INTERNET AND E - Mail
INTERNET AND E - Mail
Computers can be connected together using data transmission media like cables, to
communicate with one another. Communication in this case will be in the form of exchange of
data and information. Such interconnection of computers to achieve message transfer is
called networking. This is because the computers are linked to form a net.
In most cases computer networks are unique to an organization. For example the computers
in your computer laboratory may be networked. Such a network is local in nature hence it is
usually called a local area network (LAN).
Definition of the Internet
The term Internet can be broken down into two words, inter and net which implies that there
is an interconnection of networks. Internet is therefore a large network of networks that
covers the whole world and enables millions of computers from different organizations and
people
To communicate globally. Because of its large size and great volume of information that
passes through it, it is sometimes called the information superhighway.
Because of the flexibility of Internet technology, many organizations are creating their own
private networks using the technology of the Internet. In this book we shall refer to
the Internet (with capital letter I) as the information superhighway and the internet (with lower
case letter (i) to refer to smaller networks.
Importance of Internet
The Internet is an extensive system of interlinked yet independent networks. It has evolved
from a specialised communication network previously only used for military and academic
purposes to a public network that is changing the way people carry out their daily activities.
The Internet is playing a very important role in all aspects of life, leading to the emergence of
an elite society called the information society. The Internet’s importance can be between
through its contribution to research, news and information dissemination, leisure and
communication, a place to do business and many other profitable activities.
Telecommunication facilities
The Internet heavily relies on telecommunication facilities like the telephone lines, telephone
exchange stations and satellite transmission in order to cover the whole wide world. Indeed,
without these facilities, the Internet is as good as dead.
Therefore, a computer is connected to the external world through a telephone line and has to
dial a remote computer on the net to establish a connection for data transfer. Dial-up
connections, however, are quickly being replaced by dedicated digital data
transmission telephone lines called dedicated digital leased lines. A leased line connection
ensures constant and quick connection to the Internet unlike the dial-up that you need to dial
every time you need to access the Internet.
Transmission of data on land takes the form of telephone exchange to telephone exchange
until the data reaches the destination. However, intercontinental transfer of data is achieved
by having satellite base stations transmitting g the data through a wireless uplink channel to
the satellite. The satellite then sends the data signal to the base station on another continent
where it is picked up and sent to telephone exchanges
For transfer to the destination computer. Figure 5.1 shows a simple logical illustration of the
Internet.
Modems
A computer needs a special digital to analog and vice versa interface card called
a modem that enables it to send and receive data on telephone lines. Remember that voice
transmission on telephone lines is analog in nature while computers work with digital data.
However, digital telephone lines make it possible for computers to transmit and receive digital
data without a modem.
The word modem is short form for modulator – demodulator. During modulation, the data to
be transmitted is changed from digital to analog so that it can be transmitted on the telephone
lines. At the receiving end, the data is changed from analog to digital for the computer to
understand it through a process called demodulation.
In most cases a modem is bought separately and plugged in one of the expansion slots on
the motherboard. Some modems are external hence the computer may be connected to
them through a network interface card. Most computers today come with an internal modem
permanently fixed on the motherboard called an onboard modem.
Log in/sign in
To access a website, type the full address of the website in the address bar then press the
Enter key on the keyboard. If the Internet connection is working properly, the browser will
start connecting to the requested web site or URL. Notice that the status bar will be reading
something like “connecting to site
www.yahoo.com………………………………………………………….. “
Some web sites allow free access to all their pages by all visitors. However, others require
people to be members hence a new visitor has to register (sign up) by filling some on-line
forms. The registration process gives the visitor a user name and password that can be used
to sign in or log on the website for each successive visit. This is very common for e-mail
account providers like at www.mail.yahoo.com.
Websites that give users a chance to log in are better especially if the services offered need
some degree of privacy and customizing for
Individual customers e.g. it would be a gross mistake to have everybody accessing the
other’s e-mail account.
Surf/browse
Surfing or browsing is the process of accessing Internet resources like web pages and
websites. This is done by either typing the URL address of a site in the address bar of the
browser or by following special links that lead to web pages called hyperlinks.
