Student Handbook

STUDENT HANDBOOK
2023-2024
Student Handbook
2023 - 2024
BITS Pilani, Dubai Campus

P.O. Box 345055 | Dubai International Academic City | Dubai | U.A.E
www.bits-pilani.ac.in/Dubai/
[email protected] | +9714 2753 700
TABLE OF CONTENTS
WELCOME MESSAGE FROM THE DIRECTOR 6
ABOUT BPDC: EMBLEM, MASCOT MISSION AND VISION 7
YOUR FIRST WEEK AT BPDC 9

Orientation Week
Identity Card
Student Email
ERP System
Registration
Academic Calendar
Class Schedule
ACADEMIC ACTIVITIES, POLICIES, REGULATIONS 12

Programmes of Study
Minor Programmes for First Degree Students
Teaching and Learning
Evaluation
Attendance Policy
Structure of First Degree Programmes
Flexibilities
Practice School
Research at BPDC
Academic Awards
CAMPUS FACILITIES 22
Accounts and Finance
Activity Room
Auditorium
Copying/Printing Facilities
Cafeteria
Coffee Machines and Vending Machines
Health Insurance
Hostel Facilities
IT Facilities
Library
Lockers
Lost & Found
Medical Facilities
Minimart
TABLE OF CONTENTS
Parking Facilities
People of Determination
Prayer Room
Deputy Registrar’s Office
Safety and Security
Sports Facilities
Transport Facilities
STUDENT SERVICES 32
Academic Advising
Academic Counseling Board
Alumni Relations
BITS Buddies
Earn While You Learn
Grievance Cell
Career Services
Student Counseling
International Student Support
STUDENT ACTIVITIES 36
Student Council
Professional Associations
Student Clubs
Campus Events
Student Publications
CODES, RIGHTS AND RESPONSIBILITIES 46

Anti-Ragging
Code of Conduct
Unfair Means and Plagiarism
Committee for Combating Sexual Harassment
Grievance Redressal Policy
Standing Committee for Student’s Discipline
Student Disciplinary Policies and Accompanying Disciplinary Actions
Student Rights and Responsibilities
CAMPUS DIRECTORY 58
AT A GLANCE 61
WELCOME
MESSAGE FROM
THE DIRECTOR
A very warm welcome to all the students!
As you embark on this new and exciting phase of your life, you are also in the process of
discovering yourself. BITS Pilani, Dubai Campus (BPDC) provides an excellent foundation
and platform for your onward journey.
With regard to academics, you will find many opportunities to explore your interests, apart
from your major area. Equally important, you will have a variety of options to cultivate
your passions in the extra-curricular domains of arts, culture and sports. As well, we urge
you to expand your interests and network in your respective major areas through student
associations. A combination of these activities will ensure development of academic, technical
and life skills that will facilitate lifelong growth, realization of your potential to the fullest and
high quality of life. In short, we aim for a holistic growth through the BITS Pilani principles of
innovate, achieve and lead.
Our team of faculty and staff are always available to help, support and guide to ensure that
you are getting the best out of your experience at BPDC. Do approach any of us if you have
any questions about anything.
We look forward to an exhilarating journey with you.
Professor Srinivasan Madapusi

Director, BPDC
6 BPDC Student Handbook 2023-2024

BITS Pilani, Dubai Campus (BPDC)
BITS Pilani, Dubai Campus (BPDC) was established in 2000 in response to the growing need
for providing quality engineering education in the Middle East. BPDC is the first Indian Higher
Educational Institution (HEI) to set up its campus abroad. The beautiful campus is located
in Dubai International Academic City (DIAC), and is about 16 kms from Dubai International
Airport. All the programmes offered at the campus are approved by Knowledge and Human
Development Authority (KHDA), Government of Dubai, UAE.
EMBLEM, MASCOT, MISSION & VISION
INSTITUTE EMBLEM
The Emblem of the Institute represents a synthesis of

Science, Humanities and Engineering. The lotus represents
Humanities and the Social Sciences, the molecule
represents the Sciences, and the image of the rocket
represents Engineering & Technology. The University’s
motto is Gynanam Paramam Balam in Sanskrit, meaning
Knowledge is Power Supreme.
INSTITUTE MASCOT
MAHA, the campus mascot refers to the Arbian Oryx - the

national animal of the UAE. It symbolizes and embodies the
essence, vision, creativity and sensitivity of BPDC. Serving
as both a public symbol and the brand identity of BPDC, it
captures the distinctive attributes that define the university.
MAHA as our representative aligns perfectly with the
outstanding qualities of BPDC students such as resilience,
adaptability and unique talents.
BPDC Student Handbook 2023-2024 7

INSTITUTE MISSION
Our mission is to advance knowledge and educate
students in science, technology, and other areas of
scholarship that will best serve the nation and the
world in the 21st century.
The Institute is committed to generating, disseminating,

and preserving knowledge, and to working with others
to bring this knowledge to bear on the world’s great
challenges. BITS is dedicated to providing its students
with an education that combines rigorous academic
study and the excitement of discovery with the support
and intellectual stimulation of a diverse campus
community. We seek to develop in each member of
the BITS community the ability and passion to work
wisely, creatively, and effectively for the betterment of
humankind.
INSTITUTE VISION
To be amongst the global leaders in education
promoting innovation in every field and providing
an atmosphere that promotes cross disciplinary
interaction and research by students and faculty alike.

YOUR FIRST
WEEK AT BPDC
ORIENTATION WEEK
Orientation Week for the freshmen is from August 29 - September 1, 2023. During this week,
freshmen and their families will become familiar with various aspects of BPDC including
the academic system, programme structure, infrastructural and hostel facilities, policies,
procedures and protocols of BPDC and will have an opportunity to interact with the BPDC
community.
Schedule of activities for each day during the Orientation Week will be provided at the Front
Desk.
IDENTITY CARD
Students will be issued with an RFID-enabled identity card carrying their photographs.
The nomenclature used in the student’s unique identification number specifies the year of
enrollment, programme of study and the campus (Dubai).
Students are expected to keep the Identification Card with them at all times, especially when
writing tests, going to the library, and also when they go out of town/campus. Since the
identity cards are used for cashless transactions on campus, students are responsible for
their safe-keeping.
Loss of the card should be reported immediately to the Student Services at

[email protected] , Phone: +971 4 420 0700 Extn.126; Room # G29.
STUDENT EMAIL
Every student is given a BPDC email address and it is a unique identifier.
Contact: IT Support
[email protected]

ERP SYSTEM
All academic activities and schedules are integrated into the BPDC’s Enterprise Resource
Planning (ERP) system software designed to manage and integrate all activities of the
BPDC’s various domains. At the beginning of the semester, each student registers for a
specific number of courses through the ERP system. Throughout the semester, the student
can check their monthly attendance, course requirements, awarded grades, and current
Cumulative Grade Point Average (CGPA). Also, they can download the performance sheets
from the ERP.
REGISTRATION
For the registration process, a faculty member serves as the Registration Advisor (RA) to
help organize the individual class schedules for the student based on their choice of courses,
elective, class timings and aspirations. The registration process through ERP is as follows:
1. Sign into your ERP student account using your user ID and password
2. Under self-service => student centre => check the academic requirements
3. For each course, select the class sections and add them to the Registration Course cart
4. Validate the course cart without any classes overlapping
5. Finally, select and ‘Register’ all the courses in the Registration Course cart
The academic year comprises of two semesters (Semester 1: September-January;

Semester 2: February-June) and a summer term (June-August), if offered.
THE ACADEMIC CALENDAR:

The Academic calendar is available on BPDC’s website.
Scan the QR code or visit the link below:
http://www.bits-dubai.ac.ae/intranet/downloads/Academic_Year_Calendar.pdf
Contact: Dr. K Kumar

Ext: 114
[email protected]

CLASS SCHEDULE
Each class is of 50-minute duration with a 5-minute break between classes. Classes
start at 7.30 am on all week days, and end at 3.40 pm from Monday to Thursday, and at
12 noon on Fridays. Class timings/duration may be subject to change during the holy month
of Ramadan.
First Degree Programmers

Monday to Thursday (classes end at 12 noon on Fridays)
Periods 1 2 3 4 5 6 7 8 9
Time 7.30 - 8.25- 9.20- 10.15- 11.10- 12.05- 1.00- 1.55 - 2.50-
8.20 9.15 10.10 11.05 12.00 12.55 1.50 2.45 3.40
Higher Degree Programmes

Monday, Wednesday and Friday – classes are held in the evenings
Periods 1 2 3 4
Time 7.00 pm-7.45 pm 7.45 pm-8.30 pm 8.45 pm-9.30 pm 9.30 pm-10.15 pm
Sunday – classes are held the whole day

Periods 1 2 3 4 5 6 7 8 9
Time 9-9.45 9.45- 10.45- 11.30- 12.15- 2.00- 2.45- 3.45- 4.15-
10.30 11.30 12.15 1.00 2.45 3.30 4.15 5.00

ACADEMIC ACTIVITIES,
POLICIES AND REGULATIONS
The Academic Regulations and Bulletin details of BITS Pilani academic information,
curriculum, policies, and requirements. These are available at:
https://academic.bits-pilani.ac.in/Downloads/Academic-Regulations-2015.pdf
https://universe.bits-pilani.ac.in/uploads/Bulletin%202021%2022.pdf
Academic Regulations Bulletin

A brief overview of the same information is provided below.
PROGRAMMES OF STUDY
BITS Pilani, Dubai Campus offers the following programmes:
First Degree Programmes

B.E. Biotechnology
B.E. Chemical Engineering
B.E. Civil Engineering
B.E. Computer Science
B.E. Electronics & Communication Engineering
B.E. Electrical & Electronics Engineering
B.E. Electronics and Computer Engineering
B.E. Mechanical Engineering
Higher Degree Programmes M.E.
M. E. Civil with Specialization in Infrastructure Engineering and Management
M.E. Electrical with specialization in Power Electronics and Drives
M.E. Design Engineering
M.E. Software Systems
Higher Degree Programmes Management
M.B.A. (Master of Business Administration)
M.B.A. in Business Analytics
Doctoral Programme (Ph.D.)

