Lab#2: Mastering online communication – Practical

Part
OBJECTIVES

 Mastering Email and Communication Tools

 Enhancing Email Management and Organization
 Improving Search and Navigation

I. Start Sending E-mail

To send an email, you should follow these steps

1. Create 1. Log in to your email account.
2. Click the "Compose" button to create a new email.
3. Enter the email address(es) of recipient(s)
4. Write a clear and concise subject line
5. Enter a Subject of what your email is about.
6. Type your message in the body of the email.
7. Attach any files if needed.
8. Click the "Send" button.

a group of 4 students
2. Each group member should send themselves three emails:
a. An email with themselves in the To field.
b. An email with themselves in the CC field.
c. An email with themselves in the BCC field.
3. Group members must talk about the results of their experiment with the recipient fields using
chat or a video meeting.
2.
Assign the roles P1, P2, P3, and P4 to the group members
3.
P1 must send an email to P2 and send a copy to P3, along with a blind copy to P4 and the
Work Practice Teacher (P5). The email should include an attachment of a local file, and a
hyperlink.
4.
Each recipient should respond to all recipients involved in the email, by including an image
of the received message and about the meta
5.
Based on your exchange, complete the following table

From P1 (Allioua P2 (Khedda P3 P4 (Aouinane P5 (Mr.

Mohamed Dhaifellah (Benanteur Ahmed Khouani A.)
Nadjib) Akram) Abdelkader) Amine)
To P2 P1 P1 P1 P1
CC P3 P3 P2 P2 P 3 P2 P 3
BCC P4, P5 / / / /
Subject Test TP BWEB Test TP BWEB Test TP BWEB Test TP BWEB Test TP BWEB
Local attachment Yes Yes Yes No /
Hyperlink Yes No No No /

6.
After making the necessary updates to the table, P1 should send it to the Work Practice
instructor for review. Mention in the following table the content of each email fields
From To CC BCC Subject Body Attachment

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 Lab#2: Mastering online communication – Practical
Part
P1 P5 P2 / Lab 2 BWEB Yes Yes
P3
P5

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 Lab#2: Mastering online communication – Practical
Part
7.
Each group member should prepare a draft email that includes the forwarded email version of
P1’s Email. Where is the prepared email stored? Draft
8.
Once group member (let’s call them Pi), must send the prepared email (called also the draft)
to their Gmail/outlook account
9.
What are the ways that Pi can share the email they received in Gmail/Outlook with the other
group members?
10.
Analyze the fields of the email and complete the following table
From To CC BCC Subject Body attachment Hyperlink

Summary 01

An email address, also known as an mail address, is a unique

for an email inbox. It is made up of
two parts separated by an @ sign:
• -part or : This is the part before the "@" symbol.
It identifies the individual or entity that owns the email account.
• : This is the part after the "@" symbol and usually represents
the email service provider or organization hosting the email account.
An email is like a postal letter, but in form. It has an envelope with the
address, a with the message text, and for files
such as documents, photos, audio, and video. The line is used to summarize the
main topic of the email.
The key elements of an email include:
  : The email address of the person sending the email.
  : The email address of the person receiving the email.
  : This field includes additional recipients who receive a copy of the
email.
  : This field allows additional recipients to receive a copy of
the email without the other recipients knowing.
  : A brief description of the email’s content.
  : The main content of the email.
Emails may also include:
  : Files attached to the email message.
  : Pictures embedded in the body of the email.
  : Hyperlinks that lead to other websites.
Some actions you can perform on an email are:
  : Respond to the sender.
  : Respond to all recipients.
  : Send the email to someone else.
  : Move the email to an archive folder.
  : Permanently delete the email.
  : Mark the email as important.

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 Lab#2: Mastering online communication – Practical
Part

II. Folders

11.
Each group member should schedule an email to be sent to P1 in 2 minutes.
12.
Wait 3 minutes and then check your sent folder.
13.
What is your interpretation of these instructions?

To send a custom forlder, you should follow these steps

1. Click the Settings gear icon in the top right corner of the page.
2. Select See all settings.
3. Click the Labels tab.
4. Click Create new label.
5. Enter a name for your new folder in the Label name field.
6. Click Create.

14.
Create a Digital Ethics (color green) folder with three subfolders Courses (color blue), labs
(color Orange) and Solution-Lab (color yellow).
15.
Move the email sent by Bweb account that contains the lecture materials to the folder called
Courses
16.
Move the email sent by Bweb account that contains the Labs to the folder called Labs.
17.
Move the email sent by your Work Practice teacher to the folder called Solution-Lab
18.
Remove the folder Solution-Lab. What do you understand?

