from a country which shares a land border with India” for the purpose of
this tender means
a. An entity incorporated, established or registered in such a country; or
b. A subsidiary of an entity incorporated, established or registered in such a
country; or
c. An entity substantially controlled through entities incorporated, established or
registered in such a country; or
d. An entity whose beneficial owner is situated in such a country; or
e. An Indian (or other) agent of such an entity; or
f. A natural person who is a citizen of such a country; or
g. A consortium or joint venture where any member of the consortium or joint
Page 105 of 146

venture falls under any of the above. However, there are no restrictions in case of
procurement of goods or services from the bidder from those Countries (even if
sharing a land border with India) to which the Government of India has extended
lines of credit or in which the Government of India is engaged in development
Projects.
iii. The “Beneficial owner” for the purpose of (ii) above will be as under:
(1)In case of a company or Limited Liability Partnership, the beneficial owner is the
natural person(s), who, whether acting alone or together, or through one or more
juridical person(s), has a controlling ownership interest or who exercises control
through other means.
Explanation –
a. “Controlling ownership interest” means ownership of, or entitlement to, more
than twenty-five percent of shares or capital or profits of the company;
b. “Control” shall include the right to appoint majority of the directors or to control
the management or policy decisions, including by virtue of their shareholding or
management rights or shareholders agreements or voting agreements.
(2) In case of a partnership firm, the beneficial owner is the natural person(s) who,
whether acting alone or together, or through one or more juridical person, has
ownership of entitlement to more than fifteen percent of capital or profits of the
partnership;
(3) In case of an unincorporated association or body of individuals, the beneficial
owner is the natural person(s), who, whether acting alone or together, or through
one or more juridical person, has ownership of or entitlement to more than fifteen
percent of the property or capital or profits of such association or body of
individuals;
(4)Where no natural person is identified under (1) or (2) or (3) above, the beneficial
owner is the relevant natural person who holds the position of senior managing
official;
(5)In case of a trust, the identification of beneficial owner(s) shall include
identification of the author of the trust, the trustee, the beneficiaries with fifteen
percent or more interest in the trust and any other natural person exercising
ultimate effective control over the trust through a chain of control or ownership.
(6)An ‘agent’ for the purpose of this tender is a person employed to do any act for
another, or to represent another in dealings with third person.
(7)The successful bidder shall not be allowed to sub-contract works to any
contractor from a country which shares a land border with India unless such
Page 106 of 146

contractor is registered with the Competent Authority. The definition of a

‘Contractor‘ from a Country which shares a land border with India‘ shall be as
detailed in paragraph (ii) above.
Each Bidder shall have to submit the Undertaking as per Appendix 6. Where
applicable, the bidder shall have to submit the Certificate of Registration from the
Competent Authority.
Page 107 of 146

Appendix-6 Undertaking for Certificate of Registration as per GFR Rule
Ref: Date:
To
The Managing Director,
Electronics Corporation of Tamil Nadu Ltd,
MHU Complex, II Floor,
692, Anna Salai,
Nandanam, Chennai-600 035.
Dear Sir,
Sub: Tender for Procurement of Supply, Installation and

Commissioning of IT & Non-IT Components for eCourts
Phase-III project, High Court, Madras – Declaration
Letter – Regarding.
Ref: 1. ELCOT/Proc/OT/33826/eCourts Phase-

III/2024-25
I/We, < Bidder > have read the clause regarding restrictions on
procurement from a Bidder which shares a land border with India.
I/We hereby certify that I/We, <Bidder >is not from any such country or,
if from such a Country, has been registered with Competent Authority.
I/We hereby certify that I/We in the event of becoming a successful
bidder shall not subcontract works to any Contractor from a Country which shares
a land border with India unless such Contractor is registered with the Competent
Authority, as defined vide APPENDIX 5 of the tender document.
I/We hereby certify that I/We fulfil all requirements in this regard and
eligible to be considered
For <Bidder>
Authorised signature:
Name of the authorised person:
Page 108 of 146

Designation:
Name of Bidder
Stamp of bidder
NOTE: 1. Letter shall be submitted on the Letter head of the BIDDER and shall be
signed by the Authorised Signatory.
2. Any deviation would lead to summary rejection of bids.
3. Wherever Applicable, valid Registration certificate obtained from the Competent
Authority shall be attached.
Page 109 of 146

Appendix – 7 Blacklisting
Declaration of not being banned or blacklisted by State/ Central Government/
Public Sector Undertaking/ Statutory Boards/ Local Bodies of any State.
<To be printed on the Bidder letter head>
<Location, Date>
To,
692 Anna Salai, MHU Complex, II Floor,
Nandanam, Chennai-600035.
Dear Sir,
Ref: Tender for <Description of Tender>.
Sub: Declaration of not being banned or blacklisted by State/ Central
Government/ Public Sector Undertakings/ Statutory Boards/ Local
Bodies of any State.
I, authorized representative of _________________________, hereby solemnly confirm

that we and any of our OEMs are not under a declaration of in-eligibility for
corrupt, fraudulent or any other unethical business practices and not debarred or
blacklisted by State/ Central Government/ Public Sector Undertakings/ Statutory
Boards/ Local Bodies of any State for any reason in the last 3 years from the date
of the response to this Tender.
In the event of any deviation from the factual information/ declaration, ELCOT
reserves the right to reject the proposal or ELCOT/END USER reserves the right to
terminate the Contract without any compensation.
Yours faithfully,
Signature of the Authorized Signatory:

