BACHELOR’S IN OFFICE SYSTEM MANAGEMENT (HONS)

FACULTY OF BUSINESS AND MANAGEMENT

ASM 510
OFFICE SOFTWARE APPLICATIONS

SAMYANG’S SLURPPP

MICROSOFT ACCESS DATABASE

Prepared by: Group 5 (BA232 3A)

1. MUHAMMAD AMIR HAQIM BIN ROSLI 2023197749

Prepared for:

Dr. Noor Zalina Zainal

Submission Date:

WEEK 13
 TABLE OF CONTENTS

1.0 ACKNOWLEDGEMENT..........................................................................................................3
2.0 INTRODUCTION..................................................................................................................... 4
3.0 IDENTIFICATION OF PROBLEM........................................................................................... 6
4.0 RECOMMENDATIONS TO OVERCOME THE PROBLEM.................................................... 8
5.0 CONCLUSION.......................................................................................................................10
6.0 REFERENCES...................................................................................................................... 11
7.0 ENCLOSURE........................................................................................................................ 12

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1.0 ACKNOWLEDGEMENT

First and foremost, we would like to thank Allah SWT for His kindness that enabled us to

accomplish our group project assignment, Office Software Applications (ASM510). We wouldn't

have gotten this far without His support. This work was accomplished with the full effort and

collaboration of our group members, Muhammad Amir Haqim Bin Rosli, Muhammad Noor Fariz

Bin Anuar, Nurul Ain Binti Rosdi, and Safia Nur Arisya Binti Abdul Aziz.

We would like to express our significant thanks to our instructor, Madam Noor Zalina Zainal,

whose excellent assistance and guidance were critical in the successful completion of our group

project. Her unwavering support and encouragement have helped us in properly completing our

jobs, fostering in us a good attitude towards our work. Her intelligent counsel and extensive

instruction on the subject provided us with the essential knowledge and abilities, allowing us to

finish our project on time. Furthermore, we are grateful for the constant support of our parents

and classmates, whose efforts, direct or indirect, have been critical to our achievement.Their

support and assistance have been important in allowing us to overcome obstacles and remain

motivated throughout the project. We would not have been able to attain our objectives as

successfully if Madam Noor Zalina Zainal and our loved ones had not provided us with their joint

support and direction.

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2.0 INTRODUCTION

Figure 1; Company Logo

Samyang's Slurp is an outstanding product in the food and beverage business, especially in

the ramen category. As a company devoted to delivering a diverse range of ramen flavors, we

intentionally picked ramen as our signature product due to its tremendous appeal as a go-to

snack in recent years. Our product line includes six distinct flavors: Samyang Original, Samyang

Carbonara, Samyang Cheese, Samyang Cheese Habanero, Samyang Spicy Cheesy and

Samyang 2x Spicy. This comprehensive collection appeals to a wide range of flavor

preferences, guaranteeing there is something for every ramen fan. Each flavor costs RM6.00,

making our tasty ramen inexpensive and accessible, particularly to students and customers with

limited funds.

Our primary goal is to expand the brand through social media interactions with prospective

customers in order to increase the demand for our products in Malaysia. The main objective for

this organization we want is to foster brand loyalty and establish a thriving online community by

means of targeted marketing campaigns and captivating content. Meanwhile, our mission is to

provide customers with cutting-edge food items that meet stringent safety and environmental

standards together with modern culinary trends. Our goal is to always astound our patrons with

innovative and excellent food options.

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 Whereas, for our vision we as an organization want to rise as a global leader in the food

industry, known for our creativity and excellence. We aim to encourage various food enthusiasts

worldwide and help them to apply sustainable strategies in their culinary niche while promoting

the locals. Focused on our mission to make a significant contribution towards transformation of

the food industry worldwide and its sustainable growth, we work to establish new standards of

performance. Slurppp is a brand that was born from Samyang: allows people to experience

something mouth-watering and unforgettable; it is much more than selling ramen: it is sharing

the passion for food with the most diverse and exciting flavors worldwide.

