[Ms-Word]

 Microsoft Word
Microsoft word is a word processing software program that helps you create and edit
document
 Starting MS-word
First way
1. Click search box then type Run.

2. Choose Run

3. Type winword, then click OK

 Second way
1. Right click on the desktop
2. Choose new
3. Click Microsoft Word Document
 Exiting Microsoft word
1. Save the document before you exit
2. Click File, click close or exit word or X
Creating a blank document
1. Click Microsoft office button, and then click new
2. Click blank document, and then click create
Saving document
1. Click file and then click save
2. Keyboard shortcut to save the file, press CTRL+S
Closing an open document
 Click file, and then click close.
Opening the existing document
1. Click file, and then click open.
2. Keyboard shortcut to display the open dialog box
or recently documents, press CTRL+O
3. Click the folder, drive that contains the file that you want to open
4. Double Click the file to open

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Saving the document in a flash disk

1. Insert flash disk
2. Click file, then choose save as
3. In the save in box select flash disk later (E or G)
4. In the file name box type the file name, in save as type,
5. select word document
6. Click save button
 Opening the document in a flash disk
1. Click file, then choose open
2. in the look box select flash later (E or G)
3. In the file name box type the file name
4. Click open
 Protecting the document (For Editing)
1. Click review tap, in the protect group, restrict editing.
2. Click allow only this type of editing in the document check box
3. Then yes, start enforcing protection
4. Enter the password Protection, then Click Ok
5. To remove protection Click stop protection, then enter the password
 Renaming the document
1. Close all open documents
2. Right click on file name, and then click rename.
3. Type the name you want then press enter.
 Creating a new wallet or folder
1. Click file, then click open
2. Click new folder
3. Type wallet name, then click where
 Enlarging the screen
1. Click view menu, click Read mode
2. Click View than choose edit document to close.

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 Scrolling through document by using mouse

To Do this
Scroll up one line Click the upper scroll arrow in the vertical scroll bar
Scroll down one line Click the down scroll arrow in the vertical scroll bar
Scroll to specific page Click the down scroll arrow in the vertical scroll bar
Selecting text and graphics by using mouse
To select Do this
A word Double click on the word
A graphic Click on the graphic
A line of text Moves the pointer to the left of the line then click
Multiple lines of text Move the pointer to the left of the lines then drag
Selecting whole Move the pointer to the left of the line, triple click
 Opening recently used document
1. Click file
2. Choose Open / Recent Documents Ctrl+O
3. Click the name you want to open
 Show or hide the list of recently used document the
1. Click file and then click options
2. Click advanced, under display list select show this number of recent document
check box
3. You can specify the number of files you want to display or zero it click ok
 Selecting Background color
1. Click Desin, click page color
2. Choose the color you want, and then click
 Signature line
1. Click insert and then click signature line
2. Click ok
3. In the signature setup box fill it
4. Click ok.

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 Select a single file or multiple files
1. Click file click open
2. Click a single file you want to select
3. Press and hold down the ctrl key then click the other file names
4. Then click open
Tips: If you select a file you don’t want, hold down ctrl and click the file name again.
 Copy file or moving file
1. Right click the file you want to copy or move
2. On the shortcut menu, click copy or cut
3. Locate the folder you want place in
4. Right click on the folder you want to paste, and then click paste
 Deleting a file
1. Right click the file you want to delete
2. On the shortcut menu click delete
 Creating password to protect your document
1. Open the document
2. Click file click save as
3. Click Computer click Browse, click tools , then general options
4. type the password and then click ok
5. Rewrite the password again and then click ok
6. Click save
7. Close the document and re-open again
Note: The maximum is 15 characteristics.
 Removing the password or changing password
1. Open the document
2. Click file, then click save as
3. Click tools, click general options
4. to remove the password delete the place********
5. to change the password: in the place type the new password and then click ok

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6. Re-enter the new password then click ok
7. Click save
 Insert another word document into open document
1. Click where you want to insert the second document
2. Click insert menu, then click arrow next to insert object click text from file
3. Choose the file name you want to insert
4. Click insert button
 Collapse the ribbon
1. Right click on the ribbon
2. Click Collapse the ribbon
 Deleting text
1. Select the text you want to delete
2. Press delete key on the keyboard
 Undo mistakes
 Click undo button on the customize quick access toolbar or ctrl+z
Tip: if you later decide you don’t want to undo an action, click redo on the same
places or Ctrl+y.
 Customizing text
1. Click home then click font arrow or press Crtl+D
2. Select font, font style, font color, underline style and underline color
3. Click ok
 Formatting text as all capital letters
1. Select text you want to format as all small capital letters
2. Click home then clicks font arrow or press ctrl+D
3. Click font
4. Select all caps check box, and then click ok
 Format text as small capital letter
5. Select text you want to format as all small capital letters
6. Click home then click font arrow. Or press CTL+D