MINOR PROGRAMMES FOR FIRST DEGREE STUDENTS
Minor Programmes are offered as an option for first degree students with the intent of
encouraging them to add focus to their supplemental learning (outside a major area) as well
as recognizing and certifying the knowledge thus obtained.
(A separate fee is applicable for those opting for a minor programme.)
General Guidelines
A minor comprises a package of courses offered in an area/sub-area to students for

whom this area/sub-area would not be part of their (major) programme.
A minor option would allow a student to pursue the study of an area / sub-area through
a set of courses but not as exhaustively as required to obtain a degree (i.e., a major) in
that area.
A minor may be interdisciplinary (e.g., a minor in Computational Science may include
courses in Numerical Analysis, Computational Physics, Computational Chemistry, and
Bioinformatics among others).
A minor will be recognized by means of a separate certificate (i.e., in addition to the
degree certificate in the major area of study).
The following minor programmes are currently offered at BPDC:
Aeronautics
Data Science
Computing & Intelligence
Robotics and Automation
Entrepreneurship
Finance
Materials Science and Engineering
Philosophy, Economics and Politics
For details or any other clarification, students can contact the concerned Head of the
Department offering the minor.
TEACHING AND LEARNING

A course is offered either as a single section or multi-section based on the number of enrolled
students. Each section of a multi-section course is taught by a set of faculty members called
the instructors. An instructor-in charge (IC) will coordinate all the academic activities for a
multi-section course. In the case of a single section course, the instructor is responsible
for all aspects of the course. A course may be offered in any one of the following ways
depending on the units associated with the course:
1. Lecture
2. Lecture + Tutorial (Lectorial)
3. Lecture + Tutorial (Lectorial) + Practical
4. Practical
The IC of each course will provide the following information to the students enrolled in the
course, through a document called course handout, comprising of
Operations of the course: pace, coverage and level of treatment, textbooks and other
reading assignments, home tasks etc.
Various components of evaluation, such as tutorials, laboratory exercises, home
assignment, projects, quizzes, tests, mid semester and comprehensive exams, regularity
of attendance, etc.,
Frequency, duration, tentative schedule, relative weightage etc. of the various
components.
The broad policy which governs decisions about make-up assessments;
Grading procedure - overall basis, review of border line cases, effect of class average, etc.
EVALUATION
The performance of a student in each course is assessed by means of a continuous and
internal evaluation through classwork, periodic quizzes, tests (both open and closed book),
tutorials, laboratory work, seminars, group discussions, project, etc., a midterm examination,
and a comprehensive examination at the end of the semester. Besides encouraging and
rewarding consistent and systematic study, the system provides regular feedback to the
students as to where they stand, thus enabling them to cultivate regular habits of studying
and preparing for the future.
The student is awarded with a letter grade / non-letter grade for each course at the conclusion
of the semester. The grade will depend on the total performance in all the components of
evaluation as designed by the IC and team.
(a) Letter grades
A A- B B- C C- D E
10 9 8 7 6 5 4 2
(b) Non-letter grades
Seminar/Independent Study Good, Poor

Teaching Practice/Practice Lecture series Above Average, Average, Below Average
Courses taken on Audit; Interim grade for Ph.D. Thesis Satisfactory, Unsatisfactory
Final grade for Ph.D. Thesis Acceptable, Unacceptable

The various reports listed below are as described in the Academic Regulations:
(i) Incomplete (I) (ii) Grade Awaited (GA) (iii) Withdrawn (W) (iv) Registration Cancelled (RC),
Required to Register Again (RRA) Discontinued from the Programme (DP) (v) Not Cleared
(NC) (vi) Thesis Grade Awaited (TGA) (vii) Allowed to Continue (AC)
The Cumulative Grade Point Average (CGPA) will be used to describe the overall
performance of a student in all courses in which they are awarded letter grades. It is the
weighted average of the grade points of all the letter grades received by the student since
their entry into the BPDC and is expressed on a 10-point scale and computed as follows:
where u1, u2, u3, … un denote units associated with the courses taken by the student and g1,
g2, g3 … gn denote grade points of the letter grades awarded in the respective courses. In the
case of First Degree programmes, the final division for the degree is decided on the basis of
CGPA and there are three classifications, namely
Distinction - CGPA 9.00 or above
First Division - CGPA 7.00 or above but less than 9.00
Second Division - CGPA 4.5 or above but less than 7.00
No division will be awarded for Higher degree and Ph.D. programmes
Students who fail to meet the minimum academic requirements stipulated above, are
placed under (Academic Counseling Board)which provides support to help improve their
performance.
ATTENDANCE POLICY
BPDC stipulates a minimum percentage of attendance for every course. The student is
permitted to appear for final comprehensive examination only when they satisfy the minimum
attendance requirement of 60% in their coursework for all lectorials and practicals.
BPDC expects every student to be responsible for regularity of their attendance in classrooms
and laboratories, to appear in scheduled tests and examinations and to fulfill all other tasks
assigned in every course. The system is designed to accommodate unforeseen situations
by facilitating withdrawal from a course, make-up test, feedback from examinations and
counseling by faculty. In the event when a student fails to discharge their obligations to such
an extent that the faculty is unable to award any grade, the faculty is authorized to give a “Not
Cleared” (NC) report.

STRUCTURE OF THE FIRST DEGREE PROGRAMMES
The category-wise structure and the requirements of the first degree are given below:
Category Number of Units Required Number of Courses Required
(I) General Institutional Requirement
Humanities Electives 8 3
Science Foundation 12 6
Mathematics Foundation 12 4
Engineering Foundation 6 2
Technical Arts 10 4
General Awareness / 3 to 6 1 to 3
Professional Courses
Sub-Total 51 to 54 20 to 22
(II) Discipline Requirement
Core 33 to 48 10 to 16
Elective 12 to 27 4 to 9
Sub-Total 57 to 60 15 to 20
(III) Open Electives 15 to 27 5 to 9
Course-work Sub-Total 129 (min) 41 (min)
(IV) PS I and II OR Thesis 25 OR 9 to 16 2 OR 1
Total 144 (min) 42 (min)
A student should complete the minimum number of courses and units required in each
category as well as meet the minimum requirements of courses (42) and units (144) in total.
The following courses are needed to meet the General Institutional Requirement:
General Biology, Biology Laboratory, General Chemistry, Chemistry Laboratory,

Mechanics, Oscillations and Waves, and Physics Laboratory under the head of ‘‘Science
Foundation’’.
Electrical Sciences, Thermodynamics and Process Engineering under the head of
‘‘Engineering Foundation’’.
Computer Programming, Workshop Practice, Engineering Graphics, and Technical
Report Writing under the head of ‘‘Technical Arts’’.
Principles of Economics, or Principles of Management and Environmental Studies* under
the head of General Awareness / Professional courses. *[Students completing this course
will be awarded a non-letter grade (GOOD or POOR)]
The courses under the following categories are designed to meet the General Institutional
Requirement under the head of ‘‘Humanities Electives’’:

Languages and Literature
History and Philosophy
Political and Social Sciences
Fine Arts and Professional Art
FLEXIBILITIES
Dual Degree Scheme
A student who is admitted to a first degree is offered a second degree under the Dual Degree
Scheme. This enables the student to demonstrate proficiency and obtain credentials for both
programmes of study.
The normal duration for each programme is indicated in the BPDC’s Bulletin
https://bit.ly/3BiwRJs and the eligibility criteria for the completion of a degree is given in the
academic regulations and bulletin of BITS Pilani.
Admissions in Both Semesters

The structural flexibilities available at BPDC make it possible to admit students in both the
semesters.
Admission with Advanced Standing

When a candidate for any programme comes with a preparation beyond the minimum
requirement for admission in that programme, the admission of such a candidate is handled
as Admission with Advanced Standing. The guiding principle is that the courses the candidate
has already done before entering the BPDC need not be repeated provided the course
equivalence and adequate proficiency in these courses is demonstrated. This situation is
handled on a case by case basis.
Transfer
It is possible for a student to seek transfer from one programme to another at the end
of the first year of a programme with due credit given to coursework already completed.
Details are available in the Academic Regulations: https://bit.ly/3Rm6QOG. The Academic-
Undergraduate Studies Division (AUGSD) office can be contacted for further information:
[email protected]
Auditing
Auditing a course on audit provides an opportunity to a student to update their knowledge in
selected courses. It is expected to meet primarily the needs of casual students (not enrolled
for degree). Any student who wishes to take such courses can take them on an audit basis
along with payment of additional fees.

PRACTICE SCHOOL
All the First Degree and Higher Degree Programmes are provided with a Practice School
(PS) option. A student who exercises this option receives, on successful completion of the
requirements of the programme, a degree which carries the tag, “With Practice School”.
BITS is strongly committed to the view that university education must be oriented to (i) meet
the rapidly changing needs and challenges of the environment, (ii) help people use their
intelligence and become capable of facing unfamiliar, open-ended real-life situations, and (iii)
bear an economic relevance to the society.
The Practice School method of education links the university with the professional world
by infusing the reality of the world of work into the educational process. The classroom is
shifted for a period of 7½ months to a professional location where the students, under the
supervision of the faculty, are involved in applying the knowledge acquired in the classroom
to finding solutions to real life problems. The distinguishing features of the PS method
of education are: (i) the work of the students is supervised and evaluated by faculty and
PS coordinator (ii) the credits earned by the student count towards the total credit requirement
of the degree, and (iii) the PS option is available to students of all disciplines.
Operation of the PS Programme

The PS programme for the First Degree has two components, namely PS I of two months
duration implemented during the summer following the 2nd year and PS II of five and a half
months duration implemented during either of the semesters of the final year. Dual degree
students can also opt for PS II in both the semesters of the final year.
The PS Programme for Higher Degree has a single component, operating in an identical
fashion to PS II in the final semester of the Higher Degree Programme.
Practice School - I (PS I)

This component is the first exposure to the world of work that is necessary for the subsequent
problem-solving experience during PS II. It is implemented at large industrial complexes,
research and development centres, software development houses, etc.
The general aim of PS I is to give an opportunity for the student to learn how work is organized
and carried out. It provides an opportunity for a detailed understanding of engineering
operations and its various facets such as inventory, productivity, management, information
systems, human resource development, etc. Students observe science and technology in
action, develop an awareness of the method of scientific experimentation, and often get
an opportunity to see, study and operate sophisticated equipment. They also learn about
the implementation of the principles of management they have learnt in class, when they
observe multidisciplinary teams of experts from engineering, science, economics, operations

research, and management deal with techno-economic problems at the micro and macro
levels. Finally, it enables them to develop and refine their language, communication and
interpersonal skills, both by its very nature, and by the various evaluation components, such
as seminar, group discussion, project report preparation, etc.
The students are advised by a faculty who is responsible for coordination with the organization
and the day-to-day educational as well as evaluation details.
Practice School - II (PS II) / PS for Higher Degree
PS II is attended by the students of the First-Degree Programmes in their final year of study.
The students are divided into two batches, about half the students doing PS II in the first
semester and the other half in the second semester. In either case, the time duration is
augmented by a part of the summer term (preceding or following the semester). The operation
is therefore round the year.
PS for Higher Degree is available in the final semester of the programme, after completion of
the campus-specified courses.
The PS II component is implemented at production and manufacturing units, design,

development and consulting agencies, research and development centres, financial
institutions, software development organizations, etc. The student education is in terms of
the direct involvement of the student in problem solving efforts of specific interest to the host
organization.
The assignments are identified by the PS faculty well in advance in consultation with experts
from the host organization. The problems are often multidisciplinary in nature, which are
assigned to a group of students drawn from different disciplines. The professional expert in
charge of a particular problem and the PS faculty play the roles of consultant and supervisor
respectively. The students are encouraged to work independently and are required to defend
the technical aspects of their work through periodic written and oral presentations. Emphasis
is laid on realizing the importance of teamwork, development of leadership qualities, and the
need for effective time management.
RESEARCH AT BPDC
Thesis and dissertation are optional alternatives to PS at the first-degree and
higher-degree levels respectively. Thesis is an integral component of the Ph.D.
programme. While some salient features are described below, for further details,
please refer to Academic Regulations.

First Degree
A single degree student must take either Thesis or PS and a dual degree student has to
normally do Thesis for one degree and PS for the other degree. Such a student also can
opt for PS/Thesis for both the degrees.
Students will be assigned a topic of research and a supervisor after giving due
consideration to the student’s preference, the research goals of BPDC and the work-load
of the supervisors.
A first-degree student opting for a Thesis has two options: (i) register for a 16-units Thesis,
in which case the student cannot be simultaneously registered in any other course; or
(ii) register for a 9-units Thesis, in which case the student may take additional elective
courses (maximum 3 electives) to meet graduation requirements
Thesis is graded in terms of letter grades.
Thesis can also be done at collaborating organizations and industries under joint
supervision.
Higher Degree
For students who opt out of Practice School, Dissertation of 16 units is a required component.
Students may be registered for one full semester after completing all courses or may be
registered concurrently for varied units along with other courses. The student takes up a
research topic under the supervision of a faculty. Dissertation can also be done at collaborating
organizations and industries under joint supervision. Pursuit of research through this course
in any semester must result in a written report at the end of the semester. The student is
awarded a letter grade at the end of the semester.
Ph.D. Degree
Thesis is an integral component in the Ph.D. Degree programme. It requires a minimum of
40 units to be distributed normally across four semesters. A Ph.D. student can register for the
Thesis course only after passing the Qualifying Examination and after approval of the topic
of research and supervisor(s) by the Dean, Academics (Graduate Studies and Research).
The pursuit of the thesis can be on the campus or at Practice School centres and in certain
circumstances at other specific centres with prior permission.
ACADEMIC AWARDS
The following medals are awarded to the students for their proficiency in Academics
and as well in their all-round achievement.
1. Chancellor’s Medal
Gold, Silver and Bronze for Overall Academic performance among all disciplines: Medals
awarded to the top three outstanding students in academics among all the disciplines of the
First Degree Programme upon graduation.

