Acknowledgment

I would like to express my heartfelt gratitude to all those who supported and guided me throughout
the completion of this practical copy of IT 402 Experiments. This acknowledgment serves as a small
gesture of my appreciation for their invaluable contributions and constant encouragement. First and
foremost, I am immensely grateful to my IT instructor, MR. Santosh Yadav sir, for their continuous
mentorship, insightful feedback, and encouragement during the course of this practical work. Their
dedicated guidance has been instrumental in helping me understand complex concepts with clarity
and confidence. Without their unwavering support, completing this project would not have been
possible. I would like to extend my sincere thanks to the IT Department of D.A.V Public School for
providing access to essential resources and a conducive environment, which were crucial for
conducting the experiments. The use of tools such as MySQL, spreadsheets, and other digital
resources provided by the school has enabled me to gain practical, hands-on experience, which has
significantly enriched my learning. A special thanks goes to my classmates and friends, who were a
constant source of help and inspiration. Their willingness to share ideas, engage in discussions, and
provide assistance at crucial moments made the learning process more collaborative and enjoyable.
Working together as a team has greatly enhanced my understanding of the subject and
strengthened my grasp on key topics. I would also like to acknowledge the role of my family,
especially my parents, who have been my backbone throughout this journey. Their constant support,
encouragement, and understanding during long hours of study were pivotal in keeping me
motivated and focused. They created an atmosphere of comfort and positivity, which enabled me to
give my best effort to this project. In conclusion, I am grateful to all the individuals who, directly or
indirectly, contributed to the successful completion of this practical work. I truly appreciate their
efforts and kindness. Each one of them played a vital role in making this possible, and for that, I am
deeply thankful.
 TABLE OF CONTENTS
PRACTICAL 1: CREATING AND FORMATTING TEXT DOCUMENTS 4

PRACTICAL 2: INSERTING IMAGES AND TABLES 5

PRACTICAL 3: USING HEADERS AND FOOTERS 6

PRACTICAL 4: CREATING A TABLE OF CONTENTS 7

PRACTICAL 5: ADDING HYPERLINKS 8

PRACTICAL 6: USING FIND AND REPLACE 9

PRACTICAL 7: USING TEMPLATES 10

PRACTICAL 8: MAIL MERGE 11

PRACTICAL 9: REVIEWING AND COMMENTING 12

PRACTICAL 10: PASSWORD PROTECTING DOCUMENTS 12

PRACTICAL 1: BASIC SPREADSHEET OPERATIONS 13

PRACTICAL 2: USING FORMULAS AND FUNCTIONS 13

PRACTICAL 3: SORTING AND FILTERING DATA 13

PRACTICAL 4: CREATING GRAPHS AND CHARTS 13

PRACTICAL 5: CONDITIONAL FORMATTING 14

PRACTICAL 6: DATA VALIDATION 14

PRACTICAL 7: USING PIVOT TABLES 14

PRACTICAL 8: CREATING AND USING NAMED RANGES 14

PRACTICAL 9: USING LOOKUP FUNCTIONS 15

PRACTICAL 10: CREATING DYNAMIC CHARTS 15

Practical 1: Creating and Formatting Text Documents

 Introduction: This practical covers the basic skills of creating, editing, and formatting a
text document using a word processor.
 Objective: To create and format a professional-looking text document.
 Steps:
1. Open a new document in the word processor.

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2. Type the content and save the file.

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3. Format the text (font style, size, color).

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4. Align the text using different alignment options.

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5. Add bullet points and numbering.
 Observation: The document became more organized and visually appealing after applying
the formatting options.
 Conclusion: Formatting enhances readability and makes documents more professional.
Practical 2: Inserting Images and Tables

 Introduction: This practical teaches how to insert images and tables into a word
processor document.
 Objective: To learn how to insert and manipulate images and tables within a text
document.
 Steps:
1. Open an existing or new document.
2. Insert an image and adjust its size.

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3. Insert a table and customize its layout.

