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Class8 - Computer - Chapter - 2 - Access - Creating A Database

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22 views

Class8 - Computer - Chapter - 2 - Access - Creating A Database

Uploaded by

aniyalidrishiv01
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Chapter – 2

Access- Creating a Database

Exercise
A. Tick the correct answer.

1. A software that helps to enter and organize data in a database is


……………….

a. Access b. Excel c. Animation

2. A row in a table that contains information is called ……………..

a. Field b. Record c. Datasheet

3. The specific piece of information in a table is known as……………….

a. Field b. Value c. Record


4.……………………is the combination of data from multiple related tables
into a single datasheet.

a. Query b. Report c. Filter

5. The data type that is used for detailed and descriptive


fieldsis………………

a. Currency b. Long Text c. Auto Number

B. Write ‘T’ for True and ‘F’ for False statements.


1
1. A row in a table is called field. F

2. A RDBMS allows us to create a computerized database. T

3. Navigation pane lists all available database objects. T

4. There must be a unique name for each field in the table. T

5. Currency data type can store currency data that cannot be


used in calculation. F

C. Fill in the blanks.

1. A database consists of tables, organized in Rows and Columns.

2. Each field has a data types that defined what we can store in it.

3. The default field size for a field with a data type of short text is 255
characters.
4. The extension of database file in Access is .accdb

5. A Primary Key is a key that differentiates the records in a table of


database.

D. Define the following terms:

1. Database: - A database is a collection of data organized in a manner that


allows easy access, retrieval, and use of that data.
2. Datasheet View:- Datasheet view is used to create a table quickly
consisting of few fields. In this view, Access assigns
general names to the fields, such as Field1, Field2,
and so on.
3. Data Type: - Data type defines which type of data you can store in the
field.

2
E. Differentiate between the following:

Record Field

• A record is a row in a table • A field is a column in a table


that contains information that contains a specific piece
about a given person, of information within a
product, or an event. record. It is the smallest unit
of data.

Long Text Data type


Short Text Data type
• This is a general-purpose • This type has a limit of
field containing any data. 63,999 characters.
• It has a limit of 255 • It is used for detailed,
characters and cannot be descriptive fields.
used for numeric
calculations.

F. Answer in 1-2 sentences:

1. What is the use of Microsoft Access?


Ans: - Microsoft Access is a powerful database software that allows us to
create, manage, and process data in the form of a table.
2. Why do we use templates in Access?
Ans: - We use templates in Access to includes pre-built tables and forms, in
which you can add your own data.
3. Why do we need a Primary Key?
Ans: - Primary Key is needed to identify a field which is having unique
records and to establish relationship between tables.
4. What is the use of default value in the properties?
Ans: - Default value in properties are used to speed up data entry for fields
that usually contain the same value by making that value as the
default.
G. Answer Briefly
3
1. What is the role of tables in database?
Ans: - Tables are the key component in a database. Their main purpose is to
store data in an organized way. A database can contain multiple tables.

2. Why should we specify validation rules while creating a table?


Ans: - A Validation rule is used to limit a field entry to meet certain criteria. By
validation rules, you can ensure that the correct value is entered in the
field. If the user makes an incorrect entry, error alerts can stop the user,
provide a warning or just provide information.

H. Application Based Question.

Somya has made a database table in Access containing fields like


Student_name, Class, Roll_no. and Contact_no. She has set the primary
key for the ‘Student_name’. Has she done the right thing by setting the
primarykey for this field?

Ans: - No, she has not done the right thing by setting the primary key for the
fields ‘Student_name’ because names of two or more students can be the
same. She should ideally set primary key for the field ‘Roll_no.’, which is
unique to every student.

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