2. Director’s Medal
Director’s Medal is awarded for all round achievement (Male and Female): Medals given to
the graduating students with a good academic standing and also, showing excellent skills
and achievements in co-curricular and extra-curricular activities, along with contribution in
social activities.
3. Academic Achievement Awards

These awards are given in recognition to students based on their academic performance in
an academic year based on their GPA as per the following category:
First Year students: The top achiever among all the First Year in terms of combined
CGPA, irrespective of their discipline
Second Year students: Discipline wise the top achiever in terms of combined CGPA
Third Year students: Discipline wise the top achiever in terms of combined CGPA

CAMPUS
FACILITIES
ACCOUNTS AND FINANCE
Mr. Mohammad Akram, Room # G-16, Ext. 130, Direct: 04 275 3728
Mr. Irfan Sherif [email protected], Ext. 119, Direct: 04 2753726
Below are the primary services offered by the Finance and Accounts department:
FEE ADVICE TO STUDENTS

We will send yearly four Fee Advices to students to their college email id.
1. Fee advice in October (2nd installment of the 1st Semester)

2. Fee advice in December (1st Installment of 2nd Semester)
3. Fee advice in March (2nd Installment of 2nd Semester)
4. Fee advice in June (1st Installment of the 1st semester of new academic year)
FEE PAYMENTS
Students can make payments through any of the modes given below:
Cash Counter (Room# G16): Fee is normally accepted in U.A.E. Dirhams. We also accept
major currencies; the current exchange rates will be applied to convert to UAE Dirhams.
Contact cashier for more detail.
The cash counter will be open from 7.30 AM to 4.00 PM (Monday to Friday)
Cheque: Cheque should be drawn in favour of ‘’BITS Pilani FZ LLC’’. Cheques can be
dropped in the cheque drop box which is kept outside Room No. G16. Kindly fill the form
available on the cheque drop box & attach it along with the cheque.
Credit Cards: All domestic & international credit cards are accepted at the Cash Counter.
Online transfers: The fees can be paid online with your debit/credit cards online by using
the online payment gateway through the following link https://admission.bits-dubai.ac.ae/
fee/ Please mention your college ID while making the payment; we need it to identify your
remittance.
Bank transfers: The fees can also be paid through a bank transfer. Bank details are available
in our Admissions Bulletin, Website, and in the Fee advice. Once you transfer the amount,
please send us a copy of your transfer slip to [email protected]

FEE ENQUIRY/ FEE CLARIFICATIONS / FEE STATEMENTS
Students can send their fees-related queries to Mr. Jasneet Singh at
[email protected]
SCHOLARSHIP DETAILS
All clarifications in regards to scholarships to be discussed with Mr. Jasneet Singh
Contact Details: +971 4 275 3700 (Ext. 117); [email protected]
OTHER SERVICES
The charges for other services such as usage of library resources, bonafide letters, transcripts,
grade sheet, courier, etc., can be paid by Cash at the Counter or through bank transfer.
REFUND OF FEES / CAUTION DEPOSIT

Fee refunds upon graduation or transfer during the programme will be calculated as per
BPDC policies. The refund documents (‘No Dues’ form, approval letter, bank details, etc)
should be submitted to the Accounts Department. The processing time for refund is 7-14
working days.
OPENING OF STUDENTS’ BANK ACCOUNT

Students can open a UAE local bank account. Contact details for the bank can be obtained
at the Cash Counter.
REMUNERATION / ALLOWANCES TO STUDENTS

Students who have been appointed as Professional Assistants and assigned Departmental
work, can collect their remuneration in cash from the Counter.
CONTACT DETAILS
Fee enquiry/ Fee Clarifications/ Fee statements

Mr. Jasneet Singh
Cashier
Mr. Rohit Joseph
ACTIVITY ROOM
The activity room is located above the cafeteria and is available for use to all the students.
Contact Details: Mr.Basheer, Room # G-07 & G-08, +971 4 275 3700 Ext.131;
email: [email protected]

AUDITORIUM
The fully carpeted campus auditorium can accommodate 900 and is equipped with latest
sound system, lighting etc.
Mr.Basheer, Room # G-07 & G-08, +971 4 275 3700 Ext.131; email:
[email protected]
COPYING/PRINTING FACILITIES
The Library renders standard services such as circulation, reference, referral services and
reprographic services such as networked printing, photocopying, scanning and binding
facilities.
Mr. Jayachandran: Library Block, Ext. 473/475, Direct: 04 275 3742
CAFETERIA
This is open to all during the the regular working hours except for the holidays.
Time: 7:15 am to 4:00 pm
COFFEE MACHINES AND VENDING MACHINES

Main Block, Ground Floor, 24 Hrs.
HEALTH INSURANCE
It is mandatory for every student to have medical insurance. At the time of admission, students
must submit proof of valid health insurance, which can be used in the UAE. Please note that
health insurance taken outside UAE is not acceptable since such card holders have to pay
the full bill amount at the time of treatment in UAE hospitals and subsequently get the money
reimbursed from the country from where the insurance has been obtained.
It is advisable to obtain health insurance cards from UAE health insurance companies
only. BPDC has made arrangements with a leading insurance company to provide health
insurance to students at a reduced cost.
Ms. Sathya Raja, Room #102, 04 275 3721,

[email protected]
HOSTEL FACILITIES
BPDC’s hostel buildings house gym, recreational rooms, laundromat, mess in addition to
the fully airconditioned single occupancy rooms for the students.
Gym, Sports, Recreation Room: Dr. Rafiuddin: 050 450 3640

Laundry: Mr. Pramod: 055 144 3067
Mess: Mr. Karimulla: 050 578 6641

IT FACILITIES
BPDC’s Key IT Services
Internet (Wired/Wireless) services- 2GBPS Internet bandwidth

Email support
Microsoft Office 365
Intranet portal
Centralized E-print solution
BITS Service desk
Auditorium /Meeting Room/Classroom IT support
IT Team Members
Name Room # Ext Email Description

Saravana Kumar 151 239 [email protected] Head of IT
Anurag Kumar 154 242 [email protected] IT infrastructure
Raja Selvaraj 152 241 [email protected] IT infrastructure
Syed Zakaria 152 240 [email protected] IT infrastructure
Kashyap Shah 333 443 [email protected] IT applications
Sheeba Uruj 108 269 [email protected] IT applications
BITS Service Desk Portal

Online service desk portal is implemented to all the users in the campus. IT Related
requirements and issues to be communicated through the BITS service desk portal. Every
support request is assigned a unique ticket number which can be used to track the progress
and response online.
BITS Service Desk - https://support.erp.bits-pilani.ac.in/

IT Support Email - [email protected]
CISCO Telepresence Systems

Cisco Telepresence system (under BITS Connect 2.0 project) is implemented in the campus
which is interconnected to all BITS campuses in India. The Cisco Telepresence classroom
will help the students to participate in the online classroom sessions.
The classroom is equipped with C90 system with 160 seating capacity and used for inter
campus meetings and lectures. It facilitates offering specialized electives to students,
knowledge exchange between students from the other three campuses and helping students
to attend guest lecture sessions from remote locations.

E-Campus Solution
E-campus solution is adopted to achieve the Smart University environment. E-campus
involves cashless transactions using a single card solution for all institute facilities. The
faculty members, staff and students can access all the services and facilities in the University
campus by using E-Campus smart card.
Online Learning and Evaluation Platform

BPDC has adopted online platforms such as Moodle, Webex, Google Meet, Zoom, Google
classroom and Microsoft Teams to ensure uninterrupted learning and to facilitate hybrid
learning as and when required. All the classrooms are equipped with interactive screens
for an effective interactive teaching learning experience. Moodle Learning management
system (LMS) is adopted and implemented to enhance the teaching learning experience of
the BPDC community.
LIBRARY
BPDC Library Key Services and Facilities
Print and Online Resources
On and Off-campus access of resources
Self-Service Kisok
Web-OPAC
Email Alert Services
Readers Club, Events
MAHA Pre-Loved Bookstore...
Reprographic service and Binding
Name Ext. E-Mail Description

Jayachandran K 473 [email protected] Head of Library
Lewish Yacub 472 [email protected] Library services
Asif Masood 471 [email protected] Library services
Mohaideen Muthalibu 471 [email protected] Library services

The library is located in a separate building with a seating capacity of more than 325. It
extends over two floors and comprises reading halls, a reference section, stacking area,
faculty reading room, discussion rooms and digital library with 21 computers, internet
browsing centre with 22 computers, 70 individual study carrels, and eight exclusive systems
to browse Library resources and the online catalogue. An LED display panel for displaying
information about the library and its resources and services has been installed. The library
has Wi-Fi facility for users to use their laptops for browsing / project / thesis work. Photocopy,
printout, scanning, and binding facilities are also available. Readers club and Maha Pre-loved
bookstore.
The center for Higher Education is located on the first floor of the library block.
Contact:
Mr. Abdul Razzak Sohail
[email protected]
Ext:259
Library Timings
Monday-Thursday : 7.15 AM to 7.00 PM

Friday : 7.15 AM to 12.30 PM & 2.30 PM to 7.00 PM
Sunday : 1.00 PM to 6.00 PM
Saturdays and National Holidays : CLOSED
* The library is open until midnight during Mid-semester tests and Comprehensive
examinations
Reading Material
The library houses a broad-based collection of around 24,037 books. The material reflects
BPDC’s focus on providing a holistic education to its students. New books are added to
the existing collection every year in all the major disciplines of Engineering, Management,
Sciences, Social Sciences, Religious Studies and Islam, Languages such as Arabic, and
Fiction etc. The Library has a separate collection of Textbooks under the Book Bank Scheme
for students to borrow. The Library procures many books on general aptitude such as TOEFL,
GRE, SAT, IELTS, GATE etc. The Library subscribes to four UAE-based print newspapers.
The Library also has 918 back volumes of print journals. There are 1,609 CD-ROMs on
engineering courses, 3,249 practice school reports and project reports and 498 theses
submitted by students and PhD scholars.
Automation of Library Services

Library operations are completely automated using the AUTOLIB Library Management
Software and all the resources are bar-coded and RFID tagged for quick and easy check
out. A Self-Service Kiosk for issue, return and renew of books is also available. The Online
Public Access Catalogue (OPAC) is web-enabled which can be accessed from anywhere at
any time.