Name and Designation of the Authorized Signatory:
Company Seal:
Place:
Date:
Business Address:
Note:
If the bidding firm has been blacklisted by State/ Central Government/ Public
Sector Undertakings/ Statutory Boards/ Local Bodies of any State earlier, then the
details shall be provided.
Page 110 of 146

Appendix – 8 Declaration of No Conflict of Interest
<Location, Date>
To,
Managing Director
ELCOT, II Floor MHU Complex
692 Anna Salai, Nandanam,
Chennai-600035.
Dear Sir,
Sub: Supply, Installation and Commissioning of IT & Non-IT Components for

eCourts Phase-III project, High Court, Madras – Reg
Ref: Undertaking of No Conflict of Interest
I/We as Bidder do hereby undertake that there is absence of, actual or potential
conflict of interest on our part, due to prior, current, or proposed Contracts,
engagements, or affiliations with other Organizations of the State Government.
I undertake and agree to indemnify and hold ELCOT/END USER harmless against
all potential elements (time frame for service delivery, resource, financial or other),
claims, losses, damages, costs, expenses, proceeding fees of legal advisors (on a
reimbursement basis) and fees of other professionals incurred (in the case of legal
fees & fees of professionals, reasonably) by ELCOT and/or its representatives, if
any such conflict arises later.
Yours faithfully,

Company Seal:
Place:
Date:
Business Address:
Page 111 of 146

Appendix – 9 Undertaking to establish local office in Chennai
<Location, Date>
To,
Managing Director
ELCOT, II Floor MHU Complex
692 Anna Salai, Nandanam,
Chennai-600035.
Dear Sir,
Ref: Tender for <Description of Tender>
Sub: Undertaking for setting up the local office in Chennai, Tamil Nadu
I, authorized representative of _________________________, hereby confirm that the

Company has no local office in Chennai, Tamil Nadu. I hereby confirm that, if
selected as successful bidder, we will be opening an office in Chennai, Tamil Nadu
within 30 days of issuance of Letter of Acceptance (LOA).
I/ We _____________ understand that if this information / declaration is found to be

false or incorrect, ELCOT/END USER reserves the right to reject the proposal or
terminate the Contract with us immediately without any compensation.
Yours faithfully,

Company Seal:
Place:
Date:
Business Address:
Page 112 of 146

Appendix – 10 Letter of Undertaking

To
692 Anna Salai, Nandanam
Chennai-600035
Sir,
Sub: Undertaking for participating in ELCOT's Procurement Tender - Reg.
Ref: Tender No. ELCOT/Proc/OT/33826/ eCourts Phase-III/2024-25
*****
I/We ----------------------- have gone through the Terms and Conditions,
Scope of Work and Specification and will abide by them as laid down (Tender
Documents, Technical bid and Price Bid)
I/We ------------------------ hereby confirm that our Company was not

blacklisted by any State Government/ Central Government/ Public Sector
Undertakings during the last three years. We also hereby confirm that our
EMD/SD was not forfeited by any State Government / Central Government /
Public Sector Undertakings during the last three years due to our non-
performance, non-compliance with the tender conditions etc.
I/We ----------------------------------------------------------- hereby declare that all

the particulars furnished by us in this Tender are true to the best of my/our
knowledge and we understand and accept that if at any stage, the information
furnished is found to be incorrect or false, we are liable for disqualification from
this tender and also are liable for any penal action that may arise due to the above.
I/We -------------------------------------- ensure that the Year of Manufacturing

for the products supplied vide this tender are 2022 or later.
I/We --------------------------------------- certify that no refurbished

components are used in the manufacturing and supply of tendered items. The
licences for the operating systems and other software to be installed under this
contract are certified as genuine and valid.
I/We ________________ certify that we are liable and responsible for any
disputes arising out of Intellectual Property Rights.
In case of violation of any of the conditions above, I/We

..........................understand that I/ We are liable to be blacklisted by ELCOT
for a period of three years.
Yours faithfully
for _________________
Name, Signature
Designation
Seal
Page 113 of 146

Annexure-1 Technical Bid
A1.1 Check-list for Enclosures

Documents to be submitted Fill (YES or NO)
Filled Tender Technical Bid Form and Price Bid Form
Payment of Portal Charges and EMD amount
Two Part Bid submission
Letter of Undertaking for participating in ELCOT’s Procurement
Tender
Hardware Compliance Sheet (A 1.4)
Bidder Technical Compliance Sheet (A 1.5)
OEM Technical Compliance Sheet (A 1.5) as Annexure to MAF
Eligibility Criteria
1 Certificate of Incorporation of bidder
2 GST registration to be submitted by the Bidder
3 PAN Card to be submitted by the Bidder
4 Letter Of Authorization/Power of attorney for the authorised
person to sign the bid documents
5 OEM Authorization Form (MAF)for the quoted product in
Annexure 2
6 Sales Turn Over: Copies of the Audited Annual Reports
containing the Balance sheets, Profit and Loss account for
the last 3 Audited Financial years (2021-22, 2022-23 &
2023-24) shall have to be submitted.
2021 –22
2022 –23
2023 –24
7 Copy of Completion / Performance Certificate and Copy of
Purchase Order for Past Experience
8 Presence in Chennai: Proof for the availability of office in