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7. Click font
8. Select small caps check box, and then click ok.
Make a text or numbers superscripts
1. Select text you want to format as superscript
2. Click home then clicks font arrow or press ctrl+D
3. Click font
4. Select superscript check box, and then click ok
5. Or ctrl+shift++
Make text or numbers subscript
1. Select text you want to format as subscript
2. Click home then click font arrow, or press ctrl+D
3. Click font
4. Select subscript check box, and then click ok
5. Or ctrl+=
 Aligning text, right, left, center margin
1. Select the text you want to align
2. On the home toolbar click right, left and center
 Creating bookmark
1. Select the text you want to assign bookmark
2. Click insert tab, in the links group, click bookmarks
3. In the bookmark name type the bookmark name
4. Click add
 Go to specific bookmark
1. Click insert tab, in the links group, click bookmark
2. In the bookmark name box type the name you want to go to
3. Choose go to
 Deleting bookmark
1. Click insert tab, in the links group, click bookmark
2. In the bookmark name select the name you want to delete
3. Click delete.

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 Changing space between characters
1. Select the text you want to change their spacing
2. Click home tab and then click font arrow then chose Advanced.
3. In the spacing box select one of the following: expand or condense.
4. In the by box, increase or decrease in the number it.
 Adjust line spacing
1. Select the lines you want to change their spacing
2. Click home then click paragraph arrow.
3. Select indents and spacing, in the line spacing box select the option you want
4. Then click ok.
Tip: if you want to make the default, select a single then click ok.
 Counting pages, lines and paragraph
1. Select text you want to count
2. Click review tab, in the proofing group, click word count button.
 Inserting Date and time
1. Click where you want to insert date and time.
2. Click insert tab, in the text grouping, click Data and Time.
4. Choose the date and time, select the option you want click ok.
 Applying different style
1. Select the text you want to change its style.
2. Click Home, then click style arrow or ALT+CTRL+SHIFT+S.
3. In the style list box choose the style name.
Note: you can also use to apply style on the format titles.
 Deleting style
1. Click Home, click style arrow.
2. Right click your style.
3. Click delete, then select yes to confirm.
4. Click close box.

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 Inserting a picture from another file
1. Click where you want to insert the picture
2. On the insert tab, in the illustrations group, click picture
3. Locate picture you want to insert, then double click the picture you want to insert or
click insert button.
 Auto shapes menu
1. Click insert tab, in the illustration group, click shapes
2. Select the option you want, line, shapes, block, and flow chart
3. Click anywhere
Note: to add texts to an auto shapes, right click on it then choose add text
 Inserting word art drawing object
1. Click insert tab, in the text group, click word art
2. Click the type of word art you want
3. Type the text you want to format then click ok
 Add border to a text
1. To add a border to paragraph, click anywhere in the paragraph
2. To add borders to a specific text select the text
3. Click Design tab.
4. Click borders and shading border, select the style you want
5. In the color box select the color you want, in the apply to select text click ok
 Removing a border from text or paragraph
1. To remove a paragraph border, click anywhere on the paragraph
2. To remove a border to specific text, such as a word, select the text
3. Click Design tab.,
4. Under the setting click none, then click ok
 Add border to a page in a document
1. Click home tab, than chose page border tab
2. In the art box select the option you want such as love or follower
3. Click ok.

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 Remove a border to a page in document
1. Click Design tab.
2. Click page border tab
3. Under the setting click none, then click ok
 Creating newspaper columns
1. Click page layout tab, in the page setup group, click columns
2. Click more columns
3. Choose the option you want such as three or two
4. In the line between check box select the check box
5. Click ok
 Changing the number of newspaper columns
1. Click page layout tab, in the page setup group, click columns
2. Select the option you want, either increase or decrease the number of columns
 Removing newspaper columns
1. Click page layout tab, in the page setup, click columns, more columns
2. Under the presets click one
 Spell check the entire the document
1. Click review, and then click spelling and grammar
2. Select the correct word then click change
3. Continue doing this until you receive this (Spelling and grammar check is complete)
then click ok.
Note: ignore all is used when the mistakes are repeated
 Looking word in thesaurus
1. Select the word you want
2. Click review, then click thesaurus
Note: you can also right click on the word you want, and then point synonyms
 Insert the same header and footer throughout document
1. On the insert tab, in the header& footer group, click header or footer
2. Click the header or footer design that you want
3. The header or footer is inserted on every page of the document