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3.0 IDENTIFICATION OF PROBLEM

Samyang Slurpp has consistently struggled with tracking data and information due to their

reliance on a current system for agent and supplier data. This outdated method makes it

challenging to locate specific data quickly when required, leading to inefficiencies and delays.

The use of manual systems also affects the generation of reports for the managerial authorities

since it becomes difficult to compile the data and analyze them in a real sense. This means that

there is no fully automated system to facilitate the quick decision-making process, and human

errors are likely to emerge while entering and pulling data.

Moreover, the current data takes a lot of time and effort, which greatly slows down

workflow. Overall productivity is lowered when workers spend too much time on repetitive duties

like data entering, record updating, and information searching. This wasteful use of resources

might result in higher operating expenses and slower work completion. By providing rapid

access to reliable information, allowing direct reporting to management, and enhancing overall

efficiency, switching to an automated data management system would resolve these problems.

Next, Samyang Slurpp is encountering significant issues related to data duplication within

their current manual system. Due to the lack of a centralized and automated data management

solution, redundant entries are common, making it increasingly difficult to distinguish between

the latest and outdated information. This makes the retrieving process tiresome as the

employees are required to search through several similar data entries to reach the appropriate

one. There is no effective solution for handling collected and accumulated data, which

intensifies the issue and results in time-consuming procedures and mistakes that may impact

business processes and decisions.

The need for manual updates adds another layer of complexity and time consumption.

Employees have to meticulously update each record manually if something changes, which may

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be a complicated and susceptible to human error procedure. This methodical and lengthy

approach to data management makes it more difficult for the business to quickly obtain current

information.To resolve these problems, upgrading the current database management system

with an improved one like Microsoft Access could enhance the existing system. It would assist in

having more controlled and unified data storage, eliminating data duplication and therefore

faster and effective data update to improve efficiency in the operation as well as effectiveness in

data integrity.

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4.0 RECOMMENDATIONS TO OVERCOME THE PROBLEM

As it will be observed from the analysis, Samyang’s Slurp has a lot of issues in its data

management systems most of which stem from the fact that it uses a manual form of data

management. This paper-based and spreadsheet-reliant approach practically assumes the

worst productivity level, numerous mistakes, and a significant amount of time spent. We have

discussed these restrictions in much detail in order to specify how they hamper the efficiency

and effectiveness of the organization in terms of data-acquisition, data processing and reporting

to support quick and real-time decision-making. To address these issues successfully, the

following strategic recommendations are suggested to upgrade the current system and make

substantial transformations to become a more applicable and reliable, automated system for

managing the data.

Among the foremost recommendations is to use a proper database management system

like Microsoft access. This transition has many benefits, such as consolidating a crucial

repository where information is no longer stored in individual documents or tangible maintained

in multiple disparate Excel files. Using Microsoft Access for the storage of data helps to avoid

having scattered files and make it easier to organize, locate, and get to the needed data. Also,

the computation of the next generated ID for a record in the Access Table and the automation of

entry and validation processes resulted in a decreased error margin and enhanced accuracy.

This will include this enhancement so that the information obtained is accurate and of current

nature which will impact on well informed decisions being made. In addition, Access also helps

to generate real-time data report analysis for senior management in the organization and get

accurate information at the right time. This capability enables a smooth flow of information to the

management, allowing quick reaction to any new issues or potential opportunities.

Furthermore, Microsoft Access allows data to be input in real-time and data output,

which is very important when making decisions. Compared to the traditional file system, the data

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can easily be keyed in the Access database and does not take a long time to update, search,

sort, analyze or retrieve and it is equally easy to run queries and reports from the data once

keyed in. This capability is critical to enable a direct way through which senior management can

have access to up-to-date information as they make decisions. With the built-in querying and

reporting tools included in Microsoft Access, managers will be able to develop simple reports

that will give them significant insights that will guide effective and timely responses to the

business needs.