Chennai.
9 Accreditations: Copy of valid ISO 9001:2015 and
27001:2015 of the bidder and OEM
10
Blacklisting: Self-certified letter in the letter head of the
bidding entity signed by the Authorized Signatory of the
Bidder
11 Bidder and OEM Website: The URL of the Website Name
and Copy of Home Page Print out of the Bidder & OEM (for
the quoted product in Annexure 2)
12 Undertaking for Certificate of Registration as per GFR
Rule(if, applicable)
Page 114 of 146

A1.2 Profile of the Bidder

1. Name of the Company
2. Year of incorporation
3. Nature of the
Company (Registered
Company or
Partnership or
Proprietary)
4. Registered office (In
India ) or the office
covering the
Business
transaction in India
Telegraphic Address
Office Telephone
Number
Fax Number
Contact Person
Name
Personal Telephone
Number
Email Address
5. Local presence at
Tamil Nadu
Telegraphic Address
Office Telephone
Number
Fax Number
Contact Person
Name
Personal Telephone
Number
Email Address
6. Registration Details
Permanent Account
Number
GST Registration
Number
7. Banker’s Name,
Address and Account
Number
A1.3 Details in support of Eligibility Criteria

Sl. No. Description File Name of the Attached
Document Proof and Page No
1 Certificate of Incorporation of bidder
2 GST registration to be submitted by the
Bidder
3 PAN Card to be submitted by the Bidder
Page 115 of 146

4 Letter Of Authorization/Power of attorney

for the authorised person to sign the bid
documents
5 OEM Authorization Form (MAF)for the
quoted product in A2.1
6 Sales Turn Over: Copies of the Audited
Annual Reports containing the Balance
sheets, Profit and Loss account for the
last 3 Audited Financial years (2021-22,
2022-23 & 2023-24) shall have to be
submitted.
2021 –22
2022 –23
2023 –24
7 Copy of Completion / Performance

Certificate and Copy of Purchase Order for
Past Experience
8 Presence in Chennai: Proof for the
availability of office in Chennai.
9 Accreditations: Copy of valid ISO

9001:2015 and 27001:2015 of the bidder
and OEM
10
Blacklisting: Self-certified letter in the
letter head of the bidding entity signed by
the Authorized Signatory of the Bidder
11 Bidder and OEM Website: The URL of the
Website Name and Copy of Home Page
Print out of the Bidder & OEM (for the
quoted product in Annexure 2)
12 Undertaking for Certificate of Registration
as per GFR Rule (if, applicable)
Page 116 of 146

A1.4 Hardware Compliance

1.The Bidder shall submit the details of the make and model of the item offered
against the tender requirement.
2.Brochure for the quoted products to be submitted.
3.Print of the screenshot of the Brochure in the website and URL of the same to be
submitted.
Category 1- DG Set
S. No Item Code ITEM DESCRIPTION Make & Year Of

Model Manufacturing
1 33826-DG 7.5 KVA / Single phase output
Set-001 Diesel Generator Set with
Automatic Mains Failure panel -
AMF (Automatic/Manual )
S. No Item Code ITEM DESCRIPTION Make & Model Year Of

Manufacturing
1 33826 -DM- Display Monitor outside
001 Court Room for Current Case
Display
2 33826 -DM- LED Display 55 inch
002
3 33826 -DM- LED Display Unit 65 Inch
003
Add on
4 33826 -DM- Pedestral Trolly for 55 inch
ADD-001
5 33826 -DM- Pedestral Trolly for 65 inch
ADD-002
6 33826 -DM- HDMI Cable per mtr
ADD-003
Page 117 of 146


Manufacturing
1 33826-DSC- Digital Signature Token
001 Class 3
Category 4 - Kiosk

Manufacturing
1 33826- Kiosks (Touchscreen Kiosk
Kiosk-001 with Printer)

Model Manufacturing
1 33826-LAN-001 CAT 6 cable 4 pair
UTP Cable
2 33826-LAN-002 CAT 6A cable 4 pair
UTP Cable
3 33826-LAN-003 6U Wall Mount Rack
4 33826-LAN-004 L2 Managed 24 ports
switch
5 33826-LAN-005 L3 48 port Switch
Add on for
cabling
6 33826-LAN-ADD- Back Box for Face
001 plate
7 33826-LAN-ADD- Shuttered Flush
002 mount Face plate
Single socket
8 33826-LAN-ADD- Shuttered Flush
003 mount Face plate
Dual socket
9 33826-LAN-ADD- Cat6 key stone I/O,
004 EIA/TIA-568-C
Certified
10 33826-LAN-ADD- Cat6A key stone I/O,
005 EIA/TIA-568-C
complied
11 33826-LAN-ADD- CAT 6 UTP stranded
Page 118 of 146

