In the Philippines, bidding documents have different colors to facilitate organization, identification, and
management of the various types of documents that are part of the procurement process. Each
document color represents a specific phase or type of document in the procurement cycle, making it
easier for bidders, procurement officers, and evaluators to sort and review them during public bidding.
Here’s a general overview of the common color-coding system for bidding documents in the Philippines:
1. White – The Invitation to Bid or Request for Expression of Interest document is often printed on
white paper. This document contains the basic details about the procurement project and invites
potential suppliers or contractors to submit their bids.
2. Yellow – The Philippine Bidding Documents (PBD) are usually printed on yellow paper. This
includes the core bidding documents such as eligibility requirements, bid data sheet, technical
specifications, and conditions of the contract. These are key materials that guide the entire
bidding process.
3. Green – The Eligibility Documents may be printed on green paper. These documents
demonstrate the legal, technical, and financial capacity of the bidders to carry out the project.
4. Pink – The Bid Forms or Proposal Forms for financial offers are printed on pink paper. This helps
easily distinguish the financial component of the bid, which is often kept sealed until the
technical bid is evaluated.
5. Blue – The Post-Qualification Documents or Award-Related Documents are sometimes printed
on blue paper. These documents pertain to the post-qualification stage, where the bidder’s
compliance is validated before the final award is made.
This color-coding system helps maintain clarity and organization, particularly when dealing with large
volumes of paperwork in government procurement projects. It ensures transparency and makes the
process more streamlined, as each document is easily recognizable at different stages of the bidding
process.
