239 Excel Keyboard Shortcuts

Coding Chazers Hub

GENERAL KEYS
Open help F1
Undo last action Ctrl + Z
Redo last action Ctrl + Y
Copy selection Ctrl + C
Repeat last action F4
Cut selection Ctrl + X
Paste content from clipboard Ctrl + V
Display the Paste Special dialog box Ctrl + Alt + V
Display find and replace with Find tab selected Ctrl + F
Display find and replace with Replace tab selected Ctrl + H
Find previous match (after initial Find) Ctrl + Shift + F4
Find next match (after initial Find) Shift + F4
Insert embedded chart Alt + F1
Insert chart in new sheet F1 1
Toggle Auto filter Ctrl + Shift + L
Activate filter Alt + ↓
Create table Ctrl + T
Select table row Shift + Space
Select table column Ctrl + Space
Select table (when active cell is in table) Ctrl + A
Clear slicer filter Alt + C
Run Spellcheck F7

Open Thesaurus Shift + F7

Open Macro dialog box Alt + F8
Open VBA Editor Alt + F1 1
Duplicate object Ctrl + D
Snap to grid (whilst dragging) Alt
Hide or show objects Ctrl + 6
Open Modify Cell Style dialog box Alt + ‘
Show right-click menu Shift + F10
Display control menu Alt Space

WORKSHEET KEYS
Insert new worksheet Shift + F1 1
Go to next worksheet Ctrl + PgDn
Go to previous worksheet Ctrl + PgUp
Rename current worksheet Alt + O, H R
Delete current worksheet Alt + E, L
Move current worksheet Alt + E, M
Move between the worksheet, Ribbon, task pane
and zoom controls in a worksheet that has been
split F6 OR Shift + F6
Select adjacent worksheets Ctrl + Shift + PgUp/PgDn
Select non-adjacent worksheets Ctrl + Click
Toggle scroll lock Scr Lock
Toggle full screen Ctrl + Shift + F1
Print Ctrl + P
Open print preview window Ctrl + F2
Set print area Alt + P, R S
Clear print area Alt + P, R C
Zoom in Ctrl + Mouse Wheel Up
Zoom out Ctrl + Mouse Wheel Down
Protect sheet Alt + R, P S

WORKBOOK KEYS
Create new workbook Ctrl + N
Open workbook Ctrl + O
Save workbook Ctrl + S
Save as F12
Go to next workbook Ctrl + T ab
Go to previous workbook Ctrl + Shift + T ab
Minimize current workbook window Ctrl + F9
Maximize current workbook window Ctrl + F10
Protect workbook Alt + R, P W
Close current workbook Ctrl + F4
Close Excel Alt + F4

RIBBON KEYS
Expand or collapse ribbon Ctrl + F1
Activate access keys Alt
Move through Ribbon tabs and groups → ← ↑ ↓
Activate or open selected control Space OR Enter
Confirm control change Enter
Get help on selected control F1
 DRAG AND DROP (AFTER SELECTING CELLS)
Drag and cut Drag
Drag and copy Ctrl + Drag
Drag and insert Shift + Drag
Drag and insert copy Ctrl + Shift + Drag
Drag to worksheet Alt + Drag
Drag to duplicate worksheet Ctrl + Drag
NAVIGATION KEYS
Move one cell right →
Move one cell left ←
Move one cell up ↑
Move one cell down ↓
Move one screen right Alt + PgDn
Move one screen left Alt + PgUp
Move one screen up PgUp
Move one screen down PgDn
Move to right edge of data region Ctrl + →
Move to left edge of data region Ctrl + ←
Move to top edge of data region Ctrl + ↑
Move to bottom edge of data region Ctrl + ↓
Move to beginning of row Home
Move to last cell in worksheet that contains data Ctrl + End
Move to first cell in worksheet Ctrl + Home
Turn End mode on End
 ACTIVE CELLS
Select active cell (when multiple cells already
selected) Shift + Backspace
Show the active cell on worksheet Ctrl + Backspace
Move active cell clockwise to corners of selection Ctrl + .
Move active cell down in selection - wrap to next
column Enter
Move active cell up in selection - wrap to previous
column Shift + Enter
Move active cell right in a selection - wrap to next
row Tab
Move active cell left in a selection - wrap to
previous row Shift + Tab
SELECTION KEYS
Select entire row Shift + Space
Select entire column Ctrl + Space
Select current region if worksheet contains data.
Press again to select current region and summary
rows. Press again to select entire worksheet. Ctrl + A
Expand selection Shift + Click
Add non-adjacent cells to selection Ctrl + Click
Move right between non-adjacent selections Ctrl + Alt + →
Move left between non-adjacent selections Ctrl + Alt + ←
Toggle 'Add to Selection' mode Shift + F8
Exit 'Add to Selection' mode Esc
 EXTEND SELECTION
Extend selection right Shift + →
Extend selection left Shift + ←
Extend selection up Shift + ↑
Extend selection down Shift + ↓
Extend the selection to the last cell on the right
that contains data, or to the next cell that contains
data, or to the last column Ctrl + Shift + →
Extend the selection to the last cell on the left that
contains data, or to the next cell that contains
data, or to the first column Ctrl + Shift + ←
Extend the selection to the last cell up that
contains data, or to the next cell that contains
data, or to the first row Ctrl + Shift + ↑
Extend the selection to the last cell down that
contains data, or to the next cell that contains
data, or to the last row Ctrl + Shift + ↓
Extend selection up one screen Shift + PgUp
Extend selection down one screen Shift + PgDn
Extend selection right one screen Alt + Shift + PgDn
Extend selection left one screen Alt + Shift + PgUp
Extend selection to start of row(s) Shift + Home
Extend selection to first cell in worksheet Ctrl + Shift + Home
Extend selection to last cell in worksheet Ctrl + Shift + End
Toggle 'Extend Selection' mode F8
Cancel 'Extend Selection' mode Esc
 SELECT SPECIAL
Display 'Go To' dialog box Ctrl + G OR F5
Select cells with comments Ctrl + Shift + O
Select current region around active cell Ctrl + Shift + *
Select current region Ctrl + A
Select direct precedents Ctrl + [
Select all precedents Ctrl + Shift + {
Select direct dependents Ctrl + ]
Select all dependents Ctrl + Shift + }
Select visible cells only Alt + ;
CELL EDIT MODE
Edit the active cell F2
Insert or edit comment Shift + F2
Delete comment Shift + F10, M
Cancel editing Esc
Select one character right Shift + →
Select one character left Shift + ←
Move one word right Ctrl + →
Move one word left Ctrl + ←
Select one word right Ctrl + Shift + →
Select one word left Ctrl + Shift + ←
Select to beginning of cell Shift + Home
Select to end of cell Shift + End
Delete to end of line Ctrl + Delete
Delete character to left of cursor Backspace
Delete character to right of cursor Delete
Start a new line in the same cell Alt + Enter