006 copper wire,

EIA/TIA-568-C
Certified 1M Factory
Crimped Patch cord
007 copper wire,
EIA/TIA-568-C
Crimped Patch cord
008 copper wire,
EIA/TIA-568-C
Crimped Patch cord
14 33826-LAN-ADD- CAT 6A UTP
009 stranded copper wire,
1M Factory Crimped
Patch cord
2M Factory Crimped
Patch cord
3M Factory Crimped
Patch cord
17 33826-LAN-ADD- Digging and refilling
012 of earth (3 feet
depth)per meter
including restoration
18 33826-LAN-ADD- Flexible PVC Hose
013 upto 1" per mtr
19 33826-LAN-ADD- Flexible Metal Hose
014 upto 1" per mtr
Note: successful bidder shall be
responsible for the submission of Fluke
Test Report and necessary Network
Documentation as required "
Add on for items
for Switching
20 33826-LAN-ADD- Data stack 50 cm
015 (cable option with
C9300 and C9300X
SKUs)
21 33826-LAN-ADD- Stack Kit for C9300L
016 SKUs – includes 2
Stack Adaptors and 1
Stack Cable
22 33826-LAN-ADD- 100GBASE SR4
017 QSFP Transceiver
23 33826-LAN-ADD- QSFP 40GBASE-LR4
018 Transceiver
24 33826-LAN-ADD- QSFP40G BiDi
Page 119 of 146

019 Short-reach
Transceiver
25 33826-LAN-ADD- Dual Rate
020 10/25GBASE-CSR
SFP Module
26 33826-LAN-ADD- 10GBASE-LR SFP
021 Module
27 33826-LAN-ADD- 10GBASE-SR SFP
022 Module
28 33826-LAN-ADD- 1000BASE-LX/LH
023 SFP transceiver
module, MMF/SMF,
1310nm, DOM
29 33826-LAN-ADD- 1000BASE-SX SFP
024 transceiver module,
MMF, 850nm, DOM
30 33826-LAN-ADD- 1000BASE-T SFP
025 transceiver module
for Category 5 copper
wire

Model Manufacturing
1 33826-MFD- MFD Printer (Mono Multi-
001 function Printer Laser,
Scanner & Copier)
2 33826-Scanner- Scanner 40 PPM
002
3 33826-Scanner- Scanner - High Speed (60
003 PPM)
Add on
4 33826-MFD- Toner for MFD for item
ADD-001 33826-MFD-001
5 33826-MFD- Drum Kit for MFD for item
ADD-002 33826-MFD-001
Page 120 of 146

Category 7- Server

Manufacturing
1 33826-Server- Servers for Development
001 (AI/ML)
2 33826-Server- 2U Rack Server
002
3 33826-Server- Servers for Software
003 Development Team
4 33826-Server- NAS Storage (500 TB
004 Usable)
5 33826-Server- Firewall
005
6 33826-Server- Enterprise Server Rack
006
Add on
7 33826-Server- 50 TB SSD Upgrade
ADD-001 (Including Enclosure)
8 50 TB Flash Drive
33826-Server-
Upgrade(Including
ADD-002
Enclosure)
9 50 TB SAS
33826-Server-
Upgrade(Including
ADD-003
Enclosure)
10 33826-Server- 64 GB DDR4-3600 mhz
ADD-004
11 33826-Server- 960 GB SAS SSD 12 Gbps
ADD-005
12 33826-Server- 1.92 TB SAS SSD 12 Gbps
ADD-006

Manufacturing
1 33826-SYS- All in One-Type1
001
Page 121 of 146

2 33826-SYS- All in One-Type2

002
3 33826-SYS- Desktop
003
4 33826-SYS- Camera
004
5 33826-SYS- Extra Monitor
005
6 33826-SYS- VGA
006 Splitter/Extension/Distributi
on Unit
7 33826-SYS- Speaker and Microphone
007
8 33826-SYS- USB Hard Disk 2 TB
008
In lieu
items
9 33826-SYS- 32 GB inlieu of 16 GB
Inlieu-001
10 33826-SYS- 8 GB inlieu of 16GB
Inlieu -002
11 33826-SYS- 256 GB inlieu of 512 GB SSD
Inlieu -003
12 33826-SYS- 512 GB inlieu of 1 TB SSD
Inlieu -004
13 33826-SYS- Windows 11 Professional
Inlieu -005 inlieu of Windows 10 home
ADD On
14 33826-SYS- 16 GB RAM
ADD-001
15 33826-SYS- 32 GB RAM
ADD-002
16 33826-SYS- 64 GB RAM
ADD-003
17 33826-SYS- 1 TB SATA
ADD-004
18 33826-SYS- DVD R/W Writer
ADD-005
19 33826-SYS- Windows 11 Professional
ADD-006
Page 122 of 146