Also, Microsoft Access has another important feature that is the possibility for

automating routine work which can help to increase the working pace. For example, in such

processes as data entry, records update or the creation of reports, work can be more

streamlined and require less manual input. This automation not only saves time but also

eliminates human errors of introducing wrong data into the system, and this data is real-time

data. Programs like forms and macros in access can be modified to simplify input data and

reduce time and efforts that the employees spend on repetitive tasks, keeping in mind that their

efforts can be better utilized towards the company’s growth.

In addition, its compatibility of Microsoft Access with other Microsoft Office products,

which includes excel and outlook add to the overall functionality of the program. Microsoft

Access linked databases also integrate well with Excel and Outlook which makes it easy to

transfer the data for other analysis or create automatic reminders for follow-up or deadlines.

This integration guarantees that all data interfaces smoothly within the different apps, which

promotes efficiency and collaboration in the organization.

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 ● Tables (Design View)

i. Agent Detail Table

ii.Customer detail table

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 ● Queries (Design View)

i.Compound Criterion Involving AND Query

ii. Compound Criterion Involving AND Query

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iii. Compound Criterion Involving OR Query

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iv.Special Criteria (AND Operator) Query

v.Compound Criterion Involving OR Query

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 ● Form (Form View)

i.Agent Detail Form

ii.Customer Form

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iii.Multi Page Form

● Reports (Report View)

i.Agent Detail Report

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ii. Customer Detail Report

iii.Customer Multi Page Report

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● Relationship (Diagram)

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5.0 CONCLUSION

In conclusion it can be said that the shift towards the use of Microsoft Access serves as

a key point to bound the current obstacles that Slurp of Samyang is facing. With this efficient

database management system, the organization stands to make major gains in the accuracy of

the data, reduce complexity in processes of the organization and thus enhance the

decision-making process of the organization. Thus, storage of data in a centralized location

using Microsoft Access eliminates the risks inherent in paper based record keeping systems

and spreadsheets and guarantees convenience of access to updated data.

These are some of the reasons why the automation of data entry validation, and

reporting for this data into Access will reduce human errors, improve the quality of the data that

is entered into the database and increase productivity of doing so. This, coupled with such a

feature that allows the system to process data in real time, allows senior management to arrive

at informed decisions, made possible by the availability of accurate information in real time. The

integration with other Microsoft Office applications also improves this aspect by complementing

its main functions and allowing the efficient flow of data across the company.

Through these developments, the food and beverage industry in particular and

Samyang’s Slurppp in particular will not only make its operations efficient but it will also enhance

its competitiveness to grow bigger and be known internationally. This decision to transform the

company’s data management system to the digital one that is more efficient and dynamic is a

strategic vision that would make the business future-enduring.

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6.0 REFERENCES

1. Laudon, K. C., & Laudon, J. P. (2021). Management Information Systems: Managing the

Digital Firm. Pearson.

2. Stair, R. M., & Reynolds, G. W. (2020). Fundamentals of Information Systems. Cengage

Learning.

3. Haag, S., & Cummings, M. (2020). Management Information Systems for the Information

Age. McGraw-Hill Education.

4. Laudon, K. C., & Laudon, J. P. (2021). Management Information Systems: Managing the

Digital Firm. Pearson.

5. Stair, R. M., & Reynolds, G. W. (2020). Fundamentals of Information Systems. Cengage

Learning.

6. Haag, S., & Cummings, M. (2020). Management Information Systems for the Information

Age. McGraw-Hill Education.

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7.0 ENCLOSURE

● Handouts of PowerPoint slides

● Tables (Datasheet View)

1.Agent Detail Table

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2. Customer Detail Table

● Queries (Datasheet View)

i. Agent Customer Query

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ii. Agent Customer Query

iii. Customer Gender Query

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iv.Customer Order Total Price Query

v.Customer Query

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 ● Forms (Design View)

i. Agent Detail Form

ii. Customer Detail Form

iii. Multi Page Form

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 ● Reports (Design View)

i.Agent Detail Form

ii. Customer Detail Report

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iii. Customer Multi Table Report

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