Online Resources
An e-Library portal provides a one-point search and access to all the subscribed e-databases
from anywhere, anytime at any device. The library provides access to a collection 2,343
e-journals from the following e-databases:
IEEE Xplore Digital Library, ScienceDirect (Engineering, Computer Science, Material Science
and Biochemistry, Genetics and Molecular Biology), and JSTOR (Mathematics & Statistics,
Life Sciences, Sustainability, Business & Economics, Social Sciences, and Engineering).
The e-databases have full text of e-journals with back issues, conference proceedings,
e-books and reports. The library also has 1770 e-books (including BPDC Course Text and
Reference Books) from IEEE/MIT Press, IEEE-Wiley, Springer, Elsevier, Taylor & Francis,
etc. 7000+ e-magazines and e-newspapers are accessible via Pressreader. The previous
years’ question papers of the courses offered at BPDC are digitized and made available
to students through OPAC. The library has an institutional repository that contains faculty
publications, BPDC magazines, project reports, thesis etc. that can be accessed on campus.
Email Alert Services & Webinars

The library provides e-alert services of upcoming conferences, competitions for students,
higher education scholarships and latest arrivals. The library also offers an Inter Library Loan
(ILL) facility. The library has an MOU with the Al Ain University of Science and Technology
in UAE for the mutual benefit to facilitate users to avail ILL facilities. The library also
regularly organizes webinars, online training sessions, library virtual orientation and provides
e-resources trial access to the users. The library also offers training and information literacy
sessions to users that are communicated via email as and when these are scheduled.
The library also conducting Book Fair, Book/Author Talk, Pre-loved books and magazines
distribution and so on.
Purchase of Textbooks BITS Co-operative Store – Textbooks

UAE Vendor Indian Vendor
Al Khamri Commercial Enterprises LLC Mr. Sanjeev Kumar

Mr. Anwar Ali, Sr. Manager M/s Arjun Dass & Sons
P.O. Box 7020, Dubai, UAE. C’NOT Market, BITS Campus,
Tel: 971 4 2664027 / 971 4 2668976, Vidya Vihar, Pilani 333 031, Rajasthan, India
Mobile: 971 55 1095786 Email: [email protected]
[email protected]
Working Hours:
Mobile: +91 9352602865 (for WhatsApp calling)
Monday to Friday: 8.30 AM to 5.30 PM Closed
on Saturday & Sunday
Money transfer be made to:
Location: Arjun Dass & Sons
Salahuddin Street, Near Abu Baker Al Siddique 1.UCO Bank, Vidya Vihar, Pilani,
Metro Station, Speedex Center Building, M # Rajasthan-333031
19, Mezzanine Floor. IFSC code: UCBA 0000150 Current Account
Number: 01500200003087
2. Bank of India
Pilani, Rajasthan-333031
IFSC code: BKID 0006647
Current Account Number: 664720110000033

LOCKERS
Lockers are provided to all first degree students
Contact: Mr. Aslam Khan, 052 506 1095; Room # G-37, Time: 9.00 am to 12.00 noon
LOST & FOUND

Contact Campus Security: Mr. Manish, +971 556930517
MEDICAL FACILITIES
Mr. Sankarmani, +971 563056790
Campus Clinic is located behind the Sports Complex and can be accessed from the outside.
Doctor A Doctor visits the campus clinic every day from 1.30 pm. to 3.30 pm.
Nurse Mr. Sankarmani, the nurse is available 24 hours to provide first aid and emergency
care and can be reached at +971 563056790 or [email protected]
A female nurse visits the campus every monday.
Transportation will be provided to take students to the hospital in case of any emergency.
The BPDC ensures that all students are vaccinated for chickenpox, covid, flu or any other
contagious diseases. From time to time, free medical camps are organized for faculty and
staff.
MINIMART
Time: 7.30 am to 5.30 pm (closed on Sundays); 055 801 7029
PARKING FACILITIES
Mr. Basheer, +971 4 275 3700 Ext.131; or Direct: 04 275 3734
Limited free parking is available for students on campus.
PEOPLE OF DETERMINATION
All campus buildings, the library, laboratories and hostel buildings are accessible with
elevators and ramps.
Wheelchairs are available at the Campus Clinic.

PRAYER ROOM
Mr. Basheer, +971 4 275 3700 Ext.131 or Direct: 04 275 3734
There is a prayer room located on the ground floor outside the Auditorium (opposite to G26)
which can accommodate up to 20 people.
DEPUTY REGISTRAR’S OFFICE

Mr. Akshay Chutani, +971 4 275 3744;
[email protected]
Deputy Registrar’s office at BPDC provides following services to students and alumni:
Issuing the bonafide letters, NOC for Internships, Course Completion Certificates
Document verification for graduated students to facilitate higher studies/ employment
Issuing of duplicate transcripts to graduated students
Processing of withdrawal/transfer of students at their request
Distribution of Degree certificates to eligible students
Organizing the Convocation of the graduating batch every year
Helping alumni with document verification through World Education Service.
Helping students with KHDA attestation of Academic Transcript and Degree Certificate.
SAFETY AND SECURITY

Mr. Basheer, Room # G-37 +971 4 275 3700 Ext.131 or Direct: 04 275 3734,
[email protected]
The campus and hostels are under constant CCTV surveillance. There is also round-the-
clock security for the safety and the security of the students and their property. There is an
automated barrier system at the main gate to regulate access.
SPORTS FACILITIES
Dr. Rafiuddin, Room #G29; Ext. 127/128
The campus has large indoor and outdoor sports arenas for games. An athletic track facilitates
marathons, relays and races. One main turf cricket pitch, three turf net practicing pitches
and two cemented net practicing pitches are available. The football and cricket pitches are
equipped with the flood lights for the day and night matches and events.
The Indoor Sports Complex consists of Badminton courts, Table Tennis, Boxing training
room, Carom Board, and houses facilities for foosball and a gym. In addition, outdoor games
facilities are available for football, cricket, basketball, volleyball, throw ball, tennis and
handball. Separate gyms of international standards for girls and boys are available in the
Sports Complex and in hostels.

Rules and Regulations
Proper sanitization must be done before and after practice.

They must frequently sanitize the equipment used for the required activities.
It is mandatory to wear sports dress and shoes.
Timings
S/N Sport Timing Venue

1 Gym and Recreation Room for 4:00PM to 12:00AM Hostel C block
Hostel Students Only
2 Gym for Day Scholars 7:30AM to 8:30PM Sports Complex
3 Badminton and Table Tennis 7:30AM to 8:30PM Sports Complex
4 Tennis, Cricket, Basketball, 7:30AM to 10:30PM BPDC Grounds

Volleyball and Athletics
Booking Procedure
Login to BPDC Intranet portal under the student section with your BITS ID No. and
password.
If you do not have the password, you can use the ‘Retrieve password’ link available on
the student login page.
After login, click ‘Sports Facility Booking’ link and select your sports along with the
preferred date.
Check the availability of the facility and if available you can book it.
After successful booking you will receive an auto generated confirmation mail.
TRANSPORT FACILITIES
Mr. Basheer, +971 4 275 3700 Ext.131 or Direct: 04 275 3734,
[email protected]
Air-conditioned buses are provided for day scholars traveling from Dubai, Sharjah and Ajman.
Hostel students are provided free transport facilities to take them to and from their Practice
School stations as well as for their weekly city trips.

STUDENT SERVICES
ACADEMIC ADVISING
Academic advising will be through Faculty Advisors allotted to all the First-degree students.
In addition to academic advising, the assigned faculty member will be the advisor throughout
the student’s stay at BPDC. This advisor will be a primary contact for students to seek
counsel for academic and other matters.
Students are advised to contact their advisors periodically to discuss their performance and
address any concern they may have. The objective is to facilitate continued progress of the
learning outcomes and to help students address their programme-related issues and improve
academic performance.
ACADEMIC COUNSELING BOARD (ACB)

The Academic Counseling Board (ACB) consists of the Associate Deans for undergraduate
studies, graduate studies, and student welfare, 2 faculty members and 2 students.
The progress and performance of every student is monitored at the end of every semester/
term by noting whether (i) they have secured more than one E grade in that semester/terms;
(ii) they have obtained a CGPA less than 4.50 in case of the first degree programme and less
than 5.50 in case of higher degree programme up to that semester/term; (iii) they have spent
more than 50% extra time than what is prescribed for them up to that semester/terms in their
programme. The students who fail to meet the minimum academic requirements are brought
under the purview of ACB to help them improve their academic performance.
ALUMNI RELATIONS
BPDC’s Alumni Relations Division fosters long term relationships among alumni through
various programmes. Its mission is to enable the alumni, students, faculty and friends to
maintain their connectivity with the University and each other for shared benefit. The website
https://universe.bits-pilani.ac.in/dubai/dubaibitsaa/dubaibitsaa is periodically updated to
enable the alumni to have access to the information. The Alumni Relations Division at the
campus uses various platforms to connect with the alumni such as emails, LinkedIn https://
www.linkedin.com/company/alumni-relations-division-bits-pilani-dubai-campus/ , Instagram
(@bitsdubai), Twitter, Facebook and Alma Connect. The Alumni Relations team is actively
engaged in maintaining the up-to-date information of the alumni, engaging with alumni
through various events such as alumni meets, start-up mentoring, organizing workshops and
informative talks, social get-togethers, etc.
Dr. Trupti Gokhale: Room # 315; [email protected]

BITS BUDDIES
Looking for answers? BITS buddies are students from BPDC who will be happy to answer
any questions you may have or direct you to appropriate sources.
Scan the QR code to connect with BITS Buddies or use this

link: https://www.bits-dubai.ac.ae/admissions/Unibuddy/Unibuddy.html
EARN WHILE YOU LEARN
Students can earn while learning under the earn-while-you-learn scheme. Students are given
the opportunity to work as Professional Assistants in laboratories and/or assist the faculty and
departments in other academic and professional tasks. They are paid an honorarium based
on the work done and a certificate of appreciation is also provided.
Dr. K. Kumar, Room # G-13, Ext. 114, Direct: 04 275 3782
GRIEVANCE CELL
The Students Grievances Cell (SGC) addresses the students’ grievances, if any, and works
to maintain the well-being of the student community in general. The SGC addresses the
issues, investigates and recommends feasible solutions for resolving issues for the mutual
benefit of the students and the Institution.
Dr. Geetha, Room# 144, Ext. 319, [email protected]

CAREER SERVICES
BPDC offers Career Services and provides placement support to all its graduating students,
as well as guidance and required skills, knowledge, experience to the students to be
successful in their future. The division helps students in making appropriate choices in taking
career decisions based on the demand and requirements of the future of work. The division
support students through:
Career Fair - An annual event from the Career Services Division where all the students
get a chance to network and meet with some of the hiring managers of prominent MNCs
& local conglomerates.
Job Assistance - The division connects students with suitable job leads that are
congruent with their educational background, professional career objectives, and skill
sets.
Workshops - In order to support our students to reach higher levels in their professional
lives, the division conducts workshops that help students develop their resume writing
skills, interview skills and soft skills.
Placement Portal - This is an online job portal where students interested in job /
internship opportunities register and the companies post job vacancies. Students can
apply for various roles depending on their interest and eligibility.
Centre for Higher Education - Students wishing to pursue Higher studies either at BPDC
or other universities can approach the centre for appropriate guidance and counselling.
The centre is located at the first floor of the Library.
Contact Details
Abdul Razzak Sohail Mr. Amsal Muneeb
Email: [email protected] Email: [email protected]
Room# 180; +971 50 4370900 Room# 172; +971 56 600 1267

STUDENT COUNSELOR
Ms. Eunice Fernandes: Room # 111 & 112, Time: Weekdays 9 am to 4 pm and
Saturday 9 am to 11 am
[email protected]
At BPDC, we believe that the mental well-being and happiness of our student body is as
important as its academic and extracurricular pursuits. We have an experienced psychologist/
counselor who is available for consultation. The sessions are individual and confidential.
Students are advised to contact the counselor directly. The goal is to help students reduce
their stress, maximize academic and personal success, enhance personal development and
quality of life.
INTERNATIONAL STUDENT SERVICES

Mr. S. Vijayakumar: Room # G-02, Ext. 103,108, Direct: 04 275 3753
[email protected]
The ISS offers the following services:

UAE Student Residence Visa - Facilitated by the Institute
Fresh visa processing, visa medical test, fresh visa stamping, visa renewal process and visa
stamping, Emirates ID Card and visa cancellation.
Bonafide Certificates (Institute - English)
General / Bank / Financial / Visa Renewal / NOL Card / Insurance / NOC for Driving License
/ No objection certificates for foreign visas
Bona fide Certificates in Arabic by UAE Authorities
UAE visa renewal / Consulate & Embassies / GCC Visa renewal / GCC Visit Visa

