COMMANDS OF EXCEL

Here is a list of essential Excel commands, shortcuts, and functions to help to complete work
efficiently:

1. Basic Navigation and Editing Commands

 Ctrl + C: Copy selected cells.

 Ctrl + V: Paste copied or cut data.
 Ctrl + X: Cut selected cells.
 Ctrl + Z: Undo the last action.
 Ctrl + Y: Redo the last action.
 Ctrl + S: Save the workbook.
 Ctrl + A: Select all cells in the worksheet.
 Ctrl + F: Open the Find dialog to search for text or numbers.
 Ctrl + H: Open the Replace dialog.
 Ctrl + P: Open the Print dialog.

2. Formatting Commands

 Ctrl + B: Bold selected text or cells.

 Ctrl + I: Italicize selected text or cells.
 Ctrl + U: Underline selected text or cells.
 Alt + H + H: Open the Fill Color menu to change the background color of cells.
 Alt + H + F + C: Change font color.
 Alt + H + A + C: Center-align selected text.

3. Worksheet and Workbook Commands

 Ctrl + N: Create a new workbook.

 Ctrl + O: Open an existing workbook.
 Ctrl + W: Close the current workbook.
 Ctrl + Page Down: Move to the next worksheet.
 Ctrl + Page Up: Move to the previous worksheet.
 Shift + F11: Insert a new worksheet.

4. Cell and Data Management Commands

 Alt + E + S + V: Paste values only (ignores formulas and formatting).

 Alt + H + E + A: Clear all contents from the selected cells.
 Alt + H + I + R: Insert a new row.
 Alt + H + D + R: Delete the selected row.
 Alt + H + I + C: Insert a new column.
 Alt + H + D + C: Delete the selected column.
 Ctrl + Shift + L: Apply or remove filters from a selected data range.

5. Formulas and Functions

  =SUM(range): Adds all the numbers in the selected range (e.g., =SUM(A1:A10)).
 =AVERAGE(range): Calculates the average of numbers in a range (e.g.,
=AVERAGE(B1:B10)).
 =COUNT(range): Counts the number of numeric entries in a range.
 =IF(condition, value_if_true, value_if_false): Returns a value based on a logical test
(e.g., =IF(A1>50, "Pass", "Fail")).
 =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup]): Looks
up a value in the first column of a table and returns a value in the same row from
another column.
 =HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup]):
Similar to VLOOKUP, but searches horizontally.
 =COUNTIF(range, criteria): Counts the number of cells in a range that meet a
specified condition (e.g., =COUNTIF(A1:A10, ">50")).
 =CONCATENATE(text1, text2, …) or =TEXTJOIN(delimiter, ignore_empty,
text1, text2, …): Joins text from multiple cells into one string.

6. AutoFill and Cell Referencing

 Ctrl + D: Fill the content of the selected cell down to the cells below.
 Ctrl + R: Fill the content of the selected cell to the right.
 Alt + E + S + F: Paste formulas only.
 Ctrl + Shift + " (Quotation Mark): Copy the value of the cell above into the active
cell.
 F4: Toggle between relative and absolute references in a formula (e.g., A1 to $A$1).

7. Sorting and Filtering Commands

 Alt + A + S + S: Open the Sort dialog to sort data.

 Alt + A + T: Apply a filter to the selected range.
 Alt + Down Arrow: Open the filter dropdown in a filtered column.

8. Pivot Tables and Charts

 Alt + N + V: Open the PivotTable dialog to insert a pivot table.

 Alt + N + C: Open the Insert Chart dialog.
 Alt + F1: Create a chart based on the selected data in the same worksheet.

9. Conditional Formatting

 Alt + H + L: Open the Conditional Formatting menu.

 Alt + O + D: Open the Conditional Formatting Rules Manager.

10. Protection and Review

 Alt + R + P + S: Protect the current sheet (locks cells from editing).

 Alt + R + U + P: Unprotect the current sheet.
 Alt + R + C: Add or review comments in the worksheet.

11. Miscellaneous Useful Commands

  F2: Edit the active cell (put the cursor in the cell).
 Ctrl + ;: Insert the current date.
 Ctrl + Shift + ;: Insert the current time.
 F9: Calculate all worksheets in the workbook.
 Ctrl + Shift + L: Apply or remove filters from the selected data range.

These are some of the most commonly used commands in Excel, which can help us to
perform tasks more efficiently.

1. File Commands

 Ctrl + N: Create a new workbook.

 Ctrl + O: Open an existing workbook.
 Ctrl + S: Save the current workbook.
 F12: Open the "Save As" dialog.
 Ctrl + P: Open the print dialog.
 Ctrl + W: Close the current workbook.
 Ctrl + F4: Close Excel.
 Alt + F: Open the File menu.

2. Navigation and Selection

 Arrow Keys: Move between cells.

 Ctrl + Arrow Keys: Jump to the edge of data regions.
 Shift + Arrow Keys: Select adjacent cells.
 Ctrl + Shift + Arrow Keys: Select entire regions of data.
 Ctrl + A: Select the entire worksheet.
 Ctrl + Space: Select the entire column.
 Shift + Space: Select the entire row.
 Ctrl + Page Up/Page Down: Move between worksheets.
 F5: Open the Go To dialog to jump to a specific cell.
 Ctrl + G: Same as F5, opens the Go To dialog.
 Ctrl + Home: Go to the beginning (A1).
 Ctrl + End: Go to the last used cell.

3. Editing Commands

 Ctrl + C: Copy selected cells.

 Ctrl + X: Cut selected cells.
 Ctrl + V: Paste copied or cut data.
 Ctrl + Z: Undo the last action.
 Ctrl + Y: Redo the last undone action.
 Delete: Delete the contents of the selected cell(s).
 F2: Edit the active cell.
 Ctrl + D: Copy the contents of the selected cell to the cells below.
 Ctrl + R: Copy the contents of the selected cell to the right.
 Ctrl + Alt + V: Open the Paste Special dialog.
 Ctrl + “+”: Insert new cells, rows, or columns.
 Ctrl + “-”: Delete cells, rows, or columns.
4. Cell Formatting

 Ctrl + 1: Open the Format Cells dialog.

 Ctrl + B: Bold.
 Ctrl + I: Italic.
 Ctrl + U: Underline.
 Ctrl + Shift + L: Apply/remove filters.
 Alt + E + S: Open the Paste Special dialog.
 Alt + H + F: Change font size.
 Alt + H + H: Fill color.
 Alt + H + B: Add border.

5. Number Formatting

 Ctrl + Shift + $: Apply currency format.

 Ctrl + Shift + %: Apply percentage format.
 Ctrl + Shift + #: Apply date format.
 Ctrl + Shift + ^: Apply scientific number format.
 Ctrl + Shift + @: Apply time format.

6. Formulas and Functions

 =: Start a formula.
 Alt + =: Insert the SUM function.
 F9: Calculate all worksheets.
 Shift + F9: Calculate the active worksheet.
 Ctrl + `: Show or hide formulas.
 Ctrl + Shift + U: Expand/collapse the formula bar.
 Ctrl + Enter: Fill selected cells with the same formula.
 Ctrl + Shift + Enter: Enter an array formula.
 F4: Toggle between absolute and relative references in a formula (A1, $A$1, A$1,
etc.).
 Ctrl + [: Jump to the precedents (cells referred to by the formula).
 Ctrl + ]: Jump to the dependents (cells that use the formula).

7. Data Commands

 Ctrl + Shift + L: Toggle filter on/off.

 Alt + A + Q: Open the Remove Duplicates dialog.
 Alt + A + T: Apply or remove filters.
 Alt + A + S + S: Open the Sort dialog.
 Alt + N + V: Insert a PivotTable.
 Ctrl + T: Insert a table.
 Alt + N + C: Insert a chart.
 Alt + D + F + F: Toggle auto-filters.

8. Charts

 F11: Create a chart on a new sheet.

  Alt + F1: Create a chart on the same sheet.
 Ctrl + 1: Format chart elements.
 Ctrl + Arrow Key: Navigate between chart elements.

9. Conditional Formatting

 Alt + H + L: Open the Conditional Formatting menu.

 Alt + O + D: Open the Conditional Formatting Rules Manager.

10. Protection

 Alt + R + P + S: Protect the current sheet.

 Alt + R + U + P: Unprotect the sheet.
 Ctrl + P: Protect the current workbook with a password.

11. Pivot Tables

 Alt + N + V: Open the Pivot Table dialog box.

 Alt + J + P + T: Go to the Pivot Table Options.
 Alt + J + P + F: Show the Pivot Table Field List.

12. Macros

 Alt + F8: Open the Macro dialog box to run or edit macros.
 Alt + F11: Open the VBA Editor.

13. View Commands

 Alt + W + F: Freeze or unfreeze panes.

 Ctrl + F1: Show or hide the ribbon.
 Ctrl + Shift + "+": Zoom in.
 Ctrl + Shift + "-": Zoom out.
 Alt + W + P: Switch to Page Layout view.
 Alt + W + L: Switch to Normal view.

14. Miscellaneous Commands

 Ctrl + ;: Insert the current date.

 Ctrl + Shift + :: Insert the current time.
 Alt + Enter: Start a new line within the same cell.
 Alt + H + E + A: Clear all contents from the selected cells.
 Ctrl + K: Insert a hyperlink.

15. Windows and Multiple Workbooks

 Ctrl + Tab: Switch between open workbooks.

 Ctrl + Shift + Tab: Switch to the previous workbook.
 Alt + W + S: Split the worksheet window into panes.
16. Help and Settings

 F1: Open the Help pane.

 Alt + Q: Quick access to commands (search feature).
 Alt + F + T: Open Excel Options dialog box for settings.