Summary 02
Email folders are digital within an email account used for and
emails based on specific criteria or topics. These folders help users
their email messages more efficiently and keep their organized.
Here are some common types of email folders:
1. : The default folder where incoming emails are
received and
stored.
2. : This folder contains copies of the emails you have sent. It
helps you maintain a record of your outgoing messages.
3. : Emails that you've started composing but haven't sent yet
are saved in this folder. You can them before sending.
4. or Deleted emails are moved to this
folder before they are permanently removed from your email account.
You can often
emails from here if needed.
5. : Emails identified as spam are automatically moved to this
folder by your email provider’s spam filter.
6. : Users can create these folders to categorize emails based
on specific criteria, such as projects, clients, or personal matters.
7. : Emails that have been postponed or rescheduled to appear in
your inbox at a later time.
8. : Emails that have been composed and set to be sent at a

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 Lab#2: Mastering online communication – Practical
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future date and time.

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 Lab#2: Mastering online communication – Practical
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III. Signature

To create a signature, you should follow these steps

1. Click the Settings gear icon in the top right corner of the page.
2. Select See all settings.
3. Click the General tab.
4. Scroll down to the Signature section.
5. Enter your signature text in the box.
6. Click Save changes.

19.
Create two signatures
Signature 1 :
[Your Full Name]
[University Name]
[Group ID]

Signature 2
[Your Full Name]
First-Year Computer Science Student
[University Name]
[Your Phone Number]
[Link to your personal website or LinkedIn profile, if applicable]

20.
Create two email drafts, each using one of the created signatures

Summary 03
An email signature is a for online communication and email.

An email signature is a block of , often located at the of an

email message, that includes the sender's name, contact information, and
sometimes additional details such as job title, company name, or a personal
quote.

Email signatures serve several purposes:

 They make your emails look more .
 They provide recipients with your information, so they can easily
get in touch with you.
 They can help to your social media, brand, or business.
 They can help to build and with recipients.

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 Lab#2: Mastering online communication – Practical
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IV. Filters and search

Gmail offers accurate and fast email search. By default, you can search
emails by typing keywords in the search bar at the top of the Gmail page.
However, if the search results are too large, so it is recommended to use (or
combine) smart search operators to refine your search significantly and
precisely.
To search for messages in Gmail:
1. Type the search terms in the Gmail search field.
2. Press Enter or click the magnifying glass button.
3. Gmail search options.
4. To specify search criteria to limit the results in your Gmail search,
5. click the downward arrow.

21.
Using these search functions is a great start. However, adding a few of the most common
search operators to your repertoire can help improve your ability to find the right email. All
you have to do is type these Gmail search operators right into the search bar. Then, complete
the following table:
Filter by Search Operator
Sender
Recipient
Words in subject line
Exact phrase
Time period
Any folder
Has attachment
Label
Remove words
Find BCC or CC

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 Lab#2: Mastering online communication – Practical
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22.
Automatically place emails received from your Work Practice instructor to the label titled Labs
23.
Ask your Work Practice instructor to send you an email
24.
Check if your filter works correctly
25.
Delete or disable the filter
26.
Ask your Work Practice instructor to send your again another email
27.
Check the emplacement of the received email

A Gmail filter is a set of criteria or rules that you can create to automatically
sort, organize, categorize, or take specific actions on incoming emails
incoming into different folders or labels. By using filters, you can manage
your email more efficiently by automating tasks like labeling, archiving,
forwarding, or deleting messages based on certain conditions. To create a
Gmail filter and manage existing filters, follow these steps:
1. Click the Settings gear icon in the top right corner of the page.
2. Select See all settings.
3. Click the Filters and Blocked Addresses tab.
4. Click the Create a new filter button.
5. Enter your filter criteria. You can filter by sender, recipient, subject,
body, and more.
6. Click the Create filter button.
7. Once you have created a filter, you can choose the actions
(automatically apply a label, archive, delete, or forward the
messages) that match the filter criteria.
To create a filter, you can any enter your rules on the search bar, and then
click on create filter. Once you have created a filter, you can choose the
actions (automatically apply a label, archive, delete, or forward the
Summa
ry 04
Filters and search tools are essential features in email services, enabling users to
efficiently manage and locate specific messages in their inbox. Filters allow
users to organize incoming emails based on various
such as the sender, subject, or content. These
filters can be set using , giving users precise control over how their
messages are .

, on the other hand, empower users to quickly find specific emails

by using operators to narrow down their results. By entering search operators,
users can filter emails by sender, recipient, subject line, keywords, or even time
periods. This functionality enables the retrieval of important information without
the need to manually sift through a cluttered inbox.

By combining both filters and search operators, users can streamline their email

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