E-mail software
E-mail software falls under a special group of application packages called communication
SoftArt. It is specially designed and developed to help a person to read and send individual
text documents on the Internet as long as both the sender and receiver have an e-mail
address.
Like the normal postal address, an e-mail address directs the computers on the Internet on
where to deliver the e-mail message. A typical e-mail address would look like
this: [email protected]
1. chemwex is the user name and is usually coined by the user during E-mail account
registration.
2. @ is the symbol for Hat” which actually separates the user name from the rest of the
address.
3. Yahoo. Com is the name of the host computer in the network i.e. the computer on which
the e-mail account is hosted.
4. The period H. ” is read as dot and is used to separate different parts of the e-mail address.
5. Com identifies the type of institution offering a particular service(s) and is called
the domain, meaning it is a commercial institution. Other common domains include:
Domain Type
Sometimes another two letter extension is added after the domain name to show the country
where the site is located e.g. [email protected], .uk stands for United Kingdom. Other
countries domain name includes .ke (Kenya) .ug (Uganda, :tz (Tanzania), .jp (Japan), .au
(Australia) etc.
E-mail facilities
Basically all e-mail software packages provide the user with ability to receive messages,
display them, reply to the messages, compose new ones and store received
messages. ‘
Mails
1. Checking mail In order to check mail the user has to open the email account by providing
the correct user name and password. While
In the e-mail account, click the Inbox command to view a link list of all the mails that you have
received. To view a message, simply click its link and it opens on the screen for reading.
2. To compose a message, click the Col11posebutton. The e-mail software opens a blank
screen on which you can type the new message. Figure.5.5 shows a typical e-mail screen
for composing a message.
3. To send mail, type the correct e-mail address of the recipient in the to: text box. Type
a subject in the subject box e.g. if it is a letter to a friend, type “Hi”. Finally click the Send,
or send / receive button, and your message will be sent.
4. Forwarded messages can be read and sent on to other people. Most of such messages
are fun pages, poems, e-cards etc. After reading, Simply click the Forward button and then
provide the addresses of the recipients. Click the Send button to send.
5. An e-mail message can be saved using the normal procedure for saving e.g. Click File,
Save as then provide the name of the file and click save button.
6. To print e-mail, select the text to be printed then click the File – Print command. In the print
dialog box select the options for the page size, orientation etc. then click the Print button.
File attachment:
E-mail software also enables a person to attach other files like pictures, music and movie
clips to an e-mail for sharing with friends before sending. The recipient can then download
the attached files or simply view them on the screen. A good example where people use
attachments is on-line job applications where a person attaches curriculum vitae to an e-mail
message. To attach a file:
1. Start the e-mail software i.e. Microsoft outlook express.
2. Click File then New or open a composed e-mail.
3. Specify the recipients address and the subject.
4. Click the Insert menu then File attachment. A dialog box appears where you chose the file
you want to attach.
5. Select the file then click the Attach button.
6. An attachment bar is inserted in the e-mail window with a name of the file you chose.
7. Click Send to send the e-mail.
NB: You can also attach a file by simply clicking the attach button.
On-line meetings
It is possible to hold on-line meetings with people by sending mail to them. For example, on-
line interviews may involve a person sending electronic mail composed of interview questions
to a recipient who can read and answer back immediately. This method may not be as
effective as a face to face interview or discussion but it is very useful in situations where
traveling may be impossible or too expensive.
Telephone messages
Because of integration between mobile telephony and the Internet technology, it is possible to
send e-mail to a mobile handset and a mobile message to e-mail account. This mobile
computing is made possible by a special Internet access protocol called wireless access
protocol (WAP) and wireless markup language (WML).
Contact management
Most mail programs allow the user to develop an address book which holds ‘contact
information like e-mail addresses of different people along with other necessary information.
The e-mail software usually provides a simple way of accessing these contacts when
required. To create a new contact:
1. Start the e-mail software i.e. Microsoft express.
2. From the tools menu, click Address book or simply click the address book button.
3. From the address book window click File then: Contact.
4. Click the Name tab and enter the contact details.
5. Click the Add button and add the contact into the contact list.
6. Close the contact window then the address book.