STUDENT
ACTIVITIES
While college life undoubtedly involves studies and learning, there is ample scope for ‘fun
while you learn’ at BPDC. There are multiple avenues for students to connect socially,
culturally and institutionally. To help you find your tribe and pursue your extracurricular
interests, here is a brief introduction to the academic, social, cultural, and sports clubs,
festivals, and student council on campus. Events from all these clubs have become a regular
feature of the Campus calendar.
A. STUDENT COUNCIL
Preamble: Objective of the Council
1. The Council shall strive to protect the students by any fair means available.
2. The Council shall endeavour to promote all activities relating to academic awareness,
cultural affluence, physical fitness and general welfare of the students.
3. The Council shall seek to impart a sense of fair-play and security among the students.
4. The Council shall undertake all negotiations related to student welfare between the
student community as a whole and the Institution.
Membership
All regular students of First Degree & Higher Degree are ipso facto members of the General
Body.
Elections
Elections are typically held in the early part of Semester 1 of each academic year.
The Student Council Members (SC)
1. The Student Council comprises the following-
Executive Members:
i. President – 4th Year
ii. Vice President – 3rd Year
iii. General Secretary – 2nd or 3rd Year
Representatives:
iv. One elected representative from each Hostel block.
v. One elected representative from Day Scholars for each of the 4 admission years.
Ex-Officio:
vi. One ex-officio member from the Outgoing Student Council.
2. Executive Members will be elected by the General Body and for the representatives by
the respective student bodies.
3. The Student Council Members shall constitute the governing body of the Council. All
decisions of the Student Council shall be binding upon all its organs.
4. The quorum at a meeting of the Student Council shall be a two-third (2/3rd) majority of
the elected members.
5. A member of the Student Council cannot hold any executive position (President,
Vice-President, Treasurer, General Secretary or any other post at par with similar
designation) in a Club or an Association.
6. Any events or activities conducted by students, clubs or associations held on Campus

must have due approval of the Associate Dean of Student Welfare and the Student
Council.
7. No-Confidence motion can be raised against any Student Council Member by any
member of Student Council. It needs at least two-thirds majority to pass.
B. PROFESSIONAL ASSOCIATIONS
Association for Computing Machinery (ACM)
ACM is a vibrant and technology-focused association. The association regularly holds coding
workshops, bootcamps, hackathons and talks with the objective of introducing students to the
latest technologies and for students to share their knowledge and to upskill. There are three
special interest groups for students with a focus in specific areas: ACM-CP for Competitive
Programming, ACM-HEX for Security and ACM AI for AI. ACM BPDC was awarded the
excellence award for outstanding chapter activities by ACM headquarters in New York in
April 2020.
Faculty In-charge Dr. Sujala D Shetty
[email protected]
ACM-W
ACM-W BPDC is the women in tech chapter of ACM at BPDC. It aims to inspire and lead
women in tech by offering services and programmes for professional and career development.
ACM-W contributes to a community of women in tech, through webinars, hands-on sessions
and social media, and by organizing activities such as, seminars, workshops and hackathons.
Faculty In-charge Dr. Sujala D Shetty [email protected]

Association of Electronics Engineers (AOEE)
AOEE promotes knowledge and awareness in the field of electrical and electronic engineering
through meetings, discussions, quizzes, and other activities, and encourages students
to develop their interpersonal skills, confidence, communication skills, and knowledge by
conducting presentation competitions, etc. AOEE students develop a healthy competitive
spirit by competing with students from other departments in intra-university events.
Faculty In-charge Dr. Sujala D Shetty [email protected]
American Institute of Chemical Engineers (AIChE)

AIChE (American Institute of Chemical Engineers) is the student’s chapter and is one of
the first AIChE Student Chapters set up in the region. A subchapter is active in organizing
industrial field trips, interactive sessions with professionals, and workshops which equip our
chemical engineering graduates with hands-on experiences to excel in their careers and to
connect to chemical engineers from around the globe. Students involve themselves with
networking, such as with students from AIChE chapters at the University of Utah and Brigham
Young University, UC Berkeley, and Universidad Nacional de Colombia, as well as mentoring
opportunities, and essential educational/career guidance.
Faculty In-charge Dr. Murchana Changmai [email protected]
American Society of Heating, Refrigerating, and Air-Conditioning Engineers

(ASHRAE)
The American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE)
student branch brings together students interested in pursuing a career in the field of heating,
ventilating, air conditioning, and refrigeration. The Student Branch offers the opportunity to
interact and “network” with members of the ASHRAE Chapter, to participate in technical tours,
invite guest speakers, and to interact with other students with the same career interests.
Faculty In-charge Dr. Shashank Khurana [email protected]
American Society of Mechanical Engineers (ASME)

The ASME Chapter of the Campus in association with the Pinnacle Knowledge Group hold
the biggest Student Professional Development Conference (SPDC). SPDC is an initiative of
ASME to enhance and develop the technical and leadership skills amongst the engineers
worldwide. This Student section also organizes various student competitions every year in
which many local universities participate.
Faculty In-charge Dr. Vincent Shantha Kumar/ [email protected] /

Dr. Gulshan Kumar [email protected]

Center for Innovation, Incubation and Entrepreneurship (CIIE)
The CIIE is a centre that seeks to foster entrepreneurship among students and provide
support to translate ideas into successful ventures. CIIE strives to create events and initiatives
to bring together young minds to “Ideate, Innovate and Implement”. The CIIE enrolls student
members based on requirements of the centre. Student members assist in events and help
startups under the centre.
Faculty In-charge Dr. Gulshan Kumar [email protected]
Chimera
Chimera provides opportunities for Biotech students to participate in fun activities like Agar
Painting, Crime Scene Investigation, Poster making competition and many more. Guest
lectures and talks are held by professionals in the field, which keep students updated with
recent discoveries and developments and provides them with industry exposure.
Faculty In-charge Dr. Debostuti [email protected]
Institute of Electrical and Electronics Engineers (IEEE)

The IEEE Student Branch of BPDC is one of the largest IEEE student branches in UAE
Section. It organizes competitions and invites eminent scholars and successful entrepreneurs
for talks. Students from the Campus participate in IEEE Xtreme which is a 24-hour online
International Programming Competition held every year.
Faculty In-charge Dr. Nilesh Goel [email protected]
Intelligent Flying Object for Reconnaissance Club (Team IFOR)

IFOR is a student team engaged in research and development in the field of aerial robotics.
Students in electrical and electronic engineering, computer science, and mechanical
engineering come together to design and build autonomous and airborne robotic systems.
The team’s structure includes artificial intelligence and navigation, computer vision, hardware
and control systems. The team organizes workshops, participates conferences / competitions,
and organizes lectures by alumni.
Faculty In-charge Dr. V. Kalaichelvi [email protected]
LINUX Users Group

The Linux Users group is open and free to all interested BPDC students. The group provides
resource material on UNIX Commands and Editor for first year students and installation-
related assistance for UBUNTU OS for interested project students.
Faculty In-charge Dr. B. Vijayakumar [email protected]

Microsoft Tech Club
Microsoft Tech Club is associated with Microsoft Gulf, DIC. It is run by Microsoft Student
Partners (MSP), and students of the Microsoft Student Community. Every year the club
carries out training programmes for students in emerging technologies using the software
tools supplied by Microsoft. Senior members of the club (MSP) undergo training at Microsoft
Gulf in Dubai and teach other members of the club about emerging technologies in Computer
Science with the support of Microsoft tools whose keys are shared free of cost by Microsoft.
MSPs are involved in building applications, training others and social media. They attend
seminars, workshops and developer camps at the Microsoft Dubai office. Developers
from Microsoft visit and conduct workshops for the members of the club on cutting-edge
technologies delivered by Microsoft. The training offered by the club prepares students in
their PS II program where Microsoft software tools are widely used. Every year the tech club
conducts activities like Boot camps, hackathons, technical quizzes, workshops, Code Blitz,
Coder of the Year events, and so on.
Faculty In-charge Dr. Elakkiya [email protected]
Skyline
SKYLINE’s mission is to educate and empower students for what lies beyond academics.
SKYLINE students have membership in the American Society of Civil Engineers (ASCE).
Guest lectures and invited speeches by eminent personalities from the construction industry,
as well as site visits to leading companies in the industry and organizing workshops offering
hands-on experience on popular concepts such as GIS and modern surveying methods,
dominate the association’s main activities. Skyline periodically conducts a techfest
‘Constructo’ at the Institute’s Technofest to focus on the gamification of concepts related to
the structural design of bridges, soil and transport engineering.
Faculty In-charge Dr. Akshay Venkatehwaran [email protected]
Society of Automotive Engineers (SAE)

SAE Student chapter is very active in participating in various competitions in USA / ITALY
/ INDIA. The students form teams and register for these competitions, and they design,
fabricate, and build the cars in college workshops.
Faculty In-charge Dr. Snehaunshu Chowdhury [email protected]

Society of Women Engineers (SWE)
The Society of Women Engineers (SWE), a U.S.- based global organization with more than
80 affiliates worldwide, advocates for women to have a permanent place and voice in the
engineering profession. BITS Pilani, Dubai Campus is an affiliate campus of SWE and the
first dedicated engineering and technology institute in the United Arab Emirates to partner
with SWE. BPDC aims to further SWE’s vision of a world with gender parity and equality in
engineering and technology. BPDC SWE aims to further promote women’s participation in
the fields of science, technology, engineering and mathematics (STEM) by supporting them
in spreading their vision and mission and providing them with the necessary skills to compete
in the outside world, whether pursuing a master’s degree or as part of the engineering
workforce. As part of SWE, the BPDC hosts a variety of events that will empower female
students through public speaking and leadership workshops, industry visits, peer-mentored
projects, elevator pitches, and networking with other women leaders.
Faculty In-charge Dr. R Swarnalatha [email protected]
Women In Engineering (WIE)

IEEE Women in Engineering (WIE) is the largest international professional organization
dedicated to the advancement of women engineers and scientists. The mission of IEEE
WIE is to facilitate the global recruitment, retention, and recognition of women in engineering
disciplines. BPDC WIE is an affinity group that connects with its members through various
platforms such as summits, social networks - Facebook, Youtube - and conferences and
workshops.
Faculty In-charge Dr. R Swarnalatha [email protected]

C. STUDENT CLUBS
Student clubs formed around social and cultural interests add to the rich mosaic of student
life. The students can explore various extracurricular activities of their interest such as dra-
ma, public speaking, debate, poetry and story writing, painting, sketching, singing, dancing,
quizzing, gaming, digital art, face painting, rangoli, henna, photography, fashion show, etc.
A list of all the clubs at BPDC and the contact details of the faculties in charge are provided
below:
Name of The Club Faculty-in-Charge & Contact

Shades - Art Club Dr.Vijaya Ilango:
[email protected];
+971 4 420 0700 Ext. 230; Room # 139
Supernova - Astronomy Club Dr. KK Singh:

[email protected];
+971 4 275 3789, Ext. 245; Room # 157
Groove - Dance Club Dr. V Kalaichelvi:

[email protected];
+97144200700 Ext. 349; Room # 329A2
Oh, Crop! - Design Club Dr. Pranav Mothabhau Pawar:

[email protected];
+97144200700 Ext. 304; Room #204
Paribhasha - Drama Club Dr. Geetha:

[email protected];
+971-42753700, Ext: 349, Room No. 237
Allure - Fashion Club Dr. R. Swarnalatha:

[email protected];
+97144200700 Ext. 434; Room # 137
Trebel - Music Club Dr.Rafiuddin:

[email protected];
+97144200700 Ext.126; Room #G29
Re exions - Photography Club Dr. Amaranath:

[email protected];
+971 4 2753700 Ext. 416; Room # 309A2
Expressions - Public Speaking & Literary Club Dr Sayantan Chakraborty:

[email protected];
+971 4 4275-3700 Ext. 227; Room # 136

Flummoxed - Quiz Club Dr. Shamshad Ahmad Khan:
[email protected];
+971 4 4275-3700 Ext. 220; Room #148
MAD - Social & Environment Club Dr. Geetha:

[email protected];
+971-42753700, Ext. 349, Room # 237
Sports Club Dr. Rafiuddin:

[email protected];
+971 4 420 0700 Ext.126; Room # G29
Mr. Yaqub Pasha: 055 490 7446
Wall Street Club - Finance, Management Dr. Sartaj Rasool Rather:

& Economics [email protected];
+971 4 420 0700 Ext. 212, Room # 122
D. CAMPUS EVENTS
ARTEX
ARTEX is an annual intra-college art and craft event conducted by Shades, the Art Club
of BPDC. Its main event is Kalakriti - an Art exhibition, which showcases various forms of
art. Entries by students, faculty and staff are put on display during Artex. Competitions like
rangoli, face painting, henna, origami etc. are conducted for the students during Artex.
BITS Sports Festival (BSF)

BSF is an annual event in which BPDC along with all the Indian Campuses of BITS Pilani
and more than 36 universities and colleges participate from all over UAE in the tournaments
that include basketball, throwball, football, cricket, table tennis, chess, volleyball, athletics,
archery, boxing, swimming and badminton. Past BPDC Sports Festivals have been graced
by the presence of sports celebrities such as Diego Maradona, Virendra Sehwag, DJ Bravo,
Pullella Gopichand, Sania Mirza, Sushil Kumar, Sania Nehwal, Madan Lal, Koneru Humpy,
Vijender Singh, Piyush Chawla, Mohammed Azharuddin and Mary Kom. The sports event
draws crowds of almost 4000 students, and is considered to be one of the largest inter-
University/college sports festivals in the UAE.

ENGINuity
ENGINuity, the annual inter-university techno-managerial and innovation is one of the
most prestigious platforms to ‘An Engineer’s Ingenuity’. The event encourages innovation
and creativity amongst its participants and provides a platform for students who share a
mutual passion for science, technology and management to come together. Events such as
BQuizzed, Treasure Hunt, Code Blitz, Hackathon, Art Carnival, Gaming, Model Designing,
Azure Workshop, Infographic, Talks on Sustainability are part of this festival.
JASHN
JASHN is the annual intercollegiate cultural festival where universities from all over UAE
participate in drama, dance, music, fashion, quizzing, art, literary, photography and many
other competitions. Its mission is to mark the beginning of a new generation of cultural
uprising in UAE, and give a platform to the untapped talent amongst the young in the UAE.
Sparks
Sparks is an annual intra-college cultural event. Various competitions in dance, drama
and music are held. Competitions in Duet and Group Dancing and singing are conducted
in Eastern and Western categories, along with the Battle of Bands. Drama events like
Histrionics, Ad making etc. are popular. The Fashion club, Allure, entertains the crowd and
teach those who are interested in fashion and style. Drape is a fashion designer’s show
where participants brainstorm and come up with innovative designs.
Technofest
Technofest is an annual inter-university technical festival. The various events that are part
of this festival are: Mechathlon, Float, Capture the Flag, Puzzled, Frynapse, Tech Fiesta,
Debate, What is the good word, Business Quiz, Code Blitz, MindSpark, Big Split, Consumer
Product, Pass the Buck, Rings of Fire, RC Football, Play2Code, TrashPanic and Hackathon.
There are separate sessions for paper presentations and exhibits for working and non-
working models.
Recharge
The exciting sports event exclusively designed for hostel students at BITS Pilani, Dubai
Campus. This exhilarating week-long extravaganza offers a vibrant platform for the
resident scholars to showcase their talents and camaraderie. Recharge goes beyond mere
competition, bringing together participants in a celebration of both traditional sports and
nostalgic childhood activities.
In-charge Dr. Mohammed Rafiuddin [email protected]

E. STUDENT PUBLICATIONS
Editorial Board
The Editorial Board of BPDC oversees publication of the semesterly newsletter, @bitsdubai
and the student journal Perspectives.
@bitsdubai- A digital edition of the newsletter is published every semester to inform

stakeholders about the institution’s events, activities and achievements.
Perspectives- The student journal is a digital publication for students and by students
and mainly contains the writings and contributions of the students. It provides them a
wonderful platform to showcase their talent as writers and to express their thoughts,
feelings and actions.
The Editorial Board consists of student editors, reporters and graphic designers, headed
by a Faculty Editor-in-Chief and patronized by the Director of the Institute. Every year, in
September, a screening round is conducted by the Board to select new student members
with strong writing, editing, graphic design and interpersonal skills. For more information, visit
http://weblibrary:8066/xmlui
Faculty In-charge Dr. Shazi Shah Jabeen [email protected]

CODES, RIGHTS AND
RESPONSIBILITIES
ANTI-RAGGING
Institutions under para 6.3 (a & c), BPDC has constituted an Anti-Ragging Committee (ARC)
and Anti-Ragging Squad (ARS). The members of the ARS are vigilant and active at all times
and conduct their inspection rounds of the campus routinely. The members also make surprise
visits to the hostels and any other area of the campus that is brought to their attention.
The ARS members have the authority to conduct an on-the-spot enquiry into any incident
of ragging and prepare a report with recommendations which will be submitted to the ARC
for suitable action. The ARC may, depending on the nature and gravity of the incident
established by the ARS, award those found guilty of ragging one or more of the punishments
as prescribed under Clause (b) of Regulation 9.1 of the UGC Regulations.
Procedure for Filing a Formal Complaint

Any student of BPDC may lodge a complaint to the Anti Ragging Committee.
The complaint may be oral to the Associate Dean, Student Welfare Division, via email
([email protected]) or in writing. If the complaint is oral, it will be converted
into a written form and later authenticated by the complainant under their signature and
forwarded to [email protected]
Upon receipt of complaint by any member of ARC/ARS, the member should immediately
inform the Chairman, Vice Chairman and Member Secretary of the ARC.
Preventive Measures Against Ragging Taken by BPDC
Sharing anti-ragging documentaries

Display of anti-ragging posters on campus at prominent places in the Institute informing
freshers about the emergency contact numbers in case of ragging by the senior students.
An anti-ragging squad headed by the Chief warden ensures that no ragging takes place
on campus.
A dedicated security team is placed at the freshmen hostel block to prevent ragging.
CODE OF CONDUCT
DIAC Code of Conduct
As a campus located in the Dubai International Academic City (DIAC), BPDC is subject to
the rules and regulations of DIAC. The DIAC student code of conduct stipulates the following
guidelines:
Misconduct means (i) wrongful, improper, or unlawful conduct (ii) motivated by premeditated
or intentional purpose or by obstinate indifference to the consequences of a student’s act(s),

(ii) conduct that is unacceptable to the DIAC management even if such conduct does not
violate any criminal statutes. Violations of the following standards of conduct represent
misbehaviour that normally will result in a disciplinary action from the DIAC Disciplinary
Committee in addition to any other punishment, sanction or penalty imposed by the relevant
governmental bodies/authorities. An indicative list of acts of misconduct can be obtained
from: http://www.bits-dubai.ac.ae/downloads/DIAC_Student_Discipline.pdf
DIAC STUDENT CODE OF CONDUCT
No inappropriate physical contact between males and females.
Inappropriate dress for males and females is prohibited
No fighiting, assault or any acts of violence.
No harassing, threatening, bullying or intimidating other
No possessing, using or distributing illegal substances
No smoking in undesingnates areas
No possessing of firearms, explosives or weapons
No gambling
No raising false alarams
No setting fires

BPDC General Code of Conduct
UAE Laws are strict for those found consuming/indulging in alcohol, smoking, drugs,
paan & tobacco chewing, spitting, pornography, gambling, thieving, demonstrations and
eve-teasing, indecent/inappropriate behaviour. The visas of students found guilty will be
cancelled and they will be deported.
Students are advised to use social media and communications platforms responsibly,
and mobile phones are to be handled with restraint. Complaints from any girl student will
be treated seriously. It is strictly forbidden to comment in a disrespectful manner about
their country, this country, any community, their own educational Institute and its faculty &
staff. The UAE’s Telecommunication Regulatory Authority (TRA)-related information can
be obtained from: https://u.ae/en/media/media-in-the-uae/media-regulation
It advises the following:
Do not post photos or videos of others without consent.

Do not make threats: Posts or comments that are abusive or threatening to other
people can have legal consequences.
Do not post vulgar pictures or of alcohol: Drunken photos that offend Islamic values
or morals of the UAE can lead to legal consequences. Do not post pornographic or
material that contains nudity.
Do not tag anyone without consent: TRA warns that tagging without permission can be
a breach of defamation and privacy laws, both of which can carry hefty fines and even
imprisonment.
Do not insult Islam: The TRA warns against offending Islamic morals and values.
Do not gossip: People could face fines of up to Dh 1 million if they spread false
information.
Do not bully or harass: Users must not post content which includes hate speech, incites
violence or which is threatening or contains graphic or gratuitous violence.
There is “Zero” tolerance for ragging at BPDC

All students should equip themselves with appropriate uniforms and shoes for workshops
for their own safety.
All students should ensure that they are properly and decently dressed as expected in
this country.
Students are advised to refrain from causing any damage to the Institution property.
Hostel Rules and Code of Conduct

Students should obey the rules and regulations set by BPDC for the hostels. The Institute
reserves the right to modify or add to the rules and regulations at any time. Students must
also obey and adhere to the UAE Laws.

The allotment of the hostel room will be for the entire duration of the programme. The
hostel accommodation is mandatory for students from outside U.A.E. who are on BPDC’s
Visa.
Students will be allotted single room accommodation in the on-campus hostels on a lottery
basis, after paying the hostel fee and caution deposit by cash/ cheque/ TT.
BPDC’s decision for allotment of rooms is final.
Students who wish to keep their own refrigerator in their rooms can do so with prior
approval of Chief Warden by paying the required charges. Keeping and using other
electrical appliances like microwave oven, TV, vacuum cleaner, hot plates, induction/
electric cooker etc. in the room are strictly prohibited; they will be confiscated if found in
the room, regardless of whether it is used or not.
In case of any disciplinary action against a student, depending on the gravity of the case,
the Institute reserves the right to ask the student to vacate the hostel. The hostel fee
payment made for the academic year will not be refunded.
Hostel students are not allowed to permit day scholars/outsiders to stay in their rooms,
failing which both the hostel student and day scholar would each be fined AED 150 per
day.
Students are solely responsible for their personal belongings in the hostel. The students
are requested to keep their belongings under lock and key. They are advised not to keep
valuable things with them in the hostel. The Institute will not be responsible for any theft,
loss or damage to the personal belongings of the students.
Students shall observe all safety precautions. The Institute is not liable for any accident of
whatever nature either in the Institute, Hostels, Workshop, Laboratories, and Playgrounds
or outside.
Food provided in the hostel is strictly for the hostel students. Without prior permission from
Chief Warden, no outsiders will be allowed to take food in the hostel. Students are also not
allowed to take the food outside the dining hall. In case a student is not well, they will have
to inform the hostel manager so that their food requirement is taken care of.
Students are allowed to have visitors between 5.00 P.M to 7.00 P.M. on weekdays and
9.00 A.M. to 7.00 P.M. on weekends and holidays. Visitors must obtain permission from
the Hostel Warden before meeting the student. Visitors can meet the students during the
prescribed time schedule as mentioned above in the reception area only.
All students should return to the campus by 11.00 pm.
Students are not allowed to go outside campus between 10.30 PM to 6.00 AM.
Students who wish to stay outside the hostel during weekends or holidays have to obtain
prior permission from the hostel warden along with consent from their parents or local
guardian.

Hostel students are required to register their entry and exit while leaving the hostel for
more than a day/night. The registers are placed in the “C” block for boys and in the “G”
block for girls.
Students are not allowed to stay in the hostel beyond three days after the last day of the
comprehensive exam.
If any student is required to reside in the hostel during the winter or summer break for a
genuine reason, they will have to get a consent letter from the parent and also appropriate
written permission from the institute. Such students will be charged additional hostel fee of
AED 150/- per day. If any student is found staying in the hostel without proper permission,
they will have to pay fine apart from the AED 150/-
Students shall note that ragging is strictly prohibited in any form in the institute and in the
hostels. Students found involved in ragging will be dealt with severely including rustication
from the Institute.
If any student is found using abusive language or misbehaving with other students, faculty,
hostel authorities and staff, strict action will be taken against the student according to the
rules and regulations.
Drinking alcoholic beverages, smoking, use of banned drugs and pornographic materials
are totally prohibited in the hostel. If any student is suspected of or found possessing,
facilitating and/or using the above-mentioned materials, they would be liable for strict
disciplinary actions as per rules and regulations of BPDC including rustication from the
hostel/BPDC. The wardens / authorized staff of hostels shall have unlimited access to
student’s possessions to check the presence of any suspicious material in this regard.
Tampering with leave permits, unauthorized entry or exit, misbehavior in public,

misbehaviour of sexual nature, identity theft and impersonation, misuse of cyberspace will
lead to disciplinary action.
Boys are not allowed to visit the Girls hostel and vice versa. It is a serious offence and will
lead to expulsion of the student from the institute.
No pet animals are allowed inside the hostel.
Hostel Students can have a car with prior approval from Chief Warden. They should
furnish their car registration numbers to the Chief Warden. All cars should be parked only
at designated areas.
Students found guilty of damaging/misusing hostel facilities, property, infrastructure etc.,

will face disciplinary action. Besides, the student will bear the cost of repair / replacement
of the equipment. If the damage is caused by a group, then the loss towards the damages
or replacement would be shared by the students involved.
The public areas of the hostels are monitored by CCTV.

UNFAIR MEANS AND PLAGIARISM
BPDC has zero tolerance for any unfair means in any evaluation component. The following
examples will be construed as unfair means during examinations, but not limited to:
Possession of materials generally not allowed during examinations, in any form,
relevant or not relevant to the subject;
Possessing incriminating material in the pencil box / scale/ calculators / tables / any
part of the body;
Tampering with the answer books during examination or after distribution of evaluated
answer books.
Copying during the examination in collaboration with other student(s) or helping a
student in the examination hall;
Any suspicious behaviour / action which could disturb the smooth conduct of the
examination;
Scribbling / writing answers on the question papers;
Impersonation
Any other activity which may lead to unfair means
The offenders will face severe punishment, ranging from cancellation of registration in the
said course to cancellation of registration in all the courses and discontinuation from the
programme, based on various codes regarding the punishment for unfair means cases.
For thesis and project-based courses, plagiarism check will be done using software for all
the project reports.

COMMITTEE FOR COMBATING SEXUAL HARASSMENT (CCSH)
Dr. Shazi Shah Jabeen: [email protected]
Dr Geetha: [email protected]
BPDC recognizes that all human beings are born free and are equal in dignity and rights
and that all human beings are entitled to the full enjoyment of all human rights. BPDC further
recognizes that discrimination, violence, harassment and sexual misconduct is a serious
challenge that undermines the physical and mental health, all round well-being, as well
as the security of individuals, of communities, and of the nation at large. All members of
BPDC should have the ability to live, work, study and participate in activities within a safe
and healthy campus environment free from any sexual violence and free from any form of
discrimination, violence and harassment.
In furtherance of its commitment towards prevention, prohibition and protection from any
incident of discrimination, violence and harassment involving its members, BPDC has
constituted a Committee for Combating Sexual Harassment (CCSH). The CCSH has been
vested with the power to investigate all cases of sexual harassment and sexual abuse on
campus. The CCSH shall have 6 members out of which the head of the committee shall
be a woman. At least 50% of the members nominated for CCSH must be women and the
Counsellor must be a member as an external person to ensure integrity and impartiality of the
CCSH. If students believe that they have been subject to harassment or sexual misconduct
by another member of the institute, they can make a complaint verbally, through email, or in
a letter to any member of the CCSH, to the Dean-Student Welfare, or directly to the higher
authorities of the Institute. Complaints can be made directly by the person facing harassment
or even by a third party.
The Committee guarantees anonymity of complainants and all persons involved. All
complaints will be dealt with equal seriousness irrespective of the positions held by the
persons involved.
For more information, scan the QR code or visit:

https://universe.bits-pilani.ac.in/SexualHarassment
GRIEVANCE REDRESSAL POLICY

Dr. Geetha, Room# 144, Ext. 319, [email protected]
In order to redress individual or collective grievances of students of BPDC, a Grievance

Redressal Committee is in place that seeks to address any kind of discontent or dissatisfaction
or negative perception, whether expressed or not, arising out of anything connected with the
Institute that a student thinks, or even feels, is unfair, unjust or inequitable.

Procedure for Filing Formal Complaint/Grievance
Any student of BPDC may lodge a complaint with the Grievance Redressal Committee.
Complaint may be oral, by email [email protected] or in writing. If the
complaint is oral, it will be converted into a written form by the GRC member who
received the complaint and authenticated by the complainant under their signature as
soon as possible.
Upon receipt of complaint by any member of GRC, the member will forward it to
[email protected]
Note: While this platform allows all students to voice their concerns in an open manner,
it is imperative for the complainant to approach the concerned Dean/Department Head
before approaching the Grievance Redressal Committee. Complainants need to ensure that
due diligence and care has been taken in deciding what qualifies as a grievance, which is
serious enough to deserve the attention of this committee of senior faculty members and
administrators of the Institute.
Procedure for Filing a Complaint/Grievance Without Revealing Identity
If the complainant would not like to reveal their name for any grievance, they can drop the
grievance(s) in the drop box kept near room G 37 (Facility Manager’s office)
The complainant may also register their complaint by sending an email through an
anonymous email ID to [email protected]
Process for Addressing Grievances

Upon receipt of the complaint, the Secretary of the Committee will send a response to the
complainant acknowledging the receipt of the grievance immediately. At this stage, based on
the nature of the complaint and severity of its possible impact, the Secretary may take one
of two options to address the concerns while keeping the Chairperson, GRC copied in all
communication:
Option 1 for matters of a routine nature:

The Secretary of the Committee may address the issue directly with the help of the
concerned department
In this case, it is important that the complainant is apprised of the actions taken or
the work-in-progress in a timely manner
Once the matter has been resolved, the Secretary will send a final update to the
complainant on the matter

Option 2 for matters of a very serious nature, in consultation with the Chairperson:
The Secretary may call for a meeting of the GRC
The presence of 50% or more members shall form the quorum
The Committee, as required, may also call for a deposition by the complainant and
the person/representatives from the department against which the complaint has
been made. The Secretary of the Committee will communicate the decisions to the
concerned parties/departments via email and a copy of the case and decision will
be sent to the Director.
The Secretary will maintain an updated record of all complaints, actions taken and
closure status.
In case the complaint has been made against a member of the GRC, the
concerned member will be barred from participating in any proceedings until the
case has been closed.
The committee would recommend appropriate action against complainant(s), if
complaint made is found to be baseless or trivial.
Re-appeal on Decision of the GRC

Aggrieved students, who are not satisfied with the decision of the committee, may appeal
to the Director, BPDC for a reconsideration and review within 7 working days.
The decision of the Director, BPDC, in such matters, shall be final.
STANDING COMMITTEE FOR STUDENTS’ DISCIPLINE

The Composition of the committee is as follows:
Associate Dean, Student Welfare (convener)
Chief warden
Two faculty members nominated by the Senate
Two student members nominated by the Senate
Process
Any case of indiscipline is referred to the disciplinary committee. The committee deliberates
on the case. The student against whom the case is reported is given a fair hearing. If the
student is found guilty, the punishment is awarded according to the guidelines approved
by the Senate. The proceedings are forwarded to the campus Director for approval. The
approved proceedings are forwarded to the Deputy Registrar’s office of BPDC for issuance
of a notice to the student concerned.
Appeal
The student has a right to appeal, in case they are not satisfied with the decision. The
student can appeal to the Director who is the appellate body, within a week of receiving the
disciplinary notification from the Office of the Deputy Registrar.

STUDENT DISCIPLINARY POLICIES AND ACCOMPANYING
DISCIPLINARY ACTIONS
A student admitted to BPDC accepts the responsibility to conform to all the BPDC rules and
regulations. Proven failure to meet this obligation will justify appropriate disciplinary actions
including, but not limited to, expulsion, suspension, disciplinary probation, or reprimand.
The student disciplinary policies and procedures emphasize BPDC’s obligation to promote
personal freedom, maturity, and responsibility of its students. BPDC has a special set of
interests and purposes essential to its effective functioning. These include:
The opportunity for students to attain their educational objectives.

The creation and maintenance of an intellectual and educational atmosphere throughout
the BPDC.
The protection of health, safety, welfare, and property of all members of the BPDC, and
the property of BPDC itself.
The student disciplinary policies and procedures sets forth acts which constitute unacceptable
conduct on the part of BPDC students. All alleged violations of the student disciplinary
policies and procedures may result in referral to the Associate Dean, Student Welfare. It also
has the obligation to introduce counseling and/or disciplinary action if the student’s conduct
has interfered with BPDC’s exercise of its educational objectives or responsibilities to its
members.
Disciplinary Actions
The disciplinary actions range from warning, public apology, fines, social service on campus,
regular consultation with Counselor/Mentor, cancellation of registration for one or two
semesters for serious cases.

Level Category Illustrative Cases *Disciplinary Actions First Time
Category 1 Minor violation of Smoking inside the Warning + Parent Undertaking
Hostel/ Campus rules, hostel/inside the +Counseling.
misconduct Campus.
Tampering with leave Warning + Fine of AED 1000 and Parent

permit, Misbehaviour in Undertaking.
public place.
Possession and use of Warning + Confiscation of Appliances +

appliances or any other Cost towards replacement/damages +
item not permitted in the Parent Undertaking.
hostel
Category 2 Serious violation of Thefts from the hostel. Warning + Fine of AED 1000 + Amount
Hostel/ Campus rules/ equivalent to Replacement of Theft
Serious misconduct Item+ Parents Undertaking.
Consuming/Carrying Warning + Fine of AED 2000 + Parent

alcohol and found in a Undertaking + Social Service by
drunken state inside the attaching with a Mentor and counseling.
Campus/Hostel Room/
Hostel Premises.
Misuse of others’ Warning + Fine of AED 2000 + Parent

belongings through Undertaking +
Impersonation/ Identity Replacement to the extent of misuse.
Theft Social Service by attaching with a
Mentor.
Damage to Peers and/ Warning + Fine of AED 1000 + Amount

or Institute property equivalent to
Replacement cost for damaged property
+ Parent Undertaking.
Category 3 Grave violation of Entry to Girl’s/Boy’s Expulsion for a semester + Parent

Hostel/ Campus rules/ hostel against rule Undertaking. Stipulating monitoring
Grave misconduct, mechanism through various modes
fraud during next semester.
Illegal entry into Fine of AED 10000 + Cancellation of

faculty room, bribing, Registration for one Semester or higher
objectionable material + Parents Undertaking.
possession and/or
consumption

Level Category Illustrative Cases *Disciplinary Actions First Time
Category 3 Grave violation of Consuming/Carrying Two semesters cancellation subject
Hostel/ Campus rules/ intoxicants/abuse of to review at the end of one semester
Grave misconduct, drugs or any other + certificate from a counselor /
fraud substance in Hostel/ rehabilitation center to the satisfaction
Hostel Premises and of the institute + Parent Undertaking.
Campus Stipulating monitoring mechanism
through various modes during next
semester.
Misuse of cyberspace Two semesters cancellation subject

for malicious activities to review at the end of one semester
+ Parent Undertaking. Stipulating
monitoring mechanism through various
modes during next semester.
Selling of drugs or any Expulsion from the institute.

other substance in
Hostel/Hostel Premises
and Campus
Note
1. A suitable undertaking from parents will be taken in all cases against whom
disciplinary action is taken.
2. Any student against whom action is taken under the Disciplinary Committee will not be
eligible to apply for any institute scholarship.
3. *For the latest updates please refer to the handbook uploaded on website
STUDENT RIGHTS AND RESPONSIBILITIES

As per the Dubai International Academic City (DIAC) Shared Facility Policy Statement on
Student Discipline, the students of DIAC have the following rights and responsibilities:
No Student shall be deprived of personal rights or liberties without recourse to due and fair
processes of applicable regulations.
No disciplinary sanctions may be imposed by the Disciplinary Committee upon any
Student without fair and due process.
The Disciplinary Committee shall not consider ignorance of a rule or regulation an
acceptable defence.

CAMPUS DIRECTORY
Campus Main Line +971 42 753 700
[email protected]
Accounts and Finance
Mr. Mohammad Akram, Room # G-16, Ext. 130, Direct: 04 275 3728
Mr. Irfan Sherif [email protected], Ext. 119, Direct: 04 2753726
Admissions
Ms. Nahid Afshan, Ext. 122, Direct: 04 275 3710
Ms. Kavita Pingale Ext. 125, Direct: 04 2753711
Mr. Mathew Leenus Ext. 123, Direct: 04-2753711
Mr Nasir Ali Khan Ext. 138, Direct: 04-2753713
Alumni Relations
Dr. Trupti Gokhale: Room # 315, Ext. 412
Asso. Dean of Graduate Studies and Research

Dr. Ram Karthikeyan, Room # G-12, Ext. 218, Direct: 04 275 3761
Asso. Dean of Student Affairs

Dr. Geetha, Room# 144, Ext. 319
Asso. Dean of Undergraduate Studies

Dr. K. Kumar, Room # G-13, Ext. 114, Direct: 04 275 3782
Clinic
Mr. Sankarmani: +971 563056790 email: [email protected]
Behind Sports Complex, Ext. 136
Career Services and Placement

Mr. Abdul Razzak Sohail: Room # 180, Ext. 259, Direct: 04 275 3732
Mr. Amsal Muneeb: Room # 172, Ext. 255, Direct: 04 275 3753
Counselor
Ms. Eunice Fernandes, Room # 111 & 112, [email protected]
Communications Division
Ms. Anuradha Srinivasan, Room # 164, Ext. 132, [email protected]
Ms. Shivali Gaikwad, Room # 196, Ext. 124, [email protected]
Centre for Innovation, Incubation, and Entrepreneurship (CIIE)

Dr. Gulshan Kumar, Room # 284, Ext. 329
Director
Dr. Srinivasan Madapusi, Room # G-01, [email protected]

Emergency
Police: 999 Fire: 997
Campus Paramedic
Mr. Sankarmani: +971 563056790 email: [email protected]
Campus Emergency
Mr. Basheer: 050 376 4725
Dr. Mohammed Rafiuddin: 050 450 3640
Dr. Geetha: 050 858 6069
Mr. Harold Franklin: 050 375 0846
Campus Security
Mr. Manish: 0556930517
Executive Secretary to the Director

Mr. Vijayakumar.S: Room # G-02, Ext. 103,108, Direct: 04 275 3753
Facilities
Mr. Basheer Ext.131; email: [email protected]
Mr. Swamy Nelson Ext. 149, email: [email protected]
Mr. Khaja Mohiddin Ext. 359, email: [email protected]
Front Desk
Ms. Michelle Barrete Villadar Ext. 100, Ph: 04 275 3700
General Manager
Dr. Krishna Kumar Singh, Room #157, Ext. 245, Direct: 04 275 3789
Gym, Sports, Recreation Room

Dr. Rafiuddin: 050 450 3640
Mr. Yacob: Sports Complex, Ext. 128 / 127
Hostel
Chief Warden: Mr. Harold Franklin, 050-3750846
Housekeeping: Mr. Pramod Kumar Sharma, 055-1443067
Maintenance: Mr. Khaja Mohiddin, 055-4036585 / Mr. Farid 058 223 5761

International Student Services
Mr. Vijayakumar. S: Room# G-02, Ext. 103,108, Direct: 04 275 3753
Mob: 050 876 2580, [email protected]
IT Services
Mr. Saravanakumar: Room # 151, Ext. 239, Direct: 04 275 3755
Mr. Anurag Kumar: Room # 154, Ext. 242, Direct: 04 275 3757
Mr. Raja Selvaraj: Room # 152, Ext. 241, Direct: 04 275 3756
Mr. Syed Zakaria: Room # 152, Ext. 240, Direct: 04 275 3756
Library and Information Services

Mr. Jayachandran: Library Block, Ext. 473/475, Direct: 04 275 3742
Mr. Lewish Yacub: Library Block, Ext. 472
MAHA Mall
Mr. Azarudeen Kather, Room: #G02 Ext. 103
Medical Insurance
Dr. B G Prakash Kumar, Room # 344, Ext. 438
Ms. Sathya Raja, Ext. 107, Direct: 04 275 3721
Outreach
Dr. S. Ramachandran, Ext.421; Direct: 04 2753764
Practice School
Dr. A. Somasundaram, Room #G-11 / 146, Ext. 203, Direct: 04 275 3788
[email protected]
Ms. Neethu Sara Kuruvilla, Room #G-11, Ext. 256
[email protected]
Deputy Registrar’s Office

Mr. Akshay Chutani, Room # G-09, Ext. 120, Direct: 04 275 3744
[email protected]
Student Welfare Division

Dr. Geetha: 050-8586069 Room# 144, Ext. 319, [email protected]
Student Activities and Events

Dr. Mohammed Rafiuddin: 050 450 3640 [email protected]
Transport
Mr. Basheer, Ext.131; Direct: 04 275 3734 [email protected]
University Exchange Programme

Dr. Vincent Kumar, Ext.223, Room 249, [email protected]
AT A GLANCE
Identity Cards, Financial Aid, Travel Concession Student Welfare Division (SWD)
Orders, Co-curricular activities, etc. Dr. Geetha, Chamber No. 144
Extension - 319
[email protected]
Change of home / email address and contact
details
Complaints related to ragging Associate Dean, SWD/Chief Warden
Complaints regarding sexual harassment Dr. Shazi Shah Jabeen:

[email protected]
Dr. Geetha: [email protected]
Registration, advice on academic programmes, Academic – Undergraduate Studies (AUGS) /

substitution of courses, and withdrawal from Academic – Graduate Studies and Research
courses, issues related to Registration, Academic (AGSR)
Records, Grade Cards, Academic Counseling
Board, Provisional Certificates, Transcripts, Name
corrections etc.
Certificates i. Academic Deputy Registrar’s Office

Academic – Undergraduate Studies (AUGS) /
Academic – Graduate Studies and Research
(AGSR)
ii. Others Student Welfare Division (SWD)
Matters related to Practice School Practice School Division (PSD)
Matters regarding timetable, scheduling of tests, Academic – Undergraduate Studies (AUGS) /

and conduct of courses, examinations etc. Academic – Graduate Studies and Research
(AGSR)
Matters related to admissions, dual degrees, Admissions Division

transfer, etc.
Matters pertaining to Library, Textbooks Librarian
Matters pertaining to Workshop Workshop Unit
Matters related to hostels and messes Wardens
Clubs Faculty in Charge / HODs of the discipline

concerned

Games and Athletics Dr. Rafiuddin: [email protected]; Ext.126;
Room # G29
Career Services and Higher Studies Placement, Campus Interviews and Higher Studies
Ms. Anuraddha Srinivasan, Room # 164, Ext. 132,

Communications Division: Branding, Marketing, [email protected]
Publicity, Promotions and Merchandising Ms. Shivali Gaikwad, Room # 196, Ext. 124
[email protected]
Degrees, medals, etc. Deputy Registrar
Matters related to Centre for Incubation, Dr. Gulshan Kumar:

Innovation and Entrepreneurship (CIIE) [email protected]
Ext. 329; Room # 284
Note
For all academic matters not covered above, students should contact Academic–
Undergraduate Studies (AUGS) / Academic – Graduate Studies and Research (AGSR) and
for the remaining matters contact Student Welfare Division.
USEFUL LINKS
DIAC Code of Conduct:
https://bit.ly/3qbNEr4
BITS Pilani Academic Regulations:

https://bit.ly/3Rm6QOG
BITS Pilani Academic Bulletin:

https://bit.ly/3BiwRJs
The latest version including the updates of the handbook is

available on the website:
https://www.bits-dubai.ac.ae/downloads/Student_Handbook.pdf
FOLLOW US

NOTES

NOTES

NOTES

Dubai International Academic City | P.O.Box 345055, Dubai, UAE
+971 4 2753700 / 2753711
[email protected]
Web: www.bits-pilani.ac.in/dubai
Follow Us on:
bitsdubai bitspilanidubai bitspilanidubaicampus BITSPilaniDubai

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STUDENT HANDBOOK

BITS Pilani, Dubai Campus

WELCOME MESSAGE FROM THE DIRECTOR 6

ABOUT BPDC: EMBLEM, MASCOT MISSION AND VISION 7

YOUR FIRST WEEK AT BPDC 9

ACADEMIC ACTIVITIES, POLICIES, REGULATIONS 12

CODES, RIGHTS AND RESPONSIBILITIES 46

A very warm welcome to all the students!

We look forward to an exhilarating journey with you.

Professor Srinivasan Madapusi

6 BPDC Student Handbook 2023-2024

EMBLEM, MASCOT, MISSION & VISION

The Emblem of the Institute represents a synthesis of

MAHA, the campus mascot refers to the Arbian Oryx - the

BPDC Student Handbook 2023-2024 7

The Institute is committed to generating, disseminating,

8 BPDC Student Handbook 2023-2024

Loss of the card should be reported immediately to the Student Services at

BPDC Student Handbook 2023-2024 9

The academic year comprises of two semesters (Semester 1: September-January;

THE ACADEMIC CALENDAR:

Contact: Dr. K Kumar

10 BPDC Student Handbook 2023-2024

First Degree Programmers

Higher Degree Programmes

Time 7.00 pm-7.45 pm 7.45 pm-8.30 pm 8.45 pm-9.30 pm 9.30 pm-10.15 pm

Sunday – classes are held the whole day

BPDC Student Handbook 2023-2024 11

Academic Regulations Bulletin

First Degree Programmes

12 BPDC Student Handbook 2023-2024

A minor comprises a package of courses offered in an area/sub-area to students for

The following minor programmes are currently offered at BPDC:

TEACHING AND LEARNING

(a) Letter grades

(b) Non-letter grades

Seminar/Independent Study Good, Poor

14 BPDC Student Handbook 2023-2024

BPDC Student Handbook 2023-2024 15

Category Number of Units Required Number of Courses Required

(I) General Institutional Requirement

(II) Discipline Requirement

General Biology, Biology Laboratory, General Chemistry, Chemistry Laboratory,

16 BPDC Student Handbook 2023-2024

Admissions in Both Semesters

Admission with Advanced Standing

BPDC Student Handbook 2023-2024 17

Operation of the PS Programme

Practice School - I (PS I)

18 BPDC Student Handbook 2023-2024

Practice School - II (PS II) / PS for Higher Degree

The PS II component is implemented at production and manufacturing units, design,

BPDC Student Handbook 2023-2024 19

20 BPDC Student Handbook 2023-2024

3. Academic Achievement Awards

BPDC Student Handbook 2023-2024 21

FEE ADVICE TO STUDENTS

1. Fee advice in October (2nd installment of the 1st Semester)

22 BPDC Student Handbook 2023-2024

REFUND OF FEES / CAUTION DEPOSIT