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4. Save the changes.
 Observation: The addition of images and tables enhanced the document’s content
presentation.
 Conclusion: Images and tables help in making data more understandable and visually
engaging.
Practical 3: Using Headers and Footers

 Introduction: This practical covers the use of headers and footers to include information
like page numbers, dates, and document titles.
 Objective: To add and customize headers and footers in a document.
 Steps:
1. Open a document.
2. Insert a header with the document title.

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3. Insert a footer with the page number and date.

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4. Save the document.
 Observation: Headers and footers made it easier to navigate and understand the
structure of the document.
 Conclusion: Proper use of headers and footers provides useful context for readers.
Practical 4: Creating a Table of Contents

 Introduction: This practical explains how to generate a table of contents automatically in

a word processor.
 Objective: To learn how to create a table of contents that updates automatically.
 Steps:
1. Open a multi-page document.
2. Use heading styles to mark different sections.
3. Insert a table of contents that reflects the section titles.
4. Update the table of contents after making changes.
 Observation: The table of contents automatically updated to reflect changes, making
navigation easier.
 Conclusion: An automatic table of contents helps in maintaining document organization,
especially in long documents.

**steps done in this document

Practical 5: Adding Hyperlinks

 Introduction: This practical teaches how to add hyperlinks to text and images within a
document.
 Objective: To create hyperlinks for easier navigation within and outside the document.
 Steps: 2 3
1. Select the text or image.

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2. Insert a hyperlink and link it to a website or another section within the document.
3. Test the hyperlink to ensure it works.

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 Observation: Hyperlinks made it easier to navigate through related documents and
resources.
 Conclusion: Adding hyperlinks improves the functionality of a document, allowing users
quick access to additional information.
Practical 6: Using Find and Replace

 Introduction: This practical covers the use of the 'Find and Replace' tool to make efficient
changes in documents.
 Objective: To quickly locate specific text and replace it as needed.
 Steps:
1. Open a document.
2. Use the 'Find' tool to locate specific words.

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3. Replace instances of the word with another word.

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4. Save the updated document.
 Observation: 'Find and Replace' made it faster to correct errors across large documents.
 Conclusion: This feature is useful for making batch changes efficiently.
Practical 7: Using Templates

 Introduction: This practical introduces the use of templates to create documents faster.
 Objective: To create a document using a pre-made template.
 Steps:
1. Open the word processor and browse available templates.

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2. Select a template and customize it.

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3. Save the file with the necessary content changes.
 Observation: Using templates saved time and ensured a consistent design.
 Conclusion: Templates help in maintaining uniformity across documents and reduce
creation time.
Practical 8: Mail Merge

 Introduction: This practical covers how to use mail merge to send personalized letters.
 Objective: To create multiple documents by merging data from a spreadsheet.
 Steps:
1. Create a template letter.
2. Link the letter with a data source (spreadsheet).
3. Perform the mail merge and review the output.
 Observation: Mail merge simplified the process of generating multiple documents with
different recipient names.
 Conclusion: Mail merge is a powerful tool for sending personalized communication
efficiently.
Practical 9: Reviewing and Commenting

 Introduction: This practical covers how to review and add comments to a document.
 Objective: To collaborate effectively by using the review and comment features.
 Steps:
1. Open the document.
2. Highlight text and add comments.
3. Use track changes to review edits.
4. Save the reviewed document.
 Observation: Comments and track changes made collaboration easier.
 Conclusion: These features are useful for collaborative editing and reviewing.

Practical 10: Password Protecting Documents

 Introduction: This practical teaches how to add password protection to documents.

 Objective: To secure sensitive information in a document by adding a password.
 Steps:
1. Open a document.
2. Use the 'Save As' option and enable password protection.
3. Save the document with the set password.
 Observation: The document could not be accessed without the correct password.
 Conclusion: Password protection is important for ensuring data security in digital
documents.
Practical 1: Basic Spreadsheet Operations
 Introduction: This practical covers fundamental skills for creating, editing, and saving
spreadsheet files.
 Objective: To create a simple spreadsheet, input data, and save the file.
 Steps:
1. Open a new spreadsheet.
2. Enter data in rows and columns.
3. Save the spreadsheet file.
 Observation: The spreadsheet allowed easy entry and management of data.
 Conclusion: Spreadsheets are essential for organizing data efficiently.