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Note: You can choose your own design by clicking edit header or edit footer.
 Remove the header or footer from (the first page)
1. On the page layout tab, click the page setup arrow, and
then click the layout tab.
2. Select the different first page check box number header and footer.
3. Headers and footers are removed from the first page of the document
 Remove header and footer
1. select insert than right click header or footer.
2. Click remove header or remove footer
Note: The header or footers are removed from entire document
 Setting tab stops
1. On the page layout tab, click the paragraph dialog box launcher
2. Click tabs button
3. In the tab stops position box type the position for the new tab
4. Click, set, and then click ok
Note: You can also use the ruler setting tab stops
 Inserting textbox
1. Click insert tab, then click text box and then click draw textbox
2. Click anywhere on the document, then type your text
Note: You can realize the text box by dragging
 Inserting a symbol
1. Click insert tab, then click symbol, more symbols
2. Click symbol tab, select the option you want
3. Click insert or double the symbol
 Creating Hyperlink
1. Select the title you want to make hyperlink
2. Click insert tab, under link click down arrow then click hyperlink
3. Select the file you want from the list, click ok
Note: to remove hyperlink, select the title, insert menu, hyperlink, remove link

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 Creating a large dropped initial capital letter
1. Place the cursor on the word you want.
2. Click insert tab, then click drop cap, drop cap options
3. Select the option you want, click ok
Note: To remove a large dropped, click insert tab, and then click none
 Inserting line number
1. Select the text you are numbering
2. Click page layout tab, click page setup arrow, layout then click line numbers
3. Select add line numbering check box
4. Select continuous, restart each page, restart each section, and then click ok twice
 Remove line numbers
1. Click page layout tab, click page setup arrow, layout then click line numbers
2. Deselect add line numbering check box, click ok twice
 Inserting page number
1. Click insert tab
2. In the header and footer group click page number
3. Select the option you want
 Creating table
1. Click insert tab, click table, insert table
2. In the number of columns box enter the number of columns you want
3. In the number of rows box enter the number of rows you want
4. Click ok
Note: you can also make table by using the table button under table
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Press To
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Tap key Add new rows at the bottom of the table
Shift tab Move to preceding cell
Up arrow or down arrow Move to proceeding or next row
ALT +HOME or Alt +7 Move to the first cell in the rows
Alt +End or Alt +1 Move to the last cell in the row
Alt +page up or Alt +9 Move to the first cell in the column
Alt +Page down or Alt+3 Move to the last cell in the column
Note: Number lock must be off when you are using those numbers
 Delete columns or rows from table
1. Select the columns or rows you want to delete
2. Click layout, click delete, and then click either rows or columns
 Delete a table and it’s contents
1. Place the cursor in the table
2. Click layout click delete table
 Text direction
1. Select the Table fields you want.
2. Click layout, in the alignment group, clicks text direction.
 Changing column width
1. Place the cursor in the column you want to change
2. Click layout tab, click the cell size Arrow
3. Check preferred check box and choose the size you want, choose the measurement
(inches or present), and then click ok.
 Changing row height
1. Place the cursor in the row you want to change
2. Click layout tab, click the cell size arrow.
3. Check specify height check box, choose the measurement, and click ok
 Spelling cells
1. Select the cells you want to split
2. Click layout, then click split cells

3. In the split box type a number of rows & column you want, click ok.
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 Merging cells
1. Select the cells you want to merge
2. Click layout, click merge cells
 Splitting table
1. Place the data in table
2. Click layout, click split table
 Converting a table to a text
1. Select the data in table
2. Click layout, click convert table
3. Select the tab check box, and then click ok
 Converting text to table
1. Select the text
2. Click insert tab, click table
3. Click convert text to table, ok
 Automatically formatting a table
1. Place the curser in the table you want to format
2. Under table tools, click the design tab
3. Select the option you want then click ok
Note: click more modify table style select style based on
 Printing document
1. Type your document
2. Click file then click print and choose the the printers’ name.
3. or short cut keyboard Ctrl + P

The End of Ms- Word

Be ready for the Next.

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