20 33826-SYS- Wifi adaptor

ADD-007
21 33826-SYS- 4 GB Graphics Card
ADD-008 (Nvidia/Radeon)
Category 9 - UPS

Manufacturing
1 33826-UPS- 1 KVA On-Line UPS with 120
001 Minutes Backup
2 33826-UPS- 2 KVA On-Line UPS with 120
002 Minutes Backup
Add on
3 33826-UPS- 5A- 3pin Switches and
ADD-001 sockets 1 set (1 set = 3 Nos.)
with Gang box
4 33826-UPS- 15A plug & Socket with box
ADD-002
Wiring items for 2 KVA
Online UPS Systems
5 33826-UPS- Input Isolator with MS
ADD-003 Enclosure 15-A - 2 pole
6 33826-UPS- Input Wiring: Cable: 2.5
ADD-004 Sq.mm- 2 Run &1.5 Sq.mm
1Run
7 33826-UPS- Output MCB with
ADD-005 Enclosure10 A - Double Pole
8 33826-UPS- Output Wiring Cable Details
ADD-006 2.5Sq.mm - 3 Run
9 33826-UPS- Earthing for 2 kva - Copper
ADD-007 plate with GI Pipe or
chemical earthing
10 33826-UPS- Earthing Wiring with 4.0
ADD-008 sqmms
Page 123 of 146


Manufacturing
1 33826-VC- Assistive listening system
001
2 33826-VC- Television Studio
002
3 33826-VC- HDMI to USB Capture Card
003
4 33826-VC- Mini HDMI Live Stream
004 Switcher (4 channel)
5 33826-VC- Document Visualizer
005
6 33826-VC- USB Based Microphones
006 cum Speaker with Built-in-
Echo Canceller for Video
Conferencing Unit
7 33826-VC- USB Based PTZ Web Camera
007 for Desktop Based VC
System
8 33826-VC- PTZ Camera
008
9 33826-VC- Surround Sound System
009
10 33826-VC- Tablet
010
11 33826-VC- Hand Held Devices
011
Category 11- Optional Items

Manufacturing
1 33826-OPT- Tape Library Drive (Required
001 to take backup on LTO tapes)
2 33826-OPT- LTO Backup
002
3 33826-OPT- Blue Ray Disk for data
Page 124 of 146

003 transfer
4 Workstation-Type-1-
33826-OPT-
Computer system for
004
Development team (AI/ML)
5 Workstation-Type-2-
33826-OPT-
Computer Systems for
005
Development team (AI/ML)
6 5 KVA On-Line UPS with 120
33826-OPT-
Minutes Backup
006
Wiring items for 5 KVA

Online UPS Systems
7 33826- Input Isolator with MS
5KVA-UPS- Enclosure 40-A - 2 pole
ADD-001
8 33826- Input Wiring: Cable: 6.0
5KVA-UPS- Sq.mm - 2 Run & 4.0 Sq.mm
ADD-002 1Run
9 33826- Output MCB with Enclosure
5KVA-UPS- 25 A - Double Pole
ADD-003
10 33826- Output Wiring Cable Details
5KVA-UPS- 4.0 Sq.mm - 3 Run
ADD-004
11 33826- Earthing for 5 KVA - Copper
5KVA-UPS- plate with GI Pipe or
ADD-005 chemical earthing
12 33826- Earthing wiring with 6
5KVA-UPS- sq.mm cable for 5.0 KVA
ADD-006
A1.5 Technical Compliance by Bidder and OEM

Bidders and OEMs shall separately submit Compliance to the Technical
specifications in the following format for all the quoted item. Bidder shall submit
the compliance as Annexure A1.5 and OEM shall submit as Annexure to MAF
signed and stamped in each page. Bidder shall submit the Make and Model for
Hardware and Software separately.
Item Code: Item Description:
Make and Model: Year of Manufacture:
Page 125 of 146

S. Parameter Specifications As per Bidder/ Complia

No. Brochure OEM’s offer nce
(Yes/No)
Note: In case of compliances that are not related to specifications, performance of

the quoted item and which cannot be given by OEM, the same shall be mentioned
as “Compliance to be given by Bidder” by the OEM in the relevant field. Bidder
shall have to submit compliance for such Parameter.
Page 126 of 146

Annexure – 2 PRICE BID
Category 1- DG Set
S. Product Description Qty (in Unit Price Basic Price GST in (%) GST Value Customs Any Other Total Price
No Code Nos.) (Rs.) (Rs.) for Col for Col Duty Charges & (Rs.)
(4*5) no.6 No.6 in Rs. (Rs.) Levies (6 + 8 + 9 +
(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-DG 7.5 KVA / Single 28
Set-001 phase output Diesel
Generator Set with
Automatic Mains
Failure panel - AMF
(Automatic/Manual)
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. The bidder who quotes lowest cost/rate
for individual item will be called as L1 bidder for that item..
Page 127 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826 -DM- Display Monitor 144
001 outside Court Room
for Current Case
Display
2 33826 -DM- LED Display 55 inch 1345
002
3 33826 -DM- LED Display Unit 65 40
003 Inch
Add on
4 33826 -DM- Pedestral Trolly for 55 1
ADD-001 inch
5 33826 -DM- Pedestral Trolly for 65 1
ADD-002 inch
6 33826 -DM- HDMI Cable per mtr 1
ADD-003
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. The bidder who quotes for the main items
shall quote for respective Addon item in this category. Partial quote is not allowed. The bidder who quotes overall L1 value
will be declared as L1 bidder. The overall L1 bidder should match the L1 prices of all the line items of this category where they
have not become L1.
Page 128 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-DSC- Digital Signature 608
001 Token Class 3
TOTAL
Note: The Bidder shall submit the offer by filling up all the columns against each item. The bidder who quotes lowest
cost/rate for individual item will be called as L1 bidder for that item.
Page 129 of 146