Practical 2: Using Formulas and Functions

 Introduction: This practical explains how to use basic formulas and functions to perform
calculations.
 Objective: To perform basic arithmetic operations using formulas and functions.
 Steps:
1. Open a spreadsheet with data.
2. Use formulas to add, subtract, multiply, and divide.
3. Apply functions like SUM, AVERAGE, MIN, and MAX.
 Observation: Formulas and functions made calculations easier and faster.
 Conclusion: Understanding formulas and functions is critical for efficient data analysis.

Practical 3: Sorting and Filtering Data

 Introduction: This practical teaches how to organize data by sorting and applying filters.
 Objective: To sort and filter data for better analysis.
 Steps:
1. Enter data into a spreadsheet.
2. Use the 'Sort' feature to organize data.
3. Apply filters to show specific rows based on criteria.
 Observation: Sorting and filtering made the data more manageable.
 Conclusion: These tools are essential for data analysis and management.

Practical 4: Creating Graphs and Charts

 Introduction: This practical covers the creation of graphs and charts to visualize data.
 Objective: To represent data graphically using charts.
 Steps:
1. Enter data into a spreadsheet.
2. Use 'Insert Chart' to create graphs.
3. Customize chart title, labels, and colors.
 Observation: Graphs provided a visual understanding of data patterns.
 Conclusion: Charts help simplify data interpretation by providing visual context.
Practical 5: Conditional Formatting
 Introduction: This practical explains how to highlight specific data using conditional
formatting.
 Objective: To apply conditional formatting to identify data trends.
 Steps:
1. Select a range of data.
2. Apply conditional formatting rules (e.g., color scale, data bars).
 Observation: Conditional formatting quickly identified key data points.
 Conclusion: This feature is useful for highlighting important data automatically.

Practical 6: Data Validation

 Introduction: This practical covers how to use data validation to ensure data integrity.
 Objective: To restrict data input using validation rules.
 Steps:
1. Select a cell range.
2. Set data validation rules (e.g., restrict to numbers only).
 Observation: Data validation prevented incorrect data entries.
 Conclusion: It ensures accuracy and consistency in data entry.

Practical 7: Using Pivot Tables

 Introduction: This practical explains how to summarize data using pivot tables.
 Objective: To create and customize pivot tables.
 Steps:
1. Select a data range.
2. Insert a pivot table.
3. Arrange fields to summarize data.
 Observation: Pivot tables provided a quick summary of large data sets.
 Conclusion: They are useful for data analysis and report generation.

Practical 8: Creating and Using Named Ranges

 Introduction: This practical introduces named ranges for easier data reference.
 Objective: To create named ranges and use them in formulas.
 Steps:
1. Select a cell range.
2. Assign a name to the range.
3. Use the name in formulas.
 Observation: Named ranges made formulas easier to read.
 Conclusion: They improve clarity and usability in spreadsheets.
Practical 9: Using Lookup Functions
 Introduction: This practical covers the use of lookup functions like VLOOKUP and HLOOKUP.
 Objective: To search for data using lookup functions.
 Steps:
1. Enter data in a table.
2. Use VLOOKUP or HLOOKUP to find specific data.
 Observation: Lookup functions simplified data retrieval.
 Conclusion: They are essential for searching and cross-referencing data.

Practical 10: Creating Dynamic Charts

 Introduction: This practical explains how to create charts that update automatically when
data changes.
 Objective: To create and customize dynamic charts.
 Steps:
1. Enter data and create a chart.
2. Link the chart to a data range.
3. Modify the data to see the chart update automatically.
 Observation: The chart updated as data was modified.
 Conclusion: Dynamic charts are useful for real-time data visualization.