ENTERING DATA
Enter data and move down Enter
Enter data and move up Shift + Enter
Enter data and move right T ab
Enter data and move left Shift + T ab
Enter data and stay in same cell Ctrl + Enter
Enter same data in multiple cells (after copying, then selecting cells) Enter
Insert current date Ctrl + ;
Insert current time Ctrl + Shift + :
Fill down from cell above Ctrl + D
Fill right from cell on left Ctrl + R
Copy formula from cell above (formula is exact copy) Ctrl + ‘
Copy value from cell above Ctrl + Shift + “
Insert hyperlink Ctrl + K
Display AutoComplete list Alt + ↓
Flash fill Ctrl + E

FORMATTING
Format cells Ctrl + 1
Display Format Cells with Font tab selected Ctrl + Shift + F
Apply or remove bold Ctrl + B
Apply or remove italics Ctrl + I
Apply or remove underscore Ctrl + U
Apply or remove strikethrough Ctrl + 5
Align center Alt + H , A C
Align left Alt + H , A L
Align right Alt + H , A R
Indent Alt + H , 6
Remove indent Alt + H , 5
Wrap text Alt + H , W
Align top Alt + H , A T
Align middle Alt + H , A M
Align bottom Alt + H , A B
Increase font size one step Alt + H , F G
Decrease font size one step Alt + H , F K
NUMBER FORMATTING
Apply general format Ctrl + Shift + ~
Apply number format Ctrl + Shift + !
Apply time format Ctrl + Shift + @
Apply date format Ctrl + Shift + #
Apply currency format Ctrl + Shift + $
Apply percentage format Ctrl + Shift + %
Apply scientific format Ctrl + Shift + ^

BORDERS
Open list of border styles from Ribbon Alt + H , B
Add border around selected cells Ctrl + Shift + &
Add or remove right border Alt + H , B R
Add or remove left border Alt + H , B L
Add or remove top border Alt + H , B P
Add or remove bottom border Alt + H , B O
Add all borders to all cells in selection Alt + H , B A
Remove borders Ctrl + Shift + -

FORMULAS
Begin entering a formula = OR +
Toggle absolute and relative references (in cell edit mode) F4
Open the Insert Function Dialog Box Shift + F3
Autosum Alt + =
Toggle displaying formulas on and off Ctrl + `
Insert function arguments Ctrl + Shift + A
Enter array formula Ctrl + Shift + Enter
Calculate worksheets F9
Calculate active worksheet Shift + F9
Force calculate all worksheets Ctrl + Alt + F9
Evaluate part of a formula (in cell edit mode) F9
Expand or collapse the formula bar Ctrl + Shift + U
Display function arguments dialog box Ctrl + A
Open Name Manager Ctrl + F3
Create name from values in row(s)/column(s) Ctrl + Shift + F3
Paste name into formula F3
Accept function with auto-complete Tab
ROWS AND COLUMNS
Display Insert Dialog box Ctrl + +
Insert selected number of rows Ctrl + +
Insert selected number of columns Ctrl + +
Display Delete dialog box Ctrl + -
Delete selected number of rows Ctrl + -
Delete selected number of columns Ctrl + -
Delete contents of selected cells Delete
Hide columns Ctrl + 0
Hide rows Ctrl + 9
Unhide rows Ctrl + Shift + 9
Group rows or columns (with rows/columns selected) Alt + Shift + →
Ungroup rows or columns (with rows/columns selected) Alt + Shift + ←
Open Group Dialog Box (no rows/cols selected) Alt + Shift + →
Open Ungroup Dialog Box Alt + Shift + ←
Hide or show outline symbols Ctrl + 8
PIVOT TABLES
Create pivot table Alt + N , V
Select entire pivot table Ctrl + A
Group pivot table items Alt + Shift + →
Ungroup pivot table items Alt + Shift + ←
Hide (filter out) pivot table item Ctrl + -
Unhide (clear filter on) pivot table item Alt + H , S C
Insert pivot chart Alt + N , S Z C
DIALOG BOXES
Move to next control T ab
Move to previous control Shift + T ab
Move to next tab Ctrl + T ab
Move to previous tab Ctrl + Shift + T ab
Accept and apply Enter
Check and uncheck box Space
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