Category 4 - Kiosk
(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826- Kiosks (Touchscreen 28
Kiosk-001 Kiosk with Printer)
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. The bidder who quotes lowest
cost/rate for individual item will be called as L1 bidder for that item.
Page 130 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-LAN- CAT 6 cable 4 pair 266040
001 UTP Cable Mtrs
Approx
2 33826-LAN- CAT 6A cable 4 pair 12960
002 UTP Cable Mtrs
Approx
3 33826-LAN- 6U Wall Mount Rack 178
003
4 33826-LAN- L2 Managed 24 ports 176
004 switch
5 33826-LAN- L3 48 port Switch 2
005
Add on for
cabling
6 33826-LAN- Back Box for Face 1
ADD-001 plate
7 33826-LAN- Shuttered Flush 1
ADD-002 mount Face plate
Single socket
8 33826-LAN- Shuttered Flush 1
ADD-003 mount Face plate Dual
socket
Page 131 of 146

9 33826-LAN- Cat6 key stone I/O, 1

ADD-004 EIA/TIA-568-C
Certified
10 33826-LAN- Cat6A key stone I/O, 1
ADD-005 EIA/TIA-568-C
complied
11 33826-LAN- CAT 6 UTP stranded 1
ADD-006 copper wire, EIA/TIA-
568-C Certified 1M
Factory Crimped
Patch cord
568-C Certified 2M
Factory Crimped
Patch cord
568-C Certified 3M
Factory Crimped
Patch cord
14 33826-LAN- CAT 6A UTP stranded 1
ADD-009 copper wire, 1M
Factory Crimped
Patch cord
Factory Crimped
Patch cord
Page 132 of 146

Factory Crimped
Patch cord
17 33826-LAN- Digging and refilling of 1
ADD-012 earth (3 feet depth)per
meter including
restoration
18 33826-LAN- Flexible PVC Hose 1
ADD-013 upto 1" per mtr
19 33826-LAN- Flexible Metal Hose 1
ADD-014 upto 1" per mtr
Add on for items for Switching
20 33826-LAN- Data stack 50 cm 1
ADD-015 (cable option with
C9300 and C9300X
SKUs)
21 33826-LAN- Stack Kit for C9300L 1
ADD-016 SKUs – includes 2
Stack Adaptors and 1
Stack Cable
22 33826-LAN- 100GBASE SR4 QSFP 1
ADD-017 Transceiver
23 33826-LAN- QSFP 40GBASE-LR4 1
ADD-018 Transceiver
24 33826-LAN- QSFP40G BiDi Short- 1
ADD-019 reach Transceiver
25 33826-LAN- Dual Rate 1
ADD-020 10/25GBASE-CSR
SFP Module
26 33826-LAN- 10GBASE-LR SFP 1
ADD-021 Module
Page 133 of 146

27 33826-LAN- 10GBASE-SR SFP 1

ADD-022 Module
28 33826-LAN- 1000BASE-LX/LH 1
ADD-023 SFP transceiver
module, MMF/SMF,
1310nm, DOM
29 33826-LAN- 1000BASE-SX SFP 1
ADD-024 transceiver module,
MMF, 850nm, DOM
30 33826-LAN- 1000BASE-T SFP 1
ADD-025 transceiver module for
Category 5 copper wire
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. Partial quote is not allowed. The bidder
who quotes overall L1 value will be declared as L1 bidder. The overall L1 bidder should match the L1 prices of all the line items of
this category where they have not become L1.
Page 134 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-MFD- MFD Printer (Mono 442
001 Multi-function Printer
Laser, Scanner &
Copier)
2 33826- Scanner 40 PPM 152
Scanner-002
3 33826- Scanner - High Speed 80
Scanner-003 (60 PPM)
Add on
4 33826-MFD- Toner for MFD for 1
ADD-001 item 33826-MFD-001
5 33826-MFD- Drum Kit for MFD for 1
ADD-002 item 33826-MFD-001
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. Partial quote is allowed. The bidder who
quotes for the main items shall quote for respective Addon item in this category. The bidder who quotes lowest cost/rate for
individual item will be called as L1 bidder for that item. Bidder who becomes L1 for any main item should match the L1 price of
corresponding add on items where they have not become L1.
Page 135 of 146

Category 7- Server
(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826- Servers for 1
Server-001 Development (AI/ML)
2 33826- 2U Rack Server 1
Server-002
3 33826- Servers for Software 1
Server-003 Development Team
4 33826- NAS Storage (500 TB 1
Server-004 Usable)
5 33826- Firewall 1
Server-005
6 33826- Enterprise Server 1
Server-006 Rack
Add on
7 33826- 50 TB SSD Upgrade 1
Server-ADD- (Including Enclosure)
001
8 33826- 50 TB Flash Drive 1
Server-ADD- Upgrade(Including
002 Enclosure)
9 33826- 50 TB SAS 1
Server-ADD- Upgrade(Including
003 Enclosure)
Page 136 of 146

10 33826- 64 GB DDR4-3600 1
Server-ADD- mhz
004
11 33826- 960 GB SAS SSD 12 1
Server-ADD- Gbps
005
12 33826- 1.92 TB SAS SSD 12 1
Server-ADD- Gbps
006
Total
Page 137 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-SYS- All in One-Type1 1573
001
2 33826-SYS- All in One-Type2 1573
002
3 33826-SYS- Desktop 1111
003
4 33826-SYS- Camera 596
004
5 33826-SYS- Extra Monitor 144
005
6 33826-SYS- VGA 144
006 Splitter/Extension/Di
stribution Unit
7 33826-SYS- Speaker and 596
007 Microphone
8 33826-SYS- USB Hard Disk 2 TB 16
008
In lieu
items
9 33826-SYS- 32 GB inlieu of 16 GB 1
Inlieu-001
10 33826-SYS- 8 GB inlieu of 16GB 1
Inlieu -002
Page 138 of 146

11 33826-SYS- 256 GB inlieu of 512 1

Inlieu -003 GB SSD
12 33826-SYS- 512 GB inlieu of 1 TB 1
Inlieu -004 SSD
13 33826-SYS- Windows 11 1
Inlieu -005 Professional inlieu of
Windows 10 home
ADD On
14 33826-SYS- 16 GB RAM 1
ADD-001
15 33826-SYS- 32 GB RAM 1
ADD-002
16 33826-SYS- 64 GB RAM 1
ADD-003
17 33826-SYS- 1 TB SATA 1
ADD-004
18 33826-SYS- DVD R/W Writer 1
ADD-005
19 33826-SYS- Windows 11 1
ADD-006 Professional
20 33826-SYS- Wifi adaptor 1
ADD-007
21 33826-SYS- 4 GB Graphics Card 1
ADD-008 (Nvidia/ Radeon)
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. Partial quote is allowed. The bidder who
quotes for the main items shall quote for respective Add on & inlieu items in this category. The bidder who quotes lowest
cost/rate for individual item will be called as L1 bidder for that item. Bidder who becomes L1 for any main item should match the
L1 price of corresponding inlieu and add on items where they have not become L1.
Page 139 of 146

Category 9 - UPS
(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-UPS- 1 KVA On-Line UPS 1105
001 with 120 Minutes
Backup
2 33826-UPS- 2 KVA On-Line UPS 28
002 with 120 Minutes
Backup
Add on
3 33826-UPS- 5A- 3pin Switches and 1
ADD-001 sockets 1 set (1 set = 3
Nos.) with Gang box
4 33826-UPS- 15A plug & Socket 1
ADD-002 with box
Wiring items for 2
KVA Online UPS
Systems
5 33826-UPS- Input Isolator with MS 1
ADD-003 Enclosure 15-A - 2
pole
6 33826-UPS- Input Wiring: Cable: 1
ADD-004 2.5 Sq.mm- 2 Run
&1.5 Sq.mm 1Run
Page 140 of 146

7 33826-UPS- Output MCB with 1

ADD-005 Enclosure10 A -
Double Pole
8 33826-UPS- Output Wiring Cable 1
ADD-006 Details 2.5Sq.mm - 3
Run
9 33826-UPS- Earthing for 2 KVA - 1
ADD-007 Copper plate with GI
Pipe or chemical
earthing
10 33826-UPS- Earthing Wiring with 1
ADD-008 4.0 sqmms
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. Partial quote is allowed. However the
bidder shall quote for main item shall quote for respective Add on items & Accessories in this category.
Page 141 of 146

(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-VC- Assistive listening 80
001 system
2 33826-VC- Television Studio 6
002
3 33826-VC- HDMI to USB Capture 6
003 Card
4 33826-VC- Mini HDMI Live 6
004 Stream Switcher (4
channel)
5 33826-VC- Document Visualizer 378
005
6 33826-VC- USB Based 1511
006 Microphones cum
Speaker with Built-in-
Echo Canceller for
Video Conferencing
Unit
7 33826-VC- USB Based PTZ Web 289
007 Camera for Desktop
Based VC System
8 33826-VC- PTZ Camera 80
008
9 33826-VC- Surround Sound 80
009 System
Page 142 of 146

10 33826-VC- Tablet 80
010
11 33826-VC- Hand Held Devices 84
011
Total
Page 143 of 146

Category 11 - Optional Items
(Rs) 10)
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11)
1 33826-OPT- Tape Library Drive 2
001 (Required to take
backup on LTO tapes)
2 33826-OPT- LTO Backup 2
002
3 33826-OPT- Blue Ray Disk for data 2
003 transfer
4 Workstation-Type-1- 5
33826-OPT- Computer system for
004 Development team
(AI/ML)
5 Workstation-Type-2- 5
33826-OPT- Computer Systems for
005 Development team
(AI/ML)
6 5 KVA On-Line UPS 1
33826-OPT- with 120 Minutes
006 Backup
Wiring items for 5

KVA Online UPS
Systems
Page 144 of 146

7 33826- Input Isolator with MS 1

5KVA-UPS- Enclosure 40-A - 2
ADD-001 pole
8 33826- Input Wiring: Cable: 1
5KVA-UPS- 6.0 Sq.mm - 2 Run &
ADD-002 4.0 Sq.mm 1Run
9 33826- Output MCB with 1
5KVA-UPS- Enclosure 25 A -
ADD-003 Double Pole
10 33826- Output Wiring Cable 1
5KVA-UPS- Details 4.0 Sq.mm - 3
ADD-004 Run
11 33826- Earthing for 5 KVA - 1
5KVA-UPS- Copper plate with GI
ADD-005 Pipe or chemical
earthing
12 33826- Earthing wiring with 6 1
5KVA-UPS- sq.mm cable for 5.0
ADD-006 KVA
Total
Note: The Bidder shall submit the offer by filling up all the columns against each item. Partial quote is allowed. The
bidder who quotes lowest cost/rate for individual item will be called as L1 bidder for that item.
Page 145 of 146

Annexure - 3 - CAMC
REF NO: ELCOT/Proc/OT/33826/eCourts Phase-III/2024-25
S.No Item Code & Description 6th year CAMC 7th year CAMC in % GST in % for column
in % (3) & (4)
(1) (2) (3) (4) (5)
1 DG Set
2 Display Monitor
3 Digital Signature Certificate
4 Kiosk
5 Networking Components
6 Scanner & MFD
7 Server
8 Systems
9 UPS
10 VC System
11 Optional items
Note:
a) CAMC should be quoted without fail. CAMC cost means cost toward all the spares, service charge and all taxes.
b) CAMC percentage quoted should be less than 10%.
c) If the bidder quotes 0% or leaves the column unfilled or empty, it will be treated as the bidder would render CAMC
at free of cost.
Page 146 of 146

High Court Tender Document

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Tender Ref: ELCOT/Proc/OT/33826/ eCourts Phase-III/2024-25

Electronics Corporation of Tamil Nadu Limited

Supply, Installation and Commissioning of IT & Non-IT

This Tender process is governed by The Tamil Nadu Transparency in Tenders

In this Tender unless a contrary intention is evident:

b. Unless otherwise specified, a reference to a clause number is a reference to

c. Unless otherwise specified, a reference to a clause, sub-clause is a reference

e. A word importing a gender includes any other gender;

f. A reference to a person includes a body corporate or a legal entity;

g. A reference to legislation includes legislation which is in effect during the

h. Where a word or phrase is given a meaning, it includes the appropriate

j. The terms Contractor and SI means the same person.

Important Notice ...................................................................................................... 2

25. Acceptance of Tender and Withdrawals ...................................................... 26

47. Bidding for Items ............................................................................................ 88

Category 9 - UPS ................................................................................................. 123

AMC/CAMC Annual Maintenance Contract / Comprehensive Annual

RFP Request for Proposal

Short Titles used in the Tender Document:

12. Purchaser: High Court, Madras.

ELECTRONICS CORPORATION OF TAMILNADU LIMITED (ELCOT)

1. Tender Inviting The Managing Director,

give an undertaking in this regard.

5. Clarifications and Queries to the Tender

For the Technical Specifications of products to [email protected] in the

b) The responses to the queries shall be notified in the website

6. Amendments to the Tender

7. Language of the Bid

9. Labour Laws Compliance

10. Conflict of Interest

11. Letter of Authorisation

12. Tender Validity

13. Contacting Tender Authorities

a) Bidder shall not make attempts to establish unsolicited and unauthorised

14. Bid Preparation and Submission

15. Preparation and Submission of Bids

d) The Bid shall contain no inter-lineation, erasures or overwriting except as

16. Technical Bid Form

Bid format is found to be tampered/altered, the Bids shall be summarily

17. Price Bid Form

18. Cost of Bidding

19. Earnest Money Deposit (EMD)

20. Portal Charges

21. Withdrawal of Bids

22. Resubmission of Bids

23. Tender Opening and Evaluation

I. Technical Bid Opening

II. Initial Scrutiny

III. Tender Evaluation

IV. Clarification by ELCOT

V. Submission of Samples and Demonstration

VI. Price Bid Evaluation

24. Suppression of facts and misleading information

25. Acceptance of Tender and Withdrawals

26. Letter of Acceptance (LOA)

27. Payment of Security Deposit (SD)

the Successful Bidder.

28. Award and Execution of Contract

g) Wherever the offer conditions furnished by the